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HomeMy WebLinkAboutAmendment No. 1 to PSA - Locating Services Cleveland & Pinhook Well Proj No 125-033 - Commonwealth February 10, 2026 Mr. Albert C. Stong Commonwealth Engineers, Inc. 100 East Wayne Street, Suite 315 South Bend, IN 46601 jhardy@contactcei.com; astong@contactcei.com RE: Amendment No. 1 to Professional Services Agreement Dear Mr. Stong: At its February 10, 2026 meeting, the Board of Public Works approved the above referenced amendment for additional locating services for the Cleveland and Pinhook well replacements, Project No. 125-033 in the amount of $2,645. Please find enclosed the agreement and keep a copy for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Exhibit K – Amendment to Owner-Engineer Agreement. EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 This is EXHIBIT K, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated July 22, 2025. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 2026-01 1.Background Data a.Effective Date of Owner-Engineer Agreement: July 22, 2025 b.Owner:City of South Bend, Indiana c.Engineer: Commonwealth Engineers, Inc. d.Project: Water Well Replacement Project (W25106) 2.Nature of Amendment: a.Additional Services to be performed by Engineer b.Modifications of payment to Engineer c.Modifications to time(s) for rendering services d.Modifications to other terms and conditions of the Agreement 3.Description of Modifications: a.Attachment 1, “Modifications” b.Attachment, “Commonwealth Engineers, Inc., Standard Hourly Rates and Reimbursable Expenses Schedule, July 1, 2025 – June 30, 2026” 4.Agreement Summary: a.Original agreement amount:$ 207,301 b.Net change for prior amendments:$ N/A c.This amendment amount:$ 2,645 d.Adjusted agreement amount:$ 209,946 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Docusign Envelope ID: F5ED7120-AEB5-41DB-8454-7138F6230FC1 Exhibit K – Amendment to Owner-Engineer Agreement. EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. OWNER: ENGINEER: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS COMMONWEALTH ENGINEERS, INC. By: By: Title: Albert C. Stong, P.E. President Gary A. Gilot, Member Briana Micou, Member Date: Docusign Envelope ID: F5ED7120-AEB5-41DB-8454-7138F6230FC1 1/7/2026 February 10, 2026 Exhibit K – Amendment to Owner-Engineer Agreement. EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 This is Attachment 1, consisting of 1 page, to Amendment No. 2026-01, dated , 2026. Modifications 1. Engineer shall perform the following Additional Services: Provide private locates for the proposed Pinhook Well No. 2 site as part of soil boring activities and remobilizing to the site. 2. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: Description Current Contract Amendment No. 2026-01 Total Contract Basis of Compensation Meetings, Project Management, QA/QC (Task 1) $14,914 $ 14,914 Hourly Well Hydrogeological Design & Permitting (Task 2) $6,935 $ 6,935 Lump Sum 50% Design (Task 3) $63,079 $ 63,079 Lump Sum 90% Design (Task 4) $32,353 $ 32,353 Lump Sum Final Design (Task 5) $15,245 $ 15,245 Lump Sum Geotechnical Field Work (Task 6) $11,748 $2,645 $ 14,393 Hourly Permits (Task 7) $5,365 $ 5,365 Hourly Bidding & Negotiating (Task 8) $13,225 $ 13,225 Hourly Construction Services (Task 9) $44,437 $ 44,437 Hourly Total $207,301 $2,645 $209,946 3. The schedule for rendering services is modified as follows: As required by CEI to ensure Project milestones and deadlines are met. 4. Other portions of the Agreement (including previous amendments, if any) are modified as follows: a. Article 8.04.A., “Engineer’s Certifications”, of the Agreement is hereby amended as follows: “B. Pursuant to Indiana Code 22-5-1.7-11, the Engineer entering into this Agreement with the Owner is required to enroll in and verify the work eligibility status of all its newly hired employees through the E-Verify program. The Engineer is not required to verify the work eligibility status of all its newly hired employees through the E-Verify program if the E-Verify program no longer exists. The Engineer hereby certifies to the Owner that the Engineer does not knowingly employ an unauthorized alien. The Engineer further affirms that, prior to entering into its Agreement with the Owner, the Engineer has enrolled in and agrees to verify the work eligibility status of all its newly hired employees through the E- Verify program. The Engineer shall provide to Owner a sworn affidavit on an annual basis or as requested by the Owner. Docusign Envelope ID: F5ED7120-AEB5-41DB-8454-7138F6230FC1 Exhibit K – Amendment to Owner-Engineer Agreement. EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 C. Pursuant to Executive Order 13846, the Engineer hereby certifies to Owner that Engineer is not engaged in Investment Activities in Iran.” Docusign Envelope ID: F5ED7120-AEB5-41DB-8454-7138F6230FC1 COMMONWEALTH ENGINEERS, INC. STANDARD HOURLY RATES AND REIMBURSABLE EXPENSES SCHEDULE July 1, 2025 – June 30, 2026 Billing Class Rate Per Hour Billing Class Rate Per Hour Principal III $ 126.20 Environmental Scientist III $ 46.16 Principal II $ 115.80 Environmental Scientist II $ 38.64 Principal I $ 105.85 Environmental Scientist I $ 34.81 Construction Manager $ 66.23 Project Manager IV $ 104.76 Project Manager III $ 98.01 Resident Project Representative IV $ 52.52 Project Manager II $ 79.93 Resident Project Representative III $ 43.67 Project Manager I $ 71.96 Resident Project Representative II $ 39.42 Resident Project Representative I $ 35.15 Senior Electrical Engineer $ 98.01 Clerical III $ 43.68 Senior Process Engineer $ 86.70 Clerical II $ 32.87 Clerical I $ 24.11 Project Engineer IV $ 81.37 Project Engineer III $ 65.27 Reproduction Processor $ 30.14 Project Engineer II $ 61.47 Project Engineer I $ 56.99 Trainee $ 23.42 Engineering Intern III $ 50.66 CADD Specialist IV $ 49.56 Engineering Intern II $ 47.64 CADD Specialist III $ 45.03 Engineering Intern I $ 42.97 CADD Specialist II $ 38.51 CADD Specialist I $ 30.84 Designer IV $ 63.09 Designer III $ 57.77 Chief Technology Officer $ 73.68 Designer II $ 52.12 IT Tech $ 34.40 Designer I $ 42.07 Multimedia Coordinator $ 58.47 Operations Specialist $ 51.31 Survey Manager $ 67.49 Surveyor $ 53.15 Project Surveyor $ 47.98 Field Technician $ 40.62 Environmental Compliance Manager $ 62.19 Compliance Specialist $ 34.81 Grants Manager $ 66.98 In order to arrive at the total billing rate, the above direct payroll rates shall be multiplied by factors of 56.4556% and 87.4236% to account for payroll and general overhead costs respectively. In addition, a 15% profit level is then added to arrive at total labor costs. This is a total multiplier factor of 3.3722 times direct payroll rates. Reimbursable Expenses 1. Travel: Starts at the office and shall be at the then approved rate by the U.S. Internal Revenue Service, plus 15% profit. 2. Subsistence and Lodging: Actual Cost, plus 15% profit. 3. Express Charges and Postage, other than first class mail: Actual Cost, plus 15% profit. 4. Paper Prints: $0.75 per square foot, plus 15% profit. 5. Special Tests and Services of Special Consultants: Actual Costs, plus 15% profit. It is agreed that the Owner will make payment of each invoice presented by Commonwealth within thirty (30) days from the date of the invoice. Payments received after this time shall be subject to an interest charge of 1% per month. Docusign Envelope ID: F5ED7120-AEB5-41DB-8454-7138F6230FC1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 1/29/2026 Name Gemma Stanton Department DPW BPW Date 2/10/2026 Phone Extension 9083 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Commonwealth Engineers New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Cleveland and Pinhook Well Replacements Project Number 125-033 Funding Source PR-42116 Account No. 622-442005 Amount $2,645 Terms of Contract Lump sum Purpose/Description Amendment 1 for additional locating services For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: