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Home My WebLink About11202025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 20, 2025 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Training Room, 4th Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of November 6, and November 12, 2025 2.OPENING OF BIDS A.Six Thousand (6000) More or Less Universal Nestable Refuse and Yard Waste Containers 1.Funding: PR- 00021076 3.OPENING OF QUOTATIONS A.The Monreaux – TIF Investment – Project No. 125-066 1.Description: Opening for the Purchase of Sheathing and Trusses 2.Funding: Account# 324-443001 4.AWARD BIDS AND APPROVE CONTRACTS A.Dylan Drive Lighting Improvements – Project No. 119-047 1.Company: Michiana Contracting 2.Amount: $339,642; Base Bid plus Alternate 1 3.Funding: PR-00043672 5.AFFIRMATION OF APPLICANT FOR THE 2025 SEWER INSURANCE LATERAL REPAIR 1.Company: Lucas Trucking and Excavation 6.CHANGE ORDERS A.2024 Community Crossings Round 2 – Project No. 124-047 1.Company: Rieth-Riley Construction Co. 2.Change Order No.: 1 (Final) 3.Increase Amount: $5,876.85; Additional Thirty (30) Days 4.Percent of Increase: 0.57% 5.Revised Contract Amoun/Completion Datet: $1,041,856.85 6.Funding: PO-0035019 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 20, 2025 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 B. Mishawaka Streetscape – Project No. 121-072 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 1 3. Increase Amount: $114,797.38 4. Percent of Increase: 3.54% 5. Revised Contract Amount: $3,359,354.11; October 30, 2025 6. Funding: PO-0036730 C. 2025 Brick Spot Repair – Project No. 125-015 1. Company: Acorn Landscaping, LLC 2. Change Order No.: 2 3. Increase Amount: $14,002.45 4. Percent of Increase: 7.2% 5. Revised Contract Amount: $208,521.45 6. Funding: PO-0039465 D. Beacon Health Parking Lot – Project No. 123-076A 1. Company: Indiana Earth, Inc. 2. Change Order No.: 4 3. Increase Amount: $28,446 4. Percent of Increase: 1.07% 5. Total Percent of Change: 13.18% 6. Revised Contract Amount: $2,679,067.97 7. Funding: PO-0036234 E. Harrow Drive Drainage Improvements Project – Project No. 125-002A 1. Company: Milestone Contractors, L.P. 2. Change Order No.: 1 3. Increase Amount: $13,738.01 4. Percent of Increase: 6.9% 5. Revised Contract Amount: $211,538.01 6. Funding: PO-0037568 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2026 Water Works Utility Service Line Repair Program B. 2026 Sewer Insurance Lateral Repair Program CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 20, 2025 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 3 to Professional Services Agreement – Jones Petrie Rafinski Corp. 1. Description: Additional Design Fee for the Relocation of a Structural Element requested by the City and the Cubs for the Four Winds Field Renovation and Expansion, Project No. 123-046 2. Amount: $3,500 3. Funding: PO-0024886 B. Professional Services Agreement – Jones Petrie Rafinski, Corp. 1. Description: Design Services of the Public Infrastructure for Phase I of the Western Transformation District Project, Project No. 125-047 2. Amount: $849,950 3. Funding: River West TIF Funds 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: DTSB Tree Lighting Ceremony a) Date/Times: December 5, 2025/2:00 p.m. to 11:00 p.m. b) Location: Century Center Circle Dr. to the Gridiron via Washington St. c) Favorable Recommendations 2. Event: DTSB Holiday Light Parade a) Date/Times: December 12, 2025/6:00 p.m. to 7:30 p.m. b) Location: Jefferson Blvd. between Eddy St. & Niles Ave. c) Favorable Recommendations 3. Event: March for Life – South Bend a) Date/Times: January 23, 2026/11:30 a.m. to 1:15 p.m. b) Location: Brief Crossings starting at the Federal Building; East on Jefferson Blvd; north on Hill St., ending at Washington St. c) Favorable Recommendations 10. RATIFY BONDS A. Excavation Bonds 1. Southwest Sewer and Drain LLC, Released effective September 20, 2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION NOVEMBER 20, 2025 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2025-2026BPWAgendaReview 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0121574; GBLN-0121866; GBLN-0121889 a) Date: 10/28/2025 b) Amount: $4,701,891.98 2. Claim No.: GBLN-0121954; GBLN-0122035 a) Date: 11/04/2025 b) Amount: $3,521,211.26 3. Claim No.: GBLN-0122136; GBLN-0122357; GBLN-0122437 c) Date: 11/07/2025 d) Amount: $2,259,175.02 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.