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HomeMy WebLinkAboutOpening of Quotes - The Monreaux Proj 125-066 - Big C Lumber CoCITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK ram Project Name The Monreaux Lumber Project No. 125-066 For Bids Due November 25th, 2025, 9:00 a.m., Local Time to bpwbids(a)south be nd in.pov Date: Address: City/State/Zip: Email Address: (Must be completed for all quotes. Please type or print) 11 /24/2025 50860 Princess Granger, IN 465 Firm: Big C Lumber Co. Telephone Number: 1 574 ) 277-4670 scottf@bigclumber.com Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: The Monreaux Lumber— Mandatory Pre -Quote Meeting Monday 11117 at 11am at this link the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend Department of Public Works and dated for the sum of (enter the Total Quote as shown on the Proposal) ($ 606,866 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (slgna \ ) (vnnied Name of Persor igning) ACCEPTANCE The above quote is accepted this day of Subject to the following conditions: BOARD OF PUBLIC WORKS 20 Version 1/3/2025 Page-6 Public Works Quote x d` QUOTE/PROPOSAL °; g CITY OF SOUTH BEND Project Name The Monreaux Lumber Project No. 125-066 For Bids Due November 25th, 2025, 9:00 a.m., Local Time to bpwbids@southbendin.gov Pricing shall be held for 12 months following receipt of quote. Attendance at a mandatory pre -quote meeting will be required for quoters to be considered responsive. The meeting link is here: Meeting Link with a dial in option at +l 574-367-5480,,672394247# ITEM NO DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 1 FLOOR AND ROOF TRUSSES LS 1 $210,097 $210,097 2 WALL PANELS LS 1 $396,769 1 $396,769 Firm: Big C Lumber Co. Address: 50860 Princess Way City/State/Zip: Granger, IN 46530 Total Quote Price: $ 606,866 Telephone Number: ( 574 ) 277-4670 Fax Number: t 574 1 254-2111 By '(Signature) T I r i (Ptlntetl Name of Pers Signing) Version 1/3/2025 Page -18 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 1/3/2025 Page - 15 Public Works Quote I. the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide ajustification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. 1 hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 01 b+ day ofN1\LW!?0 d S i�iia C C_ti✓�rh=r Con/Bidder Signature or CohtractorBidder or IN Agent Printed N e and Title Subscribed and swomtobefore me this d16+ day of MlllilGrAlli`r 20J5 My Cotumission Expires /d S ( � Notary Public County of Residence SLl• s2o6m i i ,P.... CHRIS SEA�tiIo,�•"'5 eMmmDy Sleaoc. ieenmANboCemrEEeLr AN, T!,Notary Public, Sbeo JOeayb Coun NPoCCommiW.,t Ex M 26 venion 1/3/2025 Page -17 Public Works Quote IV. V. TH U-1 SCOPE OF WORKCITY OF SOUTH BEND Project Name The Monreaux Lumber Project No. 125-066 For Bids Due November 25th, 2025, 9:00 a.m., Local Time to bpwbids@_southbendin.gov PROJECT DESCRIPTION This project includes the furnishing of materials to be used by R. Yoder for The Monreaux development at Michigan Street & Monroe Street in South Bend. This quote will be awarded to the lowest responsive vendor based upon the Total Estimated Price. All items will be awarded per unit prices and the quantities shown for each item are approximate quantities only. Actual quantities purchased may be greater or less than the quantities shown on the bid tab. PREVAILING SPECIFICATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this project. B. Each Quote provider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND SPECIFICATIONS prior to submitting a quote. C. Wherever the PREVAILING SPECIFICATIONS refer to "State Specifications; it shall mean the 2026 INDOT Standard Specifications for the letting effective after September 1, 2025. D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS. E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONS will govern. TERM "OR EQUAL" A. Prevailing Specifications: None B. Additions 1. Where the term "or equal" is used In these specifications, the Quote provider deviating from specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its proposed article or equal. The City of South Bend shall be the sole judge in determining if the "or equal" offered meets the specification. TAX EXEMPT A. Prevailing Specifications: None B. Additions 1. Materials and properties purchased under contract with the Owner that become a permanent part of the structure orfacilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award. INDEMNIFICATION A. Prevailing Specifications: None B. Additions version 1/3/2025 Page - 1 Public Works Quote 1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents, officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by Contractor, or because of arising out of any defect in the goods, materials or equipment supplied by the Quote provider. VI. CONTROL OF WORK A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 105 B. Additions: 1. The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. VII. LEGAL RELATIONS A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 107 B. Additions: 1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where mentioned in these documents, is R. Yoder . 2. The Contractor shall apply for and obtain any and all required permits for the work from local, state, and federal agencies and shall comply with permit requirements, including the St. Joseph County / City of South Bend Building Department. 3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with the Secretary of State of Indiana to engage in business within the State of Indiana. 4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner reserves the right to immediately terminate the public work project awarded should the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result in the forfeiture of Contractor's performance bond to the Owner. Vill. DEFAULT AND TERMINATION A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 108 B. Additions: 1. Events of Default shall include Contractor's failure to perform any of its obligations under this contract including failure to commence work at the time specified, failure to perform the work in accordance with these specifications, unauthorized discontinuation of the work, failure to carry out the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or regulations, and failure to comply with any other term of this contract. 2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is not cured within the ten (10) day cure period, the City may at any time thereafter terminate this contract in which case the tennination shall be final and effective. 3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies provided under separate provisions of this contract, the right of set-off against any payments due or to become due to the Contractor against the retainage, the right to take over and complete the Version M/2025 Page - 2 Public Works Quote Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that the Contractor has in order under Contractor's subcontracts are assigned to the City, subject to the City's right to take assignment of all or only selected subcontracts at the City's discretion. The sole obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed after the date of the assignment. In the event a conditional assignment has not been executed, the Contractor shall execute or cause to be executed any assignment, agreement, or other document that may be necessary in the sole opinion of legal counsel to the City's Board of Public Works to evidence compliance with this provision. The Contractor shall promptly deliver such documents upon the City's request. In the case of such assignment, unless otherwise agreed in writing, The Contractor remains liability to subcontractors for any payment already involved, and for any claim, suit or cause of action based upon or resulting from any error, omission, negligence or other breach of contract by the Contractor, its officers, employees, or agents arising prior to the date of assignment to the City. IX. CORRECTIVE ACTION/DAMAGES A. Prevailing Specifications: None B. Additions: 1. The parties recognize that time is of the essence in regard to this Contract and that City and R. Yoder will suffer financial loss if the equipment, supplies, services are not delivered within the times specified on the Contract. a. It is agreed between the parties hereto that if Contractor shall not deliver the equipment, supplies, services and/or other obligations by the date specified in the Contract, City shall use the bid bond or certified check of bidder as liquidated damages b. Should the Contractor fail to provide or perform the equipment, supplies, services and/or other obligations pursuant to the Contract, and should the City then elect to bid a new project that will replace the Contract, any bid for the project from Contractor will be considered only if Contractor can demonstrate the ability to deliver and perform the equipment, supplies, services and/or other obligations in a timely fashion. c. It is agreed between the parties hereto that if Contractor shall not deliver the equipment, supplies, services and/or other obligations by the time specified in the Contract, City shall award all or part of the material to the next lowest bidder. X. DELIVERY A. Prevailing specifications/INDOT Standard Specification Section: None B. Additions: 1. Items shown in the specifications shall be delivered to 100 W Monroe Street in South Bend, Indiana. Delivery dates shall include weekends and holidays as designated by the representative ordering the material. 2. All materials shall be delivered according to best industry practices and prevailing specifications. Any materials not received in good condition will be rejected. 3. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. 4. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. version 1/3/2025 Page - 3 Public Works Quote 5. The City reserves the right to inspect and have any goods tested after delivery for compliance with the Specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of defects. 6. The quote shall include the cost of delivery in the unit price for each item. XI. RETAINAGE AND FINAL PAYMENT A. Prevailing Specifications: 2026, INDOT Standard Specifications Section 109 B. Additions: 1. Payments will be made every thirty (30) calendar days. 2. There will be NO Retainage. 3. Contractor shall invoice using the same nomenclature as specified in the bid proposal for all items. XII. WARRANTY A. Prevailing Specifications: None B. Additions 1. All Parts shall include the following: a. Performance specifications b. Bill of Materials C. Warranties on all parts d. Installation and safety requirements XIV. LUMBER A. Prevailing specifications: None B. Additions: 1. All items shall conform to attached specifications from R. Yoder. 2. For each item, a specification sheet shall be submitted for the proposed product. R. Yoder will review and determine that products submitted meet the requirements of the project. 3. Delivery cost shall be included in the unit cost for each line item. 4. Any owner -requested modifications to the quantity or type of item shall be subject to a change order. 5. Pricing shall apply for 12 months following award of quote. Xv. ATTACHMENTS A. Prevailing specifications: None 1. Attachments to this quote are- a. 061000 — Rough Carpentry b. 061600 — Sheathing c. 061613—ZIP System R Sheathing d. 061753 — Shop -Fabricated Wood Trusses e. The Monreaux Building Structural Plans XVI. M/WBE GOALS Version 1/3/2025 Page - 4 Public Works Quote A. Prevailing Specifications: City of South Bend Ordinance No. 10761-21, Minority and Women Business Enterprise Inclusion Program Plan B. Additions: 1. The quote does not have required M(WBE goals. The use of M/WBEs is encouraged and inclusion may be noted on the attached MMBB Utilization Plan pages. 2. `••MNVBE PAPERWORK IS OPTIONAL FOR THIS QUOTE"' Version 1/3/2025 Page - 5 Public Works Quote CITY OF SOUTH BEND EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING PROVISIONS DIVERSITY UTILIZATION It is the policy of the City of South Bend to provide equal employment and business opportunity for all persons, partnerships, companies, and corporations in accordance with the rules, regulations and guidelines of the applicable federal, state and local laws. This policy of equal employment and business opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City of South Bend. In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every construction contract entered into by the City of South Bend and all subcontractors entered into pursuant to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions. The contractor will not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or handicap. The contractor will take affirmative action to ensure that all applicants or employees are treated fairly and equitably. Such action shall include but not be limited to the following: hiring, up -grading, demotion or transfer, recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation and selection for training including apprenticeship programs. The contractor shall agree to post in conspicuous places available to employees and applicants, notices to be provided setting forth the provisions ofthe Non -Discrimination Clause. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The contractor will send to each labor union or representative of workers with which it/he/she has a bargaining agreement or other contract or understanding, a notice to be provided, advising the labor union or worker's representatives of the contractor's commitment under this section, and shall post copies of the notices in conspicuous places available to applicants and employees. The contractor will comply with all provisions of Executive Order 11246 (as amended by 11375) and of the rules, regulations and relevant orders of the Department of Labor. Subpart B—Contractors' Agreements Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government contracting agencies shall include in every Government contract hereinafter entered into the following provisions: "During the performance of this contract, the contractor agrees as follows." "(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated equally during employment, without regard to their race, color, religion, sex or national origin. Such action will include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause." "(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin." Version 1/3/2025 Page - 7 Public Works Quote "(3) The contractor will send to each labor union or representative of workers with which i t / he/she has a collective bargaining agreement or other contract of understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractors commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment." "(4) The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules and regulations, and relevant orders of the Secretary of Labor." "(5) The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders." "(6) In the event of the contractors noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, in this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked` as provided in Executive Order No 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law." "(7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States," The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency version 1 r3/2025 Page - 5 Public Works Quote may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. Corrected to read "invoked". In the original text the word "involved" was printed in error. Version 1/3/2025 Page-9 Public Works Quote MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN The City of South Bend, Indiana has shown its commitment to addressing Minority and Women's Business Enterprise ("MWBE") participation in public contracting through the adoption of the City of South Bend Ordinance No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age or disability that does not affect that person's ability to perform work. Minority and Women Business Enterprises are described in the Ordinance. A list of MBEs and WBEs (both certified and non -certified) can be found on the Indiana Department of Administration websile: http://www.in.aov/ldoa/. Documentation shall be provided with the bid that states the MBEs and WBEs that will be contracted, the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1.0, MBE Utilization Plan, and Form WBE-1.0, WBE Utilization Plan. The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation by those Contractors classified as MBEs and WBEs. Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will be grounds for rejecting a bid as non -responsive. Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply written documentation evidencing such efforts by using Forms MBE-2.0, Evidence of Good Faith Efforts and WBE- 2.0, Evidence of Good Faith Efforts and Forms MBE-2. 1, MBE Contacted and WBE-2. 1, WBE Contacted. Such documentation shall include, but is not limited to, the following items: a. A listing of all M/WBEs contacted including: (1) the name and address of the M/WBE; (2) the date of contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type services or goods requested; and (5) the result of the contact. b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other responses from M/WBEs or other documentation of efforts to encourage and secure competitive responses from M/WBE and local businesses to be included in the benefits of building this Project. c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances for capacity building, including but not limited to, mentoring, extensions of assistance on payroll, insurance, bonding, line of credit, technical skills or business skills. d. From time to time, projects will undergo a scope change prior to completion. This scope change will inevitably impact the Contractor's usage of MWBE's and the originally submitted Utilization Plan. It is the request of the City that when a project scope change occurs, the applicable Contractor shall utilize its best efforts to contract with M and W Subcontractors in a proportional manner as required by the scope change. All bidders are actively encouraged to reach out to the M/1NBEs in St. Joseph County, Indiana, other Indiana counties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business partnerships. Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal, state, and local laws. The City reserves the right to request verification of goal implementation throughout the course of the project. If a goal exists, the winning respondent is contractually obligated to utilize the M/WBE's firms in a manner consistent with what was represented in its quote submission to the City. Deviations to the utilization plan must be requested in writing and approved by the City. The City reserves the right to initiate a change order in the amount equal to the difference in any subcontractor utilization if the utilization plan change is not approved. Version 1/3/2025 Page - 10 Public Works Quote CITY OF SOUTH BEND'S GUIDELINES FOR GOOD FAITH EFFORTS BY CONTRACTORS IN MEETING MWBE CONTRACT GOALS Under the City of South Bend's Minority and Women's Business Enterprise (MWBE) Inclusion Program Plan (COSB Inclusion Plan), the City of South Bend (the City) is authorized to set 'contract specific' goals to increase MWBE participation in City contracts and procurements. MWBE participation goals are set based on availability of MWBE contractors within the City's geographic market area identified in the City's Disparity Study. For contractors bidding on a construction, services, supplies or equipment contract where goals have been set for all or parts of the project, below is information relevant to "good faith efforts' to meet the contract goal. When the City sets a contract goal, that means MWBE's are in fact available to perform work on the contract. Project bidders must try diligently to meet the goal. Failure to make a good faith effort may result in rejection of your bid as non -responsive to the contract. Good faith efforts means actions undertaken by a contractor to achieve a contract goal which, by their scope, intensity, and appropriateness to the objective, can be reasonably expected to fulfill the Program's goals (City's Inclusion Plan, Section 4.B., No. 21). A good faith effort is fully reviewable by the City. Where a contract goal is not met, contractors must provide as much information as possible to help the City assess the contractor's good faith efforts to achieve the goal. Inadequate proof of good faith efforts may result in a finding that the contractor was non -responsive, causing its bid to be rejected even if it is the lowest. Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract MWBE participation goal. Mere pro fora efforts are not good faith efforts. To satisfy the good faith efforts test: A prime contractor may not reject a MWBE's bid solely because it is not the lowest bid received from subcontractors. If the MWBE's costs are reasonable and not excessive, the MWSE's quote or bid presumptively should be accepted on a contract requiring goals even if the MWBE's bid is not the lowest one received. However, if an MWBE's bid or quote is unreasonable or excessive, the prime contractor may reject the bid on that basis. The contractor has the burden of demonstrating the excessiveness or unreasonableness of the MWBE's bid or quote. Because the City must determine whether a MWBE quote was unreasonable or excessive, Contractors must provide the City with copies of each MWBE and non MWBE quote submitted to the bidder when a non-MWBE was selected over an MWBE. • A contractor may not reject a MWBE as being unqualified without sound reasons based on a thorough investigation of the MWBE's capabilities. If a prime contractor rejects a MWBE as unqualified, the Contractor must provide the City with good reasons for this. The MWBE's industry standing or membership in a specific group, organization, political or social affiliation (example: union v. non -union) is not a basis to reject the MWBE for lack of qualification. Version 1/3/2025 Page - 11 Public Works Quote • The ability or desire of a prime contractor to perform the work of the contract with its own organization team does not relieve the prime contractor of the need to make good faith efforts to use MWBE sub contractors to meet the contract goal. EXAMPLE: Total Project Estimate is $500,000. An MWBE goal of 10% is set for a specific part of the project, i.e., $50,000. Only one MWBE submits a quote to the prime contra0tor, and it is $50,000. A non MWBE submits a quote of $45,000. Rejecting the MWBE bid may not meet the requirement of making a good faith effort to meet the contract goal because: 1) the MWBE quote is within the goal percentage and dollar amount set for MWBE participation on the project; 2) selection of the MWBE quote guarantees that the contractor meets the set goal and that its bid will be deemed responsive; and 3) the difference between the MWBE and non MWBE quotes is not significant in terms of the overall contract amount (i.e., 1 % of total contract). If the MWBE's quote is $53,000 and the non-MWBE bid is $50,000, it may yet not be demonstrative of a good faith effort to reject the MWBE solely because the MWBE's quote is not the lowest. The excess is not greatly significant to the total contract cost, and it could reasonably be expected to be made up elsewhere in the contract while guaranteeing full goal compliance. The above examples are illustrative only. The City will make a fair and reasonable judgment as to good faith efforts based on all information and documentation provided by bidders and taking into account the Quality, Quantity, and Intensity of the efforts made by a contractor to meet the contract goal. Version 1/3/2025 Page - 12 Public Works Quote GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WITH BID If a contractor's bid does not meet the goal set for the contract, the contractor must submit evidence of good faith efforts with its bid so the City can determine whether the contractor is a responsive bidder. If the contractor's bid meets the MWBE goal, evidence of good faith effort is not required, but it would be prudent to include some evidence in case an error was made. The information required of a contractor who has not achieved the contract goal to show good faith efforts can be found in the South Bend Inclusion Program Plan at Section 8.B.3.d. as follows: (b) Where the bidder cannot achieve the contract goal, the bidder must provide proof of having made good faith efforts to meet the goal. In making this determination of whether to issue a goal waiver, the City will consider, at a minimum, the bidder's efforts to: (1) Solicit through all reasonable and available means (e.g., attendance at pre -bid meetings, advertising and written notices) the interest of all MWBEs in the scopes of work of the contract. The contractor shall provide interested MWBEs with timely, adequate information about the plans, specifications, and requirements of the contract to allow such firms to respond to the solicitation. The bidder must follow up initial solicitations with interested MWBEs. (2) Select portions of the work to be performed by MWBEs in order to increase the likelihood that the contract goal will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units to facilitate participation, even when the bidder would otherwise prefer to perform these work items with its own forces. It is the bidder's responsibility to make a portion of the work available to MWBEs and to select those portions of the work or material needs consistent with the availability of such firms to facilitate their participation. (3) Negotiate in good faith with interested MWBEs. Evidence of such negotiation includes the names, addresses, and telephone numbers of firms that were contacted; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and why agreements could not be reached. The bidder may not reject MWSEs as being unqualified without sound reasons based on a thorough investigation of their capabilities. That there may be some additional costs involved in finding and using MWBEs is not in itself sufficient reason for a bidders failure to meet the contract goal, as long as such costs are reasonable. The ability or desire of a bidder to perform the work of a Contract with its own organization does not relieve it of the responsibility to make good faith efforts on all scopes of work within which subcontracting opportunities are available. (4) Make efforts to assist interested MWBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. (5) Make efforts to assist interested MWBEs in obtaining necessary equipment, supplies, materials, or related assistance or services, where appropriate. Materials that should be submitted to support a contractor's good faith efforts include: • Copies of advertisements, notices, or solicitations from contractor to MWBE's-- to include date and time of issuance; • A list of all locations where advertisements or notices to MWBE's were placed or solicitations sent; • Copies of communication between contractor and MWBE's in response to contractors advertisements, notices, or solicitations; • Proof of contractor's break-out of contract items into units feasible for performance by WMBE's; • Proof of communications between the contractor and MWBE regarding negotiations for agreements, and why agreement could not be reached, as stated more specifically in above Subsection (b) (3); • Proof of bids or quotes from MWBE's and those from non MWBE's when non MWBE's bid or quote is used; • Proof of efforts made by contractor to assist MWBE to participate in contract, where appropriate; and Version 1/3/2025 Page -13 Public Works Quote • Any other information tending to show that Contractor made active, aggressive efforts to meet the MWBE participation goal but despite good faith efforts was unable to do so. Version 1/3/2025 Page - 14 Public Works Quote ZI- & c M ER Big C Lumber Corporate 50860 Princess Way Granger In 46530 Gemma Stanton Project Engineer South Bend, IN RE: Monreaux Project Dear Gemma, On behalf of Big C Lumber, we would like to thank you for the opportunity to prepare an estimate for the Monreaux Housing Project. Big C Lumber is a 104-year-old, fifth -generation, family -owned company headquartered in Granger. Our history spans more than a century, originating at the site of our current Roseland location. While we are not a 100% minority - owned business, 40% of our company stock is held by the women of the Foley family. Per your request, we have provided one year pricing for this project. As a point of consideration, a shorter pricing hold period could create an opportunity for improved pricing. The current market is at one of its lowest points in recent years, and the potential for upward movement is significantly greater than the likelihood of further decline. We took this into account in preparing our estimate. If the pricing timeframe can be reduced based on a clearer project start date, we would be glad to re-evaluate the estimate for potential cost reductions. Thank you again for the opportunity to participate in this project. We appreciate your consideration and look forward to the possibility of working together. Sincerely, Your friends at Big C Lumber Architectural drawings have IMPORTANT information regarding posts, hangers, blocking, fasteners, and other structural components. RED Triangle is Scale: 1/32"=1' When installing Engineered Wood Products, use both this product TAG Side of Truss placement guide and Architectural drawings for reference. 18" FLOOR TRUSSES @ 2' OC This product placement guide is a Reference Guide only for Installation. It is meant to be used in conjunction with the Architectural and Structural drawings, not to replace them. Job Number: 24122456-F2 B L'� BER Architectural drawings have IMPORTANT information regarding posts, hangers, blocking, fasteners, and other structural components. RED Triangle is Scale: 1/32"=1' When installing Engineered Wood Products, use both this product TAG Side of Truss placement guide and Architectural drawings for reference. 18" FLOOR TRUSSES @ 2' OC This product placement guide is a Reference Guide only for Installation. It is meant to be used in conjunction with the Architectural and Structural drawings, not to replace them. Job Number: 24122456-F3 B L'� BER Architectural drawings have IMPORTANT information regarding posts, hangers, blocking, fasteners, and other structural components. RED Triangle is Scale: 1/32"=1' When installing Engineered Wood Products, use both this product TAG Side of Truss placement guide and Architectural drawings for reference. 18" FLOOR TRUSSES @ 2' OC This product placement guide is a Reference Guide only for Installation. It is meant to be used in conjunction with the Architectural and Structural drawings, not to replace them. Job Number: 24122456-F4 B L'� BER Architectural drawings have IMPORTANT information regarding posts, Roof Plane Material = 14369.28 hangers, blocking, fasteners, and other structural components. Scale: 1/32"=1' Fascia Material = 622.13 When installing Engineered Wood Products, use both this product Valley Flashing Material = 0 placement guide and Architectural drawings for reference. Ridge Cap Material = 0 Hip Ridge Material = 0 Job Number: 24122456-R _ x ,✓ O N - _______-___________ _________ __________ ------------ -- N --------- --===--== =_ __ ------- -====______ ___-__---- X O m O O O Z 70 O- o Q cB ) Hatch LogoM This placement guide is a Reference Guide only for Installation. It is meant to be *: FIELD FRAMING � ' OVER BUILD used in conjunction with the Architectural and Structural drawings, not to replace �PURLINFRAMING them. y -'� 8i1we 1 �PIGCY BACKTRU55 BER411 =A I I €G RMM rjtru t—I Pjuilding ComPonenta j'acility/ B�y WMB& SBCF Component Package Specification and Data Sheet For: 24122456 — Randy Yoder Construction — The Monreaux Big C Lumber SBCF wants to explain what is included in SBC facility's Roof, Floor and Wall Panels, to clarify salesman and framer quoting responsibilities. This information should be communicated to bidders and subcontractors. Please feel free to contact us if you have any questions. Wall Panel Package: Supplied by SBC Assembled • Wall package will include one factory installed single top plate. • Single LSL bottom plate applied to first and second floor only, all other levels single SPF#2 plate applied. • Huber 1-1/2" ZIP R6 is applied to exterior walls only. • Wall package will be all SPF#2 material, unless noted otherwise. • 111 and 2nd floor load bearing walls will be LSL material at the top and bottom plates with double studs at 2x4 walls • All stud walls are 2x4's or 2x6's at 16" o.c. • Wall package includes beams in wall as headers only, except as noted below. • Sheathing fastened to wall panels with staples, or D shaped heads, not full round heads. Supplied by SBC Loose No loose lumber is included Excluded from SBC Wall Panel Package • Materials for any top plates above the one installed by SBC and the one included loose by SBC. • Materials for sheathing gables, soffits, Box Joist, etc. • Wall Package will include one row of fire blocking in walls greater than 9' only. o All blocking, reinforcement, extra studs, as required to support/attach equipment, casework, toilet accessories, millwork, and wall mounted hardware, etc. to be supplied and installed by others. • Materials for air infiltration (house wrap) to be supplied by loose lumber package and field installed. • Materials for insulation to be supplied by loose lumber package and field installed. • Materials for vapor barrier to be supplied by loose lumber package and field installed. • Materials for temporary or permanent bracing to be supplied by loose lumber package and field installed. • Package does not include material or labor for lintels, steel or wood beams. • Package does not include material or labor for gable walls, dormers, or chimneys. • Package does not include materials or labor for construction of any soffits, bulk heads, or framing hanging from ceiling. • Materials and installation of any round or curved walls. • Materials and installation for any type of permanent or temporary guard rails. • Materials or labor to glue sheathing to wall panels. • Wall Panels are not Pre -drilled for electrical or mechanicals. • Materials and installation of wall to wall and wall to concrete connections are not included in wall panel package. • Materials and Labor for any walls over 14' tall. • Materials and labor for any steel stud products. • Materials or installation of stairs or landings not included. • Materials and installation of Draft stop products between walls, floor, or roof system. • Materials or installation of Porch beams. • Materials and installation of shear walls above Ceiling to be supplied by loose lumber package. • Steel and exterior deck columns not included / Simpson column caps not included in wall package. • Wall panels and OSB are NOT FSC or fire treated. • Materials and Labor for any 41" floor gable end walls. • Materials for installation of garage door and garage door opener are not included in wall panel package and must be field applied. • Materials and installation of straps, brackets, and anchors are not included. • Drywall nailers and or clips on the ceiling are not included in wall panel package and will need to be field applied. • Materials and installation of any treated columns are not included in Wall Panel Package. • Materials and installation of window guard rails are not included in wall panel package and will need to be field applied. • Materials and wall panels for First floor framing, no panels are included for First floor. No top plate or loose lumber include in Wall panel for First floor. • Second top plate materials will be included loose. Roof Package: Supplied by SBC Assembled Roof trusses are at 24"o.c. loading TCD15/BCD10/TCL30, ground snow load 41psf. All trusses are designed with SYP#2 material or better. Individual truss designs will be sealed by Engineer after final approval of design. Supplied by SBC Loose • All roof truss to wall connections are included as H2.5T, this will need to be verified by architect if it becomes an order. • All Simpson brand Hangers for truss -to -truss connections are included. Excluded from SBC Roof Truss Package • Materials and labor for treated skids under roof mechanical units are not included in Roof truss package. • Materials and labor for out -lookers at dropped gables are not included. • Designs are preliminary and will need to be finalized before submitting to architect. • Package does not include materials for wood returns at soffits and should be supplied by loose lumber package. • Materials and Labor for any parapet framing. • Material and labor for return eyebrows are not included in Component package and must be field installed. • No beams or headers are included in the roof package. • Some over -framing may be required. • All temporary / permanent bracing materials and labor supplied by loose lumber package. • No ridge, hips or stick framing is included in package. • Ladder Frame Overhangs are not included in truss package. • Trusses are NOT FCS or fire treated. • Heel heights, overhangs and pitches must be confirmed before a final design is finished. • Sheathing for draft stop trusses is NOT applied and is not included in truss package. • Materials and installation of blocking between trusses. • Purlins for piggyback trusses, and dropped top cord hips are not included in truss package. • Girder plies are not pre -assembled. • Does not include any truss or hanger fasteners (Nails, Bolts, Screws not included) • Materials and installation of headers, beams, porch beams, columns. • Materials and installation of Roof sheathing. • Materials and installation of any clips applied to non -load bearing walls to be supplied by loose lumber package. • Heel heights, overhangs and pitches must be confirmed before a final design is finished. • Trusses with spans this long often have deflections in the 2"-4" range, this is well within code for this span, but often not acceptable by the property owner. By approving order, contractor acknowledges that he has reviewed the engineered drawings and approves the deflections listed. • Contractor is responsible for supplying and following BCSI and Code required special engineering for permanent and temporary bracing on trusses over 60'. 2 • Trusses with spans over 60' require extreme care and experience for proper and safe handling and erection. For general handling and erection guidance, see Guide to Good Practice for Handling, Installing, & Bracing of Metal Plate Connected Wood Trusses (BCSI), jointly produced by WTCA and TPI. For project specific guidance, consult with project engineer/architect/general contractor. Big C Lumber assumes no responsibility for truss handling, erection, or bracing. • Contractor is advised: BCSI-131 requires use of Spreader bar 2/3 to 3/4 the length of the trusses, even if not visible, trusses can be damaged if proper spreader bar is not used for truss erection. • Does not include any truss or hanger fasteners (Nails, Bolts, Screws not included) • Simpson A35 clips included at Roof truss to shear wall connections Floor Package: Supplied by SBC Loose • Floor Depth is Per Print 18" Typical, • Floors are at 24" O.C. loading TCD15/BCD10/TCL40 at living units. • Floors are quoted at L/480 Live load, and L/360 for Total Loads, this will need to be confirmed before Final Bid. • Floor is designed for Granite counter tops. • Floor designs can be stamped by an Engineer after final approval of design if needed. • Truss to Beam and Beam to Beam Hangers are included in package. • Floor is designed for 1" Gyp-crete flooring. Excluded from SBC Floor Truss Package • Does not include any truss or hanger fasteners (Nails, Bolts, Screws not included) • Materials and installation of Treated Decks • Materials and installation of any dimensional floor framing. • Materials and installation of Steel beams. • Materials or installation of Wood beams as headers, or not touching floor trusses. • Materials or installation or porch beams. • Materials and Installation of Draft Stop products. • Blocking for draft stops or strong backs. • Materials and installation of floor Sheathing. • Trusses are NOT FCS or fire treated. Any wood beams flush inside the floor plenum. • Simpson A35 clips included at Floor truss to shear wall connections o Any wood beams dropped directly touching the floor trusses. Any wood beams flush inside the floor plenum. General Notes: • All Corrosion Protection where dis-similar materials come in contact to be supplied and installed by rough carpentry labor package. • All sealants and adhesives installed and supplied by others. • Contractor is responsible for following all BCSI and Building Code bracing guidelines, which sometimes require retaining a registered professional engineer for the design of temporary bracing; this is NOT included in the SBCF's component package. • Project is bid off prints dated 08-13-25 ISSUED FOR BIDDING, this bid should be used for budgeting only, Big C will re -bid when Final documents are released. • Page 5501 detail #1 shows strapping needing to be installed before sheathing on shear walls. If this is the case, we will supply loose sheathing for these areas and the contractor will be responsible for applying sheathing in those areas. Once Final Construction Documents are released, Big C Lumber SBC Facility will hold pricing on the Truss package bid for 365 days from bid date 11-25-25.