HomeMy WebLinkAbout11122025 Board of Public Works Meeting MinutesAGENDA REVIEW SESSION
NOVEMEBR 6. 2025 219
The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on
November 6, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph
Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou (absent), and Board
Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath,
presented the Board with a proposed agenda of items presented by the public and by City
Staff.
Board members discussed the following item(s) from the agenda.
OPENING OF PROPOSALS - EWING TRAIL - PROJECT NO. 125-063
President Maradik asked about item 5.A: Opening of Proposals and what the opening was
for, design services. Leslie Biek stated this it is a federal aid project through MACOG for
the design services for the Ewing Trail from Gertrude St. to Olive St.
RESOLUTION NO. 25-2025
Mr. Gilot asked the Prime Borrowing Rate for Water/Sewer Installation Charge for 2026.
President Maradik stated it is a two percent (2%) increase
RESOLUTION NO. 26-2025
Mr. Gilot asked if the name change on the Wayne Street Garage to City Hall Garage also
changed it to being accessible to only city hall employees. Attorney Schmidt stated it is
still a public garage with a new name. Director Horvath stated there is still 2-hour free
parking and paid parking for Key Bank Building employees and stated the city has
contracts with those individuals.
LICENSES AND PERMITS
Mr. Gilot asked about item A.I. Encroachments/Revocable Permits and stated it is
understandable that the City does not want signs in the right-of-way but also suggested
the alternative of an Honorary Street Sign application. Director Horvath stated that there
is criteria that needs to be met, and he emphasized the criteria for the honoree to have
had significant contributions to the City of South Bend.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned
the meeting at 11:00 a.m.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
Joseph R. Molnar, Vice President
Breana Micou, Member
Attest: Hillary R. Horvath, Clerk
Date: November 25, 2025
REGULAR MEETING NOVEMBER 12, 2025 220
REGULAR MEETING NOVEMBER 12,2025
The Regular Meeting of the Board of Public Works was convened at 9:32 a.m.
on Wednesday, November 12, 2025, by Board President Elizabeth A. Maradik in the 4th
Floor Public Meeting Room, Council Chambers of the City Hall Building, 215 S. Martin
Luther King Jr. Blvd., Suite 400., South Bend, Indiana. The meeting was also streamed live
to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence
of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board
Members Gary Gilot, Murray Miller (Absent), Breana Micou, and Board Attorney Michael
Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their
microphones and turn off their cameras when not speaking, and to save their questions
and comments for the Privilege of the Floor.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the
minutes for the Agenda Review Session and Regular Meetings of the Board held on
October 23, 2025 and October 28, 2025, were approved.
APPROVE 2026 CITY EMPLOYEE HOLIDAY SCHEDULE
Upon a motion by VP Molnar, seconded by Ms. Micou and carried by a roll call, the Board
approved the city employee holiday schedule for 2026.
APPROVE 2026 BOARD OF PUBLIC WORKS MEETING SCHEDULE
Upon a motion by VP Molnar, seconded by Ms. Micou and carried by a roll call, the Board
approved the meeting schedules for the 2026 Agenda Review and Regular meetings of
the Board of Public Works.
OPENING OF BIDS - DYLAN DRIVE LIGHTING IMPROVEMENTS - PROJECT NO. 119-
047 (PR-0043672)
This was the date set for receiving and opening sealed bids for the above referenced
project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune,
which was found to be sufficient. The following bids were opened and publicly read:
J. RANCK ELECTRIC, INC.
1993 Gover Parkway
Mt. Pleasant, MI 48858
alranck@jranck.com
Bid was signed by Mr. Adam Ranck
Non -Collusion, Non -Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted.
One (1) of One (1) Addendum Acknowledgements received.
Base Bid Total $384,102.25
Alternate 1 $57,975
MICHIANA CONTRACTING INC.
7843 Lilac Road, PO Box 929
Plymouth, IN 46563
-Kpatrfck@mfchfanacontractfng.corr
Bid was signed by Mr. Scott Kirkpatrick
Non -Collusion, Non -Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) MWBE Forms (1.0, 2.0, 2.1) were submitted.
One (1) of One (1) Addendum Acknowledgements received.
Base Bid Total $284,910
Alternate 1 $54,732
REGULAR MEETING NOVEMBER 12, 2025 221
Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the
above bids were referred to Engineering for review and recommendation.
OPENING OF PROPOSALS - EWING TRAIL - PROJECT NO. 125-063
Nifemi Oluwatomini, Engineering, advised that this was the date set for the receiving and
opening of sealed proposals for the above referenced project. President Maradik stated
the Proposals will be reviewed and scored based on a matrix system, by a team made up
of City representatives. Attorney Schmidt read the names of the following companies
submitting proposals:
HWC ENGINEERING
2929 Carlson Dr. Suite 305
Hammond, IN 46323
mschuler@hwcen ing eering com
igrabijas@hwcengineering.com
ABON MARCH E
315 W. Jefferson Blvd.
South Bend, IN 46601
cknip@abonmarche.com
DLZ INDIANA, LLC
2211 East Jefferson Blvd.
South Bend, IN 46615
aglenn@dlz.com
A&Z ENGINEERING
1220 Ruston Pass
Fort Wayne, IN 46825
jamal@az-engineering.net
LOCHMUELLER GROUP
112 W. Jefferson Blvd., Suite 500
South Bend, IN 46601
Bstutzman@lochgrouup.com
HANSON
6510 Telecom Drive, Suite 210
Indianapolis, IN 46278
sswango@hanson-inc.com
Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the
above proposals were referred to the review team for review and recommendation.
APPROVE CHANGE ORDER NO. 1 - 2024 NEIGHBORHOOD SERVICES AND
ENFORFCEMENT DEMOLITIONS - PROJECT NO. 124-051 (PO-0035401)
President Maradik advised that Zach Hurst, Engineering, has submitted change order
number 1 on behalf of Indiana Earth, Inc., indicating the contract amount be decreased by
$96,766.67 for a new contract sum, including this change order, in the amount of
$453,528.33. Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by
roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
2025 GUARDRAIL IMPROVEMENTS - PROJECT NO. 124-026 (PO-0039477)
President Maradik advised that Kyle Ludlow, Engineering, has submitted change order
number 2 (Final) and project completion affidavit on behalf of C-Tech Corporation for the
above referenced project indicating the contract amount be decreased by $50,002 for a
final contract sum, including this change order, in the amount of $178,669. Upon a motion
REGULAR MEETING NOVEMBER 12, 2025 222
made by VP Molnar, seconded by Ms. Micou and carried by roll call, the project completion
affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT - 2025 TREE PLANTING - PROJECT
NO. 125-011 (PO-0036921)
President Maradik advised that Kyle Ludlow, Engineering, has submitted the project
completion affidavit on behalf of K&R Tree Service LLC, for the above referenced project,
indicating a final cost of $52,710. Upon a motion made by VP Molnar, seconded by Ms.
Micou and carried by roll call, the project completion affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET - MARSHALL PARK SIDEWALK & ROAD REPLACEMENT - PROJECT NO. 125-
026E (PR-00044033)
In a memorandum to the Board, Zak Tebell, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Also presented at this
time for approval and execution was the title sheet. Upon a motion made by VP Molnar,
seconded by Ms. Micou and carried by roll call, the above request to advertise was
approved, and the title sheet was approved and signed.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET - DREWRY'S BREWERY CLEANUP, PHASE III - PROJECT NO. 119-031E (PO-
0044160
In a memorandum to the Board, Zack Hurst, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Also presented at this
time for approval and execution was the title sheet. Upon a motion made by VP Molnar,
seconded by Ms. Micou and carried by roll call, the above request to advertise was
approved, and the title sheet was approved and signed.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET - O'BRIEN SPLASHPAD AND RESTROOM INSTALLATION - PROJECT NO. 125-
025 (PR-00041839)
In a memorandum to the Board, Zak Tebell, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Also presented at this
time for approval and execution was the title sheet. Upon a motion made by VP Molnar,
seconded by Ms. Micou and carried by roll call, the above request to advertise was
approved, and the title sheet was approved and signed.
ADOPT RESOLUTION NO. 25-2025 - A RESOLUTION OF THE CITY OF SOUTH BEND,
INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2026 PRIME BORROWING
RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER
INSTALLATION CHARGE
Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the
following resolution was adopted by the Board of Public Works:
RESOLUTION NO. 25-2025
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS ESTABLISHING THE 2026 PRIME BORROWING RATE
FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER
INSTALLATION CHARGE
WHEREAS, Section 17-85 of the City of South Bend Municipal Code (the
"Municipal Code") authorizes the Board of Public Works to establish the City's prime
borrowing rate ("Prime Borrowing Rate") for purposes of determining the interest rate of
installment payments of water/sewer installation charges; and
WHEREAS, pursuant to Section 17-85 of the Municipal Code, the Board of Public
Works is to establish the Prime Borrowing Rate each year for the following calendar year;
and
REGULAR MEETING NOVEMBER 12, 2025 223
WHEREAS, Section 17-85 of the Municipal Code permits a single family residential
real property owner to pay water/sewer installation charges by making sixty (60) monthly
installment payments with an interest rate two (2) percent below the City's prime
borrowing rate; and
WHEREAS, the interest rate at the commencement of a residential owner's sixty -
month payment plan shall remain constant throughout the sixty -month term.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF
THE CITY OF SOUTH BEND AS FOLLOWS:
1. The Board establishes the Prime Borrowing Rate for calendar year 2026 at a
two (2) percent interest rate.
2. The effective date of this Resolution is December 1, 2025.
ADOPTED at a meeting of the Board of Public Works of the City of South Bend,
Indiana held on November 12, 2025.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Elizabeth A. Maradik
s/ Joseph R. Molnar
s/ Gary A. Gilot
s/ Breana N. Micou
ATTEST:
s/ Hillary R. Horvath, Clerk
ADOPT RESOLUTION NO. 26-2025 - A RESOLUTION OF THE CITY OF SOUTH BEND,
INDIANA BOARD OF PUBLIC WORKS RENAMING WAYNE STREET GARAGE TO CITY
HALL GARAGE
Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the
following resolution was adopted by the Board of Public Works:
RESOLUTION NO. 26-2025
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC
WORKS RENAMING WAYNE STREET GARAGE TO CITY HALL GARAGE
WHEREAS, the City of South Bend Board of Public Works ("Board") is the
contracting body for the City of South Bend, Indiana ("City"); and
WHEREAS, the Board has custody of real property owned by the City pursuant to
Ind. Code Section 36-9-6-3; and
WHEREAS, the parking garage located at 121 East Wayne Street, South Bend,
Indiana 46601, more commonly referred to as "Wayne Street Garage" (the "Garage") is
deeded to the Civil City of South Bend, IN and controlled by the Board; and
WHEREAS, the Board wishes to rename the Garage "City Hall Garage" to align the
Garage with the City's October 13, 2025, transition to the new City Hall, now located at
215 S. Dr. Martin Luther King Jr. Blvd., South Bend, Indiana 46601; and
WHEREAS, the Board wishes to authorize City personnel to effectuate this name
change both on the Garage and with the United States Postal Service.
REGULAR MEETING
NOVEMBER 12, 2025 224
NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public
Works as follows:
1. The Wayne Street Garage located at 121 East Wayne Street, South Bend,
Indiana 46601 is hereby renamed "City Hall Garage."
2. This Resolution shall be in full force and effect after its adoption.
ADOPTED at a meeting of the South Bend Board of Public Works held on
November 12th, 2025.
Dated this 1211 day of November 2025
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Elizabeth A. Maradik
s/ Joseph R. Molnar
s/ Gary A. Gilot
s/ Breana N. Micou
ATTEST:
s/ Hillary R. Horvath, Clerk
ADOPT RESOLUTION NO. 27-2025 - A RESOLUTION OF THE CITY OF SOUTH BEND,
INDIANA BOARD OF PUBLIC WORKS ACTING THROUGH ITS BOARD OF PUBLIC
WORKS APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND
REDEVELOPMENT COMMISSION
Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the
following resolution was adopted by the Board of Public Works:
RESOLUTION NO. 2 7- 2 0 2 5
A RESOLUTION OF THE CITY OF SOUTH BEND, ACTING THROUGH ITS
BOARD OF PUBLIC WORKS APPROVING THE TRANSFER OF REAL PROPERTY
TO THE SOUTH BEND REDEVELOPMENT COMMISSION
WHEREAS, the City of South Bend, acting through its Board of Public Works
(the "City"), is the owner of certain property identified herein; and
WHEREAS, pursuant to I.C. 36-1-11-8, the City may transfer or exchange
property with another governmental entity upon terms and conditions agreed upon
by the two (2) entities as evidenced by the adoption of substantially identical
resolutions of each entity; and
WHEREAS, the South Bend Redevelopment Commission (the
"Commission"), the governing body of the South Bend, Indiana, Department of
Redevelopment (the "Department"), exists and operates under the provisions of I.C.
36-7-14, as amended from time to time (the "Act"), and is a body corporate and
politic; and
WHEREAS, the City desires to the transfer to the Commission certain real
property commonly known as 105 S. Olive St., and more particularly set forth in
Exhibit "A" attached (the "Property"); and
WHEREAS, the Commission desires to accept the transfer of the Property
from the City for purposes of redevelopment and will execute a mirroring
resolution documenting such desire; and
REGULAR MEETING
NOVEMBER 12, 2025 225
WHEREAS, the Commission is expected to adopt a corresponding resolution
consistent with I.C. 36-1-11-8.
NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND BOARD OF
WORKS AS FOLLOWS:
1. The transfer of the following described real property situated in St.
Joseph County, Indiana:
See Exhibit "A"
by the City to the Commission, without consideration, shall be, and hereby is,
aaaroved and authorized.
2. The Property Development Manager of Growth & Opportunity for
the City of South Bend shall cause the recording of a quit claim deed conveying all
the right, title and interest of the South Bend Redevelopment Commission in and
to the Property, for the use and benefit of its Department of Redevelopment.
3. This Resolution shall be in full force and effect upon its adoption.
ADOPTED at a meeting of the South Bend Board of Public Works
held on November 12, 2025, at 215 S. Dr. Martin Luther King, Jr. Blvd., Room 301,
South Bend, Indiana 46601.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Elizabeth A. Maradik
s/ Joseph R. Molnar
s/ Gary A. Gilot
s/ Murray L. Miller
s/ Breana N. Micou
ATTEST:
s/ Hillary R. Horvath, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type
Business
Description
Amount/
Motion/
Funding
Second
Amendment
KIL
Design Development
$30,000
Molnar/Micou
No. 1 to
Architecture
and Construction Plans
(PO-
Owner-
and Planning
for the Restroom
0037287)
Engineer
Building at Walker Field
Agreement
Park, Project No. 125-
024
Professional
Abonmarche
Completion of the
$238,500
Molnar/Micou
Services
Consultants,
Design and Bidding for
(PR -
Agreement
Inc.
the Potawatomi Park
00044155)
Improvements, Phase II,
Project No. 125-050
Professional
McCormick
Preliminary Design
$123,000
Molnar/Micou
Services
Engineering,
Service for Storm Sewer
(PR -
Agreement
LLC
Separation
00044185)
Improvements from the
St. Joseph River to
Lafayette Blvd. along
REGULAR MEETING
NOVEMBER 12, 2025 226
Lasalle Ave., Project No.
125-075
DENIAL OF REVOCABLE PERMIT FOR ENCROACHMENT - INTERSECTION OF MIAMI
RD. & JOHNSON RD.
President Maradik stated an application for an encroachment and revocable permit has
been received from Lutrisha White for the purpose of allowing a 6" pole with a metal sign
to be placed in the right-of-way at the South-West Corner of the intersection of Miami
Rd. & Johnson Rd. The encroachment shall remain in the right-of-way until the time as the
Board of Public Works of the City of South Bend shall determine that such encroachment
is in any way impairing or interfering with the highway or with the free and same flow of
traffic. Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call,
the encroachment and revocable permit was denied.
Board Member Gary Gilot suggested the applicant work with VPA to see if a tree could be
planted in her son's honor as the son wouldn't meet the criteria for an honorary street
sign.
APPROVE/DENY TRAFFIC CONTROL DEVICES
Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the
following traffic control device request was approved:
REMOVAL: Handicapped Accessible Parking Space Sign
LOCATION: 722 S. 35t" Street
REMARKS: All Criteria Met
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND
OCCUPANCY BONDS
The Division of Engineering Permit Department recommended that the following bonds
be ratified pursuant to Resolution 100-2000 and/or released as follows:
Business
Bond Type
Approved/
Released
Effective Date
Three (3) SCS Environmental
Occupancy
Released
November 23,
Contracting Inc.
2025
K&R Tree Service, LLC
Occupancy
Approved
October 22,
2025
VP Molnar made a motion that the bond's approval and/or release as outlined above be
ratified. Ms. Micou seconded the motion, which carried by roll call.
RATIFY REDUCED SENIOR TRASH RATE
In a memo to the Board, Ms. Kelly Smith, Solid Waste, requested the Board ratify the
approval of reduced trash collection rates for the following residents, per Municipal Code
16-6:
1. 3,177 (Total # of Accountholders) as of the 3rd Quarter of 2025
In her memo, she stated Water Works customer service staff verified that all the
applicants are head of the households and have submitted proof of age sixty-five (65) or
older. There being no further discussion, upon a motion made by VP Molnar, seconded
by Ms. Micou and carried by roll call, the approval of reduced rates was ratified.
RATIFY PREAPPROVED CLAIMS PAYMENTS
VP Molnar stated the Board received notices of the following preapproved claim
payments from the City's Department of Administration and Finance:
REGULAR MEETING
NOVEMBER 12, 2025 227
Name
Date
Amount of Claim
City of South Bend Claims GBLN-0119839;
October 14, 2025
$6,524,986.15
GBLN-0120113; GBLN-0120601
City of South Bend Claims GBLN-0121108;
October 21, 2025
$2,904,695.43
GBLN-0121329; GBLN-0121443
Each claim is fully supported by an invoice; the person receiving the goods or services has
approved the claims; and the claims have been filed with the City Fiscal Officer and
certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Ms. Micou,
and carried by roll call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned
the meeting at 9:49 a.m.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
Joseph R. Molnar, Vice President
Breana Micou, Member
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Attest: Hillary R. Horvath, Clerk
Date: November 25, 2025