HomeMy WebLinkAbout75-25 Q4 2025 Additional Appropriations Ordinance (Substitute) County-City Building u ""'__<. Phone 311 inside City limits
227 W Jefferson Blvd Suite,1200 N 3T3TJI B Email 311@southbendin.gov
South Bend,IN 46601 — �,a Website Southbendin.gov
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James Mueller,Mayor •S:;.
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PEACE,.
/P Filed in Clerk's Office
x ,1865 ; ` Nov 19, 2025
Bianca Tirado
iCty of South Bend City Clerk, South Bend, IN
Department of Administration 8r Finance
Division of Human Resources
November 19,2025
Canneth Lee, President
City of South Bend Common Council
227 W.Jefferson Boulevard,4th Floor
South Bend, Indiana 46601
RE: Q4 2025 Additional Appropriation Ordinance
Dear President Lee,
During the past several years, it has been the practice of the City of South Bend to request
department heads,fiscal staff, and city administration to conduct an extensive review of the status
of compliance with the adopted city budget and propose necessary adjustments periodically
throughout the year.For 2025, we plan to propose adjustments during four time periods—March,
June, September and December.
Based on our budget review,we are submitting the enclosed additional appropriation ordinance for
your consideration.
I will present this bill to the Common Council at the appropriate committee and Council meetings.
It is requested that this bill be filed for 1st reading on November 24th,2025,with 2nd reading,
public hearing and 3rd reading scheduled for December 8`'', 2025.
Thank you for your attention to this request. If you should have any questions,please feel to contact
me at 574-235-9822.
Regards,' 'ISO-.
Kyle Willis
City Controller
Filed in Clerk's Office
Nov 19, 2025
BILL NO. 75-25 Bianca Tirado
City Clerk, South Bend, IN
ORDINANCE NO.
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,
INDIANA,APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL
AND CITY SERVICES OPERATIONS FOR THE YEAR 2025 OF$2,098,300 FROM THE
GENERAL FUND (#101), $625,608 FROM THE MOTOR VEHICLE HIGHWAY FUND
(#202), $2,000 FROM THE GIFT,DONATION, BEQUEST FUND(#217), $20,000 FROM
THE LAW ENFORCEMENT CONTINUING EDUCATION FUND(#220), $4,166 FROM
THE COVID-19 RESPONSE FUND (#264), $30,000 FROM THE MVH RESTRICTED
FUND (#266), $18,099 FROM THE INNOVATION & TECHNOLOGY FUND (#279),
$116,800 FROM THE MORRIS PERFORMING ARTS CENTER CAPITAL FUND(#416),
$255,000 FROM THE PARKING GARAGES FUND(#601), $365,000 FROM THE SOLID
WASTE OPERATIONS FUND(#610), $236,000 FROM THE WATER WORKS
OPERATIONS FUND (#620), $362,000 FROM THE WATER WORKS CAPITAL FUND
(#622), $75,000 FROM THE SEWAGE WORKS OPERATIONS FUND(#641), $400,000
FROM THE SEWAGE WORKS CAPITAL FUND (#642),$2,500 FROM THE PROJECT
RELEAF FUND (#655),$150,000 FROM THE POLICE PENSION FUND (#702),AND
$17,820 FROM THE UNEMPLOYMENT COMPENSATION FUND (#713).
STATEMENT OF PURPOSE AND INTENT
By Ordinance No. 11150-24 on October 14, 2024, the Common Council adopted the City's
2025 operating and capital budgets, which included expenditures for various City operations. It is
now necessary to appropriate additional funds for operational and capital expenditures necessary for
the City to affect the provision of services to its residents, which were not anticipated at the time the
City budget was adopted.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South
Bend, Indiana, as follows:
Section I. The following amounts are hereby appropriated in fiscal year 2025 and set apart
within the following designated funds for expenditures as follows:
Fund Fund Name Amount
101 General Fund _ 2,098,300
202 Motor Vehicle Highway 625,608
217 Gift,Donation, Bequest 2,000
220 Law Enforcement Continuing Education 20,000
264 COVID-19 Response 4,166
266 MVH Restricted 30,000
279 IT/Innovation/311 Call Center 18,099
416 Morris Performing Arts Center Capital 116,800
601 Parking Garages 255,000
610 Solid Waste Operations 365,000
620 Water Works Operations 236,000
622 Water Works Capital 362,000
641 Sewage Works Operations 75,000
642 Sewage Works Capital 400,000
655 Project ReLeaf 2,500
702 Police Pension 150,000
713 Unemployment Compensation 17,820
TOTAL 4,778,293
Section II. This ordinance shall be in full force and effect from and after its passage by the
Common Council and approval of the Mayor.
Canneth J. Lee, Council President
South Bend Common Council
Attest:
Bianca L. Tirado,City Clerk
Office of the City Clerk
Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City
of South Bend, Indiana on the day of , 2025, at o'clock .m.
Bianca L. Tirado,City Clerk
Office of the City Clerk
Approved and signed by me on the day of , 2025,at o'clock
.m.
James Mueller, Mayor
City of South Bend, Indiana
Filed in Clerk's Office
Nov 19, 2025
City of South Bend,Indiana
-- - 04 2025 Budget Adjustments-Additional Appropriations Bianca
— - (increase or decrease in total fund expenditures) B Tirado
City Clerk. South Bend, IN
Account: Fund Department Division Account Budget
j Adjustment
Unanticipated Expenses
101-01-010-010-4 3 500 4-- General Fund Administration&Finance General City Services&Charges-Utility Services-Water S 16,000
Rationale:Additonal budget for City Hall Water utility expenses — j -
101-04-040-040-435002-- General Fund Administration&Finance General City Services&Charges-Utility Services-Natural Gas S 7,300
Rationale:Additosal budget for City Hall Natural Gas utility expenses
101-04-040-040-435001-- General Fund Administration&Finance General City Services&Charges-Utility Services-Electric S 135,000
Rationale:Additonal budget for City Hall Electricity utility expenses
101-04-040-040-436001— General Fund Administration&Finance General City Services&Charges-Repairs&Maint-Building R&M S 195,000
Rationale:Additional budget for City Hall maintenance expenses
101.04-400-041.431000-- General Fund Administration&Finance Controllers Office Services&Charges-Professional-Other Professional Svcs S 115,000
Rationale:Additional budget for professional service expenses.
101-09.090-090410004— General Fund Fire Department Fire Department Personnel-Salaries&Wages-Extra&Overtime S 750,000
Rationale:Additional Salaries&Wages budget for Fire Department Overtime expenses
101-09-090-090-422000-- General Fund Fire Department Fire Department Supplies-Operating-Other Operating Supplies S 40,000
Rationale:Additional supplies budget due to increased owls and personnel-additional expenses due to new recruits related to their uniforms and equipment.
101-09-090-090-436005— General Fund Fire Department Fire Department , Services&Charges-Repairs&Maint-Other Equip R&M S 100,000
Rationale:Additional budget for equipment due to increased costs of equipment,and budding materials.
101-09-090-090-436003-- General Fund Fire Department Fire Department Services&Charges-Repairs&Maint-Auto Equip R&M 5 150,000
Rationale:Additional budget for auto repair&maintenance expenses due to increased equipment ants and labor ants.
101-09-092-092-422008— General Fund Fire Department EMS Supplies-Operating-Medical/Safety Supplies S 65,000
Rationale:Additional budget for medical supplies due to incrased costs and increased activity.
101-09-092-092-439005— General Fund Fire Department EMS Services&Charges-Other-Bank&Credit Card Fees S 25,000
Rationale:Additonal budget for credit card fees due to increase in EMS revenue collation for bank&credit card fees.
220-00-080-088-422000-- Law Enforcement Continuing Education Police Department Police Department Supplies-Operating-Other Operating Supplies S 20,000
Rationale:Additional budget to rover ants of uniforms for sew Potix recruits.
601-11-240461.431000•- Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Professional-Other Professional Svcs S 80,000
Rationale:Additional budget for professional service expenses for City Hall garage.
601-11-240461423001-- Parking Garages Venues Parks&Arts Parking Garages Supplies-Repair&Maim-Building Materials S 25,000
Rationale:Additional supplies budget for City Hall garage.
601-11.240461413900— Parking Garages Venues Parks&Arts Parking Garages Personnel-Other Personnel-SMG Wages S 150,000
Rationale:Additional budget for City Hall garage management.
610-06-603.512-436003— Solid Waste Operations Public Works Solid Waste Services&Charges-Repairs&Maint-Auto Equip R&M S 240,000
Rationale:additional budgetf6r auto repair&maintenance expenses.
610-06-603-512439010— Solid Waste Operations Public Works Solid Waste Services&Charges-Other-Landfill S 125,000
Rationale:Additional budget for landfill services
620-064114-601-435001— Water Works Operations Public Works _Water Works Services&Charges-Utility Services-Elecedc S 75,000
Rationale:Additional budget for ekcteic utility expenses.
620-06-604-606436003-- Water Works Operations Public Works Water Works Services&Charges-Repairs&Maint-Auto Equip R&M 5 60,000
Rationak:Additional budget for vehicle repairs&parts expenses.
620-06-604-606-436006— Water Works Operations Public Works Water Works Services&Charges-Repairs&Maint-Ratio Equip R&M S 26,000
Rationale:Additional budget for radio equipment repair&ntainternancx expenses.
City of South Bend,Indiana
Q4 2025 Budget Adjustments-Additional Appropriations
(increase or decrease in total fund expenditures)
Budget
Account a Fund Department Division Account Adjustment
620-06-604-406-439001- Water Works Operations Public Works Water Works Services&Charges-Other-Other Contractual Services 5 75,000
Rationale:Additional budget to hydrant damages.
641-06-602-509-439016- Sewage Works Operations Public Works Streets&Sewers Services&Charges-Other-Lateral S 75,000
Rationale Additonal budget for lateral sewer reimbursement program.
713-04406-406-413111-- Unemployment Compensation Administration&Finance Health Insurance and Benefits Personnel-Other Personnel-Claims/Unemployment S 17,820
Rationale:Additonal budget for unemployment claim
202-06-602-503-445100-- Motor Vehicle Highway Public Works Streets&Sewers Capital Outlay-Machinery&Equip-Motor Equipment S 595,608
Rationale:Additional funding for 2022 vehicles lease purchases made in 2025.
655-06602-508-190000- Project ReLeaf Public Works Streets&Sewers Bad Debt Expense S 2500
Rationale:Additional funding for Bad Debt expenses.
266-06.6 02-503-42 201 7- MVH Restricted Public Works Streets&Sewers Supplies-Operating-Traffic/Sign/Other 5 30,000
Rationnk:Additional funding for thermal applications.
202-06-602-503436005-- Motor Vehicle Highway Public Works Streets&Sewers Services&Charges-Repairs&Maint-Other Equip R&M 5 30000
Rationale:Additional finoding for furnace repair erpeses.
Total Unanticipated Expenses $ 3,225,228
Supported by Outside Revenue
217-04-101-043-439300-- Gift,Donation,Bequest Administration&Finance Diversity&Inclusion Services&Charges-Other-Grants&Subsidies 5 2,000
Rational:Appropriate OD1 Pitch Program Grant proceeds
279-07-071-071-431009-COMMUTERS TRUST-PROJ IT I Innovation/311 Call Center Innovation&Technology Information Technology Services&Charges-Professional-Computer&Technology 5 18,099
Rationale:Appropriate grant proceeds for Commuter Trust program.
264-10-101-120-439300-PROJ00000193 COVID-19 Response Community Investment Community Investment Services&Charges-Other-Grants&Subsidies S 4,166
Rationale Appropriate CDBG Grant proceeds
702-08-081-086-410023- Police Pension Police Department Police Pension Personnel-Salaries&Wages-Pension Retired Personnel S 150,000
Rationale:Additional budget to cover Police old pension costs.Exposes will be reimbursed by the State.
II Total Supported by(abide Revenue 18 179,265
Capital Project
642-06-605-514-442005- Sewage Works Capital Public Works Wastewater Capital Outlay-Infrastructure-Treatment/Disposal Equipment S 400,000
Rationale:Additional expenses for BFP Value 6 Pipe Chemienla.
622-06-604-620-442007- Water Works Capital Public Works Water Works Capital Outlay-Infrastructure-Mains S 362,000
Ratiowk:Additional expenses for YSB Thrive&lend service line.
416-11-220-292-443001-PROJ00000295 Morris Performing Arts Center Capital Venues Parks&Arts Morris Performing Arts Center Capital Outlay-Buildings-Building Improvements 5 116,800
Rationale:Appropriate additional expenses for MorrisPAC balcony repair project.
Total Capital Projects S 878,800
Toto!AdditionalAppropriations $ 4,778,293
County-City Building Phone 311 inside City limits
227 W Jefferson Blvd Suite,1200 N �0UTH g� Em ail 311@southbendin.gov
South Bend,IN 46601 4 �� Website Southbendin.gov
James Mueller,Mayor
U t:7
•
:2Y Filed in Clerk's Office
x 1865 x
Dec 3, 2025
City of South Bend Bianca I'irado
City Clerk, South Bend, [N
Department ofAdministration &Finance
Division ofHuman Resources
December 3`d,2025
Canneth Lee, President
City of South Bend Common Council
227 W.Jefferson Boulevard,4th Floor
South Bend,Indiana 46601
RE: Q4 2025 Additional Appropriation Ordinance
Dear President Lee,
During the past several years, it has been the practice of the City of South Bend to request
department heads, fiscal staff,and city administration to conduct an extensive review of the status
of compliance with the adopted city budget and propose necessary adjustments periodically
throughout the year.For 2025,we plan to propose adjustments during four time periods—March,
June, September and December.
Based on our budget review,we are submitting the enclosed substitute bill for your consideration.
The previous version included an appropriation of$500,000 from the General Fund for any last-
minute budget adjustments.That didn't materialize.Therefore,we are reducing the appropriation
amount for Fund 101 by$500,000.
I will present this bill to the Common Council at the appropriate committee and Council meetings.
scheduled for December 8th,2025.
Thank you for your attention to this request. If you should have any questions,please feel to contact
me at 574-235-9822.
Regards,
11 W J
Kyle Willis
City Controller
Filed in Clerk's Office
Dec 3, 2025
SUBSTITUTE BILL NO. 75-25 Bianca Tirado
City Clerk, South Bend, IN
ORDINANCE NO.
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,
INDIANA,APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL
AND CITY SERVICES OPERATIONS FOR THE YEAR 2025 OF$1,598,300 FROM THE
GENERAL FUND (#101),$625,608 FROM THE MOTOR VEHICLE HIGHWAY FUND
(#202), $2,000 FROM THE GIFT,DONATION,BEQUEST FUND(#217), $20,000 FROM
THE LAW ENFORCEMENT CONTINUING EDUCATION FUND(#220), $4,166 FROM
THE COVID-19 RESPONSE FUND (#264), $30,000 FROM THE MVH RESTRICTED
FUND (#266), $18,099 FROM THE INNOVATION & TECHNOLOGY FUND (#279),
$116,800 FROM THE MORRIS PERFORMING ARTS CENTER CAPITAL FUND (#416),
$255,000 FROM THE PARKING GARAGES FUND(#601), $365,000 FROM THE SOLID
WASTE OPERATIONS FUND(#610),$236,000 FROM THE WATER WORKS
OPERATIONS FUND(#620), $362,000 FROM THE WATER WORKS CAPITAL FUND
(#622), $75,000 FROM THE SEWAGE WORKS OPERATIONS FUND(#641), $400,000
FROM THE SEWAGE WORKS CAPITAL FUND (#642),$2,500 FROM THE PROJECT
RELEAF FUND(#655),$150,000 FROM THE POLICE PENSION FUND (#702),AND
$17,820 FROM THE UNEMPLOYMENT COMPENSATION FUND (#713).
STATEMENT OF PURPOSE AND INTENT
By Ordinance No. 11150-24 on October 14, 2024, the Common Council adopted the City's
2025 operating and capital budgets,which included expenditures for various City operations. It is
now necessary to appropriate additional funds for operational and capital expenditures necessary for
the City to affect the provision of services to its residents, which were not anticipated at the time the
City budget was adopted.
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South
Bend, Indiana,as follows:
Section I. The following amounts are hereby appropriated in fiscal year 2025 and set apart
within the following designated funds for expenditures as follows:
Fund Fund Name Amount
101 General Fund 1,598,300
202 Motor Vehicle Highway 625,608
217 Gift,Donation,Bequest 2,000
220 Law Enforcement Continuing Education 20,000
264 COVID-19 Response 4,166
266 MVH Restricted 30,000
279 IT/Innovation/311 Call Center 18,099
416 Morris Performing Arts Center Capital 116,800
601 Parking Garages 255,000
610 Solid Waste Operations 365,000
620 Water Works Operations 236,000
622 Water Works Capital 362,000
641 Sewage Works Operations 75,000
642 Sewage Works Capital 400,000
655 Project ReLeaf 2,500
702 Police Pension 1.50,000
713 Unemployment Compensation 17,820
TOTAL 4,278,293
Section II. This ordinance shall be in full force and effect from and after its passage by the
Common Council and approval of the Mayor.
Canneth J. Lee, Council President
South Bend Common Council
Attest:
Bianca L. Tirado,City Clerk
Office of the City Clerk
Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City
of South Bend, Indiana on the day of ,2025, at o'clock .m.
Bianca L. Tirado,City Clerk
Office of the City Clerk
Approved and signed by me on the day of , 2025,at o'clock
.m.
James Mueller, Mayor
City of South Bend, Indiana
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City of South Bend,Indiana
Q4 2025 Budget Adjustments-Additional Appropriations
(increase or decrease in total fund expenditures)
Account 4 Fond Department Division Account Budget
Adjustment
620-06-604-606-439001- Water Works Operations Public Works Water Works Services&Charges-Other-Other Contractual Services $ 75,000
Rationale Additional budget to hydrant damages.
641-06-602-509-439016- Sewage Works Operations Public Works Streets&Sewers Services&Charges-Other-Lateral $ 75,000
Rationales Additonal budget for lateral sever reimbursement program.
713-04-406-406-413111- Unemployment Compensation Administration&Finance Health Insurance and Benefits Personnel-Other Personnel-Claims/Unemployment $ 17,820
Rationale:Additonal budget for unemployment claims
202-06.602-503-445100- Motor Vehicle Highway Public Works Streets&Sewers Capital Outlay-Machinery&Equip-Motor Equipment S 595,608
Rationale:Additional funding for 2022 srhides leasepurdaaes made in 2025.
655-06-602-508-490000- Project Rekeaf Public Works Streets&Sewers Bad Debt Expense $ 2,500
Rationale:Additional funding for Bad Debt expenses.
266-06-602.503-422017- MVH Restricted Public Works Streets&Sewers Supplies-Operating-Traffic/Stgn/Other $ 30,000
Rationale:Additional funding for thermal applications.
202-06.60-503-436005- Motor Vehicle Highway Public Works Streets&Sewers Services&Charges-Repairs&Maint-Other Equip R&M S 30,000
Rationale Additional funding for furnace repair expenses.
Total unanticipated E.cpenses $ 3,225,228
1 1
sappmfed-byOdtside Revenue
217-04-101-043-439300- Gift,Donation,Bequest Administration&Finance Diversity&Inclusion Services&Charges-Other-Grants&Subsidies S 2,000
Rationales Appropriate ODI Pitch Program Grant proceeds
279-07-071.071-431009-COMMUTERS TRUST-PROJ IT/Innovation/311 Call Center Innovation&Technology Information Technology Services&Charges-Professional-Computer&Technology $ 18,099
Rational:Appropriate grant proceeds for Commuter Trust program.
264-10-101-120-439300-PROJ00000193 COVID-19 Response Community Investment Community Investment Services&Charges-Other-Grants&Subsidies $ 4,166
Rationales Appropriate CDBG Grant proceeds
702-08-081-086-410023- Police Pension Police Department Police Pension Personnel-Salaries Sr Wages-Pension Retired Personnel S 150,000
Rationale:Additional budget to cover Police old pension costs.Expenses will be reimbursed by the State. - - — —
Total Supported l'9 Outside Revenue S 174,21,5
t ` 1
Capital Projects e 3
642-06-605-514-442005- Sewage Works Capital Public Works Wastewater Capital Outlay-infrastructure-Treatment/Disposal Equipment 5 400,000
Rationale:Additional expense for BFP Valve&Pipe Chendmb.
622-06-604-620-442007- Water Works Capital Public Works Water Works Capital Outlay-Infrastructure-Mains 5 362,000
Rationales Additional expenses for YSB Thrive&led service line.
416-ll-220-292-443001-PROJ00000295 Morris Performing Arts Center Capital Venues Parks&Ado Morris Performing Arts Center Capital Outlay-Buildings-Building Improvements 5 116,8110
_ Rationale:Appropriate additional eapennes for MorrisPAC balcony repair project.
Total Capital Projects $ 878,800
I
Total Additional Appropriations $ 4,278,293