The URL can be used to link to this page

Home My WebLink About09232025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING SEPTEMBER 23, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of September 4, and September 9, 2025 2.OPENING OF BIDS A.Cleanup of South Bend Range, Phase I – Building Demolition - Project No. 125-020AR 1.Funding: PR- 00041901 3.AWARD QUOTATIONS AND APPROVE CONTRACTS A.The Pointe at Riverwalk – Utility Materials – Project No. 124-069M 1.Company: Etna Supply Company 2.Amount: $63,838.79 3.Funding: PR-00043008 4.CHANGE ORDERS A.VPA Leeper Park Tennis Courts – Project No. 124-022 1.Company: Byrne & Jones Construction 2.Change Order No.: 1 3.Increase Amount: $14,950 4.Percent of Increase: 0.87% 5.Revised Contract Amount: $1,771,121.07 6.Funding: Parks & Recreation 5.PROJECT COMPLETION AFFIDAVITS A.Bercliff Estates Sewer Separation – Project No. 122-016C 1.Company: Milestone Contractors, L.P. 2.Final Contract Amount: $752,055.36 3.Funding: PO-0028224 B.2023 Concrete Repairs – Project No. 123-022 4.Company: Milestone Contractors, L.P. 5.Final Contract Amount: $3,292,628.21 6.Funding: PO-025871 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING SEPTEMBER 23, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 6.REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A.Nexus Center Elevator – Project No. 125-016 1.Title Sheet 1.Funding: PR-00043220 B.Main and Wayne Garage Elevator – Project No. 125-027 1.Title Sheet 2.Funding: PR-00043224 7.RESOLUTIONS A.Resolution No. 22-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Affirming Condemnation Actions of the City of South Bend, Indiana 8.AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A.Easement – Seven Diamonds 1.Description: Easement Agreement for City Access to a Private Water Main at Keenan Court Condos, DP25-013 B.Amendment to Owner-Engineer Agreement– American Structurepoint, Inc. 1.Description: Amendment to cover the Next Stage of Conceptual and Schematic Design for the Leighton Building Restoration to Consolidate Additional City Offices. Project No. 125-055 2.Amount: $98,075 3.Funding: River West Development 9.LICENSES AND PERMITS A.Street Closures for Special Events 1.Event: Northeast Neighborhood Back to School Picnic a)Date/Times: September 26, 2025; 4:00 p.m. to 7:30 p.m. b)Location: Howard St. between St. Louis Blvd. & St. Peter St. c)Favorable Recommendations 2.Event: ND Irish Jam a)Date/Times: October 3, 2025; 12:00 p.m. to 8:00 p.m. b)Location: Eddy St. between Angela Blvd. & Napoleon St. c)Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING SEPTEMBER 23, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 3. Event: October First Fridays a) Date/Times: October 3, 2025; 1:00 p.m. to 11:00 p.m. b) Location: Michigan St. from Jefferson Blvd. to Main St. c) Favorable Recommendations 4. Event: Hispanic Heritage Fun Run a) Date/Times: October 4, 2025; 6:00 a.m. to 12:00 p.m. b) Location: Northside Blvd. on Sidewalk with SBPD Assist at turn around point near IUSB c) Favorable Recommendations 5. Event: Women’s Recovery Walk a) Date/Times: October 11, 2025; 11:00 a.m. to 2:30 p.m. b) Location: Brief Crossings starting at 1402 S. Michigan St. and ending at 521 S. St. Joseph St. c) Favorable Recommendations B. Special Trucking Permit 1. Applicant: Lykowski Construction, Inc. a) Location: 307 N. Hill St. to 526 E. Colfax Ave. b) Description: Move of 2-Story Building c) Favorable Recommendations Contingent on Obtaining Occupancy Permit and Certificate of Insurance C. Encroachments/Revocable Permits 1. Applicant: Southeast Organized Area Residents (SOAR) a) Location: 1109 Fellows St. b) Description: Freestanding Monument Sign c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) 15- Minute Loading Zone Signs 1. Location(s): a) NE Corner of Jefferson Blvd. between Michigan St. & Main St. b) All Criteria Met B. New Installation – Eight (8) No Parking during Stadium Events Signs 1. Location(s): a) North Side of Peashway St. between St. Louis Blvd. & Leeper Ave. b) West Side of Lawrence St. between Peashway St. & Corby Blvd. c) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING SEPTEMBER 23, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 C. New Installation – Honorary Street Sign 1. Location: Intersection of Walnut St. & Dunham St. a) Tom Lynch St. b) All Criteria Met D. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 129 N. Chicago St. b) 217 E. Pokagon St. c) 320 W. Navarre St. d) 415 S. Lincoln Way W. e) 429 S. Edison Ave. f) 605 S. Illinois St. g) 809 S. Meade St. h) 1114 E. Bowman St. i) 1329 Poland St. j) 1336 Dunham St. k) 1635 S. Fassnacht Ave. l) 3602 Mishawaka Ave. m) All Criteria Met 11. TABLED - MODIFICATIONS TO INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Cleveland-Cliffs New Carlisle 1. Location: 30755 Edison Road B. Company: Edcoat LLC 1. Location: 30350 Edison Road C. Company: Honeywell International Inc. 1. Location: 3520 Westmoor Street D. Company: Toefxo Engineering LLC DBA Imagineering Enterprises LLC 1. Locations a. 1302 West Sample Street b. 3722 Foundation Court E. Company: McCormic & Company, Inc. 1. Location: 3425 Lathrop St. F. Company: Messer, LLC 1. Location: 3809 West Calvert Street CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING SEPTEMBER 23, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 G. Company: Monarch Linen 1. Location: 1601 Lincoln Way West H. Company: 301 Linen Services LLC DBA Monarch Textile Rental Services 1. Location: 721 College Street I. Company: Pioneer Metal Finishing, LLC 1. Location: 2424 Foundation Drive J. Company: South Bend Ethanol, LLC 1. Location: 3201 West Calvert Street K. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Rd. L. Company: Steel Warehouse Company LLC 1. Location: 2722 West Tucker Drive M. Company: Suzuki Garphyttan Corporation 1. Location: 4404 Nimtz Parkway N. Company: Town of New Carlisle/SJEC Water Treatment Facility 1. Location: 54955 Walnut Rd. O. Company: Unifrax 1 LLC DBA ALKEGEN 1. Location: 54401 Smilax Road P. Company: Vestis Services, LLC 1. Location: 3701 Progress Drive 12. RATIFY BONDS A. Contractor Bonds 1. TR Concrete Construction, LLC., Approved effective September 8, 2025 B. Excavation Bonds 1. Resource Internation Inc., Approved effective September 2, 2025 C. Occupancy Bonds 1. Bio Clean Experts, Approved effective September 5, 2025 2. TR Concrete Construction, LLC., Approved effective August 20, 2025 3. Lykowski Construction, Inc., Approved effective August 6, 2025 4. Resource International Inc., Approved effective September 3, 2025 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0117137 a) Date: 09/02/2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING SEPTEMBER 23, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 b) Amount: $29,964,220.42 2. Claim No.: GBLN-0117637; GBLN-0117784 a) Date: 09/09/2025 b) Amount: $4,545,714.73 3. Claim No.: GBLN-0118199; GBLN-0118201 c) Date: 09/16/2025 d) Amount: $7,720,531.73 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.