Loading...
HomeMy WebLinkAbout01132026 BPW Meeting Minutes - FinalAGENDA REVIEW SESSION JANUARY 8, 2026 1 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on January 8, 2026, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, Breana Micou, Abigail Magas and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. CHANGE ORDERS Engineer Dan Jones and the board discussed an unforeseen brick sewer manhole repair for item 7.A: 2024 Community Crossroads Round 1 with Milestone Contractor, L.P. and why it was a 16.75% total increase for the scope and repairs. Engineer Zach Hurst and the board discussed item 7.D: Monroe Street Arts Building Select Roof Replacement with Slatile Roofing and Sheet Metal Co. He explained the 21.2% change order was for scope and repairs. He stated it was an unforeseen condition with the elevator penthouse roof where the supporting masonry was in bad shape. Attorney Schmidt and the board discussed item 7.B: PW Service Center Roofing Replacement with Slatile Roofing and Sheet Metal Co. The memo stated part of the change order was for liquidated damages. Attorney Schmidt noted delays in the project that the company owned, so instead of the City seeking damages, there was a deduct on the overall pricing in that same amount (roughly $40,000). PRIVILEGE OF THE FLOOR Abigail Magas, City Engineer, was introduced as introduced as a new Board member. She will be replacing former Board member Gary Gilot. The Board welcomed her. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:36 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member _________________________________ Breana N. Micou, Member _________________________________ Abigail E. Magas, Member REGULAR MEETING JANUARY 13, 2026 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, January 13, 2026, by Board President Elizabeth A. Maradik in the 4th Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Murray Miller, January 27, 2026 REGULAR MEETING JANUARY 13, 2026 2 Breana Micou, Abigail Magas and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Regular Meetings of the Board held on December 16, 2025, were approved. Board Member Abigail Magas abstained from voting since she was not a board member for the December 16, 2025 meeting. OPENING OF QUOTATIONS – DEMOLITION OF FORMER NIPSCO BUILDING – PROJECT NO. 125-080 (PR-00045255) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton Street LaPorte, IN 46350 mike@greendemolitioninc.com; kim@greendemolitioninc.com Bid was signed by Michael Brough Non-Collusion, Non-Discrimination Affidavit Form was completed Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted QUOTATION: Base Quote $398,800 INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 estimatorindianaearth@yahoo.com Bid was signed by Mr. Mark Osler Non-Collusion, Non-Discrimination Affidavit Form was completed. Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted QUOTATION: Base Quote $349,800 RITSCHARD BROS., INC. 1204 W. Sample St South Bend, IN 46619 Rit1204@datacruz.com Bid was signed by Donald Ritschard, Jr. Non-Collusion, Non-Discrimination Affidavit Form was completed Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted QUOTATION: Base Quote $238,716 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF APPLICATIONS – 2026 WATER WORKS UTILITY SERVICE LINE REPAIR PROGRAM Ken Smith, Water Works, advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. President Maradik stated the applications will be reviewed to make sure all documents requested are included. Attorney Schmidt read the names of the following companies submitting applications: REGULAR MEETING JANUARY 13, 2026 3 NIEZGODSKI PLUMBING, INC. PO Box 3096 232 N. Mayflower Rd. South Bend, IN 46619 niezplum@comcast.net Application was submitted by Mr. David Niezgodski Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was received. APPLICATION RECEIVED BOB FRAME PLUMBING SERVICES, INC. 2442 Jaclyn Court South Bend, IN 46614 Carol@frameplumbing.com Application was submitted by Mr. David P. Frame Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was received. APPLICATION RECEIVED Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above applications were referred to the review team for review and recommendation. OPENING OF APPLICATIONS – 2026 SEWER INSURANCE LATERAL REPAIR PROGRAM Larry Parker, Sewer Department, advised that this was the date set for the receiving and opening of sealed applications for the above referenced project. President Maradik stated the applications will be reviewed to make sure all documents requested are included. Attorney Schmidt read the names of the following companies submitting applications: NIEZGODSKI PLUMBING, INC. PO Box 3096 232 N. Mayflower Rd. South Bend, IN 46619 niezplum@comcast.net Application was submitted by Mr. David Niezgodski Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was received. APPLICATION RECEIVED BOB FRAME PLUMBING SERVICES, INC. 2442 Jaclyn Court South Bend, IN 46614 Carol@frameplumbing.com Application was submitted by Mr. David P. Frame Non-Collusion, Non-Discrimination Affidavit Form was completed. The contractor’s Bond was received. APPLICATION RECEIVED Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above applications were referred to the review team for review and recommendation. AWARD BID AND APPROVE CONTRACT – MARSHALL PARK TENNIS AND SIDEWALK – PROJECT NO. 125-026B (PR-00045247) Zak Tebell, Engineering advised the Board that on December 9, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Tebell recommended that the Board award the contract to the lowest responsive and responsible REGULAR MEETING JANUARY 13, 2026 4 bidder, Rieth-Riley Construction Co., Inc., in the amount of $554,748. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT – O’BRIEN SPLASHPAD AND RESTROOM – PROJECT NO. 125-025 (PR-00045243) Zak Tebell, Engineering, advised the Board that on December 9, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Tebell recommended that the Board award the contract to the lowest responsive and responsible bidder, C&E Excavating, Inc., in the amount of $1,542,423; Base Bid. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – SORIN PARK PLAYGROUND INSTALLATION – PROJECT NO. 125-076 (PR-00045207) Lidya Abreha, Engineering, advised the Board that on December 16, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Abreha recommended that the Board award the contract to the lowest responsive and responsible quoter, Ann Bernard Construction, LLC, in the amount of $24,540. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – WASTEWATER TREATMENT PLANT ACCESS ROAD MILLING & PAVING – PROJECT NO. 125-081 (SEWAGE WORKS OPERATIONS, BUILDING REPAIR & MAINTENANCE) Jacob Klosinski, Engineering, advised the Board that on December 16, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Rieth-Riley Construction Co., Inc., in the amount of $123,255. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO RESCIND BIDS/QUOTATIONS – 2025 NEIGHBORHOOD SERVICES AND ENFORCEMENT DEMOLITIONS – TWO COMMERCIAL PROPERTIES – PROJECT NO. 125-043B (PR-00044709) In a memorandum to the Board, Zach Hurst, requested permission to rescind the quotation award for the above referenced project due to lack of property owner notification. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) – 2024 COMMUNITY CROSSINGS ROUND 1 – PROJECT NO. 124-006 (PO-0031157) President Maradik advised that Dan Jones, Engineering, has submitted change order number 2 (Final) on behalf of Milestone Contractors, L.P., indicating the contract amount be increased by $390,461.95 for a new contract sum, including this change order, in the amount of $2,722,927.27. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) – PW SERVICE CENTER ROOFING REPLACEMENT – PROJECT NO. R124-032B (PO-0036031) President Maradik advised that Lidya Abreha, Engineering, has submitted change order number 2 (Final) on behalf of Slatile Roofing and Sheet Metal Co., indicating the contract amount be increased by $7,220.70 for a new contract sum, including this change order, in the amount of $906,032.70. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. REGULAR MEETING JANUARY 13, 2026 5 APPROVE CHANGE ORDER NO. 1 – 2025 CCMG HMA PROJECTS – PROJECT NO. 125- 004 (PO-0038604) President Maradik advised that Dan Jones, Engineering, has submitted change order number 1 on behalf of Milestone Contractors, L.P., indicating the contract amount be increased by $20,784.06 for a new contract sum, including this change order, in the amount of $2,158,784.06. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO. 1 – MONROE STREET ARTS BULDING SELECT ROOF REPLACEMENT – PROJECT NO. 125-021AR (PO-000038604 President Maradik advised that Zach Hurst, Engineering has submitted change order number 1on behalf of Slatile Roofing and Sheet Metal, indicating the contract amount be increased by $59,820 for a new contract sum, including this change order, in the amount of $341,632 with a completion date of February 19, 2026. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – MAIN AND WAYNE PARKING GARAGE ELEVATOR – PROJECT NO. 125-027 (PR- 00043224) In a memorandum to the Board, Zak Tebell, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET – SEITZ PARK SOUTH RIVERWALK PHASE 2 – PROJECT NO. 125-041 (PR-00045293) In a memorandum to the Board, Patrick Sherman, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. ADOPT RESOLUTION NO. 01-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 01-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT PAUL DALEY retired effective January 3rd, 2026 from the South Bend Police Department after twenty-seven (27) years of service, and the Police Merit Board of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. FJP4128, a Smith and Wesson M&P Handgun, is no REGULAR MEETING JANUARY 13, 2026 6 longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th day of January 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 02-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 02-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT DAVID YOUNG retired effective January 3rd, 2026 from the South Bend Police Department after twenty (20) years of service, and the Police Merit Board of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. FJL6904, a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th day of January 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk REGULAR MEETING JANUARY 13, 2026 7 ADOPT RESOLUTION NO. 03-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 03-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT ROBERT WISE retired effective January 6th, 2026 from the South Bend Police Department after thirty-three (33) years of service, and the Police Merit Board of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. FJP2616, a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th day of January 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 04-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 04-2026 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and REGULAR MEETING JANUARY 13, 2026 8 WHEREAS, PATROLMAN FIRST CLASS PHILLIP HERMAN retired effective January 9th, 2026 from the South Bend Police Department after twenty-three (23) years of service, and the Police Merit Board of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedures for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. FJPB0554, a Smith and Wesson M&P Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th day of January 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk ADOPT RESOLUTION NO. 05-2026 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 05-2026 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT WHEREAS, the City of South Bend Board of Public Works (the “Works Board”) exists and operates pursuant to Ind. Code 36-9-6-1 and South Bend Municipal Code § 2-50; and WHEREAS, Ind., Code 36-9-6-1 gives the Works Board the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend, Indiana (the “City”), including property used by the South Bend Police Department (“SBPD”); and WHEREAS, the SBPD possesses certain property, namely: used Two (2) 2016 Ford Taurus Police Vehicles (“Vehicles”) which have been retired from service and deemed surplus property pursuant to Ind. Code § 5-22-22-12; and WHEREAS, Sgt. Aaron M. Knepper, of the SBPD, has made known to the SBPD the significant need for police and emergency services equipment for use by smaller public safety agencies throughout the State for the provision of emergency services; and WHEREAS, the SBPD wishes to gift the 2 Vehicles to the Bargersville (IN) Police Department, (the “Donees”); and WHEREAS, pursuant to Ind. Code § 5-22-22-12(e), a governmental body may transfer title of surplus property to a police department by sale, gift, or another arrangement acceptable to the governmental body and the fire department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: REGULAR MEETING JANUARY 13, 2026 9 1. The City of South Bend Board of Public Works hereby approves the donation and transfer of the two (2) 2016 Ford Taurus Police Vehicles from the SBPD to the Bargersville, Indiana Police Department, and authorizes staff of the SBPD to work with the Bargersville, Indiana Police Department to carry out any and all actions necessary to facilitate the transfer. 2. This Resolution will be in full force and effect upon its adoption by the City of South Bend Board of Public Works. ADOPTED at a regular meeting of the City of South Bend Board of Public Works held on January 13, 2026. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Murray L. Miller s/ Breana N. Micou s/Abigail E. Magas ATTEST: s/ Hillary R. Horvath, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Memorandum of Understanding Fort Wayne Logistics, LLC Sidewalk construction MOU between the City and Fort Wayne Logistics to record and memorialize that they agree to construct sidewalk along their frontage when neighboring parcels develop and construct sidewalk or at anytime the City deems it is appropriate. DP25- 030 N/A Molnar/Miller Professional Services Agreement Egis BLN USA, Inc. Structural Investigation of the Howard Park Pedestrian Bridge Project No. 125-067 $69,000 (PO- 0041362) Molnar/Miller Professional Services Agreement Abonmarche Consultants, Inc. Design for the Replacement of the Sidewalk on the East Side of Twyckenham Dr. from the Bridge Abutment to Hildreth St., and Develop a Long-Term Erosion Control Solution for the Adjacent Slope, Project No. 125-077 $32,100 (PR- 00045215) Molnar/Miller REGULAR MEETING JANUARY 13, 2026 10 Authorization for Entry for Environmental Remediation Michigan Consulting & Environmental Agreement for Authorization Entry upon Public Property/Right of Way for Drilling and Environmental Remediation Purposes N/A Molnar/Miller Authorization for Entry for Environmental Remediation American Environmental Corporation Agreement for Authorization Entry upon Public Property/Right of Way for Drilling and Environmental Remediation Purposes N/A Molnar/Miller Amendment No. 3 to Professional Services Agreement Abonmarche Consultants Inc. Additional Geotechnical and Survey Work at O’Brien Park, Project No. 125-025 $9,300 (PR- 00041839) Molnar/Miller FAVORABLE RECOMMENDATION - PETITION TO VACATE THE RIGHT OF WAY EAST OF 2801 W. CALVERT ST. President Maradik indicated that Christopher Tomkiewicz, has submitted a request to vacate the above referenced right of way. Ms. Maradik advised the Board is in receipt of favorable recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police Department, and Community Investment who all state the request does meet the criteria of I.C. 36-7-3-13. Therefore, VP Molnar made a motion to send a favorable recommendation to the Common Council. Mr. Miller seconded the motion which carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: NEW: Accessible Parking Space Sign Permit #2 LOCATION: East Side of Lafayette Blvd., North of Jefferson Blvd. REMARKS: All Criteria Met NEW INSTALLATION: One (1) Stop Sign LOCATION: Northeast Corner of O’Brien St. & Hamilton St. REMARKS: All Criteria Met NEW INSTALLATION: Four (4) No Turn on Red Signs LOCATION: Intersection of Western Ave. & Olive St. REMARKS: All Criteria Met NEW INSTALLATION: Five (5) No Parking Signs on Wednesday 6:00 a.m. to 6:00 p.m. LOCATION: Baley Ct. REMARKS: All Criteria Met NEW INSTALLATION: Residential Handicap Accessible Parking Sign LOCATION(S): 412 St. Vincent St. 507 Rush St. REMARKS: All Criteria Met REGULAR MEETING JANUARY 13, 2026 11 RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date MNL Consulting DBA Michigan Consulting & Environmental Excavation Approved November 24, 2025 MNL Consulting DBA Michigan Consulting & Environmental Occupancy Approved November 24, 2025 M&J Electric Plus Inc. Occupancy Released December 22, 2025 VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0123912; GBLN-0123960; GBLN-0124357 12/05/2025 $2,283,006.54 City of South Bend Claims GBLN-0124415; GBLN-0124631 12/09/2025 $5,196,401.46 City of South Bend Claims GBLN-0124777; GBLN-0124825; GBLN-0125181 12/16/2025 $7,393,475.81 City of South Bend Claims GBLN-0125720; GBLN-0125963; GBLN-0126270 12/23/2025 $5,837,888.25 City of South Bend Claims GBLN-0126308; GBLN-0126296 12/31/2025 $3,024,274.06 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Board Attorney Micheal Schmidt discussed changes and met goals for some project completions that went through the board at the last meeting in 2025. He stated there was a lead service line project with Selge Construction that had a Good-Faith waiver, a brick spot repair project that had no goals on the project, a VPA tennis court project with Milestone that had a utilization plan change, and a 2024 community crossings project with Rieth Riely that had their goals met. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 9:50 a.m. BOARD OF PUBLIC WORKS _________________________________ Elizabeth A. Maradik, President _________________________________ Joseph R. Molnar, Vice President _________________________________ Murray L. Miller, Member January 27, 2026