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Award Quotation The Pointe of Riverwalk Utility Proj 124-069M - Etna Supply
1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 9, 2025 Mr. Brett Bowman Etna Supply Company 1212 S. Walnut St. South Bend, IN 46619 bbowmanPetnasupply.com RE: Quotation Award - The Pointe at Riverwalk Utility Materials - Project No. 124- 069M Dear Mr. Bowman: At its September 23, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $63,838.79. Please forward the following documents in one submittal by October 14, 2025 to my attention for Board of Public Works approval at hhorvathPsouthbendin.g_ov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the Cityof South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 23rd Day of September 2025, by and between Etna Supply Company, (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 124-069M DESCRIPTION: THE POINTE AT RIVERWALK UTILITY MATERIALS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $63,838.79 FUNDING: Pr-00043008 The unit prices for this improvement were those prices as received and accepted by the Board on the 23rd Day of September, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member 4 7v'� Murray L. Miller, Member ME Joseph R. Molnar, Vice President BreanaMicou, Member Attest: Hillary R. Horvath, Clerk Date: September 23, 2025 ETNA SUPPLY COMPANY Printed Name Signature 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 23, 2025 Ms. Teresa C. Butler BUC Construction Supply, Inc. 2304 Brothers Drive, Suite F Lafayette, IN 47909 tcPbucconstructionsupply.com RE: Quotation Award - The Pointe at Riverwalk Utility Materials - Project No. 124- 069M Dear Ms. Butler: At its September 23, 2025, meeting, the Board of Public Works awarded the above referenced quotation to Etna Supply Company in the amount of $63,838.79. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 23, 2025 Mr. Jorge Camacho Core & Main 731 West Ireland Rd. South Bend, IN 46614 Jorge.cmachoPcoreandmain.com RE: Quotation Award - The Pointe at Riverwalk Utility Materials - Project No. 124- 069M Dear Mr. Camacho: At its September 23, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Etna Supply Company in the amount of $63,838.79. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Hillary Horvath, Clerk Board of Public Works FROM: Gemma Stanton Project Engineer, Division of Engineering SUBJECT: 124-069M The Pointe at Riverwalk Utility DATE: September 15, 2025 On September 9th, 2025 the Board of Public Works opened and read quotes for the above project. Six quotes were received and the totals for the base bid and alternate bids are shown below: Quoter Total Quote BUC Construction Supply $76,962.74 Etna Supply $63,838.79 Core & Main $97,788.60 Mathematical errors were found in each quoter's provided documentation. However, it was confirmed that Etna Supply had the lowest quote regardless of any errors. Etna Supply confirmed that the unit pricing is correct and the total in the quote tabulation reflects the correct price. Engineering recommends award of the quote to the lowest responsive and responsible quoter, Etna Supply, in the amount of $63,838.79. The Department of Community Investment has appropriated sufficient funds from the River East TIF. Please respond with any questions (EXT 9083). Enc. Quote Tabulation (F) QUOTETABULATION The Pointe at Riverwalk Utility Materials Proj 124-069M BUC Construction Supply Etna Supply Core and Main ITEM NO DESCRIPTION UNIT CITY Unit Price Cost Unit Price Cost Unit Price Cost 1 Stormceptor STC 450i EA 1 $16,250.00 $16,250.00 $13,160.00 $13,160.00 $15,385.00 $15,385.00 2 12" HDPE LFT 340 $6.19 $2,104.60 $6.05 $2,057.00 $6.70 $2,278.00 3 8" HDPE LFT 380 $3.54 $1,345.20 $3.54 $1,345.20 $2.75 $1,045.00 4 8 X 6 WYE HDPE EA 10 $99.87 $998.70 $108.87 $1,088.70 $92.00 $920.00 518 X 6 REDUCER HDPE EA 3 $23.56 $70.68 $26.18 $78.54 $30.00 $90.00 6 6" HDPE LFT 180 $2.02 $363.60 $2.06 $370.80 $2.20 $396.00 7 6" 45 HDPE EA 16 $25.46 $407.36 $28.29 $452.64 $28.30 $452.80 8 6" 90 HDPE EA 11 $25.46 $280.06 $28.29 $311.19 $27.00 $297.00 9 6" CLEANOUT EA 2 $193.21 $386.42 $93.34 $186.68 $103.75 $207.50 10 DOWNSPOUT CONNECTION EA 11 $174.31 $1,917.41 $21.85 $240.35 $29.60 $325.60 11 8" PVC SDR 35 LFT 210 $7.90 $1,659.00 $7.25 $1,522.50 $7.90 $1,659.00 12 8 X 6 WYE PVC EA 11 $84.00 $924.00 $70.00 $770.00 $79.65 $876.15 13 6" PVC SDR 35 LFT 364 $4.35 $1,583.40 $4.00 $1,456.00 $4.35 $1,583.40 14 6" WYE PVC EA 13 $54.00 $702.00 $44.50 $578.50 $54.25 $705.25 15 6" 45 PVC EA 33 $27.00 $891.00 $22.85 $754.05 $27.80 $917.40 16 6" CLEANOUT EA 13 $51.00 $663.00 $17.67 $229.71 $47.80 $621.40 17 6" CAP PVC EA 13 $16.50 $214.50 $6.85 $89.05 $16.55 $215.15 18 8" DIP CL 50 LFT 234 $35.29 $8,257.86 $34.92 $8,171.28 $35.15 $8,225.10 19 8" 45 PVC EA 1 $77.00 $77.00 $63.94 $63.94 $77.85 $77.85 20 8" PLUG EA 1 $36.00 $36.00 $29.81 $29.81 $36.80 $36.80 21 8 X 6 TEE PVC EA 1 $74.00 $74.00 $61.10 $61.10 $74.40 $74.40 22 1" K COPPER LFT 565 $11.63 $6,570.95 $10.87 $6,141.55 $12.45 $7,034.25 23 1" CORP STOP AND BOX EA 13 $178.00 $2,314.00 $485.00 $27.61 $6,305.00 $334.80 $4,352.40 24 1" FITTINGS EA 20 $35.00 $700.00 $552.20 $75.90 $1,518.00 25 30" INLET EA 1 $770.00 $770.00 $650.00 $650.00 $498.35 $498.35 26 48" INLET EA 3 $2,622.00 $7,866.00 $800.00 $2,400.00 $2,862.75 $8,588.25 27 48" STORM MANHOLES EA 3 $1,580.00 $4,740.00 $800.00 $2,400.00 $4,041.40 $12,124.20 28 48" SANITARY MANHOLES EA 3 $1,970.00 $5,910.00 $800.00 $2,400.00 $6,429.45 $19,288.35 29 4" ADJUSTING RINGS EA 10 $46.00 $460.00 $89.00 $890.00 $42.70 $427.00 30 6" ADJUSTING RINGS EA 10 $115.00 $1,150.00 $134.00 $1,340.00 $60.00 $600.00 31 EJIW 1022 M1 CASTING EA 3 $375.00 $1,125.00 $344.00 $1,032.00 $329.00 $987.00 32 EJIW 7010 M1 CASTING EA 4 $520.00 $2,080.00 $520.50 $2,082.00 $498.00 $1,992.00 33 EJIW 1040A CASTING EA 3 $382.00 $1,146.00 $608.00 $1,824.00 $420.00 $1,260.00 34 EJIW 1578 CASTING EA 15 $195.00 $2,925.00 $187.00 $2,805.00 $182.00 $2,730.00 $76,962.74 $63,838.79 $97,788.60 Non -Collusion Affadavit Yes Yes Yes Addendums 1 and 2 Yes Yes No Numbers highlighted in Yellow were errors on original documentation. Quantities shown on bid tabulation are correct sums. I hereby certify that the above truly and accurately represents bids received for this project on September 9th, 2025 J �i'1� Gemma Stanton, Project Engineer S:\Public Works\Projects\Projects by Year\2024 Projects\124-069 The Pointe at 111-rwa11, TIF Purchase Agreement\3 - Admin\I - BPW Documents\Copy of Bid Tabulation Project Name Project No. For rids Due CITY OF SOUTH BEND, INDIANA The Pointe at Riverwalk Utility Materials 124-069M September 9th, 2025, 9.00 a.m., Local Time (Must be completed for all quotes. Phase type or print) Date: 718125 Firm: 'i-IN A Supply Lamgotnv Address: � Z IZ S . Lk1 c,1 n v k St City/State/Zip: 5j ,&d -IN '1 &&1 q Telephone Number: ($74 ) 117 - d 132 Email Address: 0wMc, Qc4yiasu(Jptx , c,pyn T Agent of Bidder (if Applicable): Zf-e_Ni Zew'Mc,,rt Pursuant to notices given, the undersigned offers to furnish; labor and/or material necessary to complete the public works project oaf: 7ht the City of South Bend, Indiana, in accordance with plans and 'specifications prepared by: The City of South Bend, Oepartment of Public '4 arks and dated 2 5' for the sum of (enter the Total Quote as shown on the Proposal) �; , 11 "P -�.. �,CLo 1,1,E-4 e k r r(c. t� c$ ; t:� 3'9 : ] ! ) (Enter 'Sum of Total Cluote plus Iternates shown on Proposal) (Numerical) if alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendurns attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown. in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment, The above quote is accepted this Subject to the following conditions: Version 113f2025 By (signature) (Printed Name of Person Signing) ACCEPTANCE day of BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS a Elizabeth A. Maradik, President Gary A. Gilot, Member ryn A. 9z241- Murray L. Miller, Member ", 9 1 Joseph R. Molnar, Vice President Breana Micou, Member C° t 'e Wrdde— Attest: Hillary R. Horvath, Clerk Date: September 23, 2025 20 Public Work-, Quote QUOTE/PROPOSAL CITY OF SOUTH BEND Project Fame • The Pointe at Riuerwalk Utifity Materials Project No. 124_0691U1 For Bids Due September 9th, 2025, 9:(�fl e.m., Local Time ITEM NO DESCRIPTION OTY UNIT UNIT PRICE i3 iloc� TOTAL PRICE 4 13, 1l� 1 Stormce tar STC 4501 EA 1 , 340 %► O 5 �} T7. °0 2 12" HOPE LFT LFT . 380 3 . Sy 5'. "ZU 3 B" HDPE EA 10 I U$' � IU p 4 8 X 6WYE HDPE = -EA 3 Z(o -7 Q 5 8 X 6 REDUCER HOPE .1 Z 6 5" HDP E LFT— = _ 180 16 ��,2.9 y;z tc 7 6"' 45 HOPE 11 8 6" 9p HDPE - - - - EA r-- 2 1;77 9 �6" CLEANOUT D©WNSPC7UT EA v,$5 Zya 3s 10 CONNECTION EA 11 210 7, ZSS'b 11 8" PVC SDR 35 LFT 7 11 7d 71n,e�a 12 8 X 6'�1tilYE PVC EA ,-oo 364 I �ISb . o° 13 6" PVC SOR 35 LFT 13 qq .So S78 . S'o 14 6" WYE PVC EA 2Z 7SW . bS 15 5" 45 PVC EA 33 .$S 13 17 . (07 Z Z CI .71 16 �6" CLE}�NOUT EA !� $�1 .OS 17 6" CAP PVC EA 13 •8S 34.9L 18 s" DIP CL 50 LFT 234 1 6_3 .9LI (o�v,94 19 8"45 PVC EA - 1 29 • $ 1 29 . $ 1 20 8" PLUG EA EA 1 tot_. ra �t , 1 1 -0 21 8X6TEE PVC - - 565 10.19 % � 22 1" K COPPER LFT 13 M_SS �,3oS.00 23 1" GORP STOP AND BOX EA �6 Z'9 �0 ( �$ Z .20 24 1" FITTINGS EA 5 30" INLET EA 1 LET EA ' 27 481" S HOLES EA 3 28 48" SANITARY EA 3 29 4" ADJUSTING RINGS 30 6" ADJUSTING RINGS 31 EJIW 1022 M1 C EA' 3 32 EJIW ASTING EA 4 3 104QA CASTING EA 3 4 E,JIW 1578'CASTING EA 15 CONTINUED ON NEXT PAGE Public Works Quote Version 11=025 Firm: .Address: 4JU INLET 48"' INLET248 STC}RM IVdAN'HkLES 48" SANITARY MANHOLES 29 49' ADJUST114G RINGS 30 fir" .4DJU5TINC RINGS 31 EJIW 1022 Ml CASTING 32 EJI1N 7010 MI CASTING 33 EAW 1440A CASTING 34 EJIW 1578 CASTING Sv EA 1 (o S (), uU (0<5L , UC} EA OU , U cs v . ov EA 3 UC EA 3 Up . cl'o U) EA 10 g $90 . oe EA 10 13y i3No.00 EA 3 34 I032.00 EA 4 57,0650 Z p$2 . t70 EA 3 (DO$ I$Zy .00 EA 15 187 z$OS .00 Total !Quote Prig: :1 Gib+,+�t�tefZi�: 5ov1ti►�et� IN y�(OlgTele�rhorte Number FnxPlumber:2$7 - b (�i�n�kuQe Printed Name of f OM011 Page � ,k8 p�blic'4�'orks C4uo1� Versivr� 1i:1��t72� l j�6 Cc11J',1}'-f_Il1"f3l.f[_f>Il*c, 5enrru nr .o,, lr r�u,�^a,� : 0,01-� S3i1 �;�;�3-9171 9Pc 14_ Cart-.,! fi71. �()tjTi, tag*,L sC�l�it ta_a az., lfia.i� BOARD OF P11BLlCj+pBTtS fate: To: Fr Plalibold rs FromThere 5a HcETner Clerk,'B{b 4rcl c�i Public Sul,1i ct AddendtiLr.1 Nra�r�br: 1 1}rt-l��.ct �laclle: The Nuint�e ak l�ir�er�va�lk �,tilitr�� I�°Yateri:�ls 1'r �jeet Nca.: 124-{}t�9M �p'�LE�"'�E�''�EI"�T OFCEIFT OF ADDENDUM A,.�CI Date Rccclvcd: /s zS / c being f�r'arded to �,'Lr for tile. above referenced Prcicmmmommammomm ct. Tills addenda, t.. receipt of this ,�,,�dcn ua�► Please sign belay'' and acknowledge 574 235-9171 to the Board of Purlac 'V�or�s �' eluded ��Pith ��a�wr h�� fa�in� this sheet . c A COW MAST also be lri �0 hon AN hours of �receap bge upon suh ,ittal. id packa I• 1 r��tCs: ref added tc� tlzc -Peci cat cats at�d Contract The attached d0cun- et" a part ()f hcrcln,. Documents I nc become a � S� �[,47I1117F111�4': p,,uthc+rized Sl61i1ature:' — 1]ate: /$ Z� Go It�rlie,�r tire pros cAclivc� C'o�rla^ctclor +� ,rr�iul�le to ce,r'ti,�iy to any of the statc���,tents� f,�r�fr, wv it shall altach art evPlrr�trrtit�tr to this A• f,� davit. CONTRACTOR'S NONC OLLIJSION AND NON-DEI3AII`MEPwTTAF"FIDt1V'IT, CERTIFICATION REGA.RDINC INVESTMENT WITH IRAN, EMPLOYi4'i.ENT ELIIGIBILITY VERIFICATiON, NON_DISCRi'MJNATION COMMITMENT ITMENT AND CERTiFICATION OF USE OF 11NITED STATES STEEL PRODUCTS OR. FOUNDRY PRODUCTS (oust be completed for all gcaotes and bids. Please type or print � Ss: 5T osc Couvn'' The undersigned Contractor, being duly ;sworn upon hiss her-1ts oath, affirms under the penalties of 1wrJury that. I . Cot�trsrctor 11zs, nQt, nor has any other member, representative, or agent of the f rrm, ship represented by him, entered into ally combination, collusio company, corporation or partner, n. or agrecrnent With atiy person relative to the price to be bid by anyone: at such letting not to prevent :any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to .any other bid and without any agreement. tn�derstanding or combination with ally other person in reference icy sucli bidding, Contracto?r t�rther ways that no person (7r persrans, i firms, or corporation has, Have of will receive directly or indirectly, any rebate, fee, gift, cornnlission or thing of value on account of such sale; and 24 Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from pare c.ipatit�n in tlr�s. traa�saction by any Feder�r.l department or agency; and. 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investinent activities in Irate. �,• For purpt�ses of this Certification. "Iran means the government of irate and ,any agency or instrumentalit.} of Iran,car as ntl7ec�viGcletrled at ind. �C nde ��-?2-1i.5-> as a"Iended from tinlc-to�tirne. b. As provided by Ind. {.:ode § 5-.1'2-I6,='-8, as mended from knee -to -time, a Contractor is engaged in investment activities in Tract i.f either: i, Contractor. its successor or its rtftiliritc, provides goons or services of twenty million dollars ('G,Z ,.tlklt},Uou I car more in s ague in the energy sector of gran, or ii. Contractor, its successor or its affiliate, is a financial institution t17at extends twenty in credit to another person for forty-fives i million dollars ($20,0004 00) or more n ,2ys cr more, if that person will Q,i) as tle fkte credit to provides goods and services tt the energ 3,ry sector in Iran; and (ii ) at the time the financial institution extends credit, is a person itlentiliccl on lint Published hym the Indiana Department of Administration. �.. Contractor does not knowingly ctnployr or contract with an unauthorized alien, nor retain any ett�plc�}+c'e c7r cantrtta;t with a person. that the contractor subsequently learns 1an 4Publitc'4�'u`otks}{'iuo te Page•14 Version 11312025 alien, Contractor agrees that he:'shc it shall enroll in and verify the work eligibility status of all of C.c ntracttar's tiewwly hired cr7apl+ yFees through the F 'w� erify Program as defined by I.C. '22-5-1,7-3. Coiitractt}r's documentation cal" enrollit ent and participation in the E.Verlly Program is included aiacl attached as part 01E this hid,'quote; and ,, Contractor shell require his+'leer, its subcontractors performing work under this public contract to certify that the subcontractors do not knt�ww'ingly cairoplc�y or contract with an. unauthorized alien., nor retain anv entplc yce or contract with a person that the c utbeontractor subsequently Iearn s is an a�izauthtarired alien, and that the subcontraactor has . enrolled in and is part] c:ipati11 in the FNerify f rc�,,tain. Tht C ontrac:tor agrees to �a� �intaira this � ertificati���i throua ;lwc�utt the tern, of the contract wwTith the City of South lend, and understaunds that the City may terminate the contract for defaualt if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being, notified by the. City°. fw. Persons, partnershil+ , ccirporaationti, a ssociaa.tions, Sri joint w entairt�rs awarded a contract by the City Of South ,. end through its agencies, boards. or commis sir�ai, � shall not disctiut�inaate agatitwst an,r ct1713lcaye� c�a atpp�l c aaiut for eaxaplo ? of co7ta act,erf7ore nipl�►;; m nt, contract with respect to hire., tenure. terms, conditions, of privileges or any matter d`ircctl\,r or indirectly related to contracting or ea7wploytuzcnt bccauuasc of t�aec, sc�, religion, color, national origin, ancestry, gender expression gender idauntity, sexual orientation, or rich affect that person's ability to pert'ortvt the work.due to ale or disability that does ltt of work, labor, Services, supplies, equipment, n. aateri.als, or .aww araling cotttr<tcts for the puarcliause any combination of the foregoing including, but not limited to, public works contracts awarded tinder public bidding laws s of other contracts in which public; bids are not required by law, the City, effi its agencies, boards, or commissions will consider the Contr� mtain tlridia�aoa;laid�Minority Bats)rts to i�wc palrii mipation by those se � ubcontractors certified by the Starr _ ("MI BFF) or as a Wol-nen°s Business FnteriMse ("��, BE"") its a factor 7ui detern�ualung the lowest, responsible, responsive bidder. Contractors seeking, the award of City contract cannot be required to award a subcontract to an. TAWBE; howevert er, they many 110 le cuulawwto ether meet both v discriminate a1w�FFinst aan d�l�BB�'' E utilization z � on goals �c r contracts, Contractors arc reclutrt d to w demonstrate that tlwc C'c�i�atiact+:ri' leas t-i�acle. guiod faith effcurts to obtain paarkic.ipaticwra frc�n� MBE and"�4f3F. sutbcoaltiactois, A, finding ofnci�.cotripliaaic:e or a discrIminautOrY preacaic=e shall p�roh.ibit that Contractor from being awarded a City contract f5or a pei iod of nowt l l � �°ear from the date of suiclu determination, and such deterniinaution may also be grounds for ternuittatting the c:.orutact to �whiclt the discriminatory practice or noncompliance pertains. Tile undersigned C'caiwtractt�3r agrees tl-aat the ft�lBc�ww=itg rac�aticl3:;crniiaiattc�n c;c�r��n�aita�aa:.i-at ;�lwall be made aa. Dart of any Conti act ww Mich it away henceforth enter into with the City of youth Bend, Indianaor any of its agencies, boards or corilmissions. or applicant for Contractor agrees not to discriminate against or intimidate any employee. employment in the performance of this contract wwitlti privileges taf' errtpltiyiaient, car any tnattrur directly or indirectly related to employment, because of eorigin religion, ancestry. color,sex, gender es.pressic7ru, gender identity. sexual of ieutattion, h,aiudzc Ftp, national this provision may be regarded as material. breach of contract" P age ®�a t?ubiicwcark:s Quote l the undersigned bidder or agent as co tr actur otr a public wores prt?1ccc uncictstano my .stmtury c6l4ipti011s to tile use of steel products or foundry products madc in the United States (LC 5-16 S.1)_ I hereby cerlify that, I and all Subcclratrtactc�r:; employed by me ('tar thin Iaa`t}ji e,l will usa 4teeI ru lucts or rourldry products ni ade in the United Staate' on tiais prcje.ct if awarded. l understand I laav4 al'i aaf aliaat:i °e clots tt? at�,tit• the City in tx�ly bid that rape praalacisaal does vest incluele the use of steel products car foundry products t?aade in the United Stites t tat�cicrst:talel it. is tit�� sole obligation zttzd resl�t�aY*tt�ality toprovidea justificationta,,lac City.. saablect to tevie4� and approval. ��'l1• tlrc cost of 1i nited States m adc sleet or foundry products i:; un ea;on able. Prior to �mxtard and upon Stahat`ai: sjon of`bid which does iat3t tuz;e <aec:l products or Rmndr prt'aductss n-L ade in the United States, the C."ity, through It's director of public. works. ;:hall make a determination if the (trice of United Staates n�ttade steel car foundry is tanretasc?nablew l understand thaat ��iolaaticrtis hereunder stay result in tcarfeiture of contractual p a.-v atac:ltts. a>r.r I lt�rc:t��.�at'tia•nt tra�dea• tlt� g�enalttes turf l'a�xjurt� tl?rtt tl?c faets anc) iut�arePtatic?rt tantaitt�cl ia? the tort;�aiat�.; I�id ferr pttil�lic .vork s are true mid con-cc't. IKatccE t..l?i Stthstr-ch��cl ,int} :;r.���ra? tc� �efi�r� w�?e tt?ct .�r t"t�ixat?�asatotl F:x�arti4 _�1_"'.q...�.z_I __._................_.__ t;cnu?t�;� i_�'.E�tsidecac rarraclois,13idder (Firnn) {�rzaturu*c7f't:°c?nir,�•acicaa��Pirt-Ider nr It �}ertt I'rattett Name arci't•itl d<Iti� art REEfCCA LOEEEZOO NOTARY PUEtIC -STATE OF hIIiCHIGAN COUNTY OE= KENT MY COMMISSION EXPIRES 7/ 20�j 29 ACTING INI THE COUNTY OF �� 7u'c:r:�icie; 3•�:3i�4i2r, �r�a�n � �k3 F'a.}hlic �.�Vork� t�uz~c Addendum NO" 1 The Pointe at Ftiverwalk. Utility Materials Project No. 124-069M Date: w4l Te: All Ptanholders Project Engineer From: Gemma tantan, Praj rrirag the first page and You must acknowledge a receipt of this adden'durrr try signing returning a copy with your laid. Page I � Items 2 -3 t- These items are duplicates. lJo not include in bid. Use attached revised quote documents for your propcsdl. castings are an approved equal to East Jordan Iron Works castings. Eith Neenah er type. May be provided. 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PxoNE 574/235-9251 FAX 574/ 235-9171 TDD 574/ 235-5567 CITY OF SOUTFI BEND 1 BLIC WORKS AYOK BOARD OF PU Date: 9/8/2025 To: All Planholders Hilla Horvath, Clerk, Board of public Works From Subject Addendum Number: 2 Project Name: The Pointe at Riverwalk Utili Materials Project No.: 124-069M T OF ADDENDUM ACKNOWLEDGEMENT OF RECEIP Date Received: OPINION ro ect. his T addendum is being forwarded to you for the above referenced p j Please sign below and acknowledge, receipt of this Addendum 9171 ' sheet to the Board of Public Works at hided with your by faxing thisMUST also be me within 48 hours of receipt. A copy bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID• Notes: uments are hereby added to the Specifications and Contract The attached doc Documents and become a part of herein. Company: IN Authorized Signature: Date: S Addendum No. 2 The Pointe oateRiw�o � 2 Ot69Mate aterials Pr pate: g/5/2025 To: All Planholders From: Gemma Stanton, Project Engineer and a receipt of this addendum by signing the first page You must acknowledgeour bid. returning a copy with y Item 24 is specifically 1" copper compression fittings. All items must be priced for quotes to be considered responsive. IRroj+ect N*fa�project No. For Bias pug sCOP'E OF WORK ri,^ DnintP. at RI'verwalk Utility MaterialS. 124'06'M L ca Trrn I. PIat7.IECT pESCRIPTI�hI This used !�y Century Custom Builders for the Pointe at his project includes the furnishing of materials to 6 upon the Total Estirnated Price. All items p}�'��.ctual ealk townhome development at I�lorthside St. Peter Street in South Bend. This quote wil e i responsive vert+d!rrr basedp approximate quantities on y awarded to the lowest resg�for each itern are own awarded per unit prices and he ter1elesshthan the quantities shownion the bid tab. quantities purchased may greater PREVAILING SPECIFICATIONS ANZD CONSTI�IJCTIit PI STANDARDS AkhIN SPECIFICATIONS rc�n and NM. PRE A. The City Of South Bend's PRE AILINSPECIFCATIONS,Nmost recent version, ONSmost are to be used on this CONSTRUCTION STANDARDS A project, completelyfamiliar with the most recent g. Each {quote prodder is specifically instructed to become o the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANJ[31�RDS' �`� 6 version uote. SPECIFICATIONS prior to submitting a � ll i,n effective after September t 2025.PREVAILING C. wherever the pP;ErJ,I�ILtNG SPECIFICAeTdOIwIS refer to "State Specrticationsqit sh.hernean e INDOT Standard Specifications for the g be used only in conjunctir�n with the PREVAILINGILII C SPECI ICATIONS, D. These SPECI�wL PROVISIONS I+IS will list only"Additionstoit or DEWAs o SPECIFICATIONS eventTf con and are E. In the event of conflict between the SPECIAL PROVISIONS and the the 'SPECIAL PROVISIONS will govemV Tt=Rxtd "OR EOUAL" A. Prevailing Specifications: None B, Additions n theseaelettertiOnslr the Quote full explaining and deviating from 1, 'r�u�lle're the term "'or equal i� ii��Sd i � 1rY determining II r specified item shall file with hislherlits Quote proposed article or equal. The City of South Bend shall be the so1e judge :equal" offered meets the specification. 111. TAX_ XEMPT A. Prevailing Specifications; None S, Additions contract with he wner that 1. materials and properties purchased under not subject tottheC#ndi na Gross cRetail Tax (Sales Tax). of the structure nr facilities constructed are erl,gitl be furnished to the Contractor upon award, The exemption nurnb INi1Er<IININCATION A. Prevailing Specifications: None B_ Additions P�bdc wc�t�s �iuc�ke VII 1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents, orney fees, ,officers and employees, from all or out of the negligent performance of tosts, losses, claimsandsuits, his contract byurL costs, tContractor, and other expenses, arising from or because of arising out of any defect in the goods materials or equipment supplied by the Quote provider. CGIP1TRtgL t�F i�t7�F�F{ prevailing Specifications: 2026, III DO I Standard Specificak.irrns Section 105 B. Additions:. 1. or thisuptoaietd epresentathe�tivestcr of Public Works of the City of Snow th The complete responsibility f Bend, Indiana acting through�his a _hori e( p;art�ewt-Hof-I�a��ar-- ifications: 2026, 1NDOT Standard Specifications Section 10v A. prevailing Spec B._ Additions: 1. The Owner, where mentioned in these. documents, is the City of South: Bend_ The engineer, where mentioned in these documents, is Century ust€ m Buildeed rs mentioned _ 2. The Contractor shall apply forand complyti any ith R rmitlre� rements�ncludits for ing the St the work rJoseph County and federal .agencies and shall ! City of South Bend Building 'DepartmenL thirty days, the Contractor his contract is not a resident of Indiana, within 1 If the Contractor awarded tqualified � ified and registeredwith provide the owner wit h proof that theec in licensed, business within e State of Indiana. the 'Secretary of State of Indiana to engag 4. The Contractor shall comply with all provisions of Indiana Bode 5-16-13, as amended. The owner c work project awarded should the Contractor reserves the right to immediately terminate tof Indiana Code 6 f6 f and sr h violation shalt result be found to be in violation of any provision in the forfeiture of Contractor's performance bond to the owner., pEF,Ai�LT Pk�1� TERMI�I!ATIQN �df�6, IPiCrCT Standard Specifications Section 1[7S A. prevailing Specifications Addr �o „ 1, Events of default shall include Cen�ce'rv�rk, atrltt�e lme specfiod fail re toperforr� ttredwa+ork contract including failure to corxrrr7tion of the work, fa accordance with these pif%ie tothe City, unauthorized fai r,ursconfinua to observe Federal, State,'orr local carry laws or the work in a mannercep regulations, and failure to comply with any other terra of this contract.tice permit may . If an went of Default occurs, daysleCity shll a ��r the�da�c c�fdthc e Contractor no{floc to cure the defauwritten no lt�t �he default.. is Contractor ten tcalendarcure period, the City may at any time thereafter terminate this not cured withinn the ten16 day contract in which case the termination shall lokbe khe fra lowinginal and oremedies in addition to those remedies 3, Upon an went of Default, the City may Payments due provided under duo Po the Cor7trarons of ckor agahis rn st therretainage, the right to takt the right of set"off e 'overand complete the or to become Public Wvrks QuOt, iprjge a 2 025 that ty is York. If the City notifies Contra ethontracainvoking tor"s subc subcontrht acts Massigned complete tor he CWork, right ty4 subject the the Contractor has in order un Citys right to take assignment o, ail der such scab ornt acts is tosubcontracts pay for Work bligatiOn accepted by the City rtsatisfactorily performed o n executed, the after the date of the assignment. In the event a conditional gnmassignment agreement,oreotherr document Contractor shall execute or cause to be executed any assigrarraerat, v Works to h that may be necessary in thissole opnion, of legal The Contractoruneshallpromptly deliver suchdocuments evidence compliance with t provision.ise upon the City's request, In the case of such assgnmen(4unlessment a tberinvoiared�eand for Contractor remains liability toan{yc claim, subcontractors for any pay Y ng from any error,. omission, breach suit or cause of action based upon or resultiing pr negligence (+o the other date of of contract by the Contractor, its officers, employees, ear agents arising p assignment to the City. %Jr%n CTI E AC ftC�NfDAM+4G A. Prevailing 5pecificatieaM Gone t3, Additions: The parties recognize that time financ6at lass f the equipmen suppl es, sery ces are nott delivered vv thin custom Builders willsuffer the times specified on the Contract. ereto tht if Contractore equipment, ver a, It is agreed betweenan the other parties obi setian�aby the date spec field in hellC�onttract, City shell supplies, services use the bid bond or certified check of bidder as liquidated damages ent, supplies, ces dlor b_ Should the Contractor fall to to heade or Cont-act arndthe shoulldacne City then elect to bid aanew other obligations purect from project that will replace the Coontractan an demonstrate for the e p ability to deliverCand perform the considered only if equipment, supplies services and/or other obligations an a timely fashion& hereto tht if Contracr ver e equipment, c. it is agreed be ee nd/or rather o,bligationsaby the time to ln� helContract, Ciiy shall the parties supplies, services a award all or part of the material to the neat lowest bidder. �. DELIV!ERY A. Prevailing specificationsANLoUT Standard Specification Section; done B. A,dditions:. 9t items shown in the specifcatio ludehwueekends�and holidays as designated by the er ets nDtati e Indiana. Delivery elates shall in ordering the material. 21 Ali materials shall be delivered according to best indurstry practices and prevailir7g specifications, Any materials not received in good condition will be rejected.. rejected must be removed immediately by the Contractor at the expense of the Contractor. Ali items re es or quipment 4. in Beanie cases at the discretiohr the City, estabsshmentpection of the vvherth�y are produced before shlpi�aenill be made at the factory, plant, car ea I"aalJlro Wvvrlss t�iaat�: 54��rslQE1 t.�f���J 3CI XNI. }CIV ,. The pity reserves the right to inspect and have any goods tasked after delivery for compliance with the Specifications, Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of defects, 6, The quota shall include the cost of delivery in the unit price for each itern. FkETAll ,4 E AN FINAL I 4'YMI ENT A, Prevailing Specifications: 2026, INDOT Standard Specifications Section 109 B. Additions: calendar days° 1, Payments will be made every thirty (3t1) 2, There will be NO Retainage. 3, contractor shall invoice using the same nomenclature as specified in the bid proposal for all items' �4,tAN�'M A. Prevailing Specifications: None B. Additions 1. .All Parks shall irrcl�ade the following; a, Performance specifications b, Bill of Materials c_ Warranties on all parts d. installation and safety requirements A. Prevailing specifications; 2026 l NDrOWaterStandard Works Specifications, Association City of South Bernd onitructiran Standards Specifications; American B, Additions: 1, F or eacNa item, a spaclfN wfl and determine that p oductssubmitt�ed meet tjo requirements uof Custom Builders will review the project. I Delivery cost shall be included in the unit q st formiry or tach peaof m shall be subject to a change 4, Any owner -requested modifications to the quantity or type order. a. Pricing shall apply for 12 months following award of quote. ){V. Mlta'UVBE GOALS A, prevailing Specifications' pity of South Bend �rdraance �i'o, 1t1�61-21, Ginc�rity ar�d ,`omen Business Enterprise Inclusion Program Plan B. Additions: 1. The quote does nc�t hav�n�heiat � �r� ��,�,BE Utilization Plan ypg pis enc�car�rac�ed grad inclusion may be noted 2. Nufdlt'dl�E PAPERWORK Is OPTIONAL FOR THIS QUOTE"' ��b9ic works Ctuc�k "�rcrsierrb �+�3,�2J� CITY OF SOUTH #1 NIA EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING PROVISIONS DIVERSITY UTILIZATION opportunity'I de equal for It is the policy of the City of South d Bend torpt o rovi in accordance employment� th the rules, sreguregulations and all persons, partnerships, companies, an p sidelines of the applicable ness federal, ng or holding a p state and local laws. This policy of equal cicont act with toyment and he City g l + to every contractor or subcontractor biddi opportunity shad apply of youth fiend, made a part of every In furtherance of this policy, the following Equal opportunity Clauses are hereby that Whelshe will abide by thesept Provisions, construction Infu contract entered into by the CityofSouth Send and all subcontractors entered into pursuant to any such contract and the bidder hereby c because of race, The contractor vriil not discriminate against any applicant or employee color, religion, sex, national origin. orl�haenedicaarP treated � ted fairlytoandilleq� tabyo u action to ensure that all ,applicants or employees demotion or transfer, shall include but not be limited to the following: hiring, a Or other compensation recruitment, advertising, lay-offs or termination, rates of pay or ether forms of and selection for training including apprenticeship programs. ees ;and The contractor shall agree to post in conspicuous places available to employ applicants, notices to be provided setting forth the provisions of the Non -Discrimination Clause. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. tatT rs ch The contractor will send to each labor r nion or other contract enor undersIve of WOg ea notri�ce tobe t,+helshe has a bargaining agreement ° laces provided, advising the labor andcshallrpastrcopiesrof the notices �innconspicuous rp tors commitment under this section, available to applicants and. employees, The contractor will comply with all provisions of Executive Order 11246 (as amended by 1137'5) and of the rules, regulations and relevant orders of the Department of Labor_ Subpart B _. Contractors" Agreements on Of s order, Government Sec, 262, Except in contracts exempted in accordancernentrvc`rtontracttr hereinafter after tenter d into the following contracting agencies shall include in every Cove provisions. "During the performance of this CUrbtract, the contractor �f�e5 a� fallr�wk+S:,� " t;1) The contractor will not discriminate against any employee or applicant for employment take affirmative because of race, color, religion, sex. or national oirigand Int thakh empoyee contractor are treated equally action to ensure that applicants are employed, to the follow"rng; radio demotion, or during employrr7ent, without regard their race, color,er�ipig��n1�nn f� `� national origin,. Such action will include, but not be limitedor other reont r rates The contractor transfer; recruitment or recruitment advertising; layoff or terminstion; rates o -pay' farms of compensation„ and selectio�afor cestrariableltatdin employees and applicants for agrees to post in conspicaaous p ernployn�ent, notices to be provided try thte contracting officer setting forth the provisions of this nondiscrimination clause, on 127, The contractor will, in all s,o that traltrsgoai fieor �ei rtappi'rcannts ts for w+ilienrecei�ve sco�nsiderat naced by r f� behalf of the contractor, state employment without regard 10 race, color, religion, sex or national origin." Public Works Quote Page 6 Version tt:t12025 a( The contractor will send to each labor union or representative of workers with which 4 notie, t,i helshe has a collective bar gaining agreement cir o#her con:tr theof tatrore un Oni or workers' to be provided try the agency contracting. officer, advising hall post cOpi'es of the notice in conspicuous places representative Of the contractor's commitments under Section 202 of Executive Order o. 11246 of September 24, 196 applicants for shall post cOnI available to employees and t The contractor vtirill comply with all provisions of Executive Order Flo. 1124 of Labo of September 24, 1965, and of the rules and regulatiOn.s, and relevant orders Of the secretary Order Igo. °(5) The contractor will furnish all. information and reports required try ��ee;aitrve d orders a 11246 of September 24, 1965 and byhraccess tohisbooks records, and haccounts by of Labor, or pursuant thereto, and willpermit the Laconbor agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rites, regulations, and orders," nondiscrirnini� In the event Of the contractotion clauses of ^{ J r's noncompliance with the be this contract Or wi#h any of such rules, regulations, or orders, in this. contract declared cancelled, terminated Government ent contracended in ts nr ac rdanein part and t with he orprocedures tractor � authorized in ineligible for further s may be Executive order too, 11246 ofSeptember 24 in��xe� tives'OrderrtNor 11246. off September imposed and renedie involre 24, 1rar or by rule, regulations, or order of the secretary of Labor, Or as otherwise provide bylaw " yparagraph The contractor will include Cheap graphs, (1 ) ofthe. through (7) inence every atsub preceding or purchase (1 and the provisions Of pang p order unless exempted by rule regula#ions, Or or of the secretary of tso that such abor, issue mber '24, 1965, pursuant to Section 204 of E=x;eciatiwe ubcontr ctor Or 11246 f vendor. The contr for wilt talae sucah provisions mill lie binding upon each cube sanctions for noncompliance: aution .with respect to any subcontract Or purchase order as the administering agency may direct as a means of enforcing such provisions including Provided, however, that in the event a vendorcontracasor bea oresult not lvsuch directionthreatened by the With, litigation with a subcontractor or administering agency the contractor may request the united States to enter into such litigation to protect the interests of the United States.,, orturi ty clause with bove equal isted The applicant further agrees that it wirlr ti esn M hend by h itaparticpateso n federally orlocal respect to its own employment l licant so participating is a State construction work: Provided, that if the a ortuni lause is not applicable to any agency, government, the above equal °pp overnrnent which: does not participate to weak on or instrumentality Or subdivision Of such g under the contract.. will asslSt and eoOperate actively with the administering The applicant agree that It of Labor in obtaining the compliance of contractors and agency and the Secretary and the subcontractr�rs with the equal opportunity clause and the rates, regulations, and relevant require for the supervision of such orders ra the Secretary of Labor, that it will furnish the administering agent Secretary of Labor such information as they may r in the discharge cif the compliance, and that it will Otherwise assist the administering agency agency's primary responsibility for securing compliance.any 24, 15 wit modification a contractor The applicant farther agrees that it. will refrain from of September into any contract or contactst ract modification subject to Executive Order detrarred from, or Who has not demonstrated eanteto r�t�t� �xecutiivve Or�de rand will rcarry out federally assisted. construction contracts p riai opportunity clause as may be such sanctions and penalties for violation of tltithe administering agency or the 'Secretary unposed upon contractors and subcontractors y applicant of Labor pursuant to Fart il, Subpart a of the y with thesetive then adadminist thedition ering agency agrees that it it fails or refuses to corriPlr+ Public Works Quote Version V312025 rnay, further take and aar all �f the fallaa+�ring insurance,actions: � � � �ee'f terminate, efrain from extending end in Whole ar in part this grant (contract, loan, to which assistanfund ce to the applicant under the ce ref future caatmpl ancet has been t eceived�from or r�such cc�rred until sat sfactory assuran appropriate legal proceedings, applicant, and refer the case to the Department of Justice far ,a.pprop P g t * Corrected to read r1invoked" In the original test the WO ct " rrIre�Fved was printed in error. MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN ness rou h the adoption of the City of south Bend ordinance City City of South Send, Indiana has shown its co itn7ent to addressing Minority and .rcarrrect by The y public contracting EnteepriseIW~tOC"' participation in p employee or No. 1tlr�St-1. Persons, partrerships, carp crat rrns, assc+clations, or joint ventures awarded c aura t y of South, Bend through its agencies, boards, or caammisscrns shall not respect hire,tenurer te against nt far employment in the performance of a Cityeectl trrelated to employment because ofrac s�exdrtreligionr pact It rivileges matter directly or indr. + perform wor privileges of employment, or any color, national origin, ancestry, age or disability that does net affect that person's ability o 1VV Es (both Minority and WO found Business Enterprises are described in the Drdinance. list ofAMBE@istrartcr B web"site. provided with the bid that states the MBEs on the+8ES that 'ro project andltbhe certified. and non -certified can be found on the Indiana Department http'lrw\4M in rao�rtidoW. Documentation shall be P erforrrred by the M 1BI✓s and 'U BEs on the p j contracted, the dollar arncaunt of the work that will be p using Form 8E-f.t7, BE 8,+trlizatr'or? �'dara, percentage of the dollar amount as it relates to the total bid amount by g and Form I BE-1,0, WBE Utilization Plan, ancies, boards, or commissions rewires the Contractor's good faith efforts to obtain participation by The City, Its g those Contactors classified as MBEs and \NBEs. Failure to it e.r meet the MBE and CBE goals �r to evidence of good faith efforts for the bid will e be grounds for rejecting a bid as r�or�-resg►nslve. oJe lrom SES on this Pr J ct and Supply Bidders shall demonstrate goad faith efforts to have active participation M�E E nceiof Good Faith Efforts d r"BE" written dooumcted, Such entat.on evidencing such efforts by using Earnas BE ., Evidence of Good Faith Efforts and For= ,BED Ic,1 M t COtltacte�! aracl BE- , f. t�BE Go tithe date of documentation shall include, but is not limited Ira, the t the name and address of the MtuSE, a, A listing of all Mt'�' BEs contacted6ncluding; G . writ contact: ��� the type of contact ji.e., phone call written solicitation, etc*), d,4'� the nature of type services of goods requested; and (b) the result of the contact ting and receiving bids, uotes or her b, Written evidence of outreach and copies of email efforts go s I olur ge and secure ornpetit e responses responses from MtU1tBEs or other documentation include from M�II'�+BE and local businessesftob�ducition�invtationsin the ntolforgi�grn�ajortytrrrinohis lrelty strategic alliances o. Written documentation of letters ra extensions, fOrgians, of assistance on payroll, insurance, for capacity tauilding, including but not hrri ted to, rr�entraring, ietion. This scrape change will. bonding, line of credit, technical skills or Iausinesses change e prior to comp d. From time to time, prozation Plan, it is the jects will undergo a scup g inevitably impact the Contract usage of M SE occurs, thegapplicab e Contractor rshall utilize itsbest inev y e changerequired b the scope change. request of the City that when a project scup efforts to contract with M and' Subcontractors in a proportional manner as: req '} faith effort to forge constructive and lasting business are actively encouraged to reach out to the MJWBEs in St. ,Joseph County, Indiana, other Indiana All bidders tw°lichi an to utilise a Bond counties, and Berrien County, g partnerships. I with applicable federal, Notwithstanding the foregoing, the award and performance of all City contracts shall come y state, and local laws. The City reserves the right to request verification of goal implementation throughout the course of the project, . P �r g to to the utilization IAi'�"ufB�E's firms in a manner consistent with If a goal exists, the winning respondent is contractuall obligated t ghat was represented in its quote submission to the City. Deviations utilisation plan must be requested in writing ed b the Crty. The Caty reserves the right to initiate a ch nge order in the amount equal to the difference In and approv y any subcontractor utilization if the utilization plan change Is f3 p'ub@icWorks Qugt "1iiCr.alorU t7'.�r�Lr�.L. 21T ' OF SOUTH BENDS GUIDELITNEO TC2 I F+ IR. OOD F. ITH EFFt�RT E Under the City of South Bend's Minority and Wome s Bkhor'izedEtnts Enterprise MWBE) I fic'sgoaiOn 1F to increase �+li(yBE Iulda nclaasion Flan}, the r;�iky of South Bend {the City participation in City contracts and procurements. CBE articipation gaols are set based on availability of CadWBE contractors wvithin the City 's geographic market h p area identified in the City's Disparity :Study. ave For contractors bidding on a construction, services, supplies or equipmen faith efforts totract rneet theroont alcthgoal been set for all or parts of the project, below is information relevant to goo eE'Failure to make a good faith effort m Project bidders must try day result in t th '�JBE's are in fact available to perform work on the ccntrac . When the City sets a contract goal, that meansdiligently to meet goal, rejection of your bid as non -responsive to the contract. a contractor to achieve a contract goal which, by their scope, Good faith efforts means actions undertaken by goals kUL "s intensity; and appropriateness to the objective, can be reasonably expected to fulfill the Program Inclusion Plan, Secticn4.B_, NLO,$ 21)w ranfrnCtors must provide g ood faith effort is fully reviewable by khe City, Vifhe heacontractor'soigood faith efforts to acding that the contractor was non�r€sponsove, h eve the as much information as possible to help the City a ssess goal. Ina¢leguate proof of good faith efforts n ay result in a fin causing its. bid to be rejected even if iit is the rawest, Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract h�ia�dBE participation goal. Mere pro forma efforts are not goon faith efforts. To satisfy the good faith efforts test: and not excessive, the C� WBE's quote from ,� prime contractor may not reject a �t'�fBE's bid salel because it is not the low°�rest bud received or laid 10 subcontractors. if the I'� VBE s costs are reasonableoaks even if the I ± BE's bud 's not the presumptively should be accepted on a contract requiring g lowest one received. However, if an Cvly'JB �`sTde�o��trackouote � has the burden le rof demonstratingthe prime contractor may reject the bid on that ba excessiveness or unreasonableness of eBxECessive Contractors must provide the City with whether a M BE quote was unreasonable or copies of each ►�I'hiWBE and non M WBE quote sularnitted to the bidder when a non-��B was selectedover, an MW SEa reasons based on a thorough A contractor may not reject a t�,1'�BE as being unqualified tract �without ejects a CUBE as unqualified the investigation of the CwtWBE's capabilities. if a prime con Contractor rrt�rst provide the City With good reasons for this. She r4tti�lBE'sl�nd�a to v�ruon�u� one membership in a specific group, organization, political or social affiliationexamp is not a basis to reject the MWBE for lackof qualification. �Jcrsior� 1,'3,(2025 F'Utaiic t�'ork� QuotePage,d ��r m the contract wit its own organiza he The ability or desire of a prime contractor to peter need omaketgood faith efforts touse f�'w,^�BE slug team does not relieve the prime contractor Of t theGontract goal. contractors to meet EXAMPLE 'total Project Estimate is 500,000. An r�t"�BE g oal of 10% is set fora specific part of the project, i.e., � r�r'Itr�tr�tt�r, end it is '�5tr,000. +� non Nt>�+F3E submits a $50,000. Only one 74 WBE submits a quote to the prime the requirement of making a good faith effort to meet the quote of 45,00�I. Rejecting the Iv1VVBE laid may percent and dollar amount set for M BE nd contract goal because, 1) the MVVBE quote is �roithin the goal pet guarantee on the project; 2) selection of the +WBl=fquote e between theal rBE andcno @�t+ BE quote o sal a not participation the dr that its bid will be deemed responsive; and signiflcant in terms of the overall contract amount i.e., 1% of tonal contract)* id is 50,1�t?t�, it may' yet not be demonstrative of a good' faith If the t BE"s quote is $5 solely and the non-�+t''WBE b elsewhere in the contract while effort to reject the h+lyl�iCiE solely because the l 1' PB eq oteis not cted tohbelomade upe elsewhere is not greatly significant to the total contract cost, and it could reasonably p guaranteeing full goal compliance. ment as to The above examples are illustrative onlym The City wall make by a fair andreand taking irrtolaccougrrt the 0rual� Quanood tity, an based on all information and documentation contractor or to meet the ,contract goal. Intensity of the efforts made b Pa�t�lic �;�'erks �Iucrre GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WI t rf BIER ence of ood If a contractor's laid does not meet the goal rwhether the contractor the contract, otis arespons4 d bidder. Ifor must submit dthe contractor's faith efforts with its bid so the City can determine bid meets the MWSE goal, evidence of good faith effort is not required, but it would be prudent to include some evidence in case an error was made. The information required of a ccantra.ctor why nenot at Section d,castfo6 awgoal too show geed faith efforts can be found in the South Rend Inclusion Program bj Where the bidder cannot achieve the contractrmimhe bidder must provide proof of having made at ontof whether to, issue goal wa v r the City will good faith efforts to meet the goal. In making this dete consider, at a minimum, the bidder's efforts to; (1) Solicit through all reasonable and available means (e.g., attendance at prembid meetings, advertising and written natives) the interest at all MWBEs in the scopes of work of the contract. The contractor shall provide interested the�on�'� t tolta1timely, adequate 11ow such firms to respond theosolicitaabut the tion,s specifications, and requirements The bidder must follow up initial solicitations with interested Maa'u'BEs. increase the ikelihood 2) Select portions of the Thisformed ludesb, where appropr ate, by MWBEs in order to aking out coontract work at the contract goal will be achieved.snc items into economically these word.'terms�t withitsown afoces, it is the bidder's respl onsibility to otherwise prefer t perform make a portion of the work available to 9,�"��B1=s and to select those portions of the wor or material needs consistent with the availability of such firms to facilitate their participationft Negotiate in goad faith with interested lv WBEs- Evidence of such negotiation includes the names, addresses, and telephone numbers of firms that were contacted; a description of the and specfications for for informatior) provided+iregarding e ardi g the agreements could at helansar ached. Thehbidder may note work e eject �.+WBEs as d subcontracting, >? being unqualified without asound reason's hased on: a thorough investigation of dditional casts involved In finding d using I�WSEsiis rnot it aitslelf s That there may be s sufficient reason for a bidder's failure to meet the contract goal, as tang as such casts are reasonable. The ability or desire of a bidder sibilerform the work of a Contract ity to make gad faith efforts ontalt� apes of own organization does not relieve it of the responsibility work within which subcontracting opportunities are available. (4) Make efforts to assist interested Ra11WBEs in obtaining bonding, fines of credit„ or Insurance as required by the City or the bidder, where appropriate, (5) Make efforts to assist interested to WBEs in obtaining necceessary equiprmenL supplies, materials, or related assistance or services„ where appropriat Materials that should be submitted to support a contractor's good faith efforts includea ., Copies of advertiserments, notices, or solicitations from contractor to Ni BE's- to include date and time of issuance;oliciations sent; A list of all locations where advertis erne contractorts or 'Be and I�+IWBE's in responsere placed ors to 1tcontractor's Copies of communication betty advertisements, notices, or solicitations, Proof of contractor's brea4c-out of contract items into omits feasible for performance byt'u''lt�7Bf="s; w r and B s for Proof oaf communications beef cocactO her? contrareachd asstated regarding Ispecif ally to above agreements., and why agreement Subsection (b) (3); I'�I'�u" BE's and those from �,fti,�,+SE's when non h+t'ww"BE's bid or quote Proof of bids or quotes from is used; ro riate; Proof of efforts made by contractor to a slat f����BE to participate in contract, where app p and sago �l� Public Works Ouot�e � Version 41 Any other Information tending to :show that Contractor made active, aggressive efforts to meet the WBE participation goal but despite good faith efforts was unable to do so. gage - �.� W�a��s9ic L�dc�rk.s �ur��e �+'er�ioea 1,';�d1t7� Date: 9/15/2025 Name: Gemma Stanton Department of Public Works — Engineering Division BPW Date: 9/23/2025 Phone Extension: 9083 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Special Contract Provisions Purpose/Description Information Etna Su ❑ Yes[:] If Yes, Approved by Purchasing ❑ No ❑ WBE Completed E-Verify Form Attached ❑ Yes No The Pointe at Riverwalk TIF Purchase Agreement 124-069M River East TIF PR-00043008 $63,838.79 Unit price N/A Request to award quote for the Pointe at Riverwalk Utility Materials For Change Orders Onl Amount of ❑ Increase CITY OF SOUTH BEND, INDIANA ❑ Decrease BOARD OF PUBLIC WORKS Previous Amount $ t3'aa Incr Current Percent of Change: Dec New Amount $ Incr Total Percent of Change: Dec Time Extension Amount: New Completion Date: Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Hillary R. Horvath, Clerk Date: September 23, 2025