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Home My WebLink About06/06/13 Board of Public Works Agenda ReviewCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AWARD BIDS AND APPROVE CONTRACT A. Demolition of Rum Village Well House No. 1 — Project No. 113 -017 1. Company: Jackson Trucking & Excavating 2. Amount: $6,500 3. Funding: Water Works O &M (620.0640.602.31.06) 2. APPEAL BOARD'S DECISION A. Traffic Control Devices 1. Applicant: Indiana University South Bend Civil Rights Heritage Center 2. Request: Appeal the requirement of the Board of Works on November 20, 2012, that applicant get approval of all property owners impacted for the placement of fifteen (15) historical information signs in the right -of -way. 3. Reason for Request: Applicant states they don't have time or resources to complete the requirements. REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: May 23, 2013; Regular Meeting: May 28, 2013 B. Claims Reviews: June 4, 2013 2. OPENING OF BIDS A. CSO 18 Backwater Gates Improvements — Project No. 112 -060 1. Funding: Wastewater Other Contractual Services (641.0630.793.63.35) B. Wastewater Treatment Plant Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Funding: Wastewater O &M /2011 Sewer Bond C. Leighton Parking Garage Lighting Upgrade — Project No. 113 -013 1. Funding: CED Capital (601.0462.645.43.10) D. Citizen's Bank and Trust — Studebaker Plaza — Project No. 113 -007 1. Funding: SBCDA (420.1050.460.42.01) (12JO18) E. Janitorial/Cleaning Supplies 2013 1. Funding: Various Departments 3. OPENING OF QUOTATIONS A. Concrete Curb Construction — 2013 Curb and Sidewalk Program — Project No. 113 -011C 1. Funding: MVH — Curb and Sidewalk (202.0619.731.31.06) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2013 -10:30 a.m. Location: 1308 County -City Building 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. One (1) or More, 2013 or Newer, Jet RodderNacuum Machine with Cab and Chassis 1. Funding: 2013 Sewer Department Capital (642.0621.415.43.02) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 South Bend, Indiana 46601 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1) 2012 or Newer Track Drive Stump Grinder 1. Company: Vermeer of Indiana, Inc. 2. Amount: $50,740 3. Funding: 2013 Park Department Capital Budget (201.1 101.452.43.10) (13K029) B. One (1), 2013 or Newer, 18,000 lb Four Wheel Drive Chassis with Dump Bed 1. Company: Jordan Motors, Inc. 2. Amount: $54,177 3. Funding: 2013 Park Dept. Capital (201.1 101.452.43.02) (13K004) 5. CHANGE ORDERS A. North Station Low Sloped Roof Restoration - Project No. 112 -034 1. Company: Slatile Roofing and Restoration, Inc. 2. Change Order No.: 2 3. Increase Amount: $6,880 4. Percent of Increase: 20% 5. Revised Contract Amount: $41,188 6. Funding: Water Works Capital (622.0640.415.42.02) B. Fire Station No. 5 Demolition and Reconstruction - Project No. 111 -015 1. Company: Majority Builders, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($25,032) 4. Percent of Decrease: (2.20 %) 5. Revised Contract Amount: $1,116,071 6. Funding: EMS Capital (288.0902.422.31.06) C. Traffic Signal Modernization - Project No. 108 -065 1. Company: Michiana Contracting, Inc. 2. Change Order No.: 16 3. Decrease Amount: ($2,887.41) 4. Percent of Decrease: (0.225 %) 5. Revised Contract Amount: $1,281,971.51 6. Funding: FHWA 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. One (1) or More, 2013 or Newer, Jet RodderNacuum Machine with Cab and Chassis 1. Funding: 2013 Sewer Department Capital (642.0621.415.43.02) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 7. RESOLUTIONS A. No. 37 -2013 — A Resolution of the South Bend Board of Public Works Approving the Trade -In of City -Owned Property on Property of Similar Nature 1. Description: One (1) 2006 Chevrolet Impala — Fire Department B. No. 38 -2013 — A Resolution of the South Bend Board of Public Works Approving the Trade -In of City -Owned Property on Property of Similar Nature 1. Description: One (1) 1998 Chevrolet Passenger Van G3500 and One (1) 2005 Ford Excursion — Fire Department C. No. 39 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Desktop and Laptop Computers D. No. 40 -2013 — A Resolution of the Board of Public Works of the City of South Bend, Indiana, Authorizing the Publication of Notice of a Public Hearing Concerning the Disposition of Real Properties Located at 4212 Fellows Street and 4224 Fellows Street, South Bend, Indiana 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Proposal — Alliance Architects 1. Description: Design Services for the Demolition and Replacement of Facade on the Wayne Street Garage — Project No. 112 -059 2. Amount: $52,500 3. Funding: JWSGRE (305.1050.460.42.02) B. Professional Services Supplemental Agreement No. 3 — DLZ Indiana, LLC 1. Description: Memorial Parking Lot Design; Demolition and Environmental Specifications for Two Buildings 2. Amount: $46,500 3. Funding: Medical TIF (426.1050.460.42.01) (10J070) C. Contract Amendment — REAL Services, Inc. 1. Description: Caregiver Connection (Home Modification for Senior Citizens) — Expand Service Area 2. Funding: CDBG (212.1001.460.39.30) D. Agreement — Rosenbauer South Dakota, LLC 1. Description: Rosenbauer to Provide a Loaner Custom Pumper Truck to City until October 15, 2013 or Delivery of Two Previously Awarded Trucks, in Exchange for Liquidated Damage Charges due to Delivery Date in Contract of July 1, 2013. 2. Amount: No Cost; City to Maintain Insurance and Name Rosenbauer as Additional Insured E. Agreement — Stantec Consulting Services, Inc. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 Description: Authorizing Entry upon Public Property for Drilling and Environmental Remediation Purposes at Four (4) Locations at Hill Street and South Bend Avenue 9. LICENSES AND PERMITS A. Block Parties — Non - Residential 1. Applicant: Sunnyside Presbyterian Church a) Event: Church Picnic b) Location: South Frances Street from Washington Street to the Medical Arts Building c) Date /Time: June 16, 2013; 9:00 a.m. to 2:00 p.m. d) Favorable Recommendations 2. Applicant: Fit for the Kingdom Ministries a) Event: Community Block Party b) Location: LaSalle Avenue from William Street to Lincoln Way West c) Date /time: June 22, 2013; 11:00 a.m. to 5:00 p.m. d) Favorable Recommendations 3. Applicant: F. Jay Mummey a) Event: Dad's Day 2013 Poker Run and Street Party b) Location: Sycamore Street from Colfax Avenue to LaSalle Avenue c) Date /Time: June 15, 2013; 6:00 a.m. to 11:00 p.m. d) Favorable Recommendations 4. Applicant: Northern Indiana Mountain Bike Association a) Event: NIMBA Series Mountain Bike Race at Rum Village Park b) Location: Gertrude Street from Last House South of Park Entrance to Chippewa Street c) Date /Time: August 4, 2013; 7:30 a.m. to 2:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Spin Zone Racing /Pro -Form Racing a) Event: Race the Bend Criterium b) Date /Time: June 22, 2013; 9:00 a.m. to 5:00 p.m. c) See Comments: Downtown South Bend states the organization must reach out to area businesses prior to event. 2. Applicant: Region/ABATE /MDA a) Event: 33rd Annual Region/ABATE /MDA Ride b) Date /Time: September 1, 2013; 8:00 a.m. to 7:00 p.m. c) Favorable Recommendations 3. Applicant: American Cancer Society a) Event: Making Strides Against Breast Cancer GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 b) Date /Time: October 26, 2013; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations; Same Day as Stanley Clark School Run 4. Applicant: Stanley Clark School a) Event: Stanley Clark 5K Run/Walk b) Date /Time: October 26, 2013; 7:30 a.m. to 10:00 a.m. c) Favorable Recommendations 5. Applicant: The Pack of Indiana a) Event: Angel of Hope Memorial Ride b) Date /Time: August 17, 2013; 9:00 a.m. to 2:30 p.m. c) Favorable Recommendations C. Permit — Sidewalk Cafe 1. Applicant: Ciao's Lounge and Restaurant 2. Location: 119 North Michigan Street 3. Days /Times of Operation: Sunday through Saturday; 10:00 a.m. to 10:00 p.m. 4. Favorable Recommendations: Building Department and Engineering state approval is subject to the maintenance of a minimum 5' clearance for access. D. Encroachments /Revocable Permits 1. Applicant: Downtown South Bend, Inc. a) Location: 131 S. Michigan St., 126 Main St. and 121 E. Wayne St. b) Description: Parking Garage Signage c) Favorable Recommendations E. Licenses 1. Type: Transient Merchant a) Applicant: TNT Fireworks b) Location: 700 West Ireland Road — Walmart Parking Lot c) Date /Time: June 25 through July 6, 2013; 9:00 a.m. to 9:00 p.m. Daily d) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 2205 Roger Street b) 1717 South Carlisle Street c) 1727 Kendall Street 2. All criteria has been met B. New Installation — Install Two, Two Hour Handicapped Accessible Parking Space Signs in Front of WNIT 1. Location: Add One Space for a Total of Two Spaces on Jefferson Blvd.; Add One Space on Lafayette Blvd. for a Total of One Space GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 6, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 11. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Renewal 1. Company: Edcoat Limited Partnership 2. Location: 30350 Edison Road, New Carlisle 12. CLAIMS 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6