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HomeMy WebLinkAboutOpening of Quotes - WWTP Access Road Milling & Paving Proj No 125-081 - Rieth-Riley ConstructionCITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: Wastewater Treatment Plant Access Road Milling and Resurface PROJECT NO. 125-081 QUOTES DUE Tuesday, December 16, 2025, by 9:00 a.m. Local Time, sealed electronic bids are to be submitted by email to bpwbids@southbendin.gov Date : Address : (Must be completed for all quotes. Please type or print) Decemeber 16, 2025 Firm : Rieth-Riley Construction Co., Inc. 25200 State Road 23 City/State/Zip : South Bend, IN 46614 Telephone Number: ~( _5_74~)_2_8_8_-8_3_2_1 ______ _ Email Address : --'dC...Cs--'-a'-'-u--'-e-'--'r@'"'--"-'-r'--Cie-"'th-'---'-ri"""'le'--'y-'-.c.C....oC....Cm-'-'-------------------- Agent of Bidder (if Applicable): Ruben Alvarado -Sales Manager Pursuant to notices given , the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Wastewater Treatment Plant Access Road Milling and Resurface ; Project NO. 125-081 the City of South Bend , Indiana, in accordance with plans and specifications prepared by : The City of South Bend, Department of Public Works and dated N/A for the sum of (enter the Total Quote as shown on the Proposal) ---~~~---- One Hundred Twenty-Three Thousand , Two Hundred Fifty-Five Dollar and Zero Cents (Enter Sum of Total Quote plus Alternates shown on Proposal) ($ $123,255.00 (Numerical) If alternative quotes apply , the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page . If additional units of material included in the contract are needed , the cost of units must be the same as that shown in the original contract if accepted by the City of South Be If the quote is to be awarded on a unit basis , the itemization of the units shall be shown on a separate atta nt. /l (} The above quote is accepted this Subject to the following conditions : Elizabeth A. Maradik , President Gary A. Gilot, Member Murray L. Miller, Member Version 1/3/2025 By / [,.()(___ (Signature) Ruben Alvarado -Sales Manager (Printed Name of Person Signing ) ACCEPTANCE day of ------20 ---------- BOARD OFPUBLIC WORKS Joseph R. Molnar, Vice President Breana N . Micou , Member Attest: Hillary Horvath, Clerk Page -7 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Wastewater Treatment Plant Access Road Milling and Resurface PROJECT NO. 125-081 Tuesday, December 16, 2025, by 9:00 a.m. Local Time, sealed electronic QUOTESDUE_b=i=ds=--=ar~e~to=-=-be~s=u=b=m=it=te=d~b~v~e=m=a=il~to"-=bp=w~b=id=s=@~s=o=ut=h=b=en=d=in=.g~o=v ___ _ BASE QUOTE -DIVISION A -AREA 1 -Administration Building Entrance Riverside to Gate 1 Item No. Description Quantity Unit Unit Price Total Amount 1 HMA Milling , Tack Coat, & HMA 1 LS $18 ,425 .00 $18,425.00 Resurface (Est. Area : 380 SYS) Total Amount of Quote $18,425 .00 BASE QUOTE -DIVISION B -AREA 2 -Access Drive South of Building 1 to Building 5 Item No. Description Quantity Unit Unit Price Total Amount 1 HMA Milling , Tack Coat, & HMA 1 LS $52 ,560 .00 $52,560.00 Resurface (Est. Area : 3,405 SYS) Total Amount of Quote $52 ,560 .00 BASE QUOTE -DIVISION C -AREA 3 -Access Drive at Building 7 Item No. Description Quantity Unit Unit Price Total Amount 1 HMA Milling , Tack Coat, & HMA 1 LS $21,325.00 $21 ,32 5.00 Resurface (Est. Area : 666 SYS) Total Amount of Quote $21,325.00 BASE QUOTE -DIVISION D -AREA 4 -Administration/ Laboratory West Parking Lot Item No. Description Quantity Unit Unit Price Total Amount 1 HMA Milling , Tack Coat, & HMA 1 LS $30 ,945 .00 $30 ,945 .00 Resurface (Est. Area : 1,665 SYS) Total Amount of Quote $30 ,945.00 Total Amount DIVISION A+ DIVISION B + DIVISION C + DIVISION D I $123 ,255 .00 The Public quotation work is divisible. Contractors submitting a public quote may provide pricing for Base Divi sion A, Base Division B , Base Di vision C, Base Division D , or all. The Board reserves the right to reject any or all quotes or to accept a full or partial award of the quote or quotes which, in its judgment, will be to the best interest of the City of South Bend. If the Board elects to award, the Board will review the totality of the cost per each division when determining the lowest , responsive, and responsib le quote(s). Version 1/3/2025 Page -19 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph C OUNTY ) The unders ig ned C ontractor, bein g duly sworn upon hi s/her/its oath , affirm s und e r the penaltie s of perjury th at: 1. Contractor has not , nor has any other member, representative , or agent of the firm , company, corporation or partnership represented by him , entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding , and that thi s bid is made without reference to an y other bid and without any agreement, understanding or combination with any other person in reference to such bidding . Contractor further says that no person or persons, firm s, or corporation has , have or will receive directly or indirectly , any rebate , fee , gift , commi ss ion or thing of value on account of such sale; and 2 . Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred , suspended, proposed for debarment , declared ineligible , or voluntarily excluded from participation in this transaction by an y Federal department or agenc y; and 3. Contractor has not, nor has any s uccessor to , nor an affiliate of, Contractor, en g aged in inve stment activitie s in Iran . a. For purposes of this Certification, "Iran " means the government of Iran and any agency or instrumentality oflran, or as otherwise defined at Ind . Code § 5-22-16 .5-5 , as amended from time-to-tim e. b. As provided by Ind. Code § 5-22-16 .5-8 , as amended from time-to-time, a Contractor is engag ed in investment activities in Iran if either: i. Contractor, its successor or its affiliate , provides goods or services of twenty mill ion dollars ($20 ,000 ,000) or more in value in the energy sector oflran; or ii . Contractor, its successor or its affiliate , is a financial institution that extends twenty million dollars ($20,000 ,000) or more in credit to another person for forty-five (4 5) days or more , if that person will (i) use the credit to provides goods and services in the energy sector in Iran ; and (ii) at the time the financial institution extends credi t, is a person identified on list published by th e Indiana Department of Administration . 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor re tain any employee or contract with a person that the Contractor subsequently learns is an unauthori zed Version 1/3/2025 Page -16 Public Works Quote alien. Contractor agrees that he /she /it shall enroll in and verify the work eligibility status of all of Contractor 's newly hired employees through the E-Verify Program as defined by LC . 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his /her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien , nor retain any employee or contract with a person that the subcontractor sub sequentl y learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons , firms , partnerships , corporations, associations , or Jomt venturers awarded a contract by the City of South Bend through its agencies , boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire , tenure , terms , conditions, or privileges of contract or employment, or an y matter directly or indirectly related to contracting or employment because of race , sex , religion, color, national origin, ancestry, gender expression, gender identity , sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work , labor, services , supplies, equipment, material s, or an y combination of the foregoing including , but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City , its agencies , boards , or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE ") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest , responsible , responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE ; however, they may not unlawfully discriminate against said MBE/WBE . On goal-eligible contracts, Contractors are required to either meet both MBE and WBE utilization goal s or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one ( 1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies , boards or commissions . Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race , religion, color, se x, ge nder expression, gender identity , sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. Version 1/3/2025 Page -17 Public Works Quote I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C . 5-16- 8-1 ). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded . I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval , why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States , the City , through its director of public works , shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. *** I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated thi s __ 1~6~t~h __ day of Dec . , 2025 Subscribed and sworn to before me this 16th My Commission Expires __ 0.::....?c..:../--'-14-"-/=2..::.;02=9'----- County of Residence Version 1/3/2025 Rieth-Riley Construction Co., Inc. Signat re of Contractor/Bidder or Its Agent Ruben Alvarado -Sales Manager Printed Name and Title Kosciusko [ •"',; -,-~-DAWN E. ARMSTRONG _,,",__, ~ Notary Public, Stat e of Ind iana ' • .. ..~ Kosciusko Co unty r\.._-~ Comm1ss1on Nu mber NP 07 34858 0. ··.,, j My Commission Ex p i re s \,~"-"-· .,~;;,;." '""', ___ J111u_,1v.1_4..,. 2.,.0..,29_,..,..,_ Page -18 Public Works Quote Firm : Rieth-Riley Construction Co., Inc . Address: 25200 State Road 23 City/State/Zip: South Bend , IN 46614 Telephone Number: ( 574) 288-8321 Fax Number: ( 57 4 ) 233-3464 By _£~1 ______________ {2tl"'--------- (Signature) Ruben Alvarado -Sales Manager (Printed Name of Person Signing ) Version 1/3/2025 Page -20 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FOR M M B E-1.0 M BE UTILIZATION PLAN I !' l ~ ..... This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation . It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number : _1 .... 2"""5'-·-=-08"'"1"-----Project Name: Wastewater Treatment Plant Access Road Milling and Resurface Bidder: '-R=ie"""t'"""h-""""R""'i=le'"""y-'Caa..o=n"""s"""t'""'ru=c=ti=o .... n.._. C==o=·•....a.l'"""nc=.'----Total Bid Amoun t: $123,255 .00 MBE Goal : 4 . 3 % Page __ 1.,___of 1 Primary Contact Person Scope of Work to be Performed Dollar Amount of MBE Percentage Name & Address of MBE of Total (Nameffelephone) (Atta ch scope/schedule if you need additional space) Component Bid /Prooosal I st Class Logistics 22 13 St Charles St Bernard Co ut ee Trucking & Haul ing $5,300 .00 4 .3% So ut h Bend, I N 466 14 574-993 -0071 Submitted by : """D'""'e'"""r-=-ek'-'--=S=a-=ue=r'----------- Print Name Zsiinature 12-15-25 Date ***Goals should be calculated based on the Base Bid only.*** Version 1/3/2025 Page -21 Publi c Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 125-081 Project Name: Wastewater Treatment Plant Access Road Milling and Resurface Total Bid Bidder: ~R~ie~t~h-~R~i~le_,_y_C~o~n~s~t~ru~c~ti~o_n~, C~o-.,_ln~c~·--Amount: $123,255 .00 WBE Goal: 6 . 1 % Page __ 1'--_of 1 Percentage of Name & Address of WBE Primary Contact Person Scope of Work to be Performed Dollar Amount of WBE Total (NamefTelephone) (Attach scope/schedule if you need additional space) Component Bid/Proposal CE Hughe s P.O. Box 578 Caroline Hughes Milling $7,600.00 6.17% Jeffersonville, IN 47130 812 -725-8665 Submitted by : Derek Sauer ¼J~ 12-15-25 Print Name Signature Date ***Goals should be calculated based on the Base Bid only.*** Version 1/3/2025 Page -22 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: 125-081 Date: 1 2 -1 5 -2 5 Project Name : Wastewater Treatment Plant Access Road Milling and Resurface Bidder: Contact Person: Rieth-Riley Construction Co ., Inc . Derek Sauer Telephone: 5 7 4 -2 8 8 -8 3 2 1 Address : 25200 SR 23 City: South Bend State : ~I ~N ______ _ Zip: 4 6 6 1 4 Email: dsauer@rieth-riley .com To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in the City of South Bend Public Works Project Specifications, the City and its agencies , boards , or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan ; 2) the list of certified MWBEs provided by the City ; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non-certified) found at: htt1:r//www .in .gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below , as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise J; Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises , found on their website (http ://www .in .gov/idoa). 7i I affirm that I have made good faith efforts to select portions of the contract work to be performed by MBEs , including , where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. jJ I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all MBEs in the scopes of work of the contract. ~ I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform MBEs of contracting and subcontracting opportunities. 15 I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements . j} I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MWBEs to participate effectively . ft I affirm that I followed up on initial solicitations with interested MBEs. 1, I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs with adequate information about the plans, specifications and other requirements of the subcontract. fr I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding , lines of credit, or insurance as required by the City or the bidder, where appropriate . Version 1/3/2025 Page -23 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2 .0 EVIDENCE OF GOOD FAITH EFFORTS 15 I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies , materials , or related assistances or services , where appropriate . I ft I affirm that I did not reje ct any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities . CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address , and telephone number; 2 . A de scription of information provided by the bidder or subcontractor; and 3 . A statement of whether an agreement was reached , and if not , why not , including any reasons for concluding that the MBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information . Version 1/3/2025 Page -24 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain WBE participation . Project Number: 125-081 Date : 1 2 - 1 5 - 2 5 Project Name : Wastewater Treatment Plant Access Road Milling and Resurface Bidd er: Rieth-Riley Construction Co ., Inc. Contact Person : Derek Sauer Telephone : 5 7 4 - 2 8 8 - 8 3 2 1 Address : 25200 SR 23 City : South Bend State : .,_I "'"'N'---------Zip : 4 6 6 1 4 Email : dsauer@rieth-riley .com To determ ine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications , the City and its agencies , boards , or commiss ions , REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Ben d's Minority and Women Bus iness Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City ; and 3) the Ind iana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: httQ://www .in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial ea ch item below , as evidence of its good f aith efforts to obtain WBE participation in the awarded contract. J5 I affirm that I reviewed the City of South Bend 's Mino rity and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration 's certified list of Indiana Minority and Women Business Enterprises , found on their website (http://www .in .gov/idoa). J; I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs , including , where appropriate , breaking out contract work items into economically feasible un its to faci litate MWBE participation . ~ I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. i I affirm that I attended all pre-bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportun ities . i I affirm that I advertised in general circulation and/or trade association publications concern ing subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements . J) I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. i I affirm that I followed up on initial solicitations with interested WBEs . Ji I affirm that I negotiated with interested WBEs in good fa ith, including providing such WBEs w ith adequate information about the plans , specifications and other requirements of the subcontract. y~ I affirm that I have made good faith efforts to assist interested WBEs in obta ining bond ing, lines of credit , or insurance as required by the City or the bidder, where appropriate . Version 1/3/2025 Page -25 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSI N ESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested WBEs in obtaining » necessary equipment, supplies, materials , or related assistances or services , where appropriate . J I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities . CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2 . A description of information provided by the bidder or subcontractor; and 3 . A statement of whether an agreement was reached, and if not, why not , including any reasons for concluding that the WBE was unqualified to perform the job . *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 1/3/2025 Page -26 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.1 MBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. Attach additional pages if necessary. PAGE 1 OF_..,_1 __ Project Number : 125-081 MBE Participation Goal lf. ?% Project Name : Wastewater Treatment Plant Access Road Milling and Resurface Bidder: By: (Signature) MBE Firm Rieth-Riley Construction Co ., Inc. 1st Class Logistics Project Manager (Title) Owner or Contact at MBE Firm Telephone : 574-993-0071 Bernard Coutee Fax : Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM : MBE Firm Owner or Contact at MBE Firm Telephone : Fax: Trucking/ Hauling Will use this firm Email : TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM : Version 1/3/2025 Page -27 12-15-25 (Date) Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.1 WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. Attach additional pages if necessary. PAGE 1 OF 1 Project Number: 125-081 WBE Participation Goal V-f o/o Project Name : Wastewater Treatment Plant Access Road Milling and Resurface Bidder: Rieth-Riley Construction Co., Inc. By: Project Manger (Signature) (Title) WBE Fimi CE Hughes Owner or Contact at WBE Fimi Telephone : 812-725-8665 Caroline Hughes Fax : TYPE OF WORK SOLICITED FOR THIS PROJECT : Milling RESULTS OF CONTACT WITH THE WBE FIRM : Will use this firm WBE Firm Javelina Construction Owner or Contact at WBE Fimi Telephone : 317-841 -8364 Tanner Fortune Fax : TYPE OF WORK SOLICITED FOR THIS PROJECT : Milling RESULTS OF CONTACT WITH THE WBE FIRM : Email : Email : 12-15-25 (Date) caroline@hughesmilling.com tanner@javelinamilling.com Will not use th is firm, performs the same type of work as the contractor above . Version 1/3/2025 Page -28 Public Works Quote TH lLEY CONSTRUCTION Co., INC. 100 % Qu ality • 100 % Employee Owned • Over 100 Years CE RTIFI CAT E OF AUTHORI TY KNOW ALL MEN BY THESE PRESENTS, that the undersigned President of Rieth-Riley Construction Co ., Inc., a corporation duly organized and ex isting under the laws of the State of Indiana , hereby represents and confirms that Ruben Alvarado, Sales Manager, has full power and authority to make, execute , seal , if required by law, and deliver for and on its behalf, and as its act and deed any and all bids, proposals or contracts, said bids, proposa ls or contracts not to exceed $2,000,000.00 which bids , proposals or contracts call for work , services , or materials to be furnished by Rieth -Riley Construction Co ., Inc., whether such bids, proposals or contracts are being submitted to an individual or entity, public or private, and to bind Rieth-Riley Construction Co., Inc . thereby as fully and to the same extent as if such bids , proposals or contracts were signed by an Executive Officer of Rieth-Riley Constru ction Co ., Inc., and sealed , if requ ired by law, and attested by one of such officers, and hereby ratifies and confirms all that the above named designee may do in pursuance hereof. The authority granted to the above named designee is pursuant to Section 6.03 of the Amended and Restated Code of By-Laws of Rieth-Riley Constru ction Co ., Inc ., as amended , effective April 26 , 2019 (the "Restated By-Laws "), and which Restated By-Laws , as amended, and the authority granted to the above named designee continue in full force and effect. This Certificate of Authority is issued, signed and sealed, if requ ired by law, by facsimile under and by authority of the following standing resolutions adopted by the Board of Directors of Rieth-Riley Construction Co., Inc., at a meeting held on the 16th day of February, 1996, at which a quorum was present, and which resolutions have not been amended or repealed and continue in full force and effect: "Resolved that for purposes of clarification and in furtherance of the intent of Section 6. 03 of the By-Laws of the Company the authority granted in Section 6.03 shall extend to the making, execution, sealing, if required by law, and delivery on behalf of the Company of all documents required as part of any bid, proposal or contract, wh ich is for work, services or materials to be furnished by Company and which is being submitted to an individual or entity, public or private." "Resolved that in carrying out the provisions of Section 6. 03 of the By-Laws of the Company the signatures of such directors and officers and, if required by law, the seal of the Company may be affixed to any such Certificate of Authority or any certificate relating thereto by facsimile, and any such Certificate of Authority or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the Company and any such Certificate of Authority so executed and certified by facsimile signature and facsimile seal shall be valid and binding upon the Company, with respect to any bid, proposal or contract to which it is attached." IN W ITN ESS WH EREOF, Rieth-Riley Construction Co., Inc ., has caused these presents to be signed by its President and its corporate seal to be hereto affixed , this 4th day of February, 2025. RIETH-RILEY CONS T RUCT ION CO ., INC. -A. Keith Rose , President STATE OF INDIANA ) )SS : COUNTY OF ELKHART ) On this 4th day of February, 2025 before me personally came A. Keith Rose , to me known, who , being by me sworn, did depose and say: that he is President of Rieth-Riley Construction Co., Inc., the corporation described in and which executed the above instrument; that he knows the seal of said corporation ; that the seal affixed to the said instrument is such corporate seal ; and that he executed the said instrument on behalf of the corporation by authority of his office pursuant to corporation 's Restated By-Laws and standing resolutions . My Commission Expires : May 16 , 2027 Traci L. Funderburk, Notary Public Residing in Elkhart County, Indiana I, Robert L. Konopinski, do hereby certify that I am the duly appointed and acting Secretary of Rieth-Riley Construction Co ., Inc., a corporation duly organized, validly existing and in good standing under the laws of the State of Indiana ; that the foregoing Certificate of Authority has neither been amended or rescinded and remains in full force and effect; and furthermore, that the Restated By-Laws and standing resolu tions of the corporation, as referred to and set forth in this Certificate of Authority , continue in full force and effect. Ii +" Si~d and Sealeq_at th~<.orate Office of Rieth-Riley Construction Co., Inc., in the City of Goshen , State of Indiana. Dated this __il!.__ day of \.L'.-e._c_~N'\b<--f . 20 . z ~,;r.~~ Robert L. Konopinski , Secretary CITY OF SOUTH BEND EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING PROVISIONS DIVERSITY UTILIZATION It is the policy of the City of South Bend to provide equal employment and business opportunity for all persons, partnerships, companies, and corporations in accordance with the rules , regulations and guidelines of the applicable federal , state and local laws . This policy of equal employment and business opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City of South Bend . In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every construction contract entered into by the City of South Bend and all subcontractors entered into pursuant to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions. The contractor will not discriminate against any applicant or employee because of race , color, religion, sex , national origin , or handicap . The contractor will take affirmative action to ensure that all applicants or employees are treated fairly and equitably . Such action shall include but not be limited to the following : hiring, up-grading , demotion or transfer, recruitment , advertising, lay-offs or termination, rates of pay or other forms of compensation and selection for training including apprenticeship programs. The contractor shall agree to post in conspicuous places available to employees and applicants , notices to be provided setting forth the provisions of the Non-Discrimination Clause . The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race , color , religion, sex , or national origin . The contractor will send to each labor union or representative of workers with which it/ he/she has a bargaining agreement or other contract or understanding, a notice to be provided, advising the labor union or worker's representatives of the contractor's commitment under this section, and shall post copies of the notices in conspicuous places available to applicants and employees. The contractor will comply with all provisions of Executive Order 11246 (as amended by 11375) and of the rules , regulations and relevant orders of the Department of Labor. Subpart B --Contractors' Agreements Sec . 202 . Except in contracts exempted in accordance with Section 204 of this Order, all Government contracting agencies shall include in every Government contract hereinafter entered into the following provisions : "During the performance of this contract, the contractor agrees as follows :" "(1) The contractor will not discriminate against any employee or applicant for employment because of race , color, religion, sex , or national origin . The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated equally during employment, without regard to their race , color, religion, sex or national origin . Such action will include, but not be limited to the following : employment, upgrading , demotion , or transfer; recruitment or recruitment advertising ; layoff or termination; rates of pay or other forms of compensation ; and selection for training, including apprenticeship . The contractor agrees to post in conspicuous places , available to employees and applicants for employment , notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause ." "(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race , color, religion , sex or national origin ." Version 1/3/2025 Page -8 Public Works Quote "(3) The contractor will send to each labor union or representative of workers with which i t / he/she has a collective bargaining agreement or other contract of understanding , a notice , to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24 , 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment." "( 4) The contractor will comply with all provisions of Executive Order No . 11246 of September 24 , 1965, and of the rules and regulations , and relevant orders of the Secretary of Labor." "(5) The contractor will furnish all information and reports required by Executive Order No . 11246 of September 24 , 1965 , and by the rules , regulations , and orders of the Secretary of Labor , or pursuant thereto , and will permit access to his books , records , and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules , regulations, and orders ." "(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders , in this contract may be cancelled , terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24 , 1965 , and such other sanctions may be imposed and remedies invoked* as provided in Executive Order No 11246 of September 24, 1965 , or by rule , regulations, or order of the Secretary of Labor , or as otherwise provided bylaw." "(7) The contractorwill include the portion ofthe sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules , regulations , or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24 , 1965 , so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions including sanctions for noncompliance : Provided , however, that in the event a contractor becomes involved in , or is threatened with , litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States ." The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided , that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency , instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules , regulations, and relevant orders of the Secretary of Labor , that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance . The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for , Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II , Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings , the administering agency Version 1/3/2025 Page -9 Public Works Quote may take any or all of the following actions : Cancel , terminate , or suspend in whole or in part this grant (contract , loan , insurance , guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant ; and refer the case to the Department of Justice for appropriate legal proceedings . * Corrected to read "invoked". In the original te x t the word "involved" was printed in error. Version 1/3/2025 Page -10 Public Works Quote MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN The City of South Bend, Indiana has shown its commitment to addressing Minority and Women 's Business Enterprise ("MWBE") participation in public contracting through the adoption of the City of South Bend Ordinance No . 10761-21 . Persons , partnerships, corporations , associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure , terms , conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race , sex, religion, color, national origin, ancestry , age or disability that does not affect that person's ability to perform work . Minority and Women 's Business Enterprises are described in the Ordinance . A list of MBEs and WBEs (both certified and non-certified) can be found on the Indiana . Department of Administration website : http://www.i n.gov/idoa/. Documentation shall be provided with the bid that states the MBEs and WBEs that will be contracted , the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1 .0, MBE Utilization Plan , and Form WBE-1.0, WBE Utilization Plan. The City , its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation by those Contractors classified as MBEs and WBEs . Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will be grounds for rejecting a bid as non-responsive. Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply written documentation evidencing such efforts by using Forms MBE-2 . 0, Evidence of Good Faith Efforts and WBE- 2. 0, Evidence of Good Faith Efforts and Forms MBE-2.1, MBE Contacted and WBE-2 .1, WBE Contacted. Such documentation shall include, but is not limited to , the following items : a. A listing of all M/WBEs contacted including : (1) the name and address of the M/WBE; (2) the date of contact ; (3) the type of contact (i.e., phone call, written solicitation, etc .); (4) the nature or type services or goods requested ; and (5) the result of the contact. b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other responses from M/WBEs or other documentation of efforts to encourage and secure competitive responses from M/WBE and local businesses to be included in the benefits of building this Project. c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances for capacity building , including but not limited to, mentoring , extensions of assistance on payroll, insurance , bonding , line of credit, technical skills or business skills . d. From time to time, projects will undergo a scope change prior to completion . This scope change will inevitably impact the Contractor's usage of MWBE 's and the originally submitted Utilization Plan. It is the request of the City that when a project scope change occurs, the applicable Contractor shall utilize its best efforts to contract with M and W Subcontractors in a proportional manner as required by the scope change . All bidders are actively encouraged to reach out to the M/WBEs in St. Joseph County, Indiana , other Indiana counties , and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business partnerships . Notwithstanding the foregoing , the award and performance of all City contracts shall comply with applicable federal , state , and local laws. The City reserves the right to request verification of goal implementation throughout the course of the project. If a goal exists, the winning respondent is contractually obligated to utilize the M/WBE's firms in a manner consistent with what was represented in its quote submission to the City . Deviations to the utilization plan must be requested in writi ng and approved by the City. The City reserves the right to initiate a change order in the amount equal to the diffe renc e in any subcontractor utilization if the utilization plan change is not approved . Version 1/3/2025 Page -11 Public Works Quote CITY OF SOUTH BEND'S GUIDELINES FOR GOOD FAITH EFFORTS BY CONTRACTORS IN MEETING MWBE CONTRACT GOALS Under the City of South Bend 's Minority and Women 's Business Enterprise (MWBE) Inclusion Program Plan (COSB Inclus ion Plan), the City of South Bend (the City) is authorized to set "contract specific " goals to increase MWBE participation in City contracts and procurements. MWBE participation goals are set based on ava ilability of MWBE contractors within the City 's geographic market area identified in the City 's Disparity Study. For contractors bidding on a construction , services , supplies or equipment contract where goals have been set for all or parts of the project , below is information relevant to "good faith efforts " to meet the contract goal. When the City sets a contract goal , that means MWBE 's are in fact available to perform work on the cont ract. Project bidders must try diligently to meet the goal. Failure to make a good faith effort may result in rejection of your bid as non-responsive to the contract. Good faith efforts means actions undertaken by a contractor to achieve a contract goal which , by their scope , intensity , and appropriateness to the objective , can be reasonably expected to fulfill the Program 's goals (City 's Inclusion Plan , Section 4.B., No . 21). A good faith effort is fully reviewable by the City . Where a contract goal is not met, contractors must provide as much information as possible to help the City assess the contractor's good faith efforts to achieve the goal . Inadequate proof of good faith efforts may result in a finding that the contractor was non-responsive, causing its bid to be rejected even if it is the lowest. Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract MWBE participation goal. Mere proforma efforts are not good faith efforts . To satisfy the good faith efforts test: • A prime contractor may not reject a MWBE 's bid solely because it is not the lowest bid received from subcontractors . If the MWBE 's costs are reasonable and not excessive, the MWBE 's quote or bid presumptively should be accepted on a contract requiring goals even if the MWBE's bid is not the lowest one rece ived. However, if an MWBE 's bid or quote is unreasonable or excessive , the prime contractor may reject the bid on that basis . The contractor has the burden of demonstrating the excessiveness or unreasonableness of the MWBE 's bid or quote . Because the City must determ ine whether a MWBE quote was unreasonable or excessive , Contractors must provide the City with copies of each MWBE and non MWBE quote submitted to the bidder when a non-MWBE was selected over an MWBE. • A contractor may not reject a MWBE as being unqualified without sound reasons based on a thorough investigation of the MWBE 's capabilities . If a prime contractor rejects a MWBE as unqualified , the Contractor must provide the City with good reasons for this . The MWBE 's industry stand ing or membership in a specific group , organization , political or social affiliation ( example : union v . non-un ion) is not a basis to reject the MWBE for lack of qualification . Ve rsion 1/3/2025 Page -12 Public Works Quote • The ability or desire of a prime contractor to perform the work of the contract with its own organization team does not relieve the prime contractor of the need to make good faith efforts to use MWBE sub contractors to meet the contract goal. EXAMPLE: Total Project Estimate is $500 ,000 . An MWBE goal of 10% is set for a specific part of the project , i.e ., $50 ,000 . Only one MWBE submits a quote to the prime contractor, and it is $50 ,000. A non MWBE submits a quote of $45 ,000. Rejecting the MWBE bid may not meet the requirement of making a good faith effort to meet the contract goal because : 1) the MWBE quote is within the goal percentage and dollar amount set for MWBE participation on the project ; 2) selection of the MWBE quote guarantees that the contractor meets the set goal and that its bid will be deemed responsive ; and 3) the difference between the MWBE and non MWBE quotes is not significant in terms of the overall contract amount (i.e ., 1 % of total contract). If the MWBE 's quote is $53 ,000 and the non-MWBE bid is $50 ,000, it may yet not be demonstrative of a good faith effort to reject the MWBE solely because the MWBE's quote is not the lowest. The excess is not greatly significant to the total contract cost , and it could reasonably be expected to be made up elsewhere in the contract while guaranteeing full goal compliance. The above examples are illustrative only . The City will make a fair and reasonable judgment as to good faith efforts based on all information and documentation provided by bidders and taking into account the Quality , Quantity , and Intensity of the efforts made by a contractor to meet the contract goal. Version 1/3/2025 Page -13 Public Works Quote GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WITH BID If a contractor's bid does not meet the goal set for the contract, the contractor must submit evidence of good faith efforts with its bid so the City can determine whether the contractor is a responsive bidder. If the contractor's bid meets the MWBE goal , evidence of good faith effort is not required , but it would be prudent to include some evidence in case an error was made . The information required of a contractor who has not achieved the contract goal to show good faith efforts can be found in the South Bend Inclusion Program Plan at Section 8.B.3.d . as follows: (b) Where the bidder cannot achieve the contract goal , the bidder must provide proof of having made good faith efforts to meet the goal. In making this determination of whether to issue a goal waiver, the City will consider , at a minimum, the bidder's efforts to : (1) Solicit through all reasonable and available means (e .g ., attendance at pre-bid meetings , advertising and written notices) the interest of all MWBEs in the scopes of work of the contract. The contractor shall provide interested MWBEs with timely , adequate information about the plans , specifications , and requirements of the contract to allow such firms to respond to the solicitation . The bidder must follow up initial solicitations with interested MWBEs. (2) Select portions of the work to be performed by MWBEs in order to increase the likelihood that the contract goal will be achieved . This includes , where appropriate, breaking out contract wo rk items into economically feasible units to facilitate participation, even when the bidder would otherwise prefer to perform these work items with its own forces . It is the bidder's responsibility to make a portion of the work available to MWBEs and to select those port ions of the work or material needs consistent with the availability of such firms to facilitate their participation . (3) Negotiate in good faith with interested MWBEs . Evidence of such negotiation includes the names, addresses , and telephone numbers of firms that were contacted ; a description of the information provided regarding the plans and specifications for the work selected for subcontracting ; and why agreements could not be reached . The bidder may not reject MWBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities . That there may be some additional costs involved in finding and using MWBEs is not in itself sufficient reason for a bidder's failure to meet the contract goal, as long as such costs are reasonable. The ability or desire of a bidder to perform the work of a Contract with its own organization does not relieve it of the responsibility to make good faith efforts on all scopes of work within which subcontracting opportunities are available . (4) Make efforts to assist interested MWBEs in obtaining bonding , lines of credit , or insurance as required by the City or the bidder , where appropriate. (5) Make efforts to assist interested MWBEs in obtaining necessary equipment , supplies , materials , or related assistance or services , where appropriate . Materials that should be submitted to support a contractor's good faith efforts include: • Copies of advertisements , notices, or solicitations from contractor to MWBE 's--to include date and time of issuance ; • A list of all locations where advertisements or notices to MWBE's were placed or solicitations sent; • Copies of communication between contractor and MWBE 's in response to contractor's advertisements, notices , or solicitations ; • Proof of contractor's break-out of contract items into units feasible for performance by WMBE 's; • Proof of communications between the contractor and MWBE regarding negotiations for agreements , and why agreement could not be reached , as stated more specifically in above Subsection (b) (3); • Proof of bids or quotes from MWBE 's and those from non MWBE 's when non MWBE's bid or quote is used; • Proof of efforts made by contractor to assist MWBE to participate in contract, where appropriate; and Version 1/3/2025 Page -14 Public Works Quote • Any other information tending to show that Contractor made active , aggressive efforts to meet the MWBE participation goal but despite good faith efforts was unable to do so . Version 1/3/2025 Page -15 Public Works Quote CERTIFICATE OF QUALIFICATION to provide CONSTRUCTION SERVICES for PUBLIC WORKS PROJECTS to the STATE OF INDIANA This Certificatio n Board , having duly considered ap pli catio n for qualification in terms of appare nt experience and financia l reso urces; and und er the app li cabl e Indian a Code 4 -13.6-4 and adopted rules of this Board, h ereby iss u es a Certifi cate of Q ua li ficat ion to provide co nstru cti on serv ices to th e State of Indi ana for Public Works Projects to: Rieth-Riley Construction Co., Inc. PO Box 477 Phone Fax Company Offic ia l 3626 Elkhart Road Goshen, IN 46526 (574) 875-5183 Michael J. Weber, CFO/Treasurer for the twenty-seven month period stated herein, unl ess revoked by thi s Board for ca use, and in th e c lassifications of services stated b elow . This cert ifi cate sup ercedes any previous certificate. 1611 .01 Concrete Construction of Roads & Curbing -No Restrictions 1611.02 Asphalt Construction of Roads and Parking Lots -No Restrictions 1622.01 Gen Contr-brdgs,vdcts,elvd hwys,rlwy,tnls -No Restrictions 1623.03 Sewers and/or Water Lines -No Restrictions 1771.01 Concrete Construction -No Restrictions 1794 .01 Earthmoving and Land Clearing -No Restrictions 1794 .02 Excavation -No Restrictions 1795.02 Demolition of Pavements and Roads -No Restrictions CERTIFICATION DATE 09-11-2024 EXPIRATION DATE 2026-12-11 12:00:00 AM THIS CERTIF ICATE ISSUED BY THE STATE OF INDIANA, PUBLIC WORKS DlVISION CERTIFICATIO N BOARD, 402 WEST WASHINGTON STREET, ROOM W467, INDIANAPOLIS, INDIANA 46204 , ALSO ACTS AS THE OFFICIAL NOT ICE OF EXPIRATION. Laura Chamberlain , Delegate Secretary Certification Board OAPW PQ2 State Form 3983R Rev . 07/06 October 15, 2025 CERTIFIED HOT MIX ASPHALT PRODUCERS Specification Reference: 401, 402, 410 & ITM 583 SM Producer/Supplier Type: Certified HMA Producer SM Material Code: 401M34500 to 410M34600 A certified hot mix asphalt producer is one who has complied with the requirements set out in the above referenced specification. A producer accepted into this program may supply asphalt mix for all projects beginning with the date approved as a certified hot mix asphalt producer. Source Producer Name Code Location 3342 API CONSTRUCTION CORP HUNTERTOWN, IN 3390 API CONSTRUCTION CORP ANGOLA, IN 3321 ASPHALT SUPPLY co. SELLERSBURG, IN 3391 BABCOCK PAVING, INC DEMOTTE, IN 3396 BARRETT PAVING MATERIALS, CLEVES, OH 3560 BITUMEN SUPPLY, LLC (I) CHARLESTOWN, IN 3303 BROOKS CONSTRUCTION CO INC AUBURN, IN 3324 BROOKS CONSTRUCTION CO INC FT WAYNE, IN 3360 BROOKS CONSTRUCTION CO INC FT WAYNE, IN 3359 BROOKS CONSTRUCTION CO INC HOAGLAND, IN 3372 BROOKS CONSTRUCTION CO INC MARION, IN 3291 BROOKS CONSTRUCTION CO INC WARSAW, IN 03536 BROOKS CONSTRUCTION CO INC WARSAW, IN 3220 3119 Comments (I) = Inactive CALCAR PAVING, INC PAOLI, IN CENTRAL PAVING LOGANSPORT, IN INC (I) (I) I of7 October 15, 2025 CERTIFIED HOT MIX ASPHALT PRODUCERS Specification Reference: 401, 402, 410 & ITM 583 3407 C & R CONSTRUCTION CORYDON, IN 3393 DAVE O'MARA CONTRACTORS INC FLATROCK, IN 3377 DAVE O'MARA CONTRACTORS INC HAYDEN, IN 3192 DAVE O'MARA CONTRACTORS INC LEXINGTON , IN 3344 DAVE O'MARA CONTRACTORS INC NEW POINT, IN 3546 DAVE O'MARA CONTRACTORS INC ST . PAUL, IN 3326 DAVE O'MARA CONTRACTORS INC VERSAILLES, IN 03564 DAVE O'MARA CONTRACTORS INC DERBYSHIRE, IN 3285 E & B PAVING LLC ANGOLA, IN 3373 E & B PAVING LLC BLOOMINGTON , IN 3349 E & B PAVING LLC CHANDLER, IN 3387 E & B PAVING , LLC CORYDON, IN 3375 E & B PAVING LLC FT WAYNE, IN 3355 E & B PAVING LLC HUNTINGTON, IN 3340 E & B PAVING LLC INDIANAPOLIS , IN 3279 E & B PAVING LLC PLYMOUTH, IN 3366 E & B PAVING LLC KOKOMO, IN Comments (I) = In ac ti ve SM Producer/Supplier Type : Certified HMA Producer SM Material Code : 401M34500 to 410M34600 2 of 7 October 15, 2025 CERTIFIED HOT MIX ASPHALT PRODUCERS Specification Reference: 401, 402, 410 & ITM 583 3348 E & B PAVING, LLC CLAYTON, IN 3368 E & B PAVING LLC MUNCIE, IN 3246 E & B PAVING LLC NOBLESVILLE, IN -SR 38 3339 E & B PAVING LLC NOBLESVILLE, IN -RIVER RD 3257 E & B PAVING LLC PENDLETON, IN 3302 E & B PAVING LLC PERU, IN 3389 E & B PAVING, LLC (I) ROCKPORT, IN 3298 E & B PAVING, LLC SELLERSBURG, IN 3341 E & B PAVING, LLC WASHINGTON, IN 3371 GALLAGHER ASPHALT CORP., THORNTON, IL 3196 GAUNT & SON ASPHALT INC WABASH, IN SM Producer/Supplier Type: Certified HMA Producer SM Material Code: 401M34500 to 410M34600 3367 GOHMANN ASPHALT & CONSTRUCTION INC (I) DALE, IN 03563 HALL CONTRACTING OF KENTUCKY, INC. LOUISVILLE, KY 3145 HOWARD MATERIALS, LLC INDIANAPOLIS, IN 3404 HOWARD MATERIALS, LLC INDIANAPOLIS, IN (TIBBS AVE.) 3383 HOT MIX INC Comments (I)= Inactive GREENSBURG, IN 3 of7 October 15, 2025 CERTIFIED HOT MIX ASPHALT PRODUCERS Specification Reference: 401, 402, 410 & ITM 583 3550 JENSTAR ASPHALT LLC GARY , IN 3403 JERRY DAVID ENTERPRISES, INC EVANSVILLE , IN 3405 JH RUDOLPH & CO , INC DALE, IN 3378 JH RUDOLPH & CO INC ENGLISH, IN 3308 JH RUDOLPH & CO INC EVANSVILLE, IN 3555 LOUSIVILLE PAVING CO CRESTWOOD, KY 3398 LOUSIVILLE PAVING CO LOUISVILLE, KY SM Producer/Supplier Type: Certified HMA Producer SM Material Code: 401M34500 to 410M34600 3384 MAC CONSTRUCTION & EXCAVATION, INC JEFFERSONVILLE, IN 3249 METZGER CONSTRUCTION CO INC BOONVILLE, IN 3251 METZGER CONSTRUCTION CO INC BOONVILLE, IN 3332 MILESTONE CONTRACTORS LP BLOOMFIELD, IN 3232 MILESTONE CONTRACTORS LP (I) CAMBRIDGE CITY, IN 3315 MILESTONE CONTRACTORS LP COLUMBUS, IN 3397 MILESTONE CONTRACTORS LP DALEVILLE, IN 3309 MILESTONE CONTRACTORS LP DECATUR, IN 3304 MILESTONE CONTRACTORS LP (I) INDIANAPOLIS, IN -HARDING 3317 Comments (I) = Inacti ve MILESTONE CONTRACTORS INDIANAPOLIS, IN - LP 96TH ST ST (PLANT #11) 4 of 7 October 15, 2025 CERTIFIED HOT MIX ASPHALT PRODUCERS Specification Reference: 401, 402, 410 & ITM 583 3323 MILESTONE CONTRACTORS LP LAFAYETTE, IN 3347 MILESTONE CONTRACTORS LP PLAINFIELD, IN 3345 MILESTONE CONTRACTORS LP (I) PORTLAND , IN 3248 MILESTONE CONTRACTORS LP RICHMOND , IN 3333 MILESTONE CONTRACTORS LP VEEDERSBURG, IN 3363 MILESTONE CONTRACTORS LP WHITESTOWN, IN 3336 MILESTONE CONTRACTORS, INC GRIFFITH, IN 3388 MILESTONE CONTRACTORS, INC LOWELL, IN 3351 MILESTONE CONTRACTORS, INC SOUTH BEND, IN 3382 MILESTONE CONTRACTORS, INC VALPARAISO, IN 03562 MILESTONE CONTRACTORS , INC KIMMEL, IN 3392 MILESTONE CONTRACTORS SOUTH, INC CLOVERDALE, IN 3350 MILESTONE CONTRACTORS SOUTH, INC TERRE HAUTE, IN 3334 NIBLOCK EXCAVATING INC BRISTOL, IN 3137 PHEND & BROWN INC DISKO, IN 3171 PHEND & BROWN INC LEESBURG, IN 03561 PULVER ASPHALT PAVING INC ALBION, IN SM Producer/Supplier Type: Certified HMA Producer SM Material Code: 401M34500 to 410M34600 5 of7 Comments (I) = In acti ve October 15, 2025 CERTIFIED HOT MIX ASPHALT PRODUCERS Specification Reference: 401, 402, 410 & SM Producer/Supplier Type: Certified HMA Producer ITM 583 3399 RIETH-RILEY CONSTRUCTION CO INC RICHMOND, IN SM Material Code : 401M34500 to 410M34600 3395 RIETH-RILEY CONSTRUCTION CO INC (I) DANVILLE, IN 3173 RIETH-RILEY CONSTRUCTION CO INC ELKHART, IN 3353 RIETH-RILEY CONSTRUCTION CO INC GARY, IN 3511 RIETH-RILEY CONSTRUCTION CO INC (I) HOWE, IN 3330 RIETH-RILEY CONSTRUCTION CO INC INDIANAPOLIS, IN -KY AVE "B" 3184 RIETH-RILEY CONSTRUCTION CO INC INDIANAPOLIS, IN -KY AVE "A" 3316 RIETH-RILEY CONSTRUCTION CO INC INDIANAPOLIS, IN -96TH ST 3386 RIETH-RILEY CONSTRUCTION CO INC LAFAYETTE, IN 3365 RIETH-RILEY CONSTRUCTION CO INC LAPORTE, IN 3300 RIETH-RILEY CONSTRUCTION CO INC NOBLESVILLE, IN -(RIVER AVE) 3290 RIETH-RILEY CONSTRUCTION CO INC SOUTH BEND, IN 3379 RIETH-RILEY CONSTRUCTION CO INC VALPARAISO, IN 3288 TEMPLE & TEMPLE PAVING SALEM, IN 3154 TRI-COUNTY ASPHALT OTWELL, IN 3534 VALLEY ASPHALT CORP CLEVES, OH 6 of7 Comments (I) = In acti ve October 15, 2025 CERTIFIED HOT MIX ASPHALT PRODUCERS Specification Reference : 401, 402, 410 & SM Producer/Supplier Type: Certified HMA Producer ITM 583 3510 03535 3543 3544 3343 Comments (I) = In ac ti ve SM Material Code : 401M34500 to 410M34600 VALLEY ASPHALT CORP (I) ROSS, OH VALLEY ASPHALT CORP MORRISTOWN, IN WALLS MANUFACTURING co (I) BROOKVILLE, OH WALLS MANUFACTURING co (I) GREENVILLE, OH WAYNE ASPHALT AND CONST . CO INC FORT WAYNE, IN 7 of7 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 12-09-2025 Name: Jacob M. Klosinski, PE Department of Public Works – Engineering Division BPW Date: 12-16-2025 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Ashley Rzepka / Mickey Lovy Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Wastewater Treatment Plant Access Road Milling & Paving Project Number PW Project 125-081 / DFO PROJ00000702 Funding Source Sewage Works Operations, Building Repair & Maintenance Account No. 641-06-605-514-436001 Amount Terms of Contract Lump Sum (Four Base Divisions, Contract is Divisible) Special Contract Provisions Purpose/Description This project consists of milling and resurfacing hot mix asphalt access roadway and parking lot pavement at the Wastewater Treatment Plant. The project has four base divisions and selection of award is divisible. MWBE goals are included in the scope of this project. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: Page 1 of 1 INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Jacob M. Klosinski, PE, Assistant City Engineer SUBJECT: Award Project No. 125-081 Wastewater Treatment Plant Access Road Milling & Paving DATE: December 9, 2025 The Division of Engineering and Division of Wastewater request the Board of Public Works received and open quotations for Project No. 125-081 Wastewater Treatment Plant Access Road Milling & Paving at its meeting on December 16, 2025. Project Description The project scope includes milling existing asphalt pavement and resurfacing access roadways and parking lot surfaces at the Wastewater Treatment Plant. The project also requires the awarded contractor to deliver asphalt millings from the surface removals to the Organic Resources Facility at 4340 Trade Drive for recycling and reuse on-site. Engineering will provide an award recommendation at the first Board of Public Works meeting in January 2026. The Division of Wastewater has allocated funds from the Sewage Works Operations, Building Repair & Maintenance Fund 641-06-605-514-436001 for this project. Contact Jacob M. Klosinski at the Division of Engineering at Ext. 9496 for questions regarding this project.