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Home My WebLink AboutAward Quote The Monreaux Proj 125-066 - Millers Building Supply January 27, 2026 Mr. Jason LeCount Miller’s Building Supply, Inc. 1819 East Monroe St. Goshen, IN 46528 jasonl@millersbuildingsupply.com RE: Quotation Award – The Monreaux – Project No. 125-066 Dear Mr. LeCount: At its January 27, 2026 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $303,000. Please forward the following documents in one submittal by February 10, 2026 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 27th Day of January, 2026, by and between Miller’s Building Supply Co., Inc., (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. PR-125-066 DESCRIPTION: THE MONREAUX COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $303,000 FUNDING: RIVER WEST The unit prices for this improvement were those prices as received and accepted by the Board on the 27th Day of January, 2026. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS MILLER’S BUILDING SUPPLY CO. President Member Printed Name Member Member Signature Member Attest: Clerk January 27, 2026 January 27, 2026 Mr. Scott T. Foley Bid C Lumber Co. 50860 Princess Way Granger, IN 46530 scottf@bigclumber.com RE: Quotation Award – The Monreaux – Project No. 125-066 Dear Mr. Foley: At its January 27, 2026 meeting, the Board of Public Works awarded the above referenced quotation to Miller’s Building Supply Co. in the amount of $303,000. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk January 27, 2026 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Gemma Stanton Project Engineer, Division of Engineering SUBJECT: Award Quote for The Monreaux Lumber DATE: January 12th, 2026 On November 26th, 2025, the Board of Public Works opened and read quotes for the above project. Two quotes were received with totals detailed below. Big C Lumber Co Millers Building Supply Total Quote $606,866 $303,000 The purchase of these materials shall be a contribution toward the Local Public Improvements committed in the City’s development agreement with the developer. The developer’s representatives have confirmed that the materials proposed by Millers Building Supply substantially meet their requirements for the project. The developer has acknowledged its sole responsibility for the proper care and installation of the Local Public Improvements purchased by the City in an agreement dated December 12th, 2025. Engineering recommends award of the quote to the lowest responsive and responsible bidder, Miller Building Supply, in the amount of $303,000. The Department of Public Works has appropriated sufficient funds from the River West TIF. Please respond with any questions (EXT 9083). Enc. Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 1/12/2026 Name: Gemma Stanton Department of Public Works – Engineering Division BPW Date: 1/27/2026 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Millers Building Supply New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name The Monreaux – TIF Investment Project Number 125-066 Funding Source River West Account No. 324-443001 Amount $303,000 Terms of Contract Lump Sum Purpose/Description Award quote for the purchase of sheathing and trusses for the Monreaux For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: