HomeMy WebLinkAboutChange Order No 2 (F) 2024 Community Crossings Round 1 Proj No 124-006 - Milestone Contractors January 13, 2026
Mr. Josh Burris
Milestone Contractors, L.P.
24358 State Road 23
South Bend, IN 46614
jburris@milestonelp.com; akrueger@milestonelp.com
RE: Change Order No. 2 (Final) – 2024 Community Crossings Round 1 – Project
No. 124-006
Dear Mr. Burris:
At its January 13, 2026 meeting, the Board of Public Works approved the
above referenced Change Order be increased by $390,461.95, bringing the revised
contract amount to $2,722,927.27.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
January 13, 2026
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk Board of Public Works
FROM: Dan Jones, Senior Engineer
SUBJECT: Change Order #2 – 2024 Community Crossings (#124-006)
December 23, 2025 DATE:
This memorandum is being provided to explain why this project has exceeded 20% in change orders.
There was a scope change to resurface the Charles Black Center parking lot (CO#1)
as well as other general line item overruns (final quantities) upon completion of the project. The total breakdown of scope changes and final quantity additions are shown below:
Item Cost
$108,965.32$66,993.44•CO#1 (CBC Parking Lot)
•Additional HMA for Segment Tie-ins
•Final Quantity Adjustment
There were also unforeseen items added into the project. These include repair items to fix a brick sewer manhole which was beginning to unravel and created a sinkhole in the roadway surface. In lieu of creating an emergency repair project, these repairs were added to this project due to the vicinity of the repair being located within the project limits. This item was added as follows:
Item
•Manhole and Sewer Repair $235,760.00 (10.40%)
Please feel free to contact me with any questions at x9245.
$87,708.51
$263,667.27 (11.86%)
Cost
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date 12/23/2025
Name Dan Jones Department Public Works
BPW Date 1/13/2026 Phone Extension 9245
Required Prior to Submittal to Board
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 2 (Final) Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Milestone Contractors, L.P.
New Vendor Yes If Yes, Approved by Purchasing No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 2024 Community Crossings Round 1
Project Number 124-006
Funding Source PO 31157 Account No. 324-442001, 641-439001
Amount $390,461.95
Terms of Contract
Purpose/Description Change Order #2: Additional sewer repairs added at Westmoor/Bendix due to collapse; Additional HMA for proper tie-ins; Final quantity adjustments.
For Change Orders Only
Amount of Increase
Decrease
$ 390,461.95
($ )
Previous Amount $2,332,465.32
Current Percent of Change: Increase Decrease
16.74%
( %)
New Amount $2,722,927.27
Total Percent of Change:
Increase Decrease
22.46%
( %)
Time Extension Amount: 0
New Completion Date: