HomeMy WebLinkAboutChange Order No 2 Mishawaka Ave Streetscape Proj No 121-072 - Milestone Contractors
January 27, 2026
Mr. Kevin L. Cleek
Milestone Contractors, L.P.
24358 State Rd. 23
South Bend, IN 46614
kcleek@milestonelp.com; akrueger@milestonelp.com
RE: Change Order No. 2 – Mishawaka Ave. Streetscape – Project No. 121-072
Dear Mr. Cleek:
At its January 27, 2026 meeting, the Board of Public Works approved the above
referenced Change Order be increased by $564,098.93, bringing the revised contract
amount to $3,923,453.04 with a completion date of November 7, 2025.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
2
$3,244,556.73
$114,797.38
$3,359,354.11
X
$
$3,923,453.04
16.79 %
20.92 %
Contractor Signature CONSTRUCTION MANAGER
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
South Bend, IN 46614
City, State, Zip
Printed Name and Title
Milestone Contractors, L.P.
Company Name
24358 SR 23
Address
Member
Member
Approved Date:
President
Member
Member
PROJECT NO:
PROJECT NAME:
CONTRACT DATE:
CHANGE ORDER NO:
SUBJECT OF CHANGE ORDER:
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
DATE:5/20/2025
121-072
Mishawaka Streetscape
2/11/2025
Please see Change Order Breakdown
The original contract sum
Net change by previously authorized change orders
The contract sum prior to this change order
By this Change Order, the project amount is Increased
564,098.93Decreased
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
Original contracted completion date/time 9/30/2025
30 days
RECOMMENDED FOR
APPROVAL
Extension of date/time by previous change orders
Date/time extension by this change order 8 days
New completion date/time 11/7/2025
CONTRACTOR
Kevin Cleek Project Manager
January 27, 2026
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Board of Public Works Hillary Horvath, Clerk
FROM: Leslie Biek, P.E., Assistant City Engineer
SUBJECT: Change Order #2: Mishawaka Streetscape PN 121-072
DATE: January 27, 2026 Attached is Change Order #2 for the Mishawaka Streetscape project. The total increase to the original contract price is an increase of $678,906.31 which is an increase of 20.92% above the original contract price. Of the increases, $379,815.46 is directly related to the removal of two sets of trolley railroad ties
that had been encased in concrete and the additional road and excavation needed to accomplish this task. This removal was an unforeseen condition that resulted in a 11.71% increase for this item alone.
A breakdown of the increase type for CO 1 and CO 2 is listed below:
Reason Type Amount Increase Percent Increase Unforeseen Condition $433,598.37 13.36%
Errors/Omission $102,187.43 3.15%
Owner Addition $119,819.74 3.69%
It is requested the Board of Public Works approve CO #2 to the Mishawaka Streetscape project, which is an increase of $564,098.93, bringing the contract amount to $3,923,453.04
Thank you for your consideration of this request.
City of South Bend Project No. 12/10/2025
Mishawaka Streetscape
Line Item Qty Unit Price Total
Kelly's Pub Lot Restoration 1 LS $32,923.40 $32,923.40
Local Business Wayfinding Signs 1 LS $10,105.70 $10,105.70
Common Excavation Overrun 2167 CY $52.00 $112,698.56
Borrow Overrun 810 CY $60.00 $48,600.00
Structural Backfill Overrun 384 CY $1.00 $384.00
Flashing Stop Signs 2 EA $2,741.20 $5,482.40
Replacement of Sidewalk in front of Builders Store 1 LS $37,193.94 $37,193.94
PCCP Removals Overrun 9071 SY $15.00 $136,071.30
Adjust Metronet Lid and others to grade 4 EA $342.55 $1,370.20
Removal of existing tree and releveling tree grate 1 LS $4,200.00 $4,200.00
Replacement tree 1 EA $665.00 $665.00
ChoiceLight 4" conduit installation 350 LF $27.70 $9,694.30
Longfellow Water Main adjustements 1 LS $3,200.00 $3,200.00
Duel Tesco Foundation 1 LS $1,226.56 $1,226.56
Signal Wire Overrun 1 LS $6,791.76 $6,791.76
Realignment of sewer laterals on north side 40 LF $250.00 $10,000.00
Asphalt underruns 1 LS -$74,408.45 ($74,408.45)
Asphalt Overruns 1 LS $128,994.05 $128,994.05
Underground structures and piping underruns 1 LS -$21,501.00 ($21,501.00)
Underground structures and piping overrruns 1 LS $42,282.00 $42,282.00
Agg and Backfill Overrruns 1 LS $30,555.60 $30,555.60
Concrete Overrruns 1 LS $33,696.40 $33,696.40
Concrete Underruns 1 LS -$1,045.92 ($1,045.92)
Removal of unforeseen existing pipes 1 LS $4,919.13 $4,919.13
CO Total =$564,098.93
Unforeseen Borrow Needed for extra removals
Owner Add for intersection
Unforeseen concrete removals between RR ties
121-072 Change Order #2
Notes
Removal of asphalt and drywells then seed.
Unforeseen Additional Full Depth Removals
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date 1/20/2026
Name Leslie Biek, PE Department PW
BPW Date 1/27/2026 Phone Extension 9323
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 2 Traffic Control Resolution Other: Ease./Encroach
Required Information
Company or Vendor Name Milestone Contractors, L.P.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Mishawaka Streetscape
Project Number PN 121-072; PROJ 308
Funding Source PO 36730
Account No.
Amount $564,098.93
Terms of Contract
Purpose/Description Change order #2 for increase of existing railroad tie removals, utility
modifications, and unforeseen unsuitable soil removal
For Change Orders Only
Amount of Increase Decrease
$ 564,098.93
($ ) Previous Amount $ 3,359,354.11
Current Percent of Change:
Increase
Decrease
16.79%
( %)
New Amount $ 3,923,453.04
Total Percent of Change:
Increase
Decrease
20.92%
( %)
Time Extension Amount: 8 Days New Completion Date: 11/7/2025