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HomeMy WebLinkAbout02102026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION FEBRUARY 5, 2026 22 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on February 5, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Ms. Magas noted that, for the Portage and Elwood Demolition Project, the minutes indicated that Melching’s submission was signed – not signed and requested clarification. Clerk Horvath stated that the bid was not signed and that the minutes have been corrected to reflect this. CHANGE ORDERS Mr. Murray inquired about Item 8.A, Momentum Site Improvements with Premium Concrete Services, and the reason for the large number of additional days. Engineer Zach Hurst explained that this is a TIF project and involved two contractors working simultaneously on a small site and small building, which made coordinating work challenging while maintaining quality standards and ensuring safety. CHANGE ORDERS Assistant City Engineer Leslie Bieck informed the Board regarding Item 8.B, Wall Street and Greenlawn Avenue Improvements, noting that the additional days are due to weather- related delays for landscaping and tree planting scheduled for the spring. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS Mr. Murray inquired about Item 13.A, Main Street Housing Parking Garage and Podium Construction Manager as Constructor (CMc) Services, including the project location and scope. Project Manager Patrick Sherman explained that the project consists of a new parking facility and apartments located adjacent to the Raclin Murphy. Mr. Sherman further stated that CMc services are being requested due to the complexity of the project, as the two developments will be connected. PRIVILEGE OF THE FLOOR Board Member Murray Miller asked Attorney Schmidt about a previous project, the O’Brien Splashpad and Restroom, and whether the MWBE goals were met. Project Engineer Zak Tebell stated that the goals were partially met and that a good faith effort waiver was granted. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:39 a.m. February 24, 2026February 24, 2026 REGULAR MEETING FEBRUARY 10, 2026 23 REGULAR MEETING FEBRUARY 10, 2026 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, February 10, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigial Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Murray and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on January 22, 2026, and January 27, 2026, were approved. OPENING OF BIDS – DEMOLITION OF 747-749 HARRISON AVE. – PROJECT NO. 124-062 (PR-00045912) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROS., INC. 1204 W. Sample St South Bend, IN 46619 Rit1204@datacruz.com Bid was signed by Ms. Rachelle L. Dolniak Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $443,486 DORE & ASSOCIATES, INC. P.O. Box 338, Washington Ave. Bay City, MI 48707 est@doreassoc.com Bid was signed by Mr. Jason C. Dore Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $404,800 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com; earth92inc@sbcglobal.net Bid was signed by Mr. Mark Osler REGULAR MEETING FEBRUARY 10, 2026 24 Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $455,060 K.L.F. ENTERPRISES 2300 W. 167th St. Markham, IL 60428 serfioe@klfent.com Bid was signed by Mr. James Bracken Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $385,000 GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton Street LaPorte, IN 46350 mike@greendemolitioninc.com; kim@greendemolitioninc.com Bid was signed by Mr. Michael J. Brough Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $498,800 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering and DCI for review and recommendation. OPENING OF BIDS – MAIN AND WAYNE PARKING GARAGE ELEVATOR – PROJECT NO. 125-027 (PR-00043224) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: GIBSON-LEWIS, LLC 1001 W. 11the St. Mishawaka, IN 46544 ngurbick@gl.nceusa.com Bid was signed by Mr. Nick Gurbick Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Zero (0) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $708,400 Alternate Bid $654,400 REGULAR MEETING FEBRUARY 10, 2026 25 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering and DCI for review and recommendation. OPENING OF QUOTATIONS – LEIGHTON RENOVATION SELECTIVE DEMO – PROJECT NO. 125-055A (River West TIF) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: LARSON-DANIELSON CONSTRUCTION CO., INC. 302 Tyler Street LaPorte, IN 46350 cmb@ldconstruction.com Bid was signed by Mr. Brian Larson Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Quote $425,720 THE ROBERT HENRY CORPORATION 404 S. Frances St. South Bend, IN 46617 mcoleman@roberthenrycorp.com Bid was signed by Mr. Brian Henry Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Quote $132,000 ANCON CONSTRUCTION CO., INC. 2121 W. Wilden Ave. Goshen, IN 46528 glen@anconconstruction.com Bid was signed by Mr. Glen Kauffmann Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Quote $192,680 GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton Street LaPorte, IN 46350 mike@greendemolitioninc.com; kim@greendemolitioninc.com Bid was signed by Mr. Michael Brough Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted Two (2) of Two (2) Addendum(s) Acknowledgement received. BID: Base Quote $428,800 REGULAR MEETING FEBRUARY 10, 2026 26 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering and DCI for review and recommendation. OPENING OF QUOTATIONS – THE POINTE AT RIVERWALK BUILDING B WINDOWS – PROJECT NO. 124-069D (PR-00045923) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: BIG C LUMBER 50860 Princess Way Granger, IN 46530 christian.hurley@bigclumber.com Bid was signed by Mr. Scott T. Foley Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was not submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were not submitted Base Quote $130,421.37 Upon a motion made by VP Molnar, seconded by MR. Miller and carried by roll call, the above quotations were referred to Engineering and DCI for review and recommendation. AWARD BID AND APPROVE CONTRACT – 2026 CCMG IRELAND RD – PROJECT NO. 125-061 (PR-00044963) Dan Jones, Engineering, advised the Board that on January 27, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Jones recommended that the Board award the contract to the lowest responsive and responsible bidder, Milestone Contractors, L.P., in the amount of $2,530,800, base bid plus alternate 1. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – PORTAGE AND ELWOOD DEMOLITION – PROJECT NO. 124-065B (PR-00045648) Gemma Staton, Engineering, advised the Board that on January 27, 2026, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Staton recommended that the Board award the contract to the lowest responsive and responsible bidder, Indiana Earth, Inc., in the amount of $775,706.50. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – 2025 NEIGHRBOHOOD SERVICES & ENFORCEMENT – TWO COMMERCIAL PROPERTIES – PROJECT NO. 125-043BR (PR- 00044709) Zach Hurst, Engineering, advised the Board that on January 27, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible quoter, Indiana Earth, Inc., in the amount of $77,850. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WALKER FIELD HOUSE RESTORATION, PHASE II – PROJECT NO. 125-044R (PR-00045666) Caitlin Wyant, Engineering, advised the Board that on January 27, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, REGULAR MEETING FEBRUARY 10, 2026 27 Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible quoter, Slatile Roofing and Sheet Metal Co., Inc., in the amount of $88,812. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AFFIRMATION OF APPLICANTS FOR THE 2026 WATER WORKS UTILITY SERVICE REPAIR PROGRAM In a memorandum to the Board, Ken Smith, Water Works Department, requested permission to approve and affirm the application from Bob Frame Plumbing and Niezgodski Plumbing to be part of the 2026 Water Works Utility Service Repair Program. Upon a motion made by VP Molnar, seconded by MR. Miller and carried by roll call, the above applications were approved. AFFIRMATION OF APPLICANTS FOR THE 2026 SEWER INSURANCE LATERAL REPAIR PROGRAM In a memorandum to the Board, Larry Paker, Sewer Department, requested permission to approve and affirm the application from Bob Frame Plumbing, Niezgodski Plumbing and K&K Earth Moving to be part of the 2026 Sewer Insurance Lateral Repair Program. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above applications were approved. APPROVE CHANGE ORDER NO. 1 (F) – MOMENTUM SITE IMPROVEMENTS – PROJECT NO. 124-018R (PO-0035966) President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1) F) on behalf of Premium Concrete Services, indicating the contract amount be increased by $11,348 and an additional one hundred and seventy-six days for a new contract sum, including this change order, in the amount of $474,971 with a completion date of November 1, 2025. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 - WALL ST. AND GREENLAWN AVE. IMPROVMENTS– PROJECT NO. 124-023B (PO-0038191) President Maradik advised that Leslie Biek, Engineering, has submitted change order number 1 on behalf of Selge Construction Co., Inc., indicating the contract amount be increased by $94,676.90 for a new contract sum, including this change order, in the amount of $2,686,933.15 with a completion date of April 30, 2026. Upon a motion made by VP Molnar, seconded by VP Molnar and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – CENTRAL FIRE STATION REROOFING – PROJECT NO. 124-032A (PO-0036168) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 1 (final) on behalf of Slatile Roofing and Sheet Metal Co., indicating the contract amount be decreased by $5,955 for a new contract sum, including this change order, of $692,857 and a completion date of June 13, 2025. Also submitted was the project completion affidavit indicating this new final cost of $692,857. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 1 (final) and the project completion affidavit were approved. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT – SEWER AND MANHOLE REHAB – PROJECT NO. 122-019 (PO-0033245) President Maradik advised that Kyle Ludlow, Engineering, has submitted change order number 3 (final) on behalf of Visu-Sewer, indicating the contract amount be decreased by $317,697.82 for a new contract sum, including this change order, of $1,557,475.43. Also submitted was the project completion affidavit indicating this new final cost of $1,557,475.43. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, change order number 3 (final) and the project completion affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT – WALKER FIELD PARK CONNECTIVITY – PROJECT NO. 123-058 (PO-0033557) REGULAR MEETING FEBRUARY 10, 2026 28 President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Rieth-Riley Construction Co., Inc., for the above referenced project, indicating a final cost of $1,386,967.71. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – PW SERVICE CENTER ROOF REPLACEMENT – PROJECT NO. 124-032B (PO-0036031) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Slatile Roofing and Sheet Metal Co., Inc., for the above referenced project, indicating a final cost of $906,032.70. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION – WWTP SOLAR GUARANTEED ENERGY SAVINGS CONTRACT – PROJECT NO. 124-015 (PO-0035380) President Maradik advised that Gemma Staton, Engineering, has submitted the certificate of substantial completion on behalf of Veregy, LLC., indicating a substantial completion date of May 31, 2025 for the HVAC and November 3, 2025 for the building controls for the above project. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the certificate of substantial completion was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET –MADISON STREET TRAIL CONNECTOR – PROJECT NO. 125-031 (RIVER EAST RESIDENTIAL TIF) In a memorandum to the Board, Charlotte Brach, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS – MAIN ST. HOUSING PARKING GARAGE AND PODIUM CMC – PROJECT NO. 125-065 In a memorandum to the Board, Parick Sherman, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Ms. Magas and carried by roll call, the above request was approved. Member Miller voted nay. ADOPT RESOLUTION NO. 06-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 06-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, DETECTIVE DANIEL LAWECKI retired effective February 7th, 2026 from the South Bend Police Department after twenty-five (25) years of service, and the Police Merit Board of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; REGULAR MEETING FEBRUARY 10, 2026 29 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. FJR4044, a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 10th day of February 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 07-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 07-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 6, 2026, Battalion Chief James Jones retired from the South Bend, Indiana, Fire Department after Thirty-Four plus (34+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for thepurposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). REGULAR MEETING FEBRUARY 10, 2026 30 2.The Property may be demolished, junked or otherwise disposed in a mannerdetermined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on February 10, 2026, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 08-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by MR. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 08-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 17, 2026, Battalion Chief Robert Means retired from the South Bend, Indiana, Fire Department after Thirty-Five (35) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for thepurposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). REGULAR MEETING FEBRUARY 10, 2026 31 2.The Property may be demolished, junked or otherwise disposed in a mannerdetermined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on February 10, 2026, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 09-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 09-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 9, 2026, Firefighter Edward Palicki retired from the South Bend, Indiana, Fire Department after Thirty-Three Plus (33+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for thepurposes for which was intended, and has an estimated value of less than one- REGULAR MEETING FEBRUARY 10, 2026 32 thousand dollars ($1,000.00). 2.The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for hisyears of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on February 10, 2026, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 10-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 10-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ON THE DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on January 9, 2026, Firefighter Michael Quiroz retired from the South Bend, Indiana, Fire Department after Thirty-Two Plus (32+) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Carl Buchanon has advised the Board that this Firefighter’s fire helmet and boots (“Property”) are of no further use to the Department, are of no practical value, and have an estimated market value of less than one-thousand dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: REGULAR MEETING FEBRUARY 10, 2026 33 1. The Property is no longer needed by the City of South Bend, is unfitfor the purposes for which was intended, and has an estimated value of less than one-thousand dollars ($1,000.00). 2.The Property may be demolished, junked or otherwise disposed in amanner determined by the Fire Chief, including donation to theFirefighter as a token for his years of service to the City of South Bend. ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on February 10, 2026, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 11-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 11-2026 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT WHEREAS, the City of South Bend Board of Public Works (the “Works Board”) exists and operates pursuant to Ind. Code 36-9-6-1 and South Bend Municipal Code § 2-50; and WHEREAS, Ind., Code 36-9-6-1 gives the Works Board the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend, Indiana (the “City”), including property used by the South Bend Police Department (“SBPD”); and WHEREAS, the SBPD possesses certain property, namely: used Two (2) 2016 Ford Taurus Police Vehicles (“Vehicles”) which have been retired from service and deemed surplus property pursuant to Ind. Code § 5-22-22-12; and WHEREAS, Sgt. Aaron M. Knepper, of the SBPD, has made known to the SBPD the significant need for police and emergency services equipment for use by smaller public safety agencies throughout the State for the provision of emergency services; and WHEREAS, the SBPD wishes to gift the 2 Vehicles to the Northern Indiana Law Enforcement Academy, (the “Donees”); and WHEREAS, pursuant to Ind. Code § 5-22-22-12(e), a governmental body may transfer title of surplus property to a police department by sale, gift, or another arrangement acceptable to the governmental body and the fire department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1.The City of South Bend Board of Public Works hereby approves the donation and transferof the two (2) 2016 Ford Taurus Police Vehicles from the SBPD to the Northern Indiana Law Enforcement REGULAR MEETING FEBRUARY 10, 2026 34 Academy, and authorizes staff of the SBPD to work with the Northern Indiana Law Enforcement Academy to carry out any and all actions necessary to facilitate the transfer. 2. This Resolution will be in full force and effect upon its adoption by the City of South Bend Board of Public Works. ADOPTED at a regular meeting of the City of South Bend Board of Public Works held on February 10th, 2026. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/ Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Amendment No. 2 to Professional Services Agreement Kil Architecture Additional Design Services for the Walker Field Restroom Building, Project No. 125-024 $27,000 (PR- 00040052) Molnar/Miller TABLED - Access and Indemnificati on Agreement University of Notre Dame Allow Research of the Demolition Process for Academic Purposes for 747-749 Harrison Ave., Project No. 124-062 NA Molnar/Miller TIF Project Purchase Waiver River Walk, LLC Waiver and Indemnification Agreement for Purchase of Building Materials for The Pointe at Riverwalk, Project No. 124-069 NA Molnar/Miller Amendment No. 1 to PSA Commonwealt h Engineers, Inc. Additional Locating Services for the Cleveland and Pinhook Well Replacements, Project No. 125-033 $2,645 (PR- 00042116) Molnar/Miller Professional Services Agreement Hanson Professional Services Ten Percent (10%) Design and Cost Estimate for Tri Day Right of Way Buildout, Project No. 126-010 NTE $87,400 (PR- 0005981) Molnar/Miller Environment al Restrictive Covenant IDEM, Office of Land Quality Beck’s Lake NA Molnar/Miller Amendment No. 4 to Professional Lochmueller Group, Inc. Grant Writing Assistance and Benefit Cost Analysis Services NA (PO- 0036167) Molnar/Miller REGULAR MEETING FEBRUARY 10, 2026 35 Services Agreement for the BUILD Grant Application for the Riverfront West Urban Neighborhood Development, Project No. 121-067 APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried DTSB February First Fridays –Fire and Ice Ratify - Street Closure for Special Event February 6, 2026/ 1:00 p.m. to 10:30 p.m. Jefferson Blvd. between Michigan St. & Leighton Garage Molnar/Miller FAVORABLE RECOMMENDATION - PETITION TO VACATE THE 1ST E/W ALLEY NORTH OF PRAST BLVED. BETWEEN ELMER ST. AND THE 1ST N/S ALLEY WEST OF ELMER ST. President Maradik indicated that Ezequias Ruiz, has submitted a request to vacate the above referenced alley. Ms. Maradik advised the Board is in receipt of favorable recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police Department, and Community Investment who all state the request does meet the criteria of I.C. 36-7-3-13. Therefore, VP Molnar made a motion to send a favorable recommendation to the Common Council. Mr. Miller seconded the motion which carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: DENIAL: Handicapped Accessible Parking Space Sign LOCATION: 702 E. South St. REMARKS: Criteria Not Met NEW INSTALLATION: Four (4) Stop Signs LOCATION(S): Lafayette Fall Neighborhood REMARKS: All Criteria Met NEW INSTALLATION: One (1) No Parking Here to Corner LOCATION: 36th St. & Mishawaka Ave. REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date BlueSky Restoration Contractor Approved January 30, 2026 BlueSky Restoration Occupancy Approved January 30, 2026 GME PLLC dba Greater Midwest Exteriors Occupancy Approved February 3, 2026 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. REGULAR MEETING FEBRUARY 10, 2026 36 RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0127566; GBLN-0128532; GBLN-0128631 01/20/2026 $1,189,225.02 City of South Bend Claims GBLN-0128221; GBLN-0128532; GBLN-0128631 01/30/2026 $7,560,778.97 City of South Bend Claims GBLN-0128635 02/03/2026 $2,723,614.33 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:01 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member ATTEST: ________________________________ Hillary R. Horvath, Clerk February 24, 2026