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Home My WebLink About03242026 BPW Regular Meeting Agenda - Final RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 24, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of March 5, 2026, and March 10, 2026 2.PUBLIC HEARING A.Lead Service Line Replacement and Inventory SRF 2027, Project No. 126- 032 1.Approve SRF Loan Program PER Acceptance Resolution 2.Approve SRF Loan Program Signatory Authorization Resolution 3.OPENING OF BIDS A.2026 Contractor Paving Round 1 - Project No. 126-017 1.Funding: PR- 00046223 4.OPENING OF QUOTATIONS A.2026 Signal Knockdown & Wiring Investigation – Project No. 126-019 1.Funding: PR-00046300 5.OPENING OF QUALIFICATIONS A.SB Edison Water Treatment Plant Improvements – Guaranteed Savings Contract 6.AWARD BIDS AND APPROVE CONTRACTS A.Madison Street Trail Connector – Project No. 125-031 1.Company: Rieth-Riley Construction Co., Inc. 2.Amount: $918,256.16; Base Bid 3.Funding: PR-00046841 B.Demolition of 921 Louise Street (Qualex Building) – Project No. 125-043A 1.Company: Green Demolition Contractors, Inc. 2.Amount: $365,000 3.Funding: River East TIF 7.AWARD QUOTATIONS AND APPROVE CONTRACTS A.2026 Tree Removal – Project No. 126-025 1.Company: TLC Tree Removal 2.Amount: $12,700 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 24, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 3. Funding: PR-00046867 8. CHANGE ORDERS A. Center City Place Rehabilitation – Project No. 125-022 1. Company: Slatile Roofing & Sheet Metal 2. Change Order No.: 1 3. Increase Amount: $49,144; Additional One Hundred and Fifty-Three (153) Days 4. Percent of Increase: 7.1% 5. Revised Contract Amount: $737,976; Completion Date June 26, 2026 6. Funding: PO-0039101 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Madison Street Water Main – Project No. 126-009 1. Title Sheet 2. Funding: PR-00046823 B. River Glen Office Building Demolition – Project No. 126-030 1. Funding: PR-00046877 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Authorization Letter – Studebaker National Museum 1. Description: Authorization for the Annual Car Raffle at Studebaker National Museum B. Amendment No. 2 to Lease Agreement – Seba Chelo Catalyst SB LLC 1. Description: Extends Lease of Technology Resource Center until June 30, 2028, While the New I&T Space is being Built at the Leighton Building 2. Amount: Year One (1) $285,000, Year Two (2) $295,000 C. Amendment No. 1 to Professional Services Agreement – Jones Petrie Rafinski 1. Description: Additional Design Services for Phase II of Replacing the Existing Kitchen Duct at the Century Center, Project No. 125-060 2. Amount: $51,100 3. Funding: PR-00041278 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 24, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 D. Amendment No. 1 to Professional Services Agreement – VS Engineering, Inc. 1. Description: Additional 4,070 ft of Sewer CCTV for the TEK and KOTE Sewer Study, Project No. 125-012 2. Amount: $21,367.50 3. Funding: PR-00044838 E. Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Design of Belt Filter Press Piping and Chemical Addition Equipment Improvements for the Wastewater Treatment Plant 2. Amount: $73,980 3. Funding: Sewage Works Capital, Treatment and Disposal Equipment F. Professional Services Agreement – Donohue & Associates, Inc. 1. Description: Preliminary Design Report for Primary Digester No. 1 Improvements and Alternatives Analysis of Digester Technologies, Piping, Flare, and Access Improvements for the Wastewater Treatment Plant 2. Amount: $80,800 3. Funding: Sewage Works Capital, Treatment and Disposal Equipment G. Amendment No. 1 to CMc Contract – F.A. Wilhelm 1. Description: Covers Nine (9) Bid Packages for Early Release Work Related to the New Parking Garage for the Madison Lifestyle District, Project No. 123-074 2. Amount: TBD 3. Funding: PO-0037917 H. Guaranteed Energy Savings Contract – CMTA 1. Description: Installation of Solar Energy Generation and Battery Storage at the MLK Dream Center, Project No, 125-008B 2. Amount: $369,318 3. Funding: PR-00046883 I. Guaranteed Energy Savings Contract – CMTA 1. Description: Installation of Solar Energy Generation and Battery Storage at the Central Fire Station, Project No, 125-008A 2. Amount: $391,710 3. Funding: PR-00046885 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 24, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 J. INDOT/LPA Consulting Contract – American Structurepoint 1. Description: Central Management Design Services Including Traffic Signal Asset Management, Prioritization of Signals, Project No. 125-051 2. Amount: $375,000 3. Funding: PR-00046987 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Chet Waggoner Opening Day Parade a) Date/Times: April 25, 2026/ 8:00 a.m. to 8:30 a.m. b) Location: Vassar Ave. to Diamond Ave. Continue along to Ray Snyder Memorial Blvd.: Proceed through the Cemetery and Continue along Riverside Dr. into the Youth Sports Park c) Favorable Recommendations 2. Event: Mind, Body, Spirit Festival a) Date/Times: May 2, 2026/ 8:00 a.m. to 8:00 p.m. b) Location: Wall St. between Greenlawn Ave. and Ironwood Dr. c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. New Installation – One (1) No Outlet Sign 1. Location: S. Chicago St. & W. Jefferson Blvd. a) All Criteria Met B. New Installation – Two (2) Turn Ahead Signs 1. Location(s): Georgiana Ave. & Quigley Pl. a) All Criteria Met C. New Installation – Five (5) No Turn on Red Signs 1. Location(s): California Ave., Cottage Grove Ave., and Portage Rd. a) All Criteria Met D. New Installation – One (1) Stop Sign 1. Location: York Rd. & Ladbrooke Ln. a) All Criteria Met E. New Installation – Eleven (11) No Parking Signs 1. Location(s): Philippa St. from Highland St. to Indiana Ave. a) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 24, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 F. Removal – One (1) Hour Parking Signs 1. Location: Miami St. from Broadway St. to Raymond Ct. a) All Criteria Met G. Removal – Residential Accessible Parking Sign 1. Location: 1340 E. Calvert St. a) All Criteria Met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 20320 Topaz St. – Sewer B. 16874 Hidden Valley Dr. - Water 14. RATIFY BONDS A. Occupancy Bonds 1. Hayes Design Company LLC, Released effective June 3, 2026 15. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,172 (Total # of Accountholders) as of the 1st Quarter of 2026 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0130293; GBLN-0130325; GBLN-0130418 a) Date: 02/24/2026 b) Amount: $2,463,385.17 2. Claim No.: GBLN-0130463; GBLN-0130666; GBLN-0130702 a) Date: 03/03/2026 b) Amount: $4,368,447.14 3. Claim No.: GBLN-0130768; GBLN-0130952; GBLN-0131144 c) Date: 03/09/2026 d) Amount: $7,056,287.31 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA MARCH 24, 2026 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR MURRAY L. MILLER BREANA N. MICOU ABIGAIL E. MAGAS Appointed 4/14/2015 Appointed 1/8/2020 Appointed 3/26/2021 Appointed 11/21/2023 Appointed 1/6/2026 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.