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Home My WebLink AboutAward Quote - Olive St Garage #1 Heater - DA Dodd ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU CITY HALL 215 S. MARTIN LUTHER KING JR., BLVD., SUITE 400 SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 23, 2025 Mr. Garrett McBride D.A. Dodd 14E. Michigan St. Rolling Prairie, IN 46371 garrettmcbride@dadodd.com RE: Quotation Award – Olive Street Garage #1 Heater Replacement Dear Mr. McBride: At its October 23, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $16,800. Please forward the following documents in one submittal by November 12, 2025 to my attention for Board of Public Works approval at hhorvath@southbendin.gov : 1)One (1) signed original of the Contract (enclosed); and 2)Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 23th Day of October, 2025, by and between D.A. Dodd, (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: OLIVE STREET GARAGE #1 HEATER REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $16,800 FUNDING: PR-000439001 The unit prices for this improvement were those prices as received and accepted by the Board on the 28th Day of October, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS D.A. Dodd President Member Printed Name Member Member Signature Member Attest: Clerk October 23, 2025 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU CITY HALL 215 S. MARTIN LUTHER KING JR., BLVD., SUITE 400 SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 23, 2025 Mr. Kevin Conery Ideal Consolidated 1125 S. Walnut Street South Bend, IN 46619 Contact@idealconsolidated.com RE: Quotation Award – Olive Street Garage #1 Heater Replacement Dear Mr. Conery: At its October 23, 2025 meeting, the Board of Public Works awarded the above referenced quotation to D.A. Dodd in the amount of $16,800. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU CITY HALL 215 S. MARTIN LUTHER KING JR., BLVD., SUITE 400 SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 23, 2025 Mr. Eric Manson Herman & Goetz, Inc. 3419 N. Home Street Mishawaka, IN 46545 emanson@hgservices.com RE: Quotation Award – Olive Street Garage #1 Heater Replacement Dear Mr. Manson: At its October 23, 2025 meeting, the Board of Public Works awarded the above referenced quotation to D.A. Dodd in the amount of $16,800. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH Quote Number:Quote By:Garrett McBride Quote Date:Contact Email:garrettmcbride@dadodd.com Customer Name:Customer Site Address: Customer Contact: Customer Contact PH: Customer E-mail: Job Description: Replace tube heaters in water department garage building. Replace existing tube heaters with 1-100k btu unit heater for storage room and 2-155k btu tube heaters for main garage area. Demo removal of existing tube heater in main garage area. Install necessary gas piping and modifications from existing piping to new equipment. Cap off any un-used gas branches after demo. Install necessary venting for new heaters. Install hanging supports for new heaters. Start-up and check operation of new heaters. New tube heaters to run north to south and venting exiting north and south ends of building. Price excludes any main electrical modifications needed. Special Exceptions/Lead Times: If quote is acceptable please sign and return to garrettmcbride@dadodd.com Signature of Acceptance:Date of Acceptance: Accepted By:Customer PO#: Terms: D.A. Dodd, LLC standard terms are net thirty (30) days from invoice date unless otherwise agreed. Accounts over thirty (30) days past due are subject to 1-1/2 % per month finance charge, 18% APR. Accounts over sixty (60) days past due are subject to a mechanics lien. D.A. Dodd, LLC agrees to provide labor and materials in the most timely manner allowable based upon agreed time frame and available materials with exceptions for occurences beyond the control of D.A. Dodd, LLC. All work to be performed during normal business hours between 7am and 4pm unless otherwise agreed upon. GM25-399 9/25/2025 City of South Bend Kevin Ott Water Building### ### DA Dodd proposes to provide labor and materials to perform the above described job. DA Dodd proposes to perform the above described job at the quoted price of : $16,800.00 (Sixteen Thousand Eight Hundred dollars) Quote is valid for 10 (ten) days from date of this quote. Labor: $8,600.00 Materials: $8,200.00 Sub-Contractors: $0.00 Mechanical | Plumbing | Sheet Metal 14 E. Michigan Street, Rolling Prairie IN 46371 3416 Rascal Drive, Lafayette IN 47909 2516 N. Home Street, Mishawaka IN 46545 1825 E. 12th St, Mishawaka, IN 46544 October 23, 2025 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/15/2025 Name Kenneth Smith Department Water BPW Date 10/23/2025 Phone Extension 6108 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name D.A. Dodd New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Olive Street Garage #1 Heater Replacement Project Number Funding Source 620-06-604-606 Account No. 439001 Amount $16,800 Terms of Contract Purpose/Description __Replacement of failing heating units and ventilation. _______________________________________________________________________________________________________________________________________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: