HomeMy WebLinkAbout07-23-25 Special Events Committee Minutes
Meeting Minutes: Special Event Committee Meeting
Date: July 23, 2025
Time: 1:02 PM – 1:49 PM
Location: South Bend, IN
Organizer: Special Event Committee Transcription:
Yes
Members Present:
• Amy Roush
• Kyle Ludlow
• Brad Rohrscheib
• Coby Deal
• Derek Erquhart
Members Absent:
All members present
Agenda Items & Discussion Highlights
1. Call to Order
The meeting was called to order at 1:02 PM.
2. Approval of Minutes
The minutes of the previous meeting held on July 9, 2025 were approved.
3. Approval of Special Events
Back to School Parade and Boogie - August 9, 2025
Speakers: Amy Roush and team
Description: Parade from Washington High School to Charles Black Community Center with vendor booths.
Decision: Approved with 10:00 AM start time and setup beginning at 8:30 AM.
Back to School Rally - August 9, 2025
Speakers: Amy Roush and team
Description: A backpack giveaway at Saint John Church, coordinated with the Dream Center and Linden Market.
Decision: Approved with street closure on Orange/Colfax to manage traffic and ensure safety.
CITY OF SOUTH BEND IN DEPARTMENT OF PUBLIC WORKS
2
Tim’s Birthday Event - August 16, 2025
Speakers: Amy Roush
Description: Annual birthday celebration.
Decision: Approved without concerns.
Parkovash Band Presents: NST Roots Concert - August 23, 2025
Speakers: Amy Roush and team
Description: Outdoor concert at Forking Nash Park, expected attendance of 200–300.
Decision: Approved with condition to submit a regional application for added safety and traffic resources.
Porchapalooza - August 27, 2025
Speakers: Teo Reimbold (event coordinator)
Description: Local food, music, and artisan fair at Purple Porch Food Co-op.
Decision: Approved with Hill Street closure, ensuring business access remains open.
NNN Arts Café - Date: September 21, 2025
Speakers: Kathy Shuth
Description: Longstanding arts and culture event.
Decision: Approved as a recurring event.
South Bend Farmers Market Car Show - September 6, 2025
Speakers: Amy Roush
Description: Annual car show at the Farmers Market.
Decision: Approved without issues.
4. Other Business
Art Beat – August 9 2025
Speakers: Amy Roush
Description: Citywide arts celebration.
Decision: Approved additional coning off parking near East Race waterway for VPA staff.
5. Adjournment
The meeting was adjourned at 1:49 pm