HomeMy WebLinkAboutChange Order No 3 & PCA - VPA Athletic Court Renovations Phase III Proj No 123-040 - Milestone
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU
CITY HALL
215 S. MARTIN LUTHER KING JR. BLVD.,
SUITE 400
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 16, 2025
Mr. Mike McDonald
Milestone Contractors, L.P.
24358 State Road 23
South Bend, IN 46614
mmcdonald@milestonelp.com; akrueger@milestonelp.com
RE: Change Order No. 3 (Final)/Project Completion Affidavit
VPA Athletic Court Renovations, Phase III - Project No. 123-040
Dear Mr. McDonald:
At its December 16, 2025 meeting, the Board of Public Works approved the Final
Change Order for this project, be decreased by $1,854.60. The final contract amount is
$507,608.95.
In addition, the Project Completion Affidavit for this project was approved in the
amount of $507,680.95. Copies of the Change Order and Project Completion Affidavit
are enclosed for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
Enclosures
HH
DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE:
CHANGE ORDER NO:
CITY OF SOUTH BEND, INDIANA
DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER
10/22/2025
123-040
2023 VPA Athletic Court Renovations
6/13/2023
3 (Final)
SUBJECT OF CHANGE ORDER: PCR #3-UNDERRUNS ,PCR #4-OVERRUNS
All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum
Net change by previously authorized change orders
The contract sum prior to this change order
By this Change Order, the project amount is
The new contract sum including this change order
This Change Order represents a total change of
Total change for entire project
Original contracted completion date/time
Extension of date/time by previous change orders
Date/time extension by this change order
New completion date/time
CONTRACTOR
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Contractor Signature
Mike McDonald
Printed Name and Title
Milestone Contractors North, Inc.
Company Name
24358 SR 23
Address
South Bend, IN 46614
City, State, Zip
Dincreased [g] Decreased
6/30/2023
166 days
0days
12/13/2023
$ 460,846.55
$ --4-8�,6 -8-9.-00-
$ 509,535.55 ___ ..__ __
$ 1,854.60 ---�--$ __ 5_07_,_,6"--'8...;..0.;..;...9_5
-0.36 %
10.16 %
RECOMMENDED FOR
CONSTitUCTION MANAGER
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS
Approved Date: ------
President
Member
Member
Member
Member
December 16, 2025
12/10/2025
December 16, 2025
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/10/2025
Name Kyle Ludlow Department Public Works
BPW Date 12/16/2025 Phone Extension 9157
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. 3 PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease. /Encroach
Required Information
Company or Vendor Name Milestone Contractors, L.P.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name VPA Athletic Courts Renovations Ph III
Project Number 123-040
Funding Source Fund-201
Account No. PR-00023268 PO-0024691
Amount $507,680.95
Terms of Contract
Purpose/Description _Project Closeout
For Change Orders Only
Amount of Increase
Decrease
$
($ 1,854.60)
Previous Amount $ 509,535.55
Current Percent of Change:
Increase
Decrease
%
(.36%)
New Amount $ 507,680.95
Total Percent of Change:
Increase
Decrease
%10.16
( %)
Time Extension Amount:
New Completion Date: