HomeMy WebLinkAboutRejection of Quote - Hope Building Roof Replacement Project No 125-021BR2
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU
CITY HALL
215 S. MARTIN LUTHER KING JR., BLVD.,
SUITE 400
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
October 28, 2025
Mr. Charles Garcia
FOSO Construction, LLC
6002 N. Michigan Rd.
Indianapolis, IN 46228
lmezz@fosoconstruction.com; crgarcia@fosoconstruction.com
RE: Rejection of Quotes – The Hope Building Roof Replacement – Project No. 125-
021BR2
Dear Mr. Garcia:
At its October 28, 2025 meeting, the Board of Public Works approved the
rejection of all quotes for the above referenced project due to exceeding the available
budget.
This project will proceed to the open market, in accordance with City procurement
procedures. Thank you for quoting, and we hope you quote with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
Enclosures
HH
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING
TO: Hillary Horvath, Clerk Board of Public Works
FROM: Zach Hurst, PE, Sr. Project Engineer
SUBJECT: Reject Quote - Project No. 125-021BR2
The Hope Building Roof Replacement
DATE: 10/20/2025
On October 14, 2025, the Board of Public Works opened and read quotes for the above project, located at 530 S. Michigan Street.
The scope of work is as follows:
• BASE QUOTE: Replacement of the existing roof structure.
• ALTERNATE 1: Replacement of the skylight.
Six quotes were solicited: Contractor: Base Quote Alternate 1 TOTAL
FOSO Construction $724,310 $145,690 $870,000
Slatile Roofing No Quote
Dudeck Roofing No Quote
Midland Engineering No Quote
Reliable Roofing No Quote Wolf Roofing No Quote
The lone quote received exceeds the available TIF-funded budget of $350,000. The quote should be rejected due to budget constraints.
October 28, 2025
BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM
Date 10/20/2025
Name Zach Hurst Department DPW
BPW Date 10/28/2025 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name The Hope Building Roof Replacement
Project Number 125-021BR2
Funding Source River West DA TIF
Account No. PR-00041683
Amount
Terms of Contract Lump Sum
Purpose/Description Request to reject lone quote received as over budget.
For Change Orders Only
Amount of Increase Decrease
$
($ ) Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount: New Completion Date: