HomeMy WebLinkAbout02242026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION FEBRUARY 19, 2026 22
The Agenda Review Session of the Board of Public Works was convened at 10:31 a.m. on
February 19, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph
Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board
Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath,
presented the Board with a proposed agenda of items presented by the public and by City
Staff.
Board members discussed the following item(s) from the agenda.
CHANGE ORDERS
Engineer Dan Jones explained a 27% change order for item 6.A. 2025 Contractor Paving
Round 1 noting the overall scope remained the same, as the plan was still to pave the same
28 streets. The increase was due to unforeseen conditions on St. Joseph Street, which was
originally rated suitable for asphalt resurfacing based on 2023 PCI data. After updated
2025 ratings showed significant deterioration—following the project award—it was
determined that resurfacing would be ineffective. Instead, a full reconstruction was
required, including removing the concrete and installing eight inches of asphalt. This
reconstruction accounted for approximately a 16.8% increase in project costs.
Vice President Molnar asked whether the City typically converts concrete roads to
asphalt. Engineer Leslie Biek responded that the City aims to maintain and preserve its
concrete streets rather than replace them with asphalt.
AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
Vice President Molnar stated item 10.A. Access and Indemnification Agreement with
Notre Dame was tabled at the last meeting and asked if this was an updated agreement.
Clerk Horvath responded that the item had been tabled because the agreement was not
received in time for Board review at the last meeting and confirmed that the completed
agreement has now been received and in their file for review.
AWARD QUOTATIONS AND APPROVE CONTRACTS
Ms. Magas asked about item 5.A. Leighton Building Second Floor Selective Demo and if
there was a concern in the price difference in the quotes received, and if this was going to
stay within the budget of $132.000 and any thoughts on the price difference. Engineer
Lidya Abreha stated two bids were received that were very high, around $400,000, but
the team feels confident in proceeding with The Robert Henry Corporation and their bid.
Project Manager Patrick Sherman added that the companies that submitted lower bids
were familiar with the site and the project, while some larger companies likely submitted
higher bids due to scheduling considerations or uncertainty, according to discussions with
one demo estimator.
CHANGE ORDERS
President Elizabeth Maradick asked about item 6.C. The Pointe at Riverwalk Building
Materials, and that stated there was no memo to explain the 31.3% increase. Engineer
Gemma Stanton explained that the increase is due to a (TIF) agreement with a developer
for a main water extension. The developer provided a materials list, and invoices were
submitted for extra supplies needed by the contractor. No additional work was performed
beyond the original scope—the increase reflects only necessary materials. The total is
expected to cover all remaining needs, and while the developer exceeded the contract
amount without prior approval, the cost is minimal in the context of the overall
development agreement.
OPENING OF APPLICATIONS
President Maradik asked if this was another round of applicants for item 4.A. Clerk
Horvath confirmed that this is a rolling submission and two new companies are applying
and will be read in at the February 24, 2026, meeting and approved at the first meeting in
March after being reviewed and all corrections documents have been submitted.
REGULAR MEETING FEBRUARY 24, 2026 23
AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
Ms. Magas asked if item 10.G. Professional Services Agreement with Hammel, Green, and
Abrahsmson, Inc will be tabled. Engineer Lidya Abreha did confirm it will be tabled.
PRIVILEGE OF THE FLOOR
Member Murray Miller provided an overview and invitation to the Board Members of the
Notre Dame Skills Trade event on March 12th, running from 8:00 a.m. to 4:00 p.m. at the
Stephan Center. The event will host approximately 1,100 students from multiple school
districts, offering hands-on experiences with construction, architecture, and engineering.
Vendors and contractors will be present, and students can engage with both live and virtual
demonstrations, including cranes, cement mixers, and remote-operated equipment like
loaders and dump trucks. The event combines educational tours, interactive activities, and
practical demonstrations to showcase career opportunities in the trades.
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned
the meeting at 10:44 a.m.
REGULAR MEETING FEBRUARY 24, 2026
The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on
Tuesday, February, 2026, by Board President Elizabeth A. Maradik in the 4th Floor
Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther
King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the
public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence
of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board
Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael
Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their
microphones and turn off their cameras when not speaking, and to save their questions
and comments for the Privilege of the Floor.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call,
the minutes for the Agenda Review Session and Regular Meetings of the Board
held on February 5, 2026, and February 10, 2026 were approved.
March 10, 2026
REGULAR MEETING FEBRUARY 24, 2026 24
OPENING OF BIDS –MARION PEDESTRIAN BRIDGE – PROJECT NO. 123-060 (PR-
00045690)
This was the date set for receiving and opening sealed bids for the above referenced
project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune,
which was found to be sufficient. The following bids were opened and publicly read:
MILESTONE CONTRACTORS L.P.
24358 State Road 23
South Bend, IN 46614
akrueger@milestonelp.com, dhilary@milestonelp.com
Bid was signed by Mr. Dustin Hilary
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
One (1) of One (1) Addendum(s) Acknowledgement received.
BID:
Base Bid $2,900,897
Alternate 1 $950,000
Alternate 2 $1,065,000
RIETH-RILEY CONSTRUCTION CO., INC.
25200 State Road 23
South Bend, IN 46614
dsauer@reith-riley.com
Bid was submitted by Mr. Ruben Alvarado
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
One (1) of One (1) Addendum(s) Acknowledgement received.
BID:
Base Bid $3,893,370.50
Alternate 1 $800,000
Alternate 2 $930,000
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
above bids were referred to Engineering for review and recommendation.
TABLED - OPENING OF BIDS –SEITZ PARK RECONSTRUCTION PHASE 2 – PROJECT
NO. 125-041 (PR-00045293)
President Maradik noted that there was a request to table the above item.
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
above opening was tabled till the March 10, 2026, meeting.
OPENING OF BIDS –COLFAX STREETSCAPE – PROJECT NO. 123-010 (PR-00045673)
This was the date set for receiving and opening sealed bids for the above referenced
project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune,
which was found to be sufficient. The following Bids were opened and publicly read:
INDIANA EARTH, INC.
10343 McKinley Hwy.
Osceola, IN 46561
estimatorindianaearth@yahoo.com; earth92inc@sbcglobal.net
Bid was signed by Mr. Mark Osler
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
REGULAR MEETING FEBRUARY 24, 2026 25
Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted
Two (2) of Two (2) Addendum(s) Acknowledgement received.
BID:
Base Bid $3,841,559
Alternate 1 $139,104.95
MILESTONE CONTRACTORS L.P.
24358 State Road 23
South Bend, IN 46614
akrueger@milestonelp.com
Bid was signed by Mr. Dustin Hilary
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Two (2) of Two (2) Addendum(s) Acknowledgement received.
BID:
Base Bid $3,898,000
Alternate 1 $179,250
RIETH-RILEY CONSTRUCTION CO., INC.
25200 State Road 23
South Bend, IN 46614
dsauer@reith-riley.com
Bid was submitted by Mr. Ruben Alvarado
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Two (2) of Two (2) Addendum(s) Acknowledgement received.
BID:
Base Bid $3,765,615
Alternate $149,251
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
above bids were referred to Engineering for review and recommendation.
OPENING OF APPLICATIONS – 2026 SEWER INSURANCE LATERAL REPAIR PROGRAM
President Maradik stated that there are a few more applications that have been submitted
for review. to make sure all documents requested are included. Attorney Schmidt read the
names of the following companies submitting applications:
FAST TRACK EXCAVATING LLC
LUCUS TRUCKING & EXCAVATING LLC
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
above applications were referred to the review team for review and recommendation.
OPENING OF QUOTATIONS – 2026 SIGNAL KNOCKDOWN & WRITING
INVESTIGATION – PROJECT NO. 126-019 (PR-00046300)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and
read:
MIDWESTERN ELECTRIC, LLC
1620 E Chicago Ave
REGULAR MEETING FEBRUARY 24, 2026 26
East Chicago, IN 46312
Bid was signed by Mr. Gene Mann
Non-Collusion, Non-Discrimination Affidavit Form was completed.
BID:
Base Quote $49,350
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
above quotations were referred to Engineering for review and recommendation.
AWARD QUOTATION AND APPROVE CONTRACT – LEIGHTON BUILDING SECOND
FLOOR SELECTIVE DEMO – PROJECT NO. 125-055A (PR-00046281)
Lidya Abreha, Engineering, advised the Board that on February 10, 2026, quotations were
received and opened for the above referenced project. After reviewing those quotations,
Ms. Abreha recommended that the Board award the contract to the lowest responsive and
responsible quoter, The Robert Henry Corporation, in the amount of $132,000. Therefore,
VP Molnar made a motion that the recommendation be accepted, and the quotation be
awarded, and the contract approved as outlined above. Mr. Miller seconded the motion,
which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT – THE POINTE AT RIVERWALK
WINDOWS – PLAN B – PROJECT NO. 124-069D (PR-00043008)
Gemma Stanton, Engineering, advised the Board that on February 10th, 2026, quotations
were received and opened for the above referenced project. After reviewing those
quotations, Ms. Stanton recommended that the Board award the contract to the lowest
responsive and responsible quoter, Big C Lumber, in the amount of $130,421.37.
Therefore, VP Molnar made a motion that the recommendation be accepted, and the
quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded
the motion, which carried by roll call.
APPROVE CHANGE ORDER NO. 1 – 2025 CONTRACTOR PAVING ROUND 1 – PROJECT
NO. 125-032 (PO-38774)
President Maradik advised that Dan Jones, Engineering has submitted change order
number 1 on behalf of Milestone Contractors L.P., indicating the contract amount be
increased by $392,389.64 for a new contract sum, including this change order, in the
amount of $1,862,399.14. Upon a motion made by VP Molnar, seconded by Mr. Miller and
carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 2 – 2025 CCMG HMA PROJECTS – PROJECT NO. 125-
004 (PO-38604)
President Maradik advised that Dan Jones, Engineering has submitted change order
number 2 on behalf of Milestone Contractors L.P., indicating the contract amount be
increased by $27,370.71 for a new contract sum, including this change order, in the amount
of $2,186,154.77. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried
by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 1 – THE POINTE AT RIVERWALK BUILDING
MATERIALS – PROJECT NO. 124-069M (PO-000041086
President Maradik advised that Gemma Stanton, Engineering has submitted change order
number 1 on behalf of Etna Supply Company, indicating the contract amount be increased
by $20,000 for a new contract sum, including this change order, in the amount of $83,839.
Attorney Michael Schmidt clarified that the item in question is a supply purchase, not a
public works project, and is being brought before the board to ensure transparency
regarding the use of taxpayer funds. The purchase was properly quoted in accordance with
state law and the organization’s procurement policy. Unlike public works projects, which
have stricter limitations on change orders, supply purchases allow for greater flexibility
smager@greenarrow.com
REGULAR MEETING FEBRUARY 24, 2026 27
under Indiana Code 5-22, and this procurement is being handled in compliance with that
statute.
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
change order was approved.
APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT –
MAYFLOWER ROAD TO STATE LINE RECONSTRUCTION – PROJECT NO. 125-037 (PO-
0039612)
President Maradik advised that Kyle Ludlow, Engineering, has submitted change order
number 2 (final) on behalf of Milestone Contractors L.P., indicating the contract amount be
Decreased by $576.06 for a new contract sum, including this change order, of $606,306.82.
Also submitted was the project completion affidavit indicating this new final cost of
$606,306.82. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by
roll call, change order number 2 (final) and the project completion affidavit were approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – WWTP SOLAR GUARANTEED
ENERGY SAVINGS CONTRACT (GESC) – PROJECT NO. 124-015 (PO-0035380)
President Maradik advised that Gemma Stanton, Engineering, has submitted the project
completion affidavit on behalf of Veregy, LLC, for the above referenced project, indicating
a final cost of $2,267,831. Upon a motion made by VP Molnar, seconded by Mr. Miller and
carried by roll call, the project completion affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – 2024 CCMG ROUND 1 – PROJECT
NO. 124-006 (PO-0031157)
President Maradik advised that Kyle Ludlow, Engineering, has submitted the project
completion affidavit on behalf of Milestone Contractors, L.P., for the above referenced
project, indicating a final cost of $2,722,927.27. Upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the project completion affidavit was
approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – 2024 NEIGHBORHOOD SERVICES
AND ENFORCEMENT DEMOLITIONS – PROJECT NO. 124-051 (PO-0035401)
President Maradik advised that Zach Hurst, Engineering, has submitted the project
completion affidavit on behalf of Indiana Earth, Inc., for the above referenced project,
indicating a final cost of $453,528.33. Upon a motion made by VP Molnar, seconded by Mr.
Miller and carried by roll call, the project completion affidavit was approved.
Mr. Miller asked if all of the above project completions met their MWBE Goals. Attorney
Schmidt explained that the Lower Energy/guaranteed savings contracts are handled
differently because they involve significant supply purchasing and operate under a unique
statutory framework, where contractors are expected to make a good-faith effort to meet
participation goals. Attorney Schmidt confirmed that the CCMG Round One project
exceeded its goals, and that the Neighborhood Services enforcement demolitions project
had an approved utilization plan change.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
– 2026 CONTRACTOR PAVING ROUND 1 – PROJECT NO. 126-017 (PR-00046223)
In a memorandum to the Board, Dan Jones, Engineering, requested permission to advertise
for the receipt of bids for the above referenced project. Also presented at this time for
approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded
by Mr. Miller and carried by roll call, the above request to advertise was approved, and the
title sheet was approved and signed.
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type Business Description Amount/
Funding
Motion/
Second
REGULAR MEETING FEBRUARY 24, 2026 28
Access and
Indemnificati
on
Agreement
University of
Notre Dame
Allow Research of
Building Demolition
Process for Academic
Purposes at 747-749
Harrison Ave., Project
No. 124-062
N/A VP Molnar/Mr.
Miller
Professional
Services
Agreement
McCormick
Engineering
Site Design for Parking
Lot at Hill St. & LaSalle
Ave. for the Yard
Project, Project No. 126-
020
$20,300
(PR -
00046206)
VP Molnar/Mr.
Miller
Professional
Services
Agreement
DLZ Design Service for Two
Roof Top Units (RTU’S)
Replacements & New
Building Control System,
Project No. 125-079
$55,800.00
(PR-
00046262)
VP Molnar/Mr.
Miller
Professional
Services
Agreement
Arcadis U.S.,
Inc
Support for
development of a State
Revolving Fund (SRF)
application and
compliance with the
Lead and Copper Rule
Improvements (LCRI)
NTE $25,000
(Hourly)(PR-
00046085)
VP Molnar/Mr.
Miller
Professional
Services
Agreement
VS
Engineering
Design Services for
Approximately 9,750
Feet of Force Main,
Underground Vault
Structure, Flow Meter,
and Bypass Piping,
Project No. 125-053
$747,440
(PR-
00046203)
VP Molnar/Mr.
Miller
Amendment
No. 2 to
Professional
Services
Agreement
American
Structurepoint
, Inc.
Asbestos study during
the remodel the South
Bend Community School
Corporation building
into the City of South
Bend City Hall.
NTE
$7,026.07(Ho
urly) New
Adjusted
Total
$555,246.07
(PO-
0027983)
VP Molnar/Mr.
Miller
Tabled -
Professional
Services
Agreement
Hammel,
Green and
Abrahamson,
Inc. (HGA)
Preliminary Design
Services for the Howard
Park Bandshell Design,
Project No., 125-052
$31,934 VP Molnar/Mr.
Miller
Amendment
No. 2 to
Professional
Services
Agreement
American
Structurepoint
, Inc.
Amendment for the
Next Stage of Design
Development for the
Leighton Building to
Consolidate Additional
City Offices, Project No.
125-055
$207,310
(River West
Development
)
VP Molnar/Mr.
Miller
APPROVAL OF LICENSE AND PERMIT APPLICATIONS
The following license and permit applications were presented for approval:
Applicant Description Date/Time Location Motion
Carried
St Patrick’s
Day Parade
Street Closure for
Special Event
March 14,
2026/10:30a.m.
to 1:00p.m.
Jefferson Blvd
Between Notre
Dame Ave/
Washington St
VP
Molnar/Mr.
Miller
REGULAR MEETING FEBRUARY 24, 2026 29
Live Way of
the Cross
Street Closure for
Special Event
April 3,
2026/3:00p.m.
to 4:00p.m.
Chapin Between
W Calvert/Bruce
VP
Molnar/Mr.
Miller
MLK Jr
Honor Walk
Street Closure for
Special Event
April 4,
2026/10:00a.m.
to 12:00p.m.
Birdsell between
Linden Ave/W
Washington St.
VP
Molnar/Mr.
Miller
Sunburst
Races
Street Closure for
Special Event
May 30,
2026/7:00a.m.
to 11:00 a.m.
Rolling Closures
Starting and
Ending at Century
Center
VP
Molnar/Mr.
Miller
March to the
Memorial
Street Closure for
Special Event
September 11,
2026/Start
time 9:11a.m.
Ireland/Fellows St
to St Joseph
County Parks 911
VP
Molnar/Mr.
Miller
Making
Strides
Against
Breast
Cancer-
Michiana
Street Closure for
Special Event
October 24,
2026/11:30a.m.
to 1:00p.m.
All on Sidewalk
Between Howard
Park and Veteran’s
Park Via Northside
Blvd
VP
Molnar/Mr.
Miller
APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
following traffic control device request was approved:
NEW INSTALLATION: Accessible Parking Space Sign Permit #1
LOCATION: North Side of Jefferson Blvd., East of Lafayette Blvd.
REMARKS: All Criteria Met
APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE
President Maradik stated that the Board is in receipt of the following consents to
annexation and waivers of rights to remonstrate. The consents indicate that in
consideration for permission to tap into public water/sanitary sewer system of the City, to
provide water/sanitary sewer service to the below referenced properties, the applicants
waive and release all rights to remonstrate against or oppose any pending or future
annexations of the properties by the City of South Bend:
A. Marko Radosavljevic, 51231 Fenwick Ct.
1. 51231 Fenwick Ct – Water/Sewer (Key No.71-04-18-200-127.000-
003)
Upon a motion by VP Molnar, seconded by Mr. Miller and carried by roll call, the consents
to annexation and waivers of rights to remonstrate were approved as submitted.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND
OCCUPANCY BONDS
The Division of Engineering Permit Department recommended that the following bonds be
ratified pursuant to Resolution 100-2000 and/or released as follows:
Business Bond Type Approved/
Released Effective Date
Bass Septic & Sewer Inc. Occupancy Approved February
10,2026
R&R Visual Inc. Occupancy Approved February
13,2026
VP Molnar made a motion that the bond’s approval and/or release as outlined above be
ratified. Mr. Miller seconded the motion, which carried by roll call.
REGULAR MEETING FEBRUARY 24, 2026 30
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned
the meeting at 9:57 a.m.
March 10, 2026