HomeMy WebLinkAboutChange Order No 2F & PCA - Mayflower Rd Construction Proj No 125-037-Milestone
February 24, 2026
Mr. Kevin Cleek
Milestone Contractors L.P. 24358 SR 23
South Bend, IN 46614 kcleek@milestonelp.com; akrueger@milestonelp.com
RE: Change Order No. 2 (Final)/Project Completion Affidavit Mayflower Road to State Line Reconstruction - Project No. 125-037
Dear Mr. Cleek:
At its February 24, 2026 meeting, the Board of Public Works approved the Final Change Order for this project, be decreased by $576.06. The final contract
amount is $606,306.82. In addition, the Project Completion Affidavit for this project was approved
in the amount of $606,306.82. Copies of the Change Order and Project Completion Affidavit are enclosed for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath Hillary Horvath, Clerk
Enclosures HH/cb
February 24, 2026
2
$ 515,956.00
$ 90,926.88
$ 606,882.88
X $
$ 606,306.82
17.51 %
17.51 %
Contractor Signature CONSTRUCTION MANAGER
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
South Bend, IN 46614
City, State, Zip
Printed Name and Title
Milestone Contractors L.P.
Company Name
24358 SR 23
Address
Member
Member
Approved Date:
President
Member
Member
PROJECT NO:
PROJECT NAME:
CONTRACT DATE:
CHANGE ORDER NO:
SUBJECT OF CHANGE ORDER:
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
DATE:1/16/2026
125-037
Mayflower Road to Stateline Reconstruction
8/12/2025
PCR #3 - Reduction in Project Cost
The original contract sum
Net change by previously authorized change orders
The contract sum prior to this change order
By this Change Order, the project amount is Increased
576.06Decreased
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
Original contracted completion date/time 11/21/2025
0 days
RECOMMENDED FOR
Extension of date/time by previous change orders
Date/time extension by this change order 0 days
New completion date/time 11/21/2025
CONTRACTOR
Kevin Cleek Project Manager
February 24, 2026
Ill Milestone
AFFIDAVIT AND WAIV ER OF LIEN
STATE OF INDIANA ) ) SS:
COUNTY OF ST. JOSEPH )
FINAL Payment to Follow
John Conway being duly sworn states that they are the Project Accountant of Milestone Contractors, LP. having
contracted with CITY OF SOUTH BEND to furnish certain materials and/or labor as follows: RECONSTRUCTION for a project known
as COSB -MAYFLOWER RD TO STATE LINE (MCLP Job# 259071) located at SOUTH BEND, IN and owned by
CITY OF SOUTH BEND and does further state:
FINAL WAIVER:
that the final balance due from the owner is the sum of thirty thousand three hundred fifteen and 36I 100 Dollars the payment of which has been promised as the sole consideration for this Affidavit and Final Waiver of Lien which shall become
effective upon receipt of such payment.
THEREFORE, the undersigned waives and releases unto the Owner of said premises any and all lien or claim whatsoever on the above-described property and improvements thereon on account of labor or material or both, furnished by the undersigned thereto, and further certifies that no other party has any claim or right to a lien on account of any work performed or material furnished to the undersigned for said project, and within the scope of this affidavit and waiver.
Milestone Contractors, LP.
Project Accountant
JE NICER TiMMONS Nolary Public, S1stt, o/ lndllwl LaPortP Count) CommJssJon Number NP07<47205 My Comrnlssloo E,q)lres 02/281?031
Subscribed and sworn to before me this: 29th day of January, 2026
My Commission Expires: February 28, 2031
County of Residence: LaPorte
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date 02/12/2026
Name Kyle Ludlow Department Public Works
BPW Date 02/24/2026 Phone Extension 9157
Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. 2 PCA Chg. Order, No. Traffic Control Resolution Other: Ease. /Encroach
Required Information
Company or Vendor Name Milestone Contractors L.P.
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Mayflower Road to State Line Reconstruction
Project Number 125-037
Funding Source 324-442001Account No. PR-00042717 PO-0039612
Amount $606,306.82
Terms of Contract
Purpose/Description _Project Closeout
For Change Orders Only
Amount of Increase Decrease
$
($576.06) Previous Amount $606,882.88
Current Percent of Change: Increase Decrease
%
(.11%)
New Amount $ 606,306.82
Total Percent of Change: Increase Decrease
17.51%
(%)
Time Extension Amount: 0 New Completion Date: