HomeMy WebLinkAboutAward Quotation - WWTP Access Road Proj No 125-081 - Rieth-Riley Construction January 13, 2026
Mr. Ruben Alvarado
Rieth-Riley Construction Co., Inc.
25200 State Road 23
South Bend, IN 46614
dsauer@rieth-riley.com
RE: Quotation Award – Wastewater Treatment Plant Access Road Milling &
Paving – Project No. 125-081
Dear Mr. Sauer:
At its January 13, 2026 meeting, the Board of Public Works awarded the
above referenced quotation to you in the amount of $123,255 for Divisions A, B, C,
& D.
Please forward the following documents in one submittal by January 27,
2026 to my attention for Board of Public Works approval at
hhorvath@southbendin.gov :
3)One (1) signed original of the Contract (enclosed); and
4)Certificate of Insurance naming the City of South Bend as an additional
insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 13th Day of January, 2026, by and between
Rieth-Riley Construction Co., Inc., (the “Contractor”), and the Board of Public Works (the
"Board”).
The Contractor covenants and agrees to make the following improvement, as fully set out
in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid
Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 125-081
DESCRIPTION: WASTEWATER TREATMENT PLANT ACCESS ROAD
MILLING & PAVING
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $123,255 DIVISIONS A, B, C, & D
FUNDING: SEWAGE WORKS OPERATIONS, BUILDING REPAIR &
MAINTENANCE
The unit prices for this improvement were those prices as received and accepted by the
Board on the 13th Day of January, 2026.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed
by the Contractor. Upon final acceptance of the improvement by the Engineer, the
Contractor’s final estimate will be presented to the Board for final Payment with one (1)
copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that
he/she/it has the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS RIETH-RILEY CONSTRUCTION
CO., INC.
President Member Printed Name
Member Member Signature
Member Attest: Clerk
January 13, 2026
CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
PROJECT NAME: Wastewater Treatment Plant Access Road Milling and Resurface
PROJECT NO. 125-081
QUOTES DUE Tuesday, December 16, 2025, by 9:00 a.m. Local Time, sealed electronic
bids are to be submitted by email to bpwbids@southbendin.gov
Date:
Address:
(Must be completed for all quotes. Please type or print)
Decemeber 16, 2025 Firm: Rieth-Riley Construction Co., Inc.
25200 State Road 23
City/State/Zip: South Bend, IN 46614 Telephone Number: ~( _5_74~)_2_8_8_-8_3_2_1 ______ _
Email Address: --'dC...Cs--'-a'-'-u--'-e-'--'r@'"'--"-'-r'--Cie-"'th-'---'-ri"""'le'--'y-'-.c.C....oC....Cm-'-'--------------------
Agent of Bidder (if Applicable): Ruben Alvarado -Sales Manager
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
Wastewater Treatment Plant Access Road Milling and Resurface; Project NO. 125-081
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated N/A for the sum of (enter the Total Quote as shown on the Proposal) ---~~~----
One Hundred Twenty-Three Thousand, Two Hundred Fifty-Five Dollar and Zero Cents
(Enter Sum of Total Quote plus Alternates shown on Proposal)
($ $123,255.00
(Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Be If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate atta nt. /l (}
The above quote is accepted this
Subject to the following conditions:
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
Version 1/3/2025
By / [,.()(___
(Signature)
Ruben Alvarado -Sales Manager
(Printed Name of Person Signing)
ACCEPTANCE
day of ------20 ----------
BOARD OFPUBLIC WORKS
Joseph R. Molnar, Vice President
Breana N. Micou, Member
Attest: Hillary Horvath, Clerk
Page -7 Public Works Quote
January 13, 2026
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk
Board of Public Works
FROM: Jacob M. Klosinski, PE, Assistant City Engineer
SUBJECT: Award Project No. 125-081 (DFO PROJ00000702)
Wastewater Treatment Plant Access Road Milling & Paving
DATE: January 6, 2026
On December 16, 2025, the Board of Public Works opened and read quotes for the above project,
which consisted of Base Divisions A, Base Division B, Base Division C, and Base Division D for
milling and paving work at the Wastewater Treatment Plant. One quote was received.
The quotes ranked as follows:
BASE DIVISION A
Bidder Base Quote Division A
1. Rieth-Riley Construction Co., Inc.$18,425.00
BASE DIVISION B
Bidder Base Quote Division B
1. Rieth-Riley Construction Co.., Inc. $52,560.00
BASE DIVISION C
Bidder Base Quote Division C
1.Rieth-Riley Construction Co., Inc.$21,325.00
BASE DIVISION D
Bidder Base Quote Division D
1. Rieth-Riley Construction Co., Inc.$30,945.00
The Division of Engineering and Division of Wastewater reviewed the subject quotation and
recommend award of a contract for Base Division A, Base Division B, Base Division C, and
Base Division D for Project No. 125-081 Wastewater Treatment Plant Access Road Milling
& Paving to the lowest, responsive, responsible quoter, Rieth-Riley Construction Co., Inc. in
the amount of $123,255.00. The project has a completion date of June 12, 2026.
The Division of Wastewater has allocated funds from the Sewage Works Operations, Building
Repair & Maintenance Fund 641-06-605-514-436001 for this project.
Contact Jacob M. Klosinski at the Division of Engineering at Ext. 9496 for questions regarding
this project.
January 13, 2026
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Wastewater Treatment Plant Access Road Milling and Resurface
PROJECT NO. 125-081
Tuesday, December 16, 2025, by 9:00 a.m. Local Time, sealed electronic
QUOTESDUE_b=i=ds=--=ar~e~to=-=-be~s=u=b=m=it=te=d~b~v~e=m=a=il~to"-=bp=w~b=id=s=@~s=o=ut=h=b=en=d=in=.g~o=v ___ _
BASE QUOTE -DIVISION A -AREA 1 -Administration Building Entrance Riverside to Gate 1
Item
No. Description Quantity Unit Unit Price Total Amount
1 HMA Milling, Tack Coat, & HMA 1 LS $18,425.00 $18,425.00 Resurface (Est. Area: 380 SYS)
Total Amount of Quote $18,425.00
BASE QUOTE -DIVISION B -AREA 2 -Access Drive South of Building 1 to Building 5
Item
No. Description Quantity Unit Unit Price Total Amount
1 HMA Milling, Tack Coat, & HMA 1 LS $52,560 .00 $52,560.00 Resurface (Est. Area: 3,405 SYS)
Total Amount of Quote $52,560.00
BASE QUOTE -DIVISION C -AREA 3 -Access Drive at Building 7
Item
No. Description Quantity Unit Unit Price Total Amount
1 HMA Milling, Tack Coat, & HMA 1 LS $21,325.00 $21 ,325.00 Resurface (Est. Area: 666 SYS)
Total Amount of Quote $21,325.00
BASE QUOTE -DIVISION D -AREA 4 -Administration/ Laboratory West Parking Lot
Item
No. Description Quantity Unit Unit Price Total Amount
1 HMA Milling , Tack Coat, & HMA 1 LS $30,945.00 $30,945.00 Resurface (Est. Area: 1,665 SYS)
Total Amount of Quote $30,945.00
Total Amount DIVISION A+ DIVISION B + DIVISION C + DIVISION D I $123,255.00
The Public quotation work is divisible. Contractors submitting a public quote may provide pricing for
Base Division A, Base Division B, Base Division C, Base Division D, or all. The Board reserves the
right to reject any or all quotes or to accept a full or partial award of the quote or quotes which, in its
judgment, will be to the best interest of the City of South Bend. If the Board elects to award, the Board
will review the totality of the cost per each division when determining the lowest, responsive, and
responsible quote(s).
Version 1/3/2025 Page -19 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR'S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
) SS:
St. Joseph COUNTY )
The undersigned Contractor, being duly sworn upon hi s/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee , gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality oflran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time-to-time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector oflran; or
ii . Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Version 1/3/2025 Page -16 Public Works Quote
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by LC. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or Jomt venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment,
or any matter directly or indirectly related to contracting or employment because of race, sex,
religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or
due to age or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal-eligible
contracts, Contractors are required to either meet both MBE and WBE utilization goals or
demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and
WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that
Contractor from being awarded a City contract for a period of one ( 1) year from the date of such
determination, and such determination may also be grounds for terminating the contact to which
the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
Version 1/3/2025 Page -17 Public Works Quote
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1 ). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
***
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this __ 1~6~t~h __ day of Dec. , 2025
Subscribed and sworn to before me this 16th
My Commission Expires __ 0.::....?c..:../--'-14-"-/=2..::.;02=9'-----
County of Residence
Version 1/3/2025
Rieth-Riley Construction Co., Inc.
Signat re of Contractor/Bidder or Its Agent
Ruben Alvarado -Sales Manager
Printed Name and Title
Kosciusko
[
•"',; -,-~-DAWN E. ARMSTRONG
_,,",__, ~ Notary Public, State of Indiana
' • .. ..~ Kosciusko County
r\.._-~ Comm1ss1on Number NP0734858
0. ··.,, j My Commission Expires
\,~"-"-· .,~;;,;." '""', ___ J111u_,1v.1_4..,. 2.,.0..,29_,..,..,_
Page -18 Public Works Quote
Firm: Rieth-Riley Construction Co., Inc.
Address: 25200 State Road 23
City/State/Zip: South Bend, IN 46614 Telephone Number: ( 574) 288-8321
Fax Number: ( 57 4 ) 233-3464
By _£~1 ______________ {2tl"'---------
(Signature)
Ruben Alvarado -Sales Manager
(Printed Name of Person Signing)
Version 1/3/2025 Page -20 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-1.0
MBE UTILIZATION PLAN
I !' l
~ .....
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is
the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications.
***Goals should be calculated based on the Base Bid only.***
Project Number: _1 .... 2"""5'-·-=-08"'"1"-----Project Name: Wastewater Treatment Plant Access Road Milling and Resurface
Bidder: '-R=ie"""t'"""h-""""R""'i=le'"""y-'Caa..o=n"""s"""t'""'ru=c=ti=o .... n.._. C==o=·•....a.l'"""nc=.'----Total Bid Amount: $123,255.00 MBE Goal : 4 . 3 %
Page __ 1.,___of 1
Primary Contact Person Scope of Work to be Performed Dollar Amount of MBE Percentage
Name & Address of MBE of Total (Nameffelephone) (Attach scope/schedule if you need additional space) Component Bid/Prooosal
I st Class Logistics
2213 St Charles St Bernard Coutee Trucking & Hauling $5,300.00 4.3%
So uth Bend, IN 46614 574-993-0071
Submitted by: """D'""'e'"""r-=-ek'-'--=S=a-=ue=r'-----------
Print Name Zsiinature 12-15-25
Date
***Goals should be calculated based on the Base Bid only.***
Version 1/3/2025 Page -21 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-1.0
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It
is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications.
***Goals should be calculated based on the Base Bid only.***
Project Number: 125-081 Project Name: Wastewater Treatment Plant Access Road Milling and Resurface
Total Bid
Bidder: ~R~ie~t~h-~R~i~le_,_y_C~o~n~s~t~ru~c~ti~o_n~, C~o-.,_ln~c~·--Amount: $123,255.00 WBE Goal: 6 . 1 %
Page __ 1'--_of 1
Percentage of
Name & Address of WBE Primary Contact Person Scope of Work to be Performed Dollar Amount of WBE Total
(NamefTelephone) (Attach scope/schedule if you need additional space) Component Bid/Proposal
CE Hughes
P.O. Box 578 Caroline Hughes Milling $7,600.00 6.17%
Jeffersonville, IN 47130 812-725-8665
Submitted by: Derek Sauer ¼J~ 12-15-25
Print Name Signature Date
***Goals should be calculated based on the Base Bid only.***
Version 1/3/2025 Page -22 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE participation.
Project Number: 125-081 Date: 1 2 -1 5 -2 5
Project Name: Wastewater Treatment Plant Access Road Milling and Resurface
Bidder:
Contact Person:
Rieth-Riley Construction Co., Inc.
Derek Sauer Telephone: 5 7 4 -2 8 8 -8 3 2 1
Address: 25200 SR 23
City: South Bend State: ~I ~N ______ _ Zip: 4 6 6 1 4
Email: dsauer@rieth-riley.com
To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non-certified) found
at: htt1:r//www.in.gov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise J; Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their website
(http://www.in .gov/idoa).
7i I affirm that I have made good faith efforts to select portions of the contract work to be
performed by MBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MBE participation.
jJ I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
~ I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform
MBEs of contracting and subcontracting opportunities.
15
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
such advertisements.
j} I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform MBEs of subcontracting opportunities and allowed
sufficient time for MWBEs to participate effectively.
ft I affirm that I followed up on initial solicitations with interested MBEs.
1, I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
fr I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
Version 1/3/2025 Page -23 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
15 I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary
equipment, supplies, materials, or related assistances or services, where appropriate.
I
ft I affirm that I did not reject any MBEs as unqualified without sound business reasons based
on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached , and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 1/3/2025 Page -24 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain WBE participation.
Project Number: 125-081 Date: 1 2 - 1 5 - 2 5
Project Name: Wastewater Treatment Plant Access Road Milling and Resurface
Bidder: Rieth-Riley Construction Co., Inc.
Contact Person: Derek Sauer Telephone: 5 7 4 - 2 8 8 - 8 3 2 1
Address: 25200 SR 23
City: South Bend State: .,_I "'"'N'---------Zip: 4 6 6 1 4
Email: dsauer@rieth-riley.com
To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S): The bidder reviewed 1) the City of South Ben d's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non-certified) found
at: httQ://www.in.gov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation
in the awarded contract.
J5
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their website
(http://www.in .gov/idoa).
J; I affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
economically feasible units to facilitate MWBE participation.
~ I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all WBEs in the scopes of work of the contract.
i I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform
WBEs of contracting and subcontracting opportunities.
i I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed WBEs reasonable time to respond to
such advertisements.
J)
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform WBEs of subcontracting opportunities and allowed
sufficient time for WBEs to participate effectively.
i I affirm that I followed up on initial solicitations with interested WBEs.
Ji I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs
with adequate information about the plans, specifications and other requirements of the
subcontract.
y~ I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
Version 1/3/2025 Page -25 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested WBEs in obtaining » necessary equipment, supplies, materials, or related assistances or services, where
appropriate.
J I affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the WBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
Version 1/3/2025 Page -26 Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.1
MBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the MBE qualifications. Attach additional pages if necessary.
PAGE 1 OF_..,_1 __
Project Number: 125-081 MBE Participation Goal lf. ?%
Project Name: Wastewater Treatment Plant Access Road Milling and Resurface
Bidder:
By:
(Signature)
MBE Firm
Rieth-Riley Construction Co., Inc.
1st Class Logistics
Project Manager
(Title)
Owner or Contact at MBE Firm
Telephone: 574-993-0071
Bernard Coutee
Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax:
Trucking/ Hauling
Will use this firm
Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
Version 1/3/2025 Page -27
12-15-25
(Date)
Public Works Quote
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.1
WBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the WBE qualifications. Attach additional pages if necessary.
PAGE 1 OF 1
Project Number: 125-081 WBE Participation Goal V-f o/o
Project Name: Wastewater Treatment Plant Access Road Milling and Resurface
Bidder: Rieth-Riley Construction Co., Inc.
By: Project Manger
(Signature) (Title)
WBE Fimi CE Hughes
Owner or Contact at WBE Fimi
Telephone: 812-725-8665
Caroline Hughes
Fax:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Milling
RESULTS OF CONTACT WITH THE WBE FIRM:
Will use this firm
WBE Firm Javelina Construction
Owner or Contact at WBE Fimi
Telephone: 317-841-8364
Tanner Fortune
Fax:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Milling
RESULTS OF CONTACT WITH THE WBE FIRM:
Email:
Email:
12-15-25
(Date)
caroline@hughesmilling.com
tanner@javelinamilling.com
Will not use th is firm, performs the same type of work as the contractor above.
Version 1/3/2025 Page -28 Public Works Quote
TH lLEY CONSTRUCTION Co., INC.
100% Quality • 100% Employee Owned • Over 100 Years
CERTIFICATE OF AUTHORITY
KNOW ALL MEN BY THESE PRESENTS, that the undersigned President of Rieth-Riley Construction Co., Inc., a corporation duly organized and existing
under the laws of the State of Indiana, hereby represents and confirms that Ruben Alvarado, Sales Manager, has full power and authority to make,
execute, seal, if required by law, and deliver for and on its behalf, and as its act and deed any and all bids, proposals or contracts, said bids, proposals or
contracts not to exceed $2,000,000.00 which bids, proposals or contracts call for work, services, or materials to be furnished by Rieth-Riley Construction
Co., Inc., whether such bids, proposals or contracts are being submitted to an individual or entity, public or private, and to bind Rieth-Riley Construction
Co., Inc. thereby as fully and to the same extent as if such bids, proposals or contracts were signed by an Executive Officer of Rieth-Riley Construction
Co., Inc., and sealed, if required by law, and attested by one of such officers, and hereby ratifies and confirms all that the above named designee may do
in pursuance hereof.
The authority granted to the above named designee is pursuant to Section 6.03 of the Amended and Restated Code of By-Laws of Rieth-Riley Construction
Co., Inc., as amended, effective April 26, 2019 (the "Restated By-Laws"), and which Restated By-Laws, as amended, and the authority granted to the
above named designee continue in full force and effect.
This Certificate of Authority is issued, signed and sealed, if required by law, by facsimile under and by authority of the following standing resolutions
adopted by the Board of Directors of Rieth-Riley Construction Co., Inc., at a meeting held on the 16th day of February, 1996, at which a quorum was
present, and which resolutions have not been amended or repealed and continue in full force and effect:
"Resolved that for purposes of clarification and in furtherance of the intent of Section 6. 03 of the By-Laws of the Company the authority
granted in Section 6.03 shall extend to the making, execution, sealing, if required by law, and delivery on behalf of the Company of
all documents required as part of any bid, proposal or contract, which is for work, services or materials to be furnished by Company
and which is being submitted to an individual or entity, public or private."
"Resolved that in carrying out the provisions of Section 6. 03 of the By-Laws of the Company the signatures of such directors and
officers and, if required by law, the seal of the Company may be affixed to any such Certificate of Authority or any certificate relating
thereto by facsimile, and any such Certificate of Authority or certificate bearing such facsimile signatures or facsimile seal shall be
valid and binding upon the Company and any such Certificate of Authority so executed and certified by facsimile signature and
facsimile seal shall be valid and binding upon the Company, with respect to any bid, proposal or contract to which it is attached."
IN WITNESS WHEREOF, Rieth-Riley Construction Co., Inc., has caused these presents to be signed by its President and its corporate seal to be hereto
affixed, this 4th day of February, 2025.
RIETH-RILEY CONSTRUCTION CO., INC.
-A. Keith Rose, President
STATE OF INDIANA )
)SS:
COUNTY OF ELKHART )
On this 4th day of February, 2025 before me personally came A. Keith Rose, to me known, who, being by me sworn, did depose and say: that he is
President of Rieth-Riley Construction Co., Inc., the corporation described in and which executed the above instrument; that he knows the seal of said
corporation; that the seal affixed to the said instrument is such corporate seal; and that he executed the said instrument on behalf of the corporation by
authority of his office pursuant to corporation's Restated By-Laws and standing resolutions.
My Commission Expires: May 16, 2027
Traci L. Funderburk, Notary Public
Residing in Elkhart County, Indiana
I, Robert L. Konopinski, do hereby certify that I am the duly appointed and acting Secretary of Rieth-Riley Construction Co., Inc., a corporation duly
organized, validly existing and in good standing under the laws of the State of Indiana; that the foregoing Certificate of Authority has neither been amended
or rescinded and remains in full force and effect; and furthermore, that the Restated By-Laws and standing resolutions of the corporation, as referred to
and set forth in this Certificate of Authority, continue in full force and effect.
Ii +" Si~d and Sealeq_at th~<.orate Office of Rieth-Riley Construction Co., Inc., in the City of Goshen, State of Indiana. Dated this __il!.__ day of
\.L'.-e._c_~N'\b<--f . 20 .
z ~,;r.~~
Robert L. Konopinski, Secretary
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 01-06-2026
Name: Jacob M. Klosinski, PE Department of Public Works – Engineering Division
BPW Date: 01-13-2026 Phone Extension: 9496
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing Ashley Rzepka / Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Rieth-Riley Construction Co., Inc. (V-00001411)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Wastewater Treatment Plant Access Road Milling & Paving
Project Number PW Project 125-081 / DFO PROJ00000702
Funding Source Sewage Works Operations, Building Repair & Maintenance
Account No. 641-06-605-514-436001
Amount $123,255.00
Terms of Contract Lump Sum per Division
Special Contract Provisions Completion Date: June 12, 2026
Purpose/Description The Division of Engineering and Division of Wastewater recommend the
award of Division A, Division B, Division C, and Division D to Rieth-Riley
Construction Co., Inc. as the lowest, responsive, responsible bidder.
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
X