The URL can be used to link to this page

Home My WebLink About01272026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION JANUARY 22, 2026 12 The Agenda Review Session of the Board of Public Works was convened at 10:32 a.m. on January 22, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (arrived 10:37 a.m.), and Board Members Murray Miller (not present), Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. ACTION ITEM APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Authorizatio n of Entry American Environmental Corporation Agreement for the Authorization Entry upon Public Property/Right of Way for Drilling and Environmental Remediation at 1104 E. Mishawaka Ave. NA Micou/Magas Board members discussed the following item(s) from the agenda. CHANGE ORDERS Engineer Zach Hurst and the board discussed an unforeseen asbestos containing material found when tearing down the exterior walls for item 6. A. Demolition of Rabbi Shulman Apartments and why it was a 22.85% total increase. He stated it was upwards of 30,000 square feet of asbestos material. Engineer Leslie Biek and the board discussed an unforeseen removal of railroad ties under the street for item 6. C. Mishawaka Ave. Streetscape and because of that there was a 16.79% increase. Ms. Magas asked about the agreement missing in the file for item 8. E. Amendment No. 7 to Professional Services Agreement with Veritas, LLC, Attorney Michael Schmidt stated this agreement is needed each year for Beck’s Lake Remediation and he does not expect it to be close to $80,000. He noted the agreement is currently in the hands of the consultant and will be given to the board as soon as possible. PRIVILEGE OF THE FLOOR Attorney Michael Schmidt noted to the board that he will be adding one more item for Tuesday’s meeting to take action, an environmental restrictive covenant related to Beck’s Lake and LaSalle Park. Attorney Schmidt stated there are five parcels that are owned by the Parks Dept. and Public Works and are going to be encumbered by this environmental restrictive covenant. He noted that the Parks Board took action January 12, 2026 with a resolution authorizing the Board of Public Works to do the signatory and this will be recorded with the property. Vice President Joseph Molnar asked if the item 4. C. Leighton Renovation Selective Demo will be under the $300,000 threshold. Lidya Abreha, Engineer stated she hopes it will stay under the $300,000. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:41 a.m. REGULAR MEETING JANUARY 27, 2026 13 ATTEST: REGULAR MEETING JANAURY 27, 2026 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, January 27, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller (Virtual), Breana Micou, Abigial Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on January 8, 2026 and January 13, 2026 were approved. OPENING OF BIDS – PORTAGE AND ELWOOD DEMOLITION – PROJECT NO. 124-065B (PR-00044845) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com; earth92inc@sbcglobal.net Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $782,108.50 C&E EXCAVATING, INC. 2831 Dexter Drive February 10, 2026 REGULAR MEETING JANUARY 27, 2026 14 Elkhart, IN 46514 TBessinger@candeexcavating.com Bid was signed by Mr. Thad Bessinger Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $838,460 RITSCHARD BROS., INC. 1204 W. Sample St South Bend, IN 46619 Rit1204@datacruz.com Bid was signed by Ms. Rachelle L. Dolniak Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $1,081,467 DORE & ASSOCIATES, INC. P.O. Box 338, Washington Ave. Bay City, MI 48707 est@doreassoc.com Bid was signed by Mr. Jason C. Dore Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $1,007,083 MELCHING, INC. 3662 Airline Rd. Muskegon, MI 49444 adamdejonge@melchingdemo.com Bid was not signed Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $760,000 GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton Street LaPorte, IN 46350 mike@greendemolitioninc.com; kim@greendemolitioninc.com Bid was signed by Mr. Michael J. Brough Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. REGULAR MEETING JANUARY 27, 2026 15 BID: Base Bid $1,251,988 R&R EXCAVATING, INC. 2010 Went Ave. Mishawaka, IN 46545 jamie@rrexcavating.com Bid was signed by William Loudin Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $1,476,695 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and DCI for review and recommendation. OPENING OF BIDS – 2026 CCMG IRELAND RD – PROJECT NO. 125-061 (PR-00044963) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: MILESTONE CONTRACTORS, L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com Bid was signed by Mr. Dustin Hilary Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $2,473,800 Alternate 1 $57,000 Base Bid plus Alternate 1 $2,530,800 E&B PAVING. LLC. 310 Blacketor Drive Rochester, IN 46975 John.Yadon@ebpaving.com Bid was submitted by Mr. John Yadon Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $2,767,776.31 Alternate 1 $79,190 Base Bid plus Alternate 1 $2,846,966.31 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 REGULAR MEETING JANUARY 27, 2026 16 gvanparys@rieth-riley.com Bid was submitted by Mr. Jacob K. Kwilasz Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum(s) Acknowledgement received. BID: Base Bid $2,580,270.91 Alternate 1 $63,481.65 Base Bid plus Alternate 1 $2,643,752.56 Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS – WALKER FIELD HOUSE RESTORATION PHASE II – PROJECT NO. 125-044R (PR-00042780) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: SLATILE ROOFING AND SHEET METAL CO., INC. 1703 S. Ironwood Dr. South Bend, IN 46613 Ken.hoy@slatile.com Bid was signed by Mr. Gerald Longerot Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. QUOTATION: Quote Total $88,812 Alternate 1 $0.00 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS – 2025 NEIGHBOHOOD SERVICES & ENFORCEMENT DEMOLITIONS – TWO COMMERICAL PROPERTIES – PROJECT NO. 125-043BR (PR- 00044709) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted BID: Base Quote $77,850 REGULAR MEETING JANUARY 27, 2026 17 GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton Street LaPorte, IN 46350 mike@greendemolitioninc.com; kim@greendemolitioninc.com Bid was signed by Mr. Michael Brough Non-Collusion, Non-Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted BID: Base Quote $79,800 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works and NSE for review and recommendation. TABLED - OPENING OF QUOTATIONS – LEIGHTON RENOVATION SELECTIVE DEMO – PROJECT NO. 125-055A (RIVER WEST TIF) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. She noted there was a request to table the item. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above opening was tabled. AWARD QUOTATION AND APPROVE CONTRACT – THE MONREAUX – TIF INVESTMENT – PROJECT NO. 125-066 (RIVER WEST) Gemma Staton, Engineering, advised the Board that on November 26, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Staton recommended that the Board award the contract to the lowest responsive and responsible quoter, Miller’s Building Supply, Inc., in the amount of $303,000. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – DEMOLITION OF FORMER NIPSCO BUILDING – PROJECT NO. 125-080 (PR-00045255) Zack Hurst, Engineering, advised the Board that on January 13, 2026, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible quoter, Ritschard Bros., Inc., in the amount of $238,716. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 1 – DEMOLITION OF RABBI SHULMAN APARTMENTS – PROJECT NO. 125-014 (PO-0040785) President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1 on behalf of Green Demolition Contractors, Inc., indicating the contract amount be increased by $308,000 for a new contract sum, including this change order, in the amount of $1,656,000. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 5 – RACLIN MURPHY ENCORE CENTER – PROJECT NO. 123-056 (PO-0032487) President Maradik advised that Patrick Sherman, Engineering, has submitted change order number 5 on behalf of Larson-Danielson Construction Co., Inc., indicating the contract amount be increased by $250,703.83 for a new contract sum, including this change order, REGULAR MEETING JANUARY 27, 2026 18 in the amount of $16,034,225.09 and a completion date of January 23, 2026. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. MISHAWAKA AVE. STREETSCAPE – PROJECT NO. 121-072 (PO-0036730) President Maradik advised that Leslie Biek, Engineering, has submitted change order number 2 on behalf of Milestone Contractors, L.P., indicating the contract amount be increased by $564,098.93 with an additional eight (8) days for a new contract sum, including this change order, in the amount of $3,923,453.04 and a completion date of November 7, 2025. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – DEMOLITION OF 921 LOUISE STREET (QUALEX BUILDING) – PROJECT NO. 125-043A (RIVER WEST TIF) In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – MARION PEDESTRIAN BRIDGE – PROJECT NO. 123-060 (PR-00045690) In a memorandum to the Board, Leslie Biek, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – COLFAX STREETSCAPE – PROJECT NO. 123-010 (PR-00045673) In a memorandum to the Board, Leslie Biek, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Professional Services Agreement Alliance Architects, Inc. Preliminary Design Services for the Street Department Locker Room Project, Project No. 126-004 $5,000 (PR- 00045508) Molnar/Miller Water & Sewer Extension Agreement Allen Edwin Homes Extension of Water and Sewer Which will be Dedicated to the City upon Completion for the Woodhaven Hills Section 1 Subdivision, Project No. DP25-005 NA Molnar/Miller Professional Services Agreement Hydro Digital LLC Operate and Maintain Sensors and Telemetry for the Smart Sewer System Project No. 121- 081 $499,576 (Wastewater other Contractual Service) Molnar/Miller REGULAR MEETING JANUARY 27, 2026 19 Local Road and Bridges Matching Grant Agreement Indiana Department of Transportatio n 2026 Community Crossings Matching Grant (CCMG) 50/50 Cost Share for the Road Rehabilitation of Ireland Rd., Project No. 125-061 $1,000,000 Molnar/Miller Amendment No. 7 to Professional Services Veritas, LLC Amendment to Consulting Agreement for Beck’s Lake Remediation $80,000 or 800 Hours of Work (PO- 0014519) Molnar/Miller APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Girls on the Run Michiana Street Closure for Special Event May 16, 2026/6:00 a.m. to 1:00 p.m. Wall St. from Ironwood Dr. to Sunnyside Ave. with additional Rolling Closures Molnar/Miller St. Margaret’s House Winter Walk Street Closure for Special Event February 15, 2026/1:00 p.m. to 3:00 p.m. Brief Crossings Beginning at W. Colfax Ave./N. Lafayette Blvd.; W. Colfax Ave/S. Michigan St.; S. Michigan St./W. Monroe St.; W. Monroe St./N. Main St.; End at S. Lafayette Blvd/W. Washington St. Molnar/Miller Martin Luther King Jr. Celebration Ratify - Street Closure for Special Event January 19, 2026/12:00 p.m. to 1:00 p.m. Brief Crossings along Jefferson Blvd. from St. Joseph County Bldg. to the Century Center Molnar/Miller Maple Hill Golf Transient Merchant License January 30, 2026; 3:00 p.m. to 7:00 p.m., January 31, 2026; 10:00 a.m. to 4:00 p.m. Century Center Molnar/Micou APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT – 321 W. WAYNE ST. President Maradik stated an application for an encroachment and revocable permit has been received from Historic Heartstone, LLC for the purpose of allowing a doot to be placed in the right-of-way at 321 W. Wayne St. . The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved. President Maradik abstained from REGULAR MEETING JANUARY 27, 2026 20 voting on the “No Parking on This Side of the Street” signs on California Avenue due to a potential conflict of interest, as the matter pertains to her neighborhood. NEW INSTALLATION: Honorary Street Signs for Supt. Carl Steen Sr. Dr. LOCATION: Western Ave. & Liberty St. and Jefferson Blvd. & Liberty St. REMARKS: All Criteria Met REVISION: Keeping Temporary Traffic Circle Until a Permanent Traffic Circle can be Constructed Fall of 2026 LOCATION: Intersection of Washington St. & Liston St. REMARKS: All Criteria Met NEW INSTALLATION: One (1) Stop Sign LOCATION: Intersection of White Feather Drive & Brick Rd. REMARKS: All Criteria Met NEW INSTALLATION: Four (4) Stop Sign Ahead Signs LOCATION: Intersection of Ironwood Dr. & Jackson Rd. REMARKS: All Criteria Met NEW INSTALLATION: No Parking on this Side of the Street Signs LOCATION: California Ave. between Harrison Ave. & Portage Ave. REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Ward Custom Homes, LLC Contractor Approved January 13, 2026 SCS Environmental Contracting Inc. Excavation Approved December 23, 2025 SCS Environmental Contracting Occupancy Approved December 23, 2025 Go With the Flo LLC Occupancy Released January 12, 2026 Unique Septic & Service LLC Occupancy Released December 3, 2025 Ward Custom Homes, LLC Occupancy Approved January 13, 2026 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0126668; GBLN-0126809; GBLN-0126810 01/02/2026 $7,013,213.97 City of South Bend Claims GBLN-0127043: GBLN-0127412 01/14/2026 $2,852,284.54 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified REGULAR MEETING JANUARY 27, 2026 21 for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:00 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member February 10, 2026