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HomeMy WebLinkAbout03102026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION MARCH 5, 2026 31 The Agenda Review Session of the Board of Public Works was convened at 10:31 a.m. on March 5, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller (absent), Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA REVIEW SESSION ACTION ITEM AFFIRMATION OF APPLICATIONS – 2026 SEWER INSURANCE LATERAL REPAIR PROGRAM In a memorandum to the Board, Larry Paker, Sewer Department, requested permission to approve and affirm the application from Fast Track Excavating and Lucas Trucking and Excavating to be part of the 2026 Sewer Insurance Lateral Repair Program. Upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above applications were approved. Board members discussed the following item(s) from the agenda. OPENING OF BIDS Vice President Molnar expressed concern about the bid opening for item 3.C. Demolition of 921 Louise St., (Qualex Building) and whether costs will stay within budget. Engineer Zach Hurst stated there are uncertainties due to incomplete asbestos testing—roof samples that were not obtained at the time of inspection, so it was assumed the roofing contains asbestos, which could increase costs. Additional testing may be required to confirm. REJECTION OF BIDS/QUOTATIONS President Elizabeth Maradick asked whether the rejected bid for item 7. A. Main and Wayne Parking Garage Elevator would be re-advertised or brought back to the Board for further action. Engineering Zak Tebell stated the project will be on hold for the unseeable future. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS Vice President Molnar briefly discussed the sale of a City-owned property for item 10. A., clarifying which property was being referenced and confirming it had been addressed at 3814 S. Michigan St. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:36 a.m. March 24, 2026 REGULAR MEETING MARCH 10, 2026 32 REGULAR MEETING MARCH 10, 2026 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, March 10, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on February 19, 2026, and February 24, 2026, were approved. OPENING OF BIDS – SEITZ PARK SOUTH RIVERWALK, PHASE II – PROJECT NO. 125-041 (PR-00045293) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: LARSON-DANIELSON CONSTRUCTION CO., INC. 302 Tyler Street LaPorte, IN 46350 abl@ldconstruction.com Bid was signed by Mr. Brian Larson Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Four (4) of Four (4) Addendum(s) Acknowledgement received. BID: Base Bids $5,281,019 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering and DCI for review and recommendation. OPENING OF BIDS – MADISON STREET TRAIL CONNECTOR – PROJECT NO. 125-031 (RIVER EAST RESIDENTIAL TIF) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com; earth92inc@sbcglobal.net Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum(s) Acknowledgement received. REGULAR MEETING MARCH 10, 2026 33 BID: Base Bid $1,050,424.45 Alternate A Deduction of ($5,900) PREMIUM CONTRETE SERVICES 712 Richmond St Elkhart, IN 46516 rbecker@premiumservices.group Bid was signed by Mr. Rob Becker Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid $1,245,319 Alternate A Deduction of ($12,000) RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 dsauer@reith-riley.com Bid was submitted by Mr. Ruben Alvarado Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid $909,490 Alternate A Deduction of ($8,766.16) MILESTONE CONTRACTORS L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com; tschlosser@milestonelp.com Bid was signed by Mr. Dustin Hilary Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Bid $946,368.84 Alternate A Deduction of ($8,766.16) Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS – DEMOLITION OF 921 LOUISE ST. (QUALEX BUILDING) – PROJECT NO. 125-043A (PR-RIVER EAST TIF) REGULAR MEETING MARCH 10, 2026 34 K.L.F. ENTERPRISES 2300 W. 167th St. Markham, IL 60428 serfioe@klfent.com Bid was signed by Mr. James Bracken Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $624,000 VEIT & COMPANY, INC 14000 Veit Place Rogers, MN 55374 kyle.bares@veitusa.com Bid was signed by Mr. Michael Mahn Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $798,000 RITSCHARD BROS., INC. 1204 W. Sample St South Bend, IN 46619 Rit1204@datacruz.com Bid was signed by Ms. Rachelle L. Dolniak Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $542,486 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com; earth92inc@sbcglobal.net Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $715,000 GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton Street LaPorte, IN 46350 mike@greendemolitioninc.com; kim@greendemolitioninc.com Bid was signed by Mr. Michael J. Brough Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted REGULAR MEETING MARCH 10, 2026 35 One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $365,000 This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF PROPOSALS – MAIN ST HOUSING PARKING GARAGE AND PODIUM – PROJECT NO. 125-065 Patrick Sherman, Engineering, advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. President Maradik stated the Proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. Attorney Schmidt read the names of the following companies submitting proposals: GARMONG CONSTRUCTION SHEIL SEXTON F.A WILHEM LARSON-DANIELSON Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above proposals were referred to the review team for review and recommendation. AWARD BID AND APPROVE CONTRACT – DEMOLITION OF 747-749 HARRISON AVE. – PROJECT NO. 124-062 (PR-00045912) Zach Hurst, Engineering, advised the Board that on February 10, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Ritschard Bros., Inc. in the amount of $443,486. Therefore, VP Miller made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – MARION PEDESTRIAN BRIDGE – PROJECT NO. 123-060 (PR-00045690) Leslie Biek, Engineering, advised the Board that on February 24, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Biek recommended that the Board award the contract to the lowest responsive and responsible bidder, Milestone Contractors, L.P., in the amount of $3,965,897, base bid plus alternate 2. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – COLFAX AVE STREETSCAPE – PROJECT NO. 123-010 (PR-00045673) Leslie Biek, Engineering, advised the Board that on February 24, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Biek recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., in the amount of $3,765,854, base bid. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, REGULAR MEETING MARCH 10, 2026 36 and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – PARKVIEW PLACE MAIN BREAK CONCRETE REPAIRS – (PR-00046434) Rebecca Plantz, Engineering, advised the Board that quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible quoter, Premium Concrete Services, in the amount of $10,896. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – CITY COUNCIL CHAMBERS DIMMING – PROJECT NO. 126-014 (PR-00046691) Zak Tebell, Engineering, advised the Board that on February 20, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Tebell recommended that the Board award the contract to the lowest responsive and responsible quoter, Pemberton Davis Electric Inc., in the amount of $2,650. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – MAIN & WAYNE PARKING GARAGE ELEVATOR – PROJECT NO. 125-027 (PR-00043224) In a memorandum to the Board, Zak Tebell requested permission to reject all bids for the above referenced project due to exceeding available budget. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – 2026 SIGNAL KNOCKDOWN & WIRING INVESTIGATION – PROJECT NO. 126-019 (PR-00046300) In a memorandum to the Board, Nifemi Oluwatomini requested permission to reject all quotations for the above referenced project due to exceeding available budget. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVE CHANGE ORDER NO. 1 – CLEANUP OF SOUTH BEND RANGE, PHASE I – BUILDING DEMOLITION – PROJECT NO. 125-020AR (PO-0040371) President Maradik advised that Zach Hurst, Engineering has submitted change order number 1 on behalf of Indiana Earth, Inc., indicating the contract amount be increased by $89,600 for a new contract sum, including this change order, in the amount of $594,700 and an additional seventy (70) days with a completion date of May 8, 2026. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 3 – SOUTH BEND CITY HALL RENOVATIONS – PROJECT NO. 124-001 (PO-0035024 President Maradik advised that Rebecca Plantz, Engineering has submitted change order number 3 on behalf of Larson-Danielson Construction Co., Inc., indicating the contract amount be increased by $16,280.08 for a new contract sum, including this change order, in the amount of $7,921,618.85 with an additional forty-two days and a completion date of October 10, 2025. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – IRELAND RD AND IRONWOOD DR INTERSECTION IMPROVEMENTS – PROJECT NO. 123-050 (PO-0030685) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Milestone Contractors, L.P., for the above referenced project, indicating a final cost of $1,909,771.17. Upon a motion made by VP Molnar, REGULAR MEETING MARCH 10, 2026 37 seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – MOMENTUM SITE IMPROVEMENTS – PROJECT NO. 124-018R (PO-0035966) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Premium Concrete Services, for the above referenced project, indicating a final cost of $474,971. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – SALE OF CITY- OWNED PROPERTY In a memorandum to the Board, Erin Michaels, DCI, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – SALE OF CITY- OWNED PROPERTY In a memorandum to the Board, Erin Michaels, DCI, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – 2026 TRAFFIC CALMUING – PROJECT NO. 126-023 (PR-00046576) In a memorandum to the Board, Charlotte Brach, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – 2026 STREET AND SEWER MATERIALS – PROJECT NO. 126-015 (202,251,266,412,640,641) In a memorandum to the Board, Dan Jones, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – 2026 ASPHALT MATERIALS – PROJECT NO. 125-016 (251,266,412) In a memorandum to the Board, Dan Jones, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. ADOPT RESOLUTION NO. 12-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 12-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AUTHORIZING THE TRANSFER OF REAL PROPERTY TO THE CITY OF SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the “Board”) exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of South Bend, Indiana (the “City”) pursuant to Indiana Code Section 36-9-6-3, and is authorized to transfer such property to another governmental entity pursuant to Indiana Code Section 36-1-11-8; and REGULAR MEETING MARCH 10, 2026 38 WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the “Commission”), exists and operates pursuant to Indiana Code Section 36-7-14 (the “Act”); and WHEREAS, the Board owns two (2) parcels of real property in the City, 821 Portage Ave and 808 Cushing St, more particularly described on Exhibit A (the "Property"); and WHEREAS, the Board desires to convey the Property to the Commission pursuant to Ind. Code 36-1-11-8 for the purpose of making the Property available for re-use and redevelopment in accordance with the Commission's purposes and powers under the Act; and WHEREAS, it is anticipated that the Commission will adopt a resolution accepting the Board's conveyance of the Property to the Commission and appointing a representative to accept and record the deed received from the Board. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board hereby approves the conveyance of the Property to the Commission in accordance with Indiana Code Section 36-1-11-8. 2. The President and Clerk of the Board are authorized and instructed to execute and attest, respectively, a quit claim deed in substantially the form attached hereto as Exhibit B, conveying all of the Board's right, title, and interest in the Property to the Commission. 3. The Board authorizes Erin Michaels of the City’s Department of Community Investment to present for recordation in the Office of the Recorder of St. Joseph County, Indiana, the deed conveying the Property to the Commission, as well as to execute any other document necessary to affect the Board’s conveyance to the Commission. 4. This Resolution will be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on March 10, 2026, at 215 S. Dr. Martin Luther King Jr. Blvd, Suite 300, South Bend, IN 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 13-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS AUTHORIZING STAFF TO EXECUTE AND RECORD REQUIRED LIEN RELEASED RELATED TO AND FOR THE PERFORMANCE OF LEAD HAZARD CONTROL SERVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 13-2026 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING STAFF TO EXECUTE AND RECORD REQUIRED LIEN RELEASED RELATED TO AND FOR THE PERFORMANCE OF LEAD HAZARD CONTROL SERVICES REGULAR MEETING MARCH 10, 2026 39 WHEREAS, the City of South Bend, Indiana’s (“City”) Board of Public Works (the "Board") exists pursuant to Indiana Code Section 36-4-9-5 and is the appropriate body to hold real estate interests of the City pursuant to Indiana Code Section 36-9-6-3; and WHEREAS, the City, accepted grants for lead hazard reduction (the "Program") from the Indiana Housing and Community Development Authority and the United States Department of Housing and Urban Development ("HUD"); and WHEREAS, the City executed certain grant documents and the Program is administered by the City's Department of Community Investment ("DCI"); and WHEREAS, the Board adopted Resolution 12-2022 on March 12, 2022 which the Board authorize any staff member of the City's DCI to accept and present certain documents related to the execution of the Program for recordation and execute on the Board's behalf any document or take on the Board's behalf any action that may be required to complete the recordation of documents related to the Program and carry out the purposes of this Resolution; WHEREAS, the Board desires to grant further authorization to DCI, and its designees, to execute and record any and all lien release documentation necessary for the successful administration of the Program. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board reaffirms its approval of the grant documents in furtherance of the Program. 2. The Board further reaffirms Resolution 12-2022. 3. The Board further authorizes the City's Department of Community Investment or its designees, to execute and record any and all lien release documentation related to the successful administration of the Program. 4. This Resolution will be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held in person and electronically on March 10, 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Amendment No. 1 to PSA KW Garner Consulting & Design Additional Design Services to add Masonry Work for the Walker Field Shelterhouse $600 (PO- 0035818) VP Molnar/Mr. Miller REGULAR MEETING MARCH 10, 2026 40 Restoration, Project No. 125-044 Professional Services Agreement Hammel, Green, and Abrahamson, Inc. (HGA) Preliminary Design Services for Howard Park Bandshell Design, Project No. 125-052, Contingent upon RDC’s Approval of the Budget Request on March 12, 2026 $31,934 (River East TIF) VP Molnar/Mr. Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Panzica Building Corporation Long Term Occupancy Permit March 10, 2026- December 31, 2026 Right of Way 28' W X 310' L Area on S. side of Colfax Ave. From Riverwalk entrance at W. Gintz Dr. VP Molnar/Mr. Miller Cinco de Mayo Festival Street Closures for Special Events May 2, 2026/8:00 a.m. to 9:00 p.m. Huron St. & Grace St. between Olive St. & Meade St. VP Molnar/Mr. Miller South Bend Westside Memorial Day Parade Street Closures for Special Events May 25, 2026/6:00 a.m. to 10:00 a.m. Ford St. between Summit Dr. & Scenic Drive continuing to Olive St. VP Molnar/Mr. Miller 5K Color Run Kroc Center Street Closures for Special Events June 27, 2026/6:00 a.m. to 12:00 p.m. Washington St. to Michigan St., return on Western Ave. VP Molnar/Mr. Miller LAZ Parking Midwest LLC Public Parking Facility Renewal 401 E. Colfax Ave., 121 W. Wayne St., 121 N. Niles Ave., 403 E. LaSalle Ave. VP Molnar/Mr. Miller Memorial Hospital of South Bend/Beacon HealthSystem Public Parking Facility Renewal 100 W. Navarre St., 621 Memorial Dr. (Lafayette Garage), 707 N. Michigan St. (Bartlett Park) VP Molnar/Mr. Miller Interstate Parking Company Airport LLC Public Parking Facility - New 4477 Progress Dr. VP Molnar/Mr. Miller REGULAR MEETING MARCH 10, 2026 41 APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – 7775 CLEVELAND RD President Maradik stated an application for an encroachment and revocable permit has been received from Blueprint, LLC for the purpose of allowing a Monument Sign to be placed in the right-of-way at 7775 Cleveland Rd. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE President Maradik stated that the Board is in receipt of the following consents to annexation and waivers of rights to remonstrate. The consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Gitsit Solutions LLC, 333 South Anita Dr., St. 400 Orange, CA 92868 1. 52308 Portage Rd. – Sewer (Key No. 71-03-22-152-015.000-008) B. Michael Arias, 53030 Cobus Wood Ct., Elkhart, IN 46514 1. 52818 Hollow Trail– Water/Sewer (Key No. 71-02-24-3679-004- 000.029) C. Eric Richardson, 20315 Topaz St. 1. 20315 Topaz St.– Sewer (Key No. 71-08-35-251-012.000-001) D. Susan Lagunas, 205 Woodhill Ln 1. 19945 Auten Rd.– Water (Key No. 7103-13-151-023-000.003) E. Eden Homes LLC, 212 Wellview Ct., Nappanee, IN 46550 1. 18576 Fontana Drive– Water/Sewer (Key No. 71-04-18-200-151.000- .003) Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents to annexation and waivers of rights to remonstrate were approved as submitted. APPROVE RENEWAL OF INDUSTRIAL WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Ms. Serena Lozano-Shane, Division of Wastewater, submitted the following wastewater discharge permit(s) with a modification (revision to the company name) and recommended approval: Honeywell Aerospace US LLC, 3502 Westmoor Street Honeywell Aerospace US LLC, 3520 Westmoor Street There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the wastewater discharge permit(s) was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date CTL Engineering, Inc. Excavation Approved February 24, 2026 CTL Engineering, Inc. Occupancy Approved February 24, 2026 Clean Air Environmental Services Inc. Occupancy Released April 2, 2026 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. REGULAR MEETING MARCH 10, 2026 42 RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN- GBLN- 0128768: GBLN-0128795; GBLN-0129072 02/09/2026 $2,420,990.52 City of South Bend Claims GBLN- GBLN- 0129063 02/10/2026 $1,639,727.21 City of South Bend Claims GBLN- GBLN- 0129701 02/17/2026 $4,988,985.06 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 9:59 a.m. BOARD OF PUBLIC WORKS March 24, 2026