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Home My WebLink About10282025 Borad of Public Works Meeting MinutesAGENDA REVIEW SESSION OCTOBER 23, 2025 213 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on October 23, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA REVIEW SESSION ACTION ITEM AWARD QUOTATION AND APPROVE CONTRACT – OLIVE STREET GARAGE #1 HEATER REPLACEMENT (PR-000439001) Kenneth Smith, Water Works, advised the Board that on October 14, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Smith recommended that the Board award the contract to the lowest responsive and responsible quoter, D.A. Dodd, in the amount of $16,800. Therefore, VP Molar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. Board members discussed the following item(s) from the agenda. MODIFICATIONS TO INDUSTRIAL WASTEWATER DISCHARGE PERMITS Selena Shane Lozano, Wastewater, was present to answer questions for item 11 A-P: Modification to Industrial Wastewater Discharge Permits. No questions were asked. CHANGE ORDERS Mr. Miller asked about item 6.A: Raclin Murphy Encore Center with Company: Larson- Danielson Construction Co., Inc. and who initiated the change orders. Project Manager Patrick Sherman stated about seventy percent (70%) were initiated by the City for unforeseen issues. AWARD BIDS AND APPROVE CONTRACTS For item 3.A: Demolition of Rabbi Shulman Apartments with Green Demolition Contractors Inc. Mr. Gilot asked about funding issues. Director Horvath stated everything didn’t get signed before the furlough from the government shutdown, so they were waiting on that. AWARD QUOTATIONS AND APPROVE CONTRACTS For item 4.A: Pinhook Park Installation of EVSE with Anglin Electric, Inc., Mr. Gilot noted the lack of bidders. Engineer Leslie Biek stated electricians appear to be very busy right now. She also noted the EV chargers are slightly specialized and could be a deterrent to some bidders. PROJECT COMPLETION AFFIDAVITS For item 7.A: 2024 Curb and Sidewalk, Divisions 1,2,3 & 5 with Selge Construction Attorney Schmidt noted the item is listed as “Tabled” on the agenda and will not have a vote at the regular meeting. He noted utilization plan changes and multiple divisions where Selge was above or below the MWBE goals. For item 7.B: 2024 Traffic Calming with Premium Services Attorney Schmidt noted this also had a utilization plan change that was approved. Attorney Schmidt noted items 7.C: 2025 Microsurfacing with National Paving Maintenance and 7.D: State Theatre Roof Repairs with Slatile Roofing and Sheet Metal Co., Inc. had no MWBE goals assigned to them. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA For item 8.G: Professional Services Agreement with SJCA, Inc. to Design a Sidewalk for the North Side of E. Ireland Rd to Connect to the Driveway to Irish Hills Dr. for the Irish Hills Sidewalk Connector Mr. Gilot asked if the City had enough right-of-way. Engineer REGULAR MEETING OCTOBER 28, 2025 214 Leslie Biek stated the right-of-way was there, but the concern was more drainage that needed to be addressed. Director Horvath stated it was a difficult area to put in sidewalks. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:40 a.m. ATTEST: REGULAR MEETING OCTOBER 28, 2025 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, October 28, 2025, in the 13th Floor Conference Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik (not present), Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on October 9, 2025 and October 14, 2025 were approved. AWARD BID AND APPROVE CONTRACT – DEMOLITION OF RABBI SHULMAN APARTMENTS – PROJECT NO. 125-014 (PR-00042469) Zach Hurst, Engineering, advised the Board that on October 14, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Green Demolition Contractors, Inc., in the amount of $1,348,000. President Maradik stated there was a request to table the item. Therefore, Mr. Miller made a motion that the recommendation be tabled. Ms. Micou seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT – PINHOOK PARK INSTALLATION OF EVSE – PROJECT NO. 125-054 (Economic Development Fund 408) Caitlin Wyant, Engineering, advised the Board that on October 21, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, November 12, 2025 REGULAR MEETING OCTOBER 28, 2025 215 Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible quoter, Anglin Electric Inc., in the amount of $31,719.50. Therefore, Mr. Miller made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Ms. Micou seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS – THE HOPE BUILDING ROOF REPLACEMENT – PROJECT NO. 125-021BR2 (PR-00041683) In a memorandum to the Board, Zach Hurst, requested permission to reject all bids for the above referenced project due to exceeding the available budget. Therefore, upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the above request was approved. APPROVE CHANGE ORDER NO. 4 – RACLIN MURPHY ENCORE CENTER – PROJECT NO. 123-056 (PO-0032487 Vice President Molnar advised that Patrick Sherman, Engineering has submitted change order number 4on behalf of Larson-Danielson Construction Co., Inc., indicating the contract amount be increased by $228,978 for a new contract sum, including this change order, in the amount of $15,783,521.26. Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2024 CURB AND SIDEWALK, DIVISIONS 1,2,3 & 5 – PROJECT NO. 124-009 (PR-00033969, PR-00034020, PR- 00034021, PR-00034029) Vice President Molnar advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Selge Construction Co., Inc., for the above referenced project, indicating a final cost of $936,958.37. Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2024 TRAFFIC CLAMING – PROJECT NO. 123-075 (PO-0034622) Vice President Molnar advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Premium Services, for the above referenced project, indicating a final cost of $316,222.50. Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – 2025 MICROSURFACING – PROJECT NO. 125-013 (PO-0039383) Vice President Molnar advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of National Pavement Maintenance, for the above referenced project, indicating a final cost of $94,870. Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT – STATE THEATRE ROOF REPAIRS – PROJECT NO. 125-030 (PO-0037916) Vice President Molnar advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Slatile Roofing and Sheet Metal Co., Inc., for the above referenced project, indicating a final cost of $196,812. Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the project completion affidavit was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second REGULAR MEETING OCTOBER 28, 2025 216 Professional Services Agreement DLZ Indiana, LLC Engineering design, permitting, and construction administration services for the subject project. Project No. 124-057 $192,300 (Acct. No. 642- 06-605-514- 442005) Miller/Micou Professional Services Agreement Shrewsberry & Associates, LLC Initiate design for Marion St trail. This will become a part of the trail system containing Marion St trail, Marion St pedestrian bridge, and Madison St trail connector. Project No. 125-070 $96,000 (PR-00044070) Miller/Micou Amendment No. 2 to Owner- Engineer Agreement Abonmarche Consultants, Inc. Additional Utility Locations and 90% of Demolition Plan for the Portage and Elwood Demolition Project No. 124-065 $106,770 (PO-0037684) Miller/Micou 2025 Indemnification Agreement The Tire Rack, Inc. City Usage of Tire Rack’s Training Track for Emergency Vehicle Operations Training Session for Updated Winter 2025 Dates NA Miller/Micou Real Transfer Property Cross Community Inc. Transfer of City Property at 626 Allen St. to Non-Profit Organization for the Purpose of Constructing Affordable Housing NA Miller/Micou Construction Manager as Constructor Agreement C.H. Garmong & Sons, Inc. Selected Construction Manager as Constructor Services for Kennedy Park Renovation Project No. 123-008 $10,000 (PR-00043919) Miller/Micou Professional Services Agreement SJCA, Inc. Design a Sidewalk for the North Side of E. Ireland Rd to Connect to the Driveway to Irish Hills Dr. for the Irish Hills Sidewalk Connector Project No. 125-036 $96,176 PR-00044030 Miller/Micou APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried St Nick 6K/3K Street Closure for Special Event December 6, 2025 / 8:00 St Joseph Parish; East Race north to Miller/Micou REGULAR MEETING OCTOBER 28, 2025 217 am to 12:00 pm E Angela: along Coal Line Trail: return to St Joseph Parish The Ellsworth Place Art Walk Street Closure for Special Event November 1, 2025/ 8:00 a.m. to 2:00 p.m. Ellsworth Pl. between Washington St. & Wilson Miller/Micou APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Four (4) No Parking Signs LOCATION: Longfellow Ave. & South Street REMARKS: All Criteria Met NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 730 S. 33rd St. REMARKS: All Criteria Met REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 2129 S. Taylor St. REMARKS: All Criteria Met APPROVE MODIFICATIONS OF INDUSTRIAL WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Ms. Serena Lozano-Shane, Division of Wastewater, submitted the following wastewater discharge permit(s) for renewal and recommended approval: 1) Cleveland-Cliffs New Carlisle, 30755 Edison Road 2) Edcoat LLC, 30350 Edison Road 3) Honeywell International Inc., 3520 Westmoor Street 4) Toefxo Engineering LLC DBA Imagineering Enterprises LLC, 1302 West Sample Street & 3722 Foundation Court 5) McCormick & Company, Inc., 3425 Lathrop St. 6) Messer, LLC, 3809 West Calvert Street 7) Monarch Linen, 1601 Lincoln Way West 8) 301 Linen Services LLC DBA Monarch Textile Rental Services, 721 College Street 9) Pioneer Metal Finishing, LLC, 3201 West Calvert Street 10) St. Joseph Energy Center, 54745 Walnut Rd. 11) Steel Warehouse Company LLC, 2722 West Tucker Drive 12) Suzuki Garphyttan Corporation, 4404 Nimtz Parkway 13) Town of New Carlisle/SJEC Water Treatment Facility, 54955 Walnut Rd. 14) Unifrax 1 LLC DBA ALKEGEN, 54401 Smilax Rd. 15) Vestis Services, LLC, 3701 Progress Drive There being no further discussion, upon a motion made by Mr. Miller, seconded by Ms. Micou and carried by roll call, the wastewater discharge permit(s) was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: REGULAR MEETING OCTOBER 28, 2025 218 Business Bond Type Approved/ Released Effective Date J&E Utilities LLC Excavation Approved October 15, 2025 ABC Excavating Occupancy Approved October 7, 2025 Mr. Miller made a motion that the bond’s approval and/or release as outlined above be ratified. Ms. Micou seconded the motion, which carried by roll call. PRIVILEGE OF THE FLOOR VP Joseph Molnar reminded the Board and audience that this was the last BPW meeting to be held at the County-City Building, and future meetings would be held at the new City Hall building on MLK Jr. Blvd. He noted that there have been approximately 5,700 BPW meetings held in the County-City Building since its opening in 1971. ADJOURNMENT There being no further business to come before the Board, VP Joseph Molnar adjourned the meeting at 9:43a.m. BOARD OF PUBLIC WORKS November 12, 2025