HomeMy WebLinkAboutChange Order No 1 - 2025 Contractor Paving Round 1 -Proj No 125-032 - Milestone Contractors, L.P.
February 24, 2026
Mr. Thaddeus Horvath Milestone Contractors L.P. 24358 Indiana 23
South Bend, IN 46614 thorvath@milestonelp.com; akruger@milestonelp.com
RE: Change Order No. 1 – 2025 Contractor Paving Round 1 – Project No. 125-032
Dear Mr. Horvath:
At its February 24, 2026, meeting, the Board of Public Works approved the above referenced Change Order be increased by $392,389.64, bringing the revised contract
amount to $1,862,399.14.
Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251.
Sincerely, /s/ Hillary Horvath
Hillary Horvath, Clerk
Enclosures
HH/cb
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk Board of Public Works
FROM: Dan Jones, Senior Engineer
SUBJECT: Change Order #1 – 2025 Contractor Paving Round 1 (#125-032)
February 12, 2025 DATE:
This memorandum is being provided to explain why this project has exceeded 20%
in change orders.
The project was originally designed and bid to mill 2" of existing pavement surfaces and replace with new surface asphalt. This method worked well on all but one of
the planned roadways.
Prior to beginning work on St. Joseph St, the existing concrete pavement was
reanalyzed and engineering determined the pavement was too deteriorated, and any surface paving remedies would not last more than a year or two.
The best method for longterm repair was to fully reconstruct the roadway. The highlighted items in the change order form show the items added for this work.
These account for $243,093.66 (16.86%) of the overall changes. There were no added roadway segments throughout the project. The original scope of road network repairs remained unchanged.
There are also various other overrun/under run items included in this change order. The majority of these adds are included in curb replacements and asphalt surface
tonnage increases. These account for $149,295.98 (10.35%) of the overall changes.
Please feel free to contact me with any questions at x9245.
2/2/2026
February 24, 2026
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date 2/12/2026
Name Dan Jones Department Public Works
BPW Date 2/24/2026 Phone Extension 9245
Required Prior to Submittal to Board
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Milestone Contractors, L.P.
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2025 Contractor Paving Round 1
Project Number 125-032
Funding Source PO 38774 Account No. 324-442001, 422-442001, 429-442001, 430-442001, 266-436008
Amount $392,389.64
Terms of Contract
Purpose/Description Change Order #1: Full depth reconstruction of St. Joseph St; project over runs/under runs.
For Change Orders Only
Amount of Increase
Decrease
$ 392,389.64
($ )
Previous Amount $0.00
Current Percent of Change: Increase Decrease
27.21%
( %)
New Amount $1,862,399.14
Total Percent of Change:
Increase Decrease
27.21%
( %)
Time Extension Amount: 0
New Completion Date: