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Home My WebLink About PSA - Main Exhibit Hall at Century Center Proj No 125-068 - Alliance Architects ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS October 14, 2025 Mr. Christopher Hartz Alliance Architects 929 Lincoln Way East, Suite 200 South Bend, IN 46601 chartz@alliarch.com RE: Professional Services Agreement Dear Mr. Hartz: At its October 14, 2025 meeting, the Board of Public Works approved the above referenced agreement for the design services for refinishing the main exhibit hall at the Century Center, Project No. 125-068 in the amount of Not to Exceed $10,000 (Hourly). Enclosed please find a copy of the agreement for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH October 14, 2025 929 Lincolnway East, Suite 200 | South Bend, Indiana 46601 | Tel 574.288.2052 | www.alliarch.com October 1, 2025 Mr. Patrick Sherman VIA E-MAIL Director of Project Management Division of Engineering 227 West Jefferson Boulevard, Suite 1316 South Bend, IN 46601 RE: Design Services Proposal Flooring Replacement at the Century Center Dear Patrick: Thank you for the opportunity to provide a design services proposal for this unique and important space within South Bend’s Century Center. It is our understanding that the project includes replacement of flooring within the Convention Hall space and the adjacent multipurpose/storage room. Further, we understand the project budget to be in the range of $125,000 to $150,000 and construction to take place in the fall of 2026. We have prepared our design services proposal based on the following scope: Construction Documents (CD): 1.Meet with Owner to review project requirements and expectations. 2.Document existing flooring and subflooring conditions. 3.Provide flooring replacement recommendations based on existing conditions and Owner requirements. 4.Prepare front end documents, product specifications and detailed drawings for Owner’s use in soliciting contractor bids. It is anticipated that these documents will also be used for construction. Quote Solicitation: 1.Quote solicitation is expected to occur by early spring 2026. 2.Assist the Owner in creating a list of invited contractors (three minimum) to provide bids and distribute documents to said contractors. 3.Participate in one site visit for a pre-bid meeting on site with contractors. 4.Prepare and issue addenda as required. 5.Respond to RFI's as required through the bidding period. 6.Evaluate bids and make recommendation to the Owner. 7.Assist with the preparation of the agreement between Owner and selected contractor. Construction Administration (CA): 1.Construction Administration is expected to occur during September and October 2026, corresponding to free times in the Convention Hall’s schedule. 2.Participate in site visits for pre-construction, construction, and close-out (punch list) meetings on site with Contractor. 3.Review of contractor submittals. 4.Respond to RFI's as needed during construction. 5.Review and approve Contractor pay applications. Mr. Patrick Sherman -2-October 1, 2025 RE: Design Services Proposal Flooring Replacement at the Century Center 929 Lincolnway East, Suite 200 | South Bend, Indiana 46601 | Tel 574.288.2052 | www.alliarch.com Alliance Architects proposes to provide these Design Services at an hourly rate, not-to-exceed Ten Thousand Dollars ($10,000.00). Hourly rates shall be as follows: Principal $250/Hour Project Manager $185/Hour Interior Designer $125/Hour Administrative Support $80/Hour Progress Payments will be made monthly based upon the percentage of Services completed and shall be due to ALLIANCE ARCHITECTS 30 days after receipt of invoice. Additional Services not specifically identified in the Scope of Design Services shall only be performed with authorization from the Owner. The fee for these services shall be computed on an hourly rate. Reimbursable Expenses: In addition to professional fees, certain reimbursable expenses will be incurred in the interest of the project. These expenses may include Local and State Design Review Fees, document printing, and shall be invoiced at the rate of 1.10 multiplied times the direct expense incurred. We appreciate the opportunity to provide you with this proposal. If you find this proposal acceptable, please sign below and return it to us. Alliance Architects looks forward to working with you on this project. Sincerely, ALLIANCE ARCHITECTS Christopher Hartz, AIA, LEED AP Accepted By: Division of Engineering | City of South Bend By: ____________________________________________ Date: ____________________________________________ October 14, 2025 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 10/09/2025 Name: Patrick Sherman Department of Public Works – Engineering Division BPW Date: 10/14/2025 Phone Extension: 5601 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Michael Schmidt Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Alliance Architects New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Century Center Main Hall Refinish Project Number 125-068 Funding Source Fund 671 Account No. PR-00043649 Amount $10,000.00 Terms of Contract Hourly NTE Special Contract Provisions N/A Purpose/Description Design services for quoting out the refinishing of the main exhibit hall at the Century Center. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: