The URL can be used to link to this page

Home My WebLink About12162025 BPW Regular Meeting - Final revised 2CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 16, 2025 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of December 4, and December 9, 2025 2. ELECTION OF 2026 BOARD OF WORKS PRESIDENT AND VICE PRESIDENT 3. OPENING OF QUOTATIONS A. Wastewater Treatment Plant Access Road Milling & Paving – Project No. 125-081 1. Funding: Sewage Works Operations, Building Repair & Maintenance 4. AWARD BIDS AND APPROVE CONTRACTS A. Drewry’s Brewery Cleanup, Phase III – Project No. 119-031E 1. Company: Ritschard Bros., Inc. 2. Amount: $419,235 3. Funding: PO-0044160 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. The Monreaux – Project No. 125-066 1. Company: Miller’s Building Supply 2. Amount: $303,000 3. Funding: River West Acct#324-443001 B. Wastewater Treatment Plant SCADA Room Fire Suppression System – Project No. 124-038R 1. Company: Larson-Danielson Construction Co., Inc. 2. Amount: $173,800 Base Bid plus Alternate 1 3. Funding: PR-00035314 C. 2025 Neighborhood Services & Enforcement Demolitions – Two Commercial Properties – Project No. 125-043B 1. Company: Green Demolition Contractors, Inc. 2. Amount: $79,800 3. Funding: PR-00044709 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 16, 2025 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 6. CHANGE ORDERS A. VPA Leeper Park Tennis Courts – Project No. 124-022 1. Company: Byrne & Jones Construction 2. Change Order No.: 2 3. Increase Amount: $17,250; Additional Two Hundred and Twenty-One (221) Days 4. Percent of Increase: 0.97% 5. Total Percent of Change: 1.83% 6. Revised Contract Amount/Completion Date: $1,788,371.07; May 1, 2026 7. Funding: Parks & Recreation, Acct. No. 287-443001 B. South Bend City Hall Renovations – Water Softener – Project No. 124- 001A 1. Company: IDEAL Consolidated, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,348 4. Percent of Increase: 8.3% 5. Revised Contract Amount: $43,904 6. Funding: Economic Development LIT C. 2024 Lead Service Line and Main Replacements – Southeast Zone – Project No. 123-069B 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $13,911.03 4. Percent of Increase: 0.22% 5. Revised Contract Amount: $6,207,194.53 6. Funding: State Revolving Fund 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2024 Lead Service Line and Main Replacements – West Zone – Project No. 123-069A 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($85,071.09) 4. Percent of Decrease: (4.9%) 5. Total Percent of Change: (4.9%) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 16, 2025 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 6. Final Contract Amount: $1,636,878.66 7. Funding: State Revolving Fund B. VPA Athletic Court Renovations, Phase II – Project No. 121-033AR2 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($95,631.75) 4. Percent of Decrease: (5.96%) 5. Total Percent of Change: (5.43%) 6. Final Contract Amount: $1,508,316.58 7. Funding: PO-0018558 C. VPA Athletic Court Renovations, Phase III – Project No. 123-040 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($1,854.60) 4. Percent of Decrease: (0.36%) 5. Total Percent of Change: 10.16% 6. Final Contract Amount: $507,680.95 7. Funding: PO-0024691 8. PROJECT COMPLETION AFFIDAVITS A. 2024 Community Crossings, Round 2 – Project No. 124-047 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $1,041,856.85 3. Funding: PO-0035019 B. 2025 Brick Spot Repair – Project No. 125-015 1. Company: Acorn Landscaping LLC 2. Final Contract Amount: $208,521.45 3. Funding: PO-0039465 9. SUBSTANTIAL COMPLETION AFFIDAVIT A. WWTP Solar Guaranteed Energy Savings Contract – Project No. 124-015 1. Company: Veregy, LLC 2. Substantial Completion Date: March 1, 2025 – Lighting 3. Substantial Completion Date: November 17, 2025 – Solar Array 4. Funding: PO-0035380 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 16, 2025 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 10.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Demolition of 747-749 Harrison Ave. – Project No. 124-062 1.Funding: River West DA TIF B.Portage and Elwood Demolition – Project No. 124-065B 1.Title Sheet 2.Funding: PR-00044845 C.2026 CCMG Ireland Road – Project No. 125-061 1.Title Sheet 2.Funding: PR-00044963 11.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Amendment No. 1 to Real Property Transfer Agreement – South Bend Heritage Foundation, Inc. 1.Description: Extension of the Construction Start Date from 12 Months after Closing to 24 Months and Construction Completion Date from 30 Months to 42 Months after Closing Due to Unforeseen Circumstances Related to the Site Design for 601 W. Washington St. B.Ratify Emergency Contract – Selge Construction Co., Inc. 1.Description: Installation of Nine (9) Fire Hydrants along Darden Rd. & Lexington Ave. due to Lack of Access to Adequate Fire Suppression per City Standards, Project No. 122-053 2.Amount: $255,500 3.Funding: PR-00043993 C.Professional Services Agreement– VS Engineering Co. 1.Description: Study on the Rehabilitation of the IN TEK and KOTE Sewer Lines, Project No. 125-012 2.Amount: $376,600 3.Funding: PR-00044838 D.TIF Project Purchase Waiver – Monreaux, LLC 1.Description: Waiver and Indemnification Agreement for Purchase of Building Materials, Project No. 125-066 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 16, 2025 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 E. Amendment No. 1 to Professional Services Agreement– Stantec Consulting Services 1. Description: Complete Preliminary Design and Start Final Design Phases for the Federally Mandated Long-term Control Plan for the Randolph- Sampson Treatment Basin, Project No. 124-039 2. Amount: $1,747,259 3. Funding: PR-00037223 12. STREET/ALLEY VACATIONS A. Applicant: Rachel Mospan 1. Location: East/West Alley Between 516 S. Michigan St. & 520 S. Michigan St. 2. Purpose: A Paved Shared-Use Area for the Public Greenspace/Pocket Park serving both Properties and the Surrounding Neighborhood 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria B. Applicant: Erin Michaels 1. Location: 1st East/West Alley, West of N Main St. and North of W Colfax Ave & 1st North/South Alley, West of N Main St. and North of W Colfax Ave 2. Purpose: Housing Development with Parking Garage 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 13. TRAFFIC CONTROL DEVICES A. Renewal of Reserved Accessible Parking Space Sign Permit 1. Applicant: Wendi Maxwell 2. Location: North Side of Jefferson Blvd., East of Lafayette Blvd. #4 a) All Criteria Met 14. RATIFY BONDS A. Excavation Bonds 1. Creek Run LLC & AEC LLC, Approved effective December 8, 2025 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA DECEMBER 16, 2025 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWRegular 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.