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Home My WebLink AboutChange Order No 3 - South Bend City Hall Renovations Proj No 124-001 - Larson-Danielson March 10, 2026 Mr. Mark E. Gott Larson-Danielson Construction Co., Inc. 302 Tyler Street LaPorte, IN 46350 btl@ldconstruction.com RE: Change Order No. 3 – South Bend City Hall Renovation – Project No. 124-001 Dear Mr. Gott: At its March 10, 2026 meeting, the Board of Public Works approved the above referenced Change Order be increased by $16,280.08, bringing the revised contract amount to $7,921,618.85. Enclosed is a copy of the Change Order for your records. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE:October 10, 2026 PROJECT NO:124-001 PROJECT NAME: South Bend City Hall Renovation CONTRACT DATE:Nov 25, 2024 CHANGE ORDER NO.3 SUBJECT OF CHANGE ORDER: See attached memo for owner additions and resulting electrical rework for field orders as well as time extension related to elevator delays. The original contract sum $ 7,327,000.00 Net change by previously authorized change orders $ 578,338.77 The contract sum prior to this change order $ 7,905,338.77 By this Change Order, the project amount is Increased Decreased $ 16,280.08 The new contract sum including this change order $ 7,921,618.85 This Change Order represents a total change of Total change for entire project 8.12 % Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time RECOMMENDED FOR APPROVAL CONTRACTOR Construction Manager CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: Contractor Signature Printed Name and Title President Company name Member Address Member City, State, Zip Member Member 0.22 % October 10, 2025 Larson-Danielson Const. Co.,Inc. 302 Tyler Street LaPorte, IN 46350 42 calendar days August 29, 2025 March 10, 2026 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Becca Plantz, PE, Director of Engineering Services SUBJECT: Award Project No. 124-001 South Bend City Hall Renovation DATE: March 2, 2026 This final change order for the City Hall remodel increases the contract by $16,280.08 to cover additional interior signage and miscellaneous electrical adjustments for cubicles, office technology, vending and weapons detection. The change order also extends the project completion date from August 29, 2025 to October 10, 2025 is directly tied to delays caused by the procurement and installation of the new elevator system. All remaining construction activities after August were dependent on keeping the first-floor lobby, corridor, and adjacent areas open to support elevator material staging, installation, and inspection. These constraints prevented completion of finishes, office spaces, and exterior elements until the elevator work was substantially complete. Despite these limitations, the project remained on track in all other areas. Punchlist work for floors 2–6 was completed on July 14, demonstrating that the building was otherwise progressing toward an August completion. Temporary occupancy was granted on September 18, allowing City staff to begin moving in before substantial completion. To support this early move-in, the contractor maintained scaffolding to load in office furniture, coordinated elevator operator support, and sequenced work to avoid disrupting City operations. Remaining work after October 10 was punch list related and dependent on third-party or owner-provided components, including test and balance delayed by existing mechanical equipment repairs not included in the remodel contract, replacement locksets required due to existing hardware compatibility issues, and installation of the Code Blue elevator controller pending manufacturer backorder. LaPorte, IN 46350 302 Tyler Street Ph : 219-362-2127 Change Request Phone: Job:56-713 SB,CTYOF-CITY HALL RENOVATIONS Number: Date: 57R 9/17/25 To:Rebecca Plantz SOUTH BEND, CITY OF 227 W. JEFFERSON BLVD SOUTH BEND, IN 46601 Ph: (574)235-5998 Description:REV Misc Electrical Scope Revisions Reason: Owner Request We are pleased to offer the following specifications and pricing to make the following changes: Per Owner request,furnished all L/M/E/S to complete misc electrical scope revisions: 1) Add/Relocate Cat 6 cables 2) Vending area extra work Description Material Subcontract Other PriceLaborEquipment Owner requested electrical scope revisions $12,950.00$12,950.00 (4) HRS SUPT @ $ 107 / HR $428.00$428.00 $13,378.00Subtotal: $85.60OH & P Labor 20.00%$428.00 $0.00OH & P Material $0.00OH & P Equipment $300.00Subcontractor First 3K 10.00%$3,000.00 $1,459.09Subcontractor After 3K 7.00%$20,844.18 $152.23Bond Markup 1.00%$15,222.69 $15,374.92Total: If you have any questions, please contact me at (219)575-6135. Date: Approved by:Submitted by:Mark Gott LARSON-DANIELSON CONST. CO INC Page 1 of 1 LaPorte, IN 46350 302 Tyler Street Ph : 219-362-2127 Change Request Phone: Job:56-713 SB,CTYOF-CITY HALL RENOVATIONS Number: Date: 58 10/7/25 To:Rebecca Plantz SOUTH BEND, CITY OF 227 W. JEFFERSON BLVD SOUTH BEND, IN 46601 Ph: (574)235-5998 Description:Add'l Interior Signage Pricing Reason: Owner Request We are pleased to offer the following specifications and pricing to make the following changes: (Per Owner Request)Provide all required L/M/E/S to furnish & install additional interior placard signage, as follows: (1)EA 10"w x 8"h "CITY CLERKS VAULT", (10)EA 7"w x 6"h "ELECTRICAL", & (1)EA "301 COUNCIL CHAMBERS" ADA Signs (Braille). NOTE:EXTRA SIGNS HAVE APPROX (4-6)WKS AFTER APPROVAL. Description Material Subcontract Other PriceLaborEquipment F/I extra interior signage per Owner request $698.00$698.00 (1) HR Supt @ 107/HR $107.00$107.00 $805.00Subtotal: $21.40OH & P Labor 20.00%$107.00 $0.00OH & P Material $0.00OH & P Equipment $69.80Subcontractor First 3K 10.00%$698.00 $0.00Subcontractor After 3K $8.96Bond Markup 1.00%$896.20 $905.16Total: If you have any questions, please contact me at (219)575-6135. Date: Approved by:Submitted by:Mark Gott LARSON-DANIELSON CONST. CO INC Page 1 of 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 3/2/2026 Name: Becca Plantz Department of Public Works – Engineering Division BPW Date: 3/10/2026 Phone Extension: Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 3 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Larson Danielson Construction Company New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name South Bend City Hall Renovation Project Number 124-001 Funding Source Economic Development LIT, TIF, Water & Sewer Capital Account No. PROJ 362 Amount Terms of Contract Purpose/Description Change order 3 to increase the contract amount for additional interior signage and miscellaneous electrical adjustments as furniture and technology moved in as well as a completion date extension based around elevator delays. For Change Orders Only Amount of Increase Decrease $ 16,280.08 ($ ) Previous Amount $ 7,905,338.77 Current Percent of Change: Increase Decrease 0.22% ( %) New Amount $ 7,921,618.85 Total Percent of Change: Increase Decrease 8.12% ( %) Time Extension Amount: 42 calendar days New Completion Date: October 10, 2025