The URL can be used to link to this page

Home My WebLink AboutAward Bid - Dylan Drive Lighting Improvements Proj No 119-047 - Michiana ContractingCITY HALL 215 S. MARTIN LUTHER KING JR. BLVD., SUITE 400 SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 25, 2025 Mr. Scott Kirkpatrick Michiana Contracting, Inc. 7843 Lilac Road, PO Box 929 Plymouth, IN 46563 ski rkpatrickPmichianacontractin .com RE: Award Bid - Dylan Drive Lighting Improvements - Project No.119-047 Dear Mr. Kirkpatrick: At its November 25, 2025 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $339,642, Base Bid and Alternate 1. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by December 9, 2025 to my attention for Board of Public Works approval at hhorvathPsouthbendin.g_ov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU CITY HALL 215 S. MARTIN LUTHER KING JR. BLVD., SUITE 400 SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 25, 2025 Mr. Adam Ranck J. Ranck Electric, Inc. 1993 Gover Parkway Mt. Pleasant, MI 48858 AiranckP*ranck.com RE: Bid Award - Dylan Drive Lighting Improvements - Project No.119-047 Dear Mr. Ranck: At its November 25, 2025, meeting, the Board of Public Works awarded the above referenced bid to Michiana Contracting in the amount of $339,642 for the Base Bid plus Alternate 1. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Dylan Drive Lighting Improvements Project No. 119-047 For Bids Due November 12, 2025 PART I (Must be completed for all bids. Please type or print) Date: 11/11/25 Bidder (Firm): Michiana Contracting Inc Address: 7843 Lilac Road, PO Box 929 City/State/Zip: Plymouth, IN 46563 Telephone Number: ( 574 ) 936-8613 Email Address: skirkpatrick@michianacontracting.com Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Dylan Drive Lighting Improvements, Project No. 119-047 the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Jones, Petrie, Rafinski and dated 10/03/25 for the sum of (enter the Total Bid as shown on the Proposal) Three Hundred Thirty Nine Thousand Six Hundred Forty Two Dollars ($ 339,642.00 } (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount speFjged iitrr►1,� the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in gQ6&4Wft&'q ''•,, with the notice. Any addendums attached will be specifically referenced at the applicable pag�� alb •''' C./� ' If additional units of material included in the contract are needed, the cost of units must be the3 as '� shown in the original contract if accepted by the City of South Bend. If the id is to be awatCrq r�ti ATt� basis, the itemization of the units shall be shown on a separate attachme By SEAL {Signature} Scott Kirkpatrick, President ''�•• /rydIa�a (Printed Name of Person Signing) . r! +1 i 11101%% ACCEPTANCE The above bid is accepted this day of 20 Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS VILa ee�z Elizabeth A. Maradik, President Joseph R. Molnar, Vice President -79'� a-0,� Gary A. Gilot, Member BreanaM�icou, Member Version 1/3/2025 Murray L. Miller, Member Attest: Hillary R. Horvath, Clerk Date: November 25, 2025 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 25t" Day of November 2025, by and between Michiana Contracting, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 119-047 DESCRIPTION: DYLAN DRIVE LIGHTING IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $339,642 BASE BID PLUS ALTERNATE 1 FUNDING: PR-00043672 The unit prices for this improvement were those prices as received and accepted by the Board on the 25th Day of November 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS vl 'a Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Brea/n-,a, Micou, Member d 4otL Attest: Hillary R. Horvath, Clerk Date: November 25, 2025 M ICH IANA CONTRACTING Printed Name Signature D� Spl1Tk $�� V; INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS r8DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Caitlin Wyant, Project Engineer SUBJECT: Award Project No. 119-047 Dylan Drive Lighting Improvements DATE: November 25, 2025 On November 12, 2025, the Board of Public Works opened and read bids for the above project, which consisted of a base bid and one (1) alternate. The bidders ranked as follows: Bidder Amount 1. Michiana Contracting $339,642.00 2. J Ranck Electric $442,077.25 I recommend award of a contract to the lowest responsive / responsible bidder, Michiana Contracting in the amount of $339,642.00. Michiana Contracting has also met the responsible bidder ordinance and is now pre -qualified to bid on City contracts through November 12, 2026. Sufficient funds have been appropriated from the Engineering General Fund (101-500-422018) and River West Development TIF (324-431002). Please call with your questions. Enc. Bid Tabulation CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President arm �'� �— Gary A. Gilot, Member Murray L. Miller, Member '�2_7Tt Joseph R. Molnar, Vice President Breana Micou, Member xt f 40&-, Attest: Hillary R. Horvath, Clerk Date: November 25, 2025 BID TABULATION DYLAN DRIVE LIGHTING IMPROVEMENTS v� fl Project No: 119-047 u c DYLAN DRIVE LIGHTING IMPROVEMENTS Base Bid Engineer's Estimate I Michiana Contracting I 1 Ranck Electric Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 CONSTRUCTION ENGINEERING 1 LS $ 4,000.00 $ 4,000.00 $ 1,200.00 $ 1,200.00 $ 10,000.00 $ 10,000.00 2 MOBILIZATION/ DEMOBILAZATION 1 LS $ 22,000.00 $ 22,000.00 $ 14,240.00 $ 14,240.00 $ 34,500.00 $ 34,500.00 3 LIGHT POLE FOUNDATION REMOVAL 1 EA $ 1,000.00 $ 1,000.00 $ 300.00 $ 300.00 $ 725.00 $ 725.00 4 LIGHT STANDARD, TYPE B 1 EA $ 6,400.00 $ 6,400.00 $ 7,600.00 $ 7,600.00 $ 6,500.00 $ 6,500.00 5 LIGHT STANDARD, TYPE D 1 EA $ 17,500.00 $ 17,500.00 $ 13,900.00 $ 13,900.00 $ 13,500.00 $ 13,500.00 6 LIGHT STANDARD, REPLACEMENTTYPE A 15 EA $ 2,400.00 $ 36,000.00 $ 1,840.00 $ 27,600.00 $ 2,100.00 $ 31,500.00 7 LIGHT STANDARD, LED UPGRADE TYPE E 23 EA $ 2,900.00 $ 66,700.00 $ 1,874.00 $ 43,102.00 $ 2,900.00 $ 66,700.00 8 LIGHT STANDARD, LED UPGRADE TYPE F 15 EA $ 2,900.00 $ 43,500.00 $ 2,250.00 $ 33,750.00 $ 2,900.00 $ 43,500.00 9 LIGHT POLE FOUNDATION 1 EA $ 1,500.00 $ 1,500.00 $ 3,143.00 $ 3,143.00 $ 5,000.00 $ 5,000.00 10 NO 2 WIRE 8,994 LFT $ 10.00 $ 89,940.00 $ 4.60 $ 41,372.40 $ 5.75 $ 51,715.50 11 N04WIRE 4,340 LFT $ 10.00 $ 43,400.00 $ 3.10 $ 13,454.00 $ 4.00 $ 17,360.00 12 NO 6 WIRE 4,304 LFT $ 8.00 $ 34,432.00 $ 1.90 $ 8,177.60 $ 3.00 $ 12,912.00 13 NO 8 WIRE 2,111 LFT $ 7.00 $ 14,777.00 $ 1.40 $ 2,955.40 $ 2.25 $ 4,749.75 14 CONDUIT, PVC, SCHD 80, 2IN 3,645 LFT $ 15.00 $ 54,675.00 $ 15.35 $ 55,950.75 $ 12.00 $ 43,740.00 15 PULL BOX 2 EA $ 2,000.00 $ 4,000.00 $ 1,990.00 $ 3,980.00 $ 2,200.00 $ 4,400.00 16 MAINTAINING TRAFFIC 1 LS $ 20,000.00 $ 20,000.00 $ 14,184.85 $ 14,184.85 $ 37,300.00 $ 37,300.00 TOTAL I $ 459,824.00 $ 284,910.00 $ 384,102.25 Alternate 1 Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost 1 LIGHT STANDARD, TYPE C 3 EA $ 7,200.00 $ 21,600.00 $ 6,861.00 $ 20,583.00 6500 $ 19,500.00 2 LIGHT POLE FOUNDATION 3 EA $ 1,500.00 $ 4,500.00 $ 3,143.00 $ 9,429.00 $ 3,925.00 $ 11,775.00 3 N04WIRE 2,400 LFT $ 10.00 $ 24,000.00 $ 3.10 $ 7,440.00 $ 4.00 $ 9,600.00 4 NO WIRE 1,200 LFT $ 7.00 $ 8,400.00 $ 1.40 $ 1,680.00 $ 2.25 $ 2,700.00 5 CONDUIT, PVC, SCHD 80, 2IN 1,200 LFT $ 15.00 $ 18,000.00 $ 13.00 $ 15,600.00 $ 12.00 $ 14,400.00 TOTAL $ 76,500.00 $ 54,732.00 $ 57,975.00 Base+Alternate 1 I $ 536,324.00 1 $ 339,642.00 1 $ 442,077.25 I hereby certify that the above truly and accurately represents bids received for this project on NOVEMBER 12, 2025 CAITLIN WYANT, PROJECT ENGINEER S:\Public Works\Projects\Projects by year\2019 Projects\119-M7 Dylan Drive Lighting Improvements\1- Admin\1- BPW Documents\Bid Opening+Award\Bid Tabulation & Review Project DYLAN DRIVE LIGHTING IMPROVEMENTS Calculated Goals Base Project Number 119-047 MBE 1.13% Bid Open 12-Nov-25 IWBE 4.35% Conditional Formatting; green = meets goals, red = does not meet goals Base Scope of Work - Michiana Contracting Base Bid Amount (from MWBE 1.0, check that this matches bid tab total)l $ 284,910.00 MBE Utilization - Form 1.0 MBE Name MBE Information Scope of Work Dollar Amount of MBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid JBL Signals & Lighting 50755 Portage Rd South Bend, IN 46628 574-855- 2251 Install LIGHT STANDARD, LED UPGRADE TYPE E $ 45,402.00 16.00% 15.94% 0.00% Total MBE% 1 16.0%1 15.9% WBE Utilization - Form 1.0 WBE Name WBE Information Scope of Work Dollar Amount of WBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid CoreBorelN LLC 20061 Dice St South Bend, IN 46614 269-262-2906 Install CONDUIT, PVC, SCHD 80, 2 IN $ 47,385.00 16.70% 16.63% 0.00% Total WBE % 16.70%1 16.63% Base Scope of Work - Name of Contractor 2 Base Bid Amount (from MWBE 1.0, check that this matches bid tab total)l $ 384,102.25 MBE Utilization - Form 1.0 MBE Name MBE Information Scope of Work Dollar Amount of MBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid Apex Consulting & Surveying 1313 Broadway St Fort Wayne, IN 46802 260-755- 5993 CONSTRUCTION ENGINEERING $ 4,500.00 1.18% 1.17% 0.00% Total MBE % i 1.18%1 1.17% WBE Utilization - Form 1.0 WBE Name WBE Information Scope of Work Dollar Amount of WBE Component Bidder Claimed Percentage of Total Bid Checked Percentage of Total Bid State Barricading Inc 24963 US 20 West South Bend, IN 46628 MAINTAINING TRAFFIC $ 17,000.00 4.43% 4.43% 0.00% Total WBE % i 4.43%1 4.43% Included with Included with Bid? Complete? Bid? Complete? Form MBE - 2.0 Evidence of Good Faith Efforts yes yes Form MBE - 2.0 Evidence of Good Faith Efforts yes no Form WBE - 2.0 Evidence of Good Faith Efforts yes yes Form WBE - 2.0 Evidence of Good Faith Efforts yes no Form MBE -2.1 MBE Contacted yes yes Form MBE -2.1 MBE Contacted yes yes Form WBE -2.1 WBE Contacted yes yes Form WBE -2.1 WBE Contacted yes yes When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF INDIANA ) ) SS: MARSHALL COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 1/3/2025 Contractor's Bid for Public Works - 4 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. 1, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1).1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 1/3/2025 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. ,�ttirll�i, `•`''Contra, Dated this I lth day ofNovember 2025 Michiana Contracting Inc ; •c : &PoAFF Contractor/Bidder (Firm) — SEAL Signature of o ractorlBidder or Its`Ageny� .d.ana \� 111,11110,\ Scott Kirkpatrick, President Printed Name and Title Subscribed and sworn to before me this 1 lth My Commission Expires 06/12/27 County of Residence day lo�f, hNovember 2025 Notary Public Marshall LISA SOTTO Notary Public - Seal Marshall County - State of Indiana Commission Number NP0720753 My Commission Expires Jun 12, 2027 Version 1/3/2025 Contractor's Bid for Public Works - 6 ti BID/PROPOSAL CITY OF SOUTH BEND Project Name: Dylan Drive Lighting Improvements Project Number: 119-047 For Bids Due: November 12, 2025 Contractor Name: Michiana Contracting, Inc. BASE BID Item No. Description Quantity Unit Unit Price Total Amount 1 CONSTRUCTION ENGINEERING 1 LS $1,200.00 $1,200.00 2 MOBILIZATION AND DEMOBILIZATION 1 LS $14,240.00 $14,240.00 3 LIGHT POLE FOUNDATION REMOVAL 1 EA $300.00 $300.00 4 LIGHT STANDARD, TYPE B 1 EA $7,600.00 $7,600.00 5 LIGHT STANDARD, TYPE D 1 EA $13,900.00 $13,900.00 6 LIGHT STANDARD, REPLACEMENTTYPEA 15 EA $1,840.00 $27,600.00 7 LIGHT STANDARD, LED UPGRADE TYPE E 23 EA $1,874.00 $43,102.00 8 LIGHT STANDARD, LED UPGRADE TYPE F 15 EA $2,250.00 $33,750.00 9 LIGHT POLE FOUNDATION 1 EA $3,143.00 $3,143.00 10 NO.2 WIRE 8994 LFT $4.60 $41,372.40 11 NO.4 WIRE 4340 LFT $3.10 $13,454.00 12 NO.6 WIRE 4304 LFT $1.90 $8,177.60 13 NO.8 WIRE 2111 LFT $1.40 $2,955.40 14 NE)-= WIRE 49@ LFT - 15 66 LFT - 16 CONDUIT, PVC, SCHD 80, 2IN 3645 LFT $15.35 $55,950.75 17 PULL BOX 2 EA $1,990.00 $3,980.00 18 ___E)_.._..__...._..._____....__..._.. ,_._. 2 EA 19 MAINTAINING TRAFFIC 1 LS $14,184.85 $14,184.85 BASE BID TOTAL $284,910.00 Version 1/3/2025 Contractor's Bid for Public Works - 7 BID/PROPOSAL CITY OF SOUTH BEND Project Name: Dylan Drive Lighting Improvements Project Number: 119-047 For Bids Due: November 12, 2025 Contractor Name: Michiana Contracting, Inc. ALTERNATE# i Item No. Description Quantity Unit Unit Price Tota[Amount 1 LIGHT STANDARD, TYPE C 3 LS $6,861.00 $20,583.00 2 LIGHT POLE FOUNDATION 3 LS $3,143.00 $9,429.00 3 NO.4 WIRE 2400 EA $3.10 $7,440.00 4 NO. 8 WIRE 1200 EA $1.40 $1,680.00 5 CONDUIT, PVC, SCHD 80,2 IN 1200 EA $13.00 $15,600.00 Bidder (Firm): Address: City/State/Zip: Michiana Contracting, Inc. 7843 Lilac Road Plymouth, IN 46563 ALTERNATE #1 TOTAL $54,732.00 Telephone Number: (574) 936-8613 �� — (Signature) _ Scott Kirkpatrick, President SEAL (Printed Name of Person Signing) Version 1/3/2025 Contractor's Bid for Public Works - 8 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN`' FORM MBE-1.0 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 119-047 Project Name: Dflan Drive Lighting Improvements Bidder: Michiana Contracting Inc Name & Address of MBE Primary Contact Person (Name/Telephone) JbL Signals & Lighting 50755 Portage Rd South Bend, IN 46628 Submitted by: 574-855-2251 Total Bid Amount: $284,910.00 Scope of Work to be Performed (Attach scope/schedule if you need additional space) INSTALL LIGHT STANDARD. LED UPGRADE TYPE E MBE Goal: 1.13 Page 1 of 1 Dollar Am%LnLut.MBE Percentage Component of Total $45,402.00 1 16.0% .•'��Gantr Z. G011P011ATF Scott Kirkpatrick, President 1 JA1Z25 Print Name si nature r SEAL Uate� ***Goals should be calculated based on the Base Bi�`0 ota a Version 1/3/2025 Contractor's Bid for Public Works - 9 i� CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 , f' WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: Bidder: 119-047 Project Name: Dylan Drive Lighting Improvements Michiana Contracting Inc Name & Address of WBE CoreBorelN LLC 20061 Dice St South Bend, IN 46614 Primary Contact Person (Name/Telephone) Total Bid Amount: $284,910.00 WBE Goal: 4.35 Page 1 of 1 Scope of Work to be Performed Dollar Amount of WBE Percentage (Attach scope/schedule if you need additional space) 11 Component of Total Bid/Proposal 269-262-2906 1 INSTALL CONDUIT, PVC, SCHD 80, 2 IN $47,385.00 1 16.7% ok 111111,,It If n ttQF6."111 ,4 = GCRPORATco Submitted by: Scott Kirkpatrick, President _ 1 111 V25 Print Name Signature Q- EEbe - 1 � ***Goals should be calculated based on the Base Bid only*W,,?dianal,.`�~~ ►I111111 Version 1/3/2025 Contractor's Bid for Public Works - 10 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: 119-047 Date: 11/11/25 Project Name: Dylan Drive Lighting Improvements Bidder: Michiana Contracting Inc Contact Person: Scott Kirkpatrick, President Telephone: 574-936-8613 Address: 7843 Lilac Road, PO Box 929 City: Plymouth State: IN Zip: _ 46563 Email: skirkpatrick@michianacontracting.com To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below": EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: http://www.in. ov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/ictoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by MWBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all MBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform MBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MBEs to participate effectively. I affirm that I followed up on initial solicitations with interested MBEs. I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 1/3/2025 Contractor's Bid for Public Works - 11 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affrm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related ass istances or services, where appropriate. I affirm that I did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to an or the aoove oozes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 1/3/2025 Contractor's Bid for Public Works - 12 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN k �, FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MWBE participation. Project Number: Project Name Bidder: 119-047 Dylan Drive Lighting Improvements Michiana Contracting Inc Contact Person: Scott Kirkpatrick, President Address: 7843 Lilac Road, PO Box 929 City: Email: Plymouth State: IN skirkpatdck@michianacontracting.com Date: 11/11/25 Telephone, 574-936-8613 Zip: _ 46563 To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S); The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: httr)://www.in.-gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.govlidoaL I affirm that I have made good faith efforts to select portions of the contract work to be / performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate WBE participation I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. _ I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively I affirm that I followed up on initial solicitations with interested WBEs. I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 1/3/2025 Contractor's Bid for Public Works - 13 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 11/13/2025 Name: Caitlin Wyant, EI Department of Public Works — Engineering Division BPW Date: 11/25/2025 Phone Extension: 7483 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. ❑ Other: ❑ Contract ❑ Proposal ❑ Amendment/Addendum ❑ Special Purchase, QPA ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Award ❑ Reject Bids/Quotes ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control ❑ Resolution ❑Ease./Encroach � Required Information Company or Vendor Name Michiana Contracting New Vendor ❑ Yes If Yes, Approved by Purchasing ® No MBE/WBE Contractor ❑ MBE Completed E-Verify Form Attached ❑ Yes ❑ WBE ❑ No Project Name Dylan Drive Lighting Improvements Project Number 119-047 Engineering general fund, 2024 Light Up South Bend, 2025 Light Up Funding Source South Bend, River West TIF Account No. PR #43672 Amount $339,642.00 Terms of Contract Special Contract Provisions Purpose/Description Award base bid and alternate 1 for work to install new conduit and upgrade existing light fixtures to LED fixtures in Dylan Dr industrial area Pr For Change Orders Onl Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: Increase % Decrease ( % Increase % Decrease ( % New Completion Date: