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Home My WebLink AboutAward Bid - 2026 CCMG Ireland Rd Pro No 125-061 - Milestone Contractors February 10, 2026 Mr. Dustin P. Hilary Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 epillipow@milestonelp.com; akrueger@milestonelp.com RE: Award Bid – 2026 CCMG Ireland Rd. – Project No. 125-061 Dear Mr. Hilary: At its February 10, 2026 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $2,530,800 base bid plus alternate 1. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by February 24, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1)One (1) signed original of the Public Works Contract (enclosed) 2)Labor & Material Payment Bond 3)Performance Bond (125%) of Bid Amount) 4)Certificate of Insurance naming the City of South Bend as an additional insured 5)Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 10th Day of February, 2026, by and between Milestone Contractors, L.P., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-061 DESCRIPTION: 2026 CCMG IRELAND RD COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $2,530,800 BASE BID PLUS ALTERNATE 1 FUNDING: PR-00044963 The unit prices for this improvement were those prices as received and accepted by the Board on the 10th Day of February, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILESTONE CONTRACTORS, L.P. President Member Printed Name Member Member Signature Member Attest: Clerk February 10, 2026 February 10, 2026 Mr. Jacob K. Kwilasz Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 gvanparys@rieth-riley.com RE: Bid Award – 2026 CCMG Ireland Rd. – Project No. 125-061 Dear Mr. Kwilasz: At its February 10, 2026, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P., in the amount of $2,520,800 base bid plus alternate 1. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk February 10, 2026 Mr. John Yadon E&B Paving, LLC 310 Blacketor Drive Rochester, IN 46975 John.yadon@ebpaving.com RE: Bid Award – 2026 CCMG Ireland Rd. – Project No. 125-061 Dear Mr. Yadon: At its February 10, 2026, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $2,530,800 base bid plus alternate 1. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk February 10, 2026 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Dan Jones, Senior Engineer SUBJECT: Award Project No. 125-061 DATE: 2026 CCMG Ireland Road 1/28/2026 On January 27 , 2026, the Board of Public Works opened and read three (3) bids for the above referenced project. There was a base bid and one (1) Alternate. The bid results are as follows: It is requested the Board of Public Works award the Base Bid plus Alternate 1 to the lowest responsive and responsible bidder, Milestone Contractors, L.P. in the amount of $2,530,800.00. Sufficient funds have been appropriated from Southside TIF and the Local Road & Bridge Grant funding sources. Thank you for your consideration of this request. Encl. Bid Tabulation 2 BID TABULATION2026 CCMG Ireland RoadProject No: 125-061 For Bids Due: January 27, 2026 BASE BID Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Unit Price Item Total 1 Mobilization and Demobilization 1 LS $116,300.00 116,300.00$ 122,000.00$ 122,000.00$ 124,478.02$ 124,478.02$ 140,000.00$ 140,000.00$ 2 Maintenance of Traffic 1 LS $46,520.00 46,520.00$ 113,064.45$ 113,064.45$ 72,745.80$ 72,745.80$ 88,800.00$ 88,800.00$ 3 Project Message Board 6 EA $1,500.00 9,000.00$ 2,460.00$ 14,760.00$ 5,210.69$ 31,264.14$ 3,110.00$ 18,660.00$ 4 Milling, Asphalt, 4 IN 75,500 SY $4.00 302,000.00$ 3.45$ 260,475.00$ 3.56$ 268,780.00$ 3.00$ 226,500.00$ 5 Milling, Asphalt, 2 IN 4,250 SY $5.00 21,250.00$ 7.00$ 29,750.00$ 5.79$ 24,607.50$ 7.00$ 29,750.00$ 6 HMA Surface, Type C 6,700 TON $85.00 569,500.00$ 85.00$ 569,500.00$ 90.41$ 605,747.00$ 112.00$ 750,400.00$ 7 HMA Intermediate, Type C 10,400 TON $80.00 832,000.00$ 72.00$ 748,800.00$ 82.57$ 858,728.00$ 88.00$ 915,200.00$ 8 HMA for Patching, Full Depth, Type C 375 TON $150.00 56,250.00$ 120.00$ 45,000.00$ 134.45$ 50,418.75$ 150.00$ 56,250.00$ 9 Tack Coat 53 TON $5.00 265.00$ 540.00$ 28,620.00$ 684.07$ 36,255.71$ 750.00$ 39,750.00$ 10 Joint Adhesive, Surface 40,500 LFT $0.40 16,200.00$ 0.15$ 6,075.00$ 0.52$ 21,060.00$ 0.25$ 10,125.00$ 11 Joint Adhesive, Intermediate 40,500 LFT $0.40 16,200.00$ 0.15$ 6,075.00$ 0.68$ 27,540.00$ 0.25$ 10,125.00$ 12 Manhole, Adjust to Grade 8 EA $800.00 6,400.00$ 1,300.00$ 10,400.00$ 1,234.13$ 9,873.04$ 500.00$ 4,000.00$ 13 Inlet, Adjust to Grade 11 EA $400.00 4,400.00$ 1,370.00$ 15,070.00$ 728.34$ 8,011.74$ 500.00$ 5,500.00$ 14 Valve, Adjust to Grade 4 EA $400.00 1,600.00$ 175.00$ 700.00$ 301.34$ 1,205.36$ 500.00$ 2,000.00$ 15 Casting, Inlet, Furnish and Adjust to Grade 2 EA $5000.00 10,000.00$ 2,300.00$ 4,600.00$ 1,573.71$ 3,147.42$ 1,500.00$ 3,000.00$ 16 Casting, Manhole, Furnish and Adjust to Grade 3 EA $1500.00 4,500.00$ 2,150.00$ 6,450.00$ 1,181.51$ 3,544.53$ 1,500.00$ 4,500.00$ 17 Convert Valve Structure 1 EA $2000.00 2,000.00$ 1,700.00$ 1,700.00$ 4,833.25$ 4,833.25$ 500.00$ 500.00$ 18 Replace Curb, Concrete 1,100 LFT $60.00 66,000.00$ 64.00$ 70,400.00$ 48.20$ 53,020.00$ 70.00$ 77,000.00$ 19 Replace Curb & Gutter, Concrete 3,475 LFT $60.00 208,500.00$ 65.00$ 225,875.00$ 47.78$ 166,035.50$ 60.00$ 208,500.00$ 20 Removals, Concrete 175 SY $35.00 6,125.00$ 25.00$ 4,375.00$ 91.70$ 16,047.50$ 107.00$ 18,725.00$ 21 Sidewalk, Concrete, 4 IN 90 SY $200.00 18,000.00$ 176.00$ 15,840.00$ 100.13$ 9,011.70$ 85.00$ 7,650.00$ 22 Curb Ramp, Concrete 60 SY $225.00 13,500.00$ 297.00$ 17,820.00$ 557.84$ 33,470.40$ 285.00$ 17,100.00$ 23 Remove Detector Housing 25 EA $200.00 5,000.00$ 320.00$ 8,000.00$ 150.00$ 3,750.00$ 125.00$ 3,125.00$ 24 Compacted Aggregate, No. 53 (Undistributed)300 TON $35.00 10,500.00$ 49.00$ 14,700.00$ 43.15$ 12,945.00$ 30.00$ 9,000.00$ 25 Line, Thermoplastic, Solid, Yellow, 4 IN, Grooved 23,901 LFT $1.00 23,901.00$ 1.65$ 39,436.65$ 1.65$ 39,436.65$ 1.43$ 34,178.43$ 26 Line, Thermoplastic, Solid, White, 4 IN, Grooved 4,136 LFT $1.00 4,136.00$ 1.65$ 6,824.40$ 1.65$ 6,824.40$ 1.43$ 5,914.48$ 27 Line, Thermoplastic, Broken, Yellow, 4 IN, Grooved 580 LFT $1.00 580.00$ 1.65$ 957.00$ 1.65$ 957.00$ 1.58$ 916.40$ 28 Line, Thermoplastic, Broken, White, 4 IN, Grooved 4,550 LFT $1.00 4,550.00$ 1.65$ 7,507.50$ 1.65$ 7,507.50$ 1.58$ 7,189.00$ 29 Line, Thermoplastic, Solid, White, 6 IN, Grooved 2,675 LFT $1.50 4,012.50$ 2.00$ 5,350.00$ 2.00$ 5,350.00$ 1.88$ 5,029.00$ 30 Line, Thermoplastic, Crosswalk, White, 24 IN 2,150 LFT $13.00 27,950.00$ 15.00$ 32,250.00$ 15.00$ 32,250.00$ 13.97$ 30,035.50$ 31 Transverse Marking, Thermoplastic, Crosswalk, White, 6 IN 1,050 LFT $10.00 10,500.00$ 7.00$ 7,350.00$ 7.00$ 7,350.00$ 5.61$ 5,890.50$ 32 Transverse Marking, Thermoplastic, Crosshatch Line, Yellow, 12 IN 590 LFT $10.00 5,900.00$ 10.00$ 5,900.00$ 10.00$ 5,900.00$ 7.88$ 4,649.20$ 33 Transverse Marking, Thermoplastic, Stop Line, White, 24 IN 940 LFT $13.00 12,220.00$ 15.00$ 14,100.00$ 15.00$ 14,100.00$ 13.97$ 13,131.80$ 34 Pavement Message Marking, Thermoplastic, Lane Indication Arrow 67 EA $200.00 13,400.00$ 200.00$ 13,400.00$ 200.00$ 13,400.00$ 219.00$ 14,673.00$ 35 Pavement Message Marking, Thermoplastic, ONLY 3 EA $200.00 600.00$ 225.00$ 675.00$ 225.00$ 675.00$ 3.00$ 9.00$ ALT 1 Item No. A1 Replace PCCP Approach, 6 IN 457 SY $125.00 57,125.00$ 119.00$ 54,383.00$ 132.42$ 60,515.94$ 170.00$ 77,690.00$ A2 Manhole, Adjust to Grade 2 EA $800.00 1,600.00$ 1,221.00$ 2,442.00$ 1,234.14$ 2,468.28$ 500.00$ 1,000.00$ A3 Valve, Adjust to Grade 1 EA $400.00 400.00$ 175.00$ 175.00$ 497.43$ 497.43$ 500.00$ 500.00$ BASE BID TOTAL 2,449,759.50$ 2,473,800.00$ 2,580,270.91$ 2,767,776.31$ ALTERNATE TOTAL 59,125.00$ 57,000.00$ 63,481.65$ 79,190.00$ TOTAL BID 2,508,884.50$ 2,530,800.00$ 2,643,752.56$ 2,846,966.31$ I hereby certify that the above truly and accurately represents bids received for this project on January 27, 2026 Daniel Jones, Senior Project Engineer Addendum #2 N/A N/A Addendum #1 YY Milestone Contractors, L.P. Non-Collusion Affadavit YY Enginner Estimate Rieth Riley Construction Co., Inc.E & B Paving, LLC Page 1 of 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 1/28/2026 Name Dan Jones Department DPW BPW Date 2/10/2026 Phone Extension 9245 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2026 CCMG Ireland Road Project Number 125-061 Funding Source PR-44963, PROJ736 Account No. 430-442001, 265-436008Amount $2,530,800.00 Terms of Contract Purpose/Description Award bid for the 2026 CCMG Ireland Road project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: Michael Szymanski Milestone Contractors, L.P.