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Home My WebLink About10142025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of September 18, and September 23, 2025 2. OPENING OF QUOTATIONS A. The Hope Building Roof Replacement – Project No. 125-021BR2 1. Funding: PR-00041683 B. Olive Street Garage #1 Heater Replacement 3. AWARD BIDS AND APPROVE CONTRACTS A. Demolition of Rabbi Shulman Apartments – Project No. 125-014 1. Company: Green Demolition Contractors, Inc. 2. Amount: $1,348,000 3. Funding: PR-00042469 B. Cleanup of South Bend Range, Phase I – Building Demolition – Project No. 125-020AR 1. Company: Indiana Earth, Inc. 2. Amount: $505,100 3. Funding: PR-00041901 4. CHANGE ORDERS A. 2024 Traffic Calming – Project No. 123-075 1. Company: Premium Concrete Services 2. Change Order No.: 1 (Final) 3. Increase Amount: $11,592.50 4. Percent of Increase: 3.81% 5. Revised Contract Amount: $316,222.50 6. Funding: PO-0034622 B. 2025 Brick Spot Repair – Project No. 125-015 1. Company: Acorn Landscaping, LLC 2. Change Order No.: 1 3. Increase Amount: $16,122 4. Percent of Increase: 9.03% 5. Revised Contract Amount: $194,519 6. Funding: PR-00042528 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 C. Safe Roads to School Our Lady of Hungary – Project No. 122-007 1. Company: Rieth-Riley Construction Co. Inc.; INDOT 2. Change Order No.: 1 & 2 3. Increase Amount: Change Order 1: $28,781.56 ($5,756.32 Local) Change Order No. 2: $33,936.52(All local Funds); Additional Two- Hundred Eighty-Seven (287) Days 4. Percent of Increase: 3.97% & 4.68% 5. Total Percent of Change: 8.65% 6. Final Contract Amount: $787,638.08 7. Funding: PO-00029045 5. PROJECT COMPLETION AFFIDAVITS A. Wayfinding Sign Relocation MLK Blvd. – Project No. 125-048 1. Company: TX Concrete LLC 2. Final Contract Amount: $6,700 3. Funding: PO-0039106 B. 2024 Curb and Sidewalk, Divisions 1,2,3 & 5 – Project No. 124-009 4. Company: Selge Construction Co., Inc. 5. Final Contract Amount: $936,958.37 6. Funding: PR-00033969, PR-00034020, PR-00034021, PR-00034029 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Dylan Drive Lighting Improvements – Project No. 119-047 1. Title Sheet 1. Funding: PR-00043672 7. RESOLUTIONS A. Resolution No. 23-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Trade-In of City-Owned Property on the Property of Similar Nature. 1. Description: Trade-In of Eight (8) Remington Shotguns Two-Hundred- and Sixty-One (261) Smith & Wesson Handguns to Vance Outdoors. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 B. Resolution No. 24-2025 A Resolution of the City of South Bend, Indiana Board of Public Works of the City of South Bend, Indiana Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township (Willis-Dunn Annexation Area) 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Temporary License Agreement – Foxtrot Realty Inc. 1. Description: Agreement to Allow City Staff to Temporary access the Property at 1410 Napier St. to Relocate Crates to Access the Water Shut-off Valve to Facilitate Demolition of the South Bend Range B. Professional Services Agreement – Jones Petrie Rafinski 1. Description: Design Services for the Replacement of the Century Center Kitchen Duct, Project No. 125-060 2. Amount: $30,000 3. Funding: PR-00043291 C. Professional Services Agreement – Alliance Architects 1. Description: Design Services for Refinishing the Main Exhibit Hall at the Century Center, Project No. 125-068 2. Amount: NTE $10,000 (Hourly) 3. Funding: PR-00043649 D. Amendment No. 2 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Design Services for the Splashpad Restroom and Sidewalk at O’Brien Park, Project No. 125-025 2. Amount: $88,000 3. Funding: PR-00041839 E. Amendment No. 8 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Additional Coordination and Analysis for the Extended Schematic Design Period for the Madison Lifestyle District, Project No. 123-074 2. Amount: $30,000; New Total: $1,113,610 3. Funding: PO-0029313 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 F. Professional Services Agreement – Ratio Architects, LLC 1. Description: Initial Design Services and Program for Main Street Parking Garage and Podium for Future Development, Project No. 125-065 2. Amount: $125,000 3. Funding: PR-00043667 G. LPA Consultant Contract – United Consulting 1. Description: Construction Inspection for Safe Routes to School at Kennedy Academy. Project No. 123-017 2. Funding: PR-00043609 H. Amendment No. 1 to Professional Services Agreement – Black and Veatch 1. Description: Engineering Services for the Design and Technical Support for SCADA Equipment Replacement, Project No. 124-003 2. Amount: NTE $1,508,475 (Hourly) 3. Funding: P0-0038379 I. Parking License Agreement – Key S.B., LLC 1. Description: Secure (Two) 2 Public Short-Term Parking Spaces, Including One (1) ADA-Accessible Space Adjacent to City Hall 2. Amount: $95 per Month 9. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Eddy St. Commons Trick-or-Treat a) Date/Times: October 28, 2025/ 2:00 p.m. to 8:00 p.m. b) Location: Eddy St. between Angela Blvd. & Napoleon St. c) Favorable Recommendations B. Licenses 1. Type: Sidewalk Café Permit a) Applicant: The View Tavern b) Date/Time: Monday-Saturday 11:30 a.m. to 10:00 p.m., Sunday 11:30 a.m. to 8:00 p.m. c) Location: 515 E Jefferson Blvd. d) Favorable Recommendations Subject to Updating Drawing and Moving the Fence from Blocking the Path of Exit Discharge and Front Door. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 10. TRAFFIC CONTROL DEVICES A. New Installation – Seven (7) No Parking Signs this Side of Street 1. Location(s): a) Vaness St. & Burdette St. b) All Criteria Met B. New Installation - Handicapped Accessible Parking Space Sign 1. Location(s): a) 114 E. Donald St. b) 452 S. Illinois St. c) 826 S. Albert Ave. d) 1705 S. Jackson St. e) 1922 E. Fox St. f) 3309 W Dunham St. g) All Criteria Met 11. TABLED - MODIFICATIONS TO INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Cleveland-Cliffs New Carlisle 1. Location: 30755 Edison Road B. Company: Edcoat LLC 1. Location: 30350 Edison Road C. Company: Honeywell International Inc. 1. Location: 3520 Westmoor Street D. Company: Toefxo Engineering LLC DBA Imagineering Enterprises LLC 1. Locations a. 1302 West Sample Street b. 3722 Foundation Court E. Company: McCormic & Company, Inc. 1. Location: 3425 Lathrop St. F. Company: Messer, LLC 1. Location: 3809 West Calvert Street G. Company: Monarch Linen 1. Location: 1601 Lincoln Way West H. Company: 301 Linen Services LLC DBA Monarch Textile Rental Services 1. Location: 721 College Street I. Company: Pioneer Metal Finishing, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 1. Location: 2424 Foundation Drive J. Company: South Bend Ethanol, LLC 1. Location: 3201 West Calvert Street K. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Rd. L. Company: Steel Warehouse Company LLC 1. Location: 2722 West Tucker Drive M. Company: Suzuki Garphyttan Corporation 1. Location: 4404 Nimtz Parkway N. Company: Town of New Carlisle/SJEC Water Treatment Facility 1. Location: 54955 Walnut Rd. O. Company: Unifrax 1 LLC DBA ALKEGEN 1. Location: 54401 Smilax Road P. Company: Vestis Services, LLC 1. Location: 3701 Progress Drive 12. RATIFY BONDS A. Contractor Bonds 1. FJ Remodeling LLC, Released effective September 29, 2025 B. Excavation Bonds 1. RGB Sales LLC DBA Tycol Excavating and Property Services, Approved effective September 3, 2025 2. Hoffman Plumbing, approved effective, September 24, 2025 C. Occupancy Bonds 1. RGB Sales LLC DBA Tycol Excavating and Property Services, Approved effective September 3, 2025 2. Hayes Designs, Inc. Approved effective November 4, 2025 3. Site Services, Approved effective September 24, 2025 4. Bruce Fisher Concrete, Released effective October 13, 2025 5. Hoffman Plumbing, Approved effective, September 24, 2025 6. D&T Drilling Inc, Approved Effective, October 2, 2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA OCTOBER 14, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0118465; GBLN-0118797; GBLN-0118934 a) Date: 09/23/2025 b) Amount: $4,190,422.73 2. Claim No.: GBLN-0119180; GBLN-0119569 a) Date: 09/30/2025 b) Amount: $3,021,201.48 3. Claim No.: GBLN-0119808 a) Date: 10/07/2025 b) Amount: $2,280,493.86 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.