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Home My WebLink About11122025 BPW Regular Meeting CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA NOVEMBER 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of October 23, and October 28, 2025 2.APPROVE 2026 CITY EMPLOYEE HOLIDAY SCHEDULE 3.APPROVE 2026 BOARD OF PUBLIC WORKS MEETING SCHEDULE 4.OPENING OF BIDS A.Dylan Drive Lighting Improvements - Project No. 119-047 1.Funding: PR- 00043672 5.OPENING OF PROPOSALS A.Ewing Trail – Project No. 125-063 1.Opening of Proposals for the Design Services for the Ewing Trail from Gertrude St. to Olive St. 6.CHANGE ORDERS A.2024 Neighborhood Services & Enforcement Demolitions – Project No. 124-051 1.Company: Indiana Earth, Inc. 2.Change Order No.: 1 3.Decrease Amount: ($96,766.67) 4.Percent of Decrease: (17.58%) 5.Revised Contract Amount: $453,528.33 6.Funding: PO-0035401 7.CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A.2025 Guardrail Improvements – Project No. 124-026 1.Company: C-Tech Corporation 2.Change Order No.: 2 (Final) 3.Decrease Amount: ($50,002) 4.Percent of Decrease: (21.87%) 5.Total Percent of Change: (10.1%) 6.Final Contract Amount: $178,669 7.Funding: PO-0039477 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA NOVEMBER 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 8. PROJECT COMPLETION AFFIDAVITS A. 2025 Tree Planting – Project No. 125-011 1. Company: K&R Tree Service LLC 2. Final Contract Amount: $52,710 3. Funding: PO-0036921 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Marshall Park Sidewalk and Road Replacement – Project No. 125-026B 1. Title Sheet 2. Funding: PR-00044033 B. Drewry’s Brewery Cleanup, Phase III – Project No. 119-031E 1. Title Sheet 2. Funding: PO-0044160 C. O’Brien Splashpad and Restroom Installation – Project No. 125-025 1. Title Sheet 1. Funding: PR-00041839 10. RESOLUTIONS A. Resolution No. 25-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing the 2026 Prime Borrowing Rate for Calculating Installment Payment Amount for Water/Sewer Installation Charge 1. Description: Establishing Prime Borrowing Rate for 2026, per Section 17-85 of the South Bend Municipal Code B. Resolution No. 26-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Renaming Wayne Street Garage to City Hall Garage C. Resolution No. 27-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Transfer of Real Property to the South Bend Redevelopment Commission 1. Description: Transfer of City Property at 105 S. Olive St. to the RDC for Proposed Redevelopment of the Site CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA NOVEMBER 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Owner-Engineer Agreement – KIL Architecture and Planning 1. Description: Design Development and Construction Plans for the Restroom Building at Walker Field Park, Project No. 125-024 2. Amount: $30,000 3. Funding: PO-0037287 B. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Completion of the Design and Bidding for the Potawatomi Park Improvements, Phase II, Project No. 125-050 2. Amount: $238,500 3. Funding: PR-00044155 C. Professional Services Agreement – McCormick Engineering, LLC 1. Description: Preliminary Design Service for Storm Sewer Separation Improvements from the St. Joseph River to Lafayette Blvd. along Lasalle Ave., Project No. 125-075 2. Amount: $123,000 3. Funding: PR-00044185 12. LICENSES AND PERMITS A. Encroachments/Revocable Permits 1. Applicant: Lutrisha White a) Location: South-West Corner at the Intersection of Miami Rd. & Johnson Rd. b) Description: 6” Pole with Metal Sign Honoring Deceased Son c) Unfavorable Recommendations due to Height Concerns and Utility Conflicts in the Area 13. TRAFFIC CONTROL DEVICES A. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 722 S. 35th Street b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA NOVEMBER 12, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 215 S. Dr. Martin Luther King Jr. Blvd., Council Chambers 3rd Floor, South Bend IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 14. RATIFY BONDS A. Occupancy Bonds 1. Three (3) SCS Environmental Contracting Inc., Released effective November 23, 2025 2. K&R Tree Service, LLC, Approved effective October 22, 2025 15. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,177 (Total # of Accountholders) as of the 3rd Quarter of 2025 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0119839; GBLN-0120113; GBLN-0120601 a) Date: 10/14/2025 b) Amount: $6,524,986.15 2. Claim No.: GBLN-0121108; GBLN-0121329; GBLN-0121443 a) Date: 10/21/2025 b) Amount: $2,904,695.43 17. PRIVILEGE OF THE FLOOR 18. 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