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Home My WebLink AboutPCA - Bercliff Estates Sewer Separation Proj No 122-016C - Milestone Contractors1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 23, 2025 Mr. Lynn Bauer Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 akruegerC@milestonelp.com; IbauerC@milestonelp.com RE: Project Completion Affidavit - Bercliff Estates Sewer Separation - Project No. 122-016C Dear Mr. Bauer: At its September 23, 2025 meeting, the Board of Public Works approved the Project Completion Affidavit for this project in the amount of $752,055.36. A copy of the Project Completion Affidavit is enclosed for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU CITY OF SOUTH BEND, INDIANA 1141, BOARD OF PUBLIC WORKS: PROJECT COMPLETION AFFIDAVIT PROJECT NAME Bercliff Estates Sewer S_ eparation PROJECT NO 122-016C FINAL COST $752,055.36 CONTRACT SIGNED 12/19/2023 MAINTENANCE AGREEMENT ENDS PROJECT DESCRIPTION Storm and Sewer Separation 35th Street, Oakcrest and Sylvan Glen WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract.. Execute this 2 of tember , 202 5_ Milestone Contractors North, Inc. Company Name Signaiure 24358 State Road 23 Lynn J. Bauer_ ' /Area Manager_ South Bend Company Address Printed Name South Bend, IN 46614 City, State, Zip WiTNESSESS: Before me, the undersigned Notary Public in and for said country and state, pens i „ ;F ALM AMWEGER Lynn J. Bauer , and acknowledged his/her signature to $�e above Project r�Af6idltg$oglsion Expves the , 2nd ay o Se mbar 202 5 *' SEAL ': June 5, 2030 a ` r Come isslon Number NP0653544 f..Le POM ON* Nof-• •r-ignature My Commission Expires 615/2030 Allsha Krueger -- Printed Name - - LL County of Residence LaPorte If the Contractor is a corporation, the following certificate will be executed I, Danielle Payne —, certify that I am Secretary of the Corporation executing this release; that l-ynrt J. Bauer,___ _ who signed this release on behalf of the contractor was then VP/Area Manager. South Bend of said Corporation; that said release was duly signed for and on be c ror ��i Corporation by of its governing body, and is within the scope of corporate powers: `�% C.o .. • • • • • ' • • s� ins 2: i o � RPOR ••�0�' Secretary's Signature e y Danielle Pane xG—$orate9Cltl— 3 Printed Name �'• SEAL : n DEPARTMENT OF PUBLIC WORKS APPROVAL 0 b'N ......... ► N%`�` This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so!/Ili I r r /0� Z_a e6v- Date: 9/5/2025 Co ion Manager CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS W P1 Elizabeth A. Maradik, President Gary A. Gilot, Member jyLuc►y �. 9'� Joseph R. Molnar, Vice President Breana Micou, Member dul f A�Otk' Murray L. Miller, Member Attest: Hillary R. Horvath, Clerk Date: September 23, 2025 P,i,l Milestone AFFIDAVIT AND WAIVER OF LIEN STATE OF INDIANA ) ) SS: COUNTY OF SAINT JOSEPH ) FINAL, Payment to Follow Jennifer. Timmons being duly sworn states that they are the Project Accountant of Milestone Contractors North, LLC having contracted with CITY OF SOUTH BEND, INDIANA to furnish certain materials and/or labor as follows: PIPE - ASPHALT for a project known as Bercliff Estates Sewer Seperation (MCLP Job# 239726) located at SOUTH BEND, IN and owned by CITY OF SOUTH BEND and does further state: FINAL WAIVER: that the final balance due from the owner is the sum of thirty-seven thousand six hundred three and 43 / 100 Dollws the payment of which has been promised as the sole consideration for this Affidavit and Final Waiver of Lien which shall become effective upon receipt of such payment. THEREFORE, the undersigned waives and releases unto the Owner of said premises any and all lien or claim whatsoever on the above -described property and improvements thereon on account of labor or material or both, furnished by the undersigned thereto, and further certifies that no other party has any claim or right to a lien on account of any work performed or material furnished to the undersigned for said project, and within the scope of this affidavit and waiver. North, LLC Jennifer. Timmons Project Accountant BEA JOHN CONWAY Commission Number NP0746553'My Commission Expires 02/01/2031 Subscribed and sworn to before me this: 2nd day Of September, 2025 Notary Public_ i-' John . Conway My Commission Expires: February 1, 2031 County of Residence: Laporte BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/05/2025 Name Kvle Ludlow Department Public Works BPW Date 09/23/2025 Phone Extension 9157 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ® PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease. /Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Information Milestone Contractors. L.P. U Yes U If Yes, Approved by Purchasing ® No MBE ❑ WBE Completed E-Verify Form Attached ❑❑ Nos Bercliff Estates Sewer Separation 122-016C Stormwater Infrastructure PR-00028733 PO-0028224 $752,055.36 Purpose/Description _Project Closeout For Change Orders Only Amount of Increase $ Previous Amount ❑ Decrease Current Percent of Change New Amount Increase Decrease Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: