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Home My WebLink About10232025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION OCTOBER 23, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 AGENDA REVIEW SESSION ACTION ITEM 1.AWARD QUOTATIONS AND APPROVE CONTRACTS A.Olive Street Garage #1 Heater Replacement 1.Company: D.A. Dodd 2.Amount: $16,800 3.Funding: PR-000439001 2.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of October 9, and October 14, 2025 3.AWARD BIDS AND APPROVE CONTRACTS A.Demolition of Rabbi Shulman Apartments – Project No. 125-014 1.Company: Green Demolition Contractors, Inc. 2.Amount: $1,348,000 3.Funding: PR-00042469 4.AWARD QUOTATIONS AND APPROVE CONTRACTS B.Pinhook Park Installation of EVSE – Project No. 125-054 1.Company: Anglin Electric, Inc. 2.Amount: $31,719.50 3.Funding: Economic Development Fund 408 5.REJECTION OF BIDS/QUOTATIONS A.The Hope Building Roof Replacement – Project No. 125-021BR2 1.Description: Quote Exceeded Available Budget 2.Funding: PR-00041683 6.CHANGE ORDERS A.Raclin Murphy Encore Center – Project No. 123-056 1.Company: Larson-Danielson Construction Co., Inc. 2.Change Order No.: 4 3.Increase Amount: $228,978 4.Percent of Increase: 1.5% 5.Total Percent of Change: 3.8% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION OCTOBER 23, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 6. Revised Contract Amount: $15,783,521.26 7. Funding: PO-0032487 7. PROJECT COMPLETION AFFIDAVITS A. TABLED - 2024 Curb and Sidewalk, Divisions 1,2,3 & 5 – Project No. 124- 009 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $936,958.37 3. Funding: PR-00033969, PR-00034020, PR-00034021, PR-00034029 B. 2024 Traffic Calming – Project No. 123-075 1. Company: Premium Services 2. Final Contract Amount: $316,222.50 3. Funding: PO-0034622 C. 2025 Microsurfacing– Project No. 125-013 1. Company: National Pavement Maintenance 2. Final Contract Amount: $94,870 3. Funding: PO-0039383 D. State Theatre Roof Repairs – Project No. 125-030 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Final Contract Amount: $196,812 3. Funding: PO-0037916 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Sage Road Sanitary Pump Station Improvements – DLZ Indiana, LLC 1. Description: Engineering Design, Permitting, and Construction Administration Services, Project No. 124-057 2. Amount: $192,300 3. Funding: Acct. No. 642-06-605-514-442005 B. Professional Services Agreement – Shrewsberry & Associates, LLC 1. Description: Initiate Design for Marion St. Trail System containing Marion St. Trail, Marion St. Pedestrian Bridge, and Madison St. Trail Connector Project No. 125-070 2. Amount: $96,000 3. Funding: PR-TBD CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION OCTOBER 23, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 C. Amendment No. 2 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Utility Locations and 90% of Demolition Plan for the Portage and Elwood Demolition Project No. 124-065 2. Amount: $106,770 3. Funding: PO-0037684 D. 2025 Indemnification Agreement Revised – The Tire Rack, Inc. 1. Description: City Usage of Tire Rack’s Training Track for Emergency Vehicle Operations Training Session for Updated Winter 2025 Dates E. Real Property Transfer Agreement – Cross Community, Inc. 1. Description: Transfer of City Property at 626 Allen St. to Non-Profit Organization for the Purpose of Constructing Affordable Housing F. Construction Manager as Constructor Agreement – C.H. Garmong & Sons, Inc. 1. Description: Selected Construction Manager as Constructor Services for Kennedy Park Renovation Project No. 123-008 2. Amount: $10,000 3. Funding: PR-00043919 G. Professional Services Agreement– SJCA, Inc. 1. Description: Design a Sidewalk for the North Side of E. Ireland Rd to Connect to the Driveway to Irish Hills Dr. for the Irish Hills Sidewalk Connector Project No. 125-036 2. Amount: $96,176 3. Funding: PR-TBD 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: St Nick 6K/3K a) Date/Times: December 6, 2025 / 8:00 am to 12:00 pm b) Location: St Joseph Parish; East Race north to E Angela: along Coal Line Trail: return to St. Joseph Parish c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION OCTOBER 23, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 10. TRAFFIC CONTROL DEVICES A. New Installation – Four (4) No Parking Signs 1. Location(s): a) Longfellow Ave. & South Street b) All Criteria Met B. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 730 S. 33rd St. b) All Criteria Met C. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 2129 S. Taylor St. b) All Criteria Met 11. MODIFICATIONS TO INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Cleveland-Cliffs New Carlisle 1. Location: 30755 Edison Road B. Company: Edcoat LLC 1. Location: 30350 Edison Road C. Company: Honeywell International Inc. 1. Location: 3520 Westmoor Street D. Company: Toefxo Engineering LLC DBA Imagineering Enterprises LLC 1. Locations a. 1302 West Sample Street b. 3722 Foundation Court E. Company: McCormic & Company, Inc. 1. Location: 3425 Lathrop St. F. Company: Messer, LLC 1. Location: 3809 West Calvert Street G. Company: Monarch Linen 1. Location: 1601 Lincoln Way West H. Company: 301 Linen Services LLC DBA Monarch Textile Rental Services 1. Location: 721 College Street I. Company: Pioneer Metal Finishing, LLC 1. Location: 2424 Foundation Drive J. Company: South Bend Ethanol, LLC 1. Location: 3201 West Calvert Street CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION OCTOBER 23, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 K. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Rd. L. Company: Steel Warehouse Company LLC 1. Location: 2722 West Tucker Drive M. Company: Suzuki Garphyttan Corporation 1. Location: 4404 Nimtz Parkway N. Company: Town of New Carlisle/SJEC Water Treatment Facility 1. Location: 54955 Walnut Rd. O. Company: Unifrax 1 LLC DBA ALKEGEN 1. Location: 54401 Smilax Road P. Company: Vestis Services, LLC 1. Location: 3701 Progress Drive 12. RATIFY BONDS A. Excavation Bonds 1. J&E Utilities, LLC, Approved effective October 15, 2025 B. Occupancy Bonds 1. ABC Excavating, Approved effective October 7, 2025 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.