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Home My WebLink About54-25 Q3 2025 Additional Appropriations Ordinance County-City Building - Phone 311 inside City limits 227 W Jefferson Blvd Suite,1200 N /._ O13T \ Emailov South Bend,IN 46601 Website Southbendin.gov James Mueller,Mayor (11/ PEACEA1 � ;_ /// Filed in Clerk's Office x x 1865 City of South Bend City Clerk, S oouthBianc uch o Bend, IN Department of Administration & Finance Division of Human Resources September 3,2025 Canneth Lee,President City of South Bend Common Council 227 W.Jefferson Boulevard,4th Floor South Bend,Indiana 46601 RE:Q3 2025 Additional Appropriation Ordinance Dear President Lee, During the past several years, it has been the practice of the City of South Bend to request department heads,fiscal staff, and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2025,we plan to propose adjustments during four time periods—March, June, September and December. Based on our budget review,we are submitting the enclosed additional appropriation ordinance for your consideration. I will present this bill to the Common Council at the appropriate committee and Council meetings. It is requested that this bill be filed for 1st reading on September 8t,2025,with 2nd reading,public hearing and 3rd reading scheduled for September 22',2025. Thank you for your attention to this request. If you should have any questions,please feel to contact me at 574-235-9822. Regards, �t � J - /►n Kyle Willis City Controller Filed in Clerk's Office BILL NO. 54-25 Bianca Tirado City Clerk, South Bend, IN ORDINANCE NO. AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA,APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS FOR THE YEAR 2025 OF $2,237,538 FROM THE GENERAL FUND (#101), $417,462 FROM THE PARKS AND RECREATION FUND (#201), $257,800 FROM THE MOTOR VEHICLE HIGHWAY FUND (#202), $115,000, FROM THE STUDEBAKER-OLIVER REVITALIZATING GRANTS FUND (#209), ($25,000) FROM THE GIFT, DONATION, BEQUEST FUND (#217),$5,877 FROM THE CENTRAL SERVICES FUND (#222), $92,780 FROM THE HUMAN RIGHTS FEDERAL GRANTS FUND (#258), $67,234 FROM THE INNOVATION & TECHNOLOGY FUND (#279), $2,267,453 FROM THE CONSOLIDATED BUILDING DEPARTMENT FUND (#600), $478,000 FROM THE PARKING GARAGES FUND (#601), $705,000 FROM THE WATER WORKS CAPITAL FUND (#622), $12,100 FROM THE SEWER REPAIR INSURANCE FUND (#640), $310,000 FROM THE SEWAGE WORKS OPERATIONS FUND (#641), $927,110 FROM THE CENTURY CENTER OPERATIONS FUND (#670), $500,000 FROM THE CENTURY CENTER CAPITAL FUND (#671) STATEMENT OF PURPOSE AND INTENT By Ordinance No. 11150-24 on October 7, 2024, the Common Council adopted the City's 2025 operating and capital budgets, which included expenditures for various City operations. It is now necessary to appropriate additional funds for operational and capital expenditures necessary for the City to affect the provision of services to its residents, which were not anticipated at the time the City budget was adopted. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. The following amounts are hereby appropriated in fiscal year 2025 and set apart within the following designated funds for expenditures as follows: Fund Fund Name Amount 101 General Fund 2,237,538 201 Parks & Recreation 417,462 202 Motor Vehicle Highway 257,800 209 Studebaker-Oliver Revitalizing Grants 115,000 217 Gift, Donation, Bequest (25,000) 222 Central Services 5,877 258 Human Rights Federal Grants 92,780 279 IT/Innovation/311 CALL CENTER 67,234 600 CONSOLIDATED BUILDING DEPT. 2,267,453 601 PARKING GARAGES 478,000 622 WATER WORKS CAPITAL 705,000 640 SEWER REPAIR INSURANCE 12,100 641 SEWAGE WORKS OPERATIONS 310,000 670 CENTURY CENTER OPERATIONS 927,110 671 CENTURY CENTER CAPITAL 500,000 TOTAL 8,368,354 Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval of the Mayor. Canneth J. Lee, Council President South Bend Common Council Attest: Bianca L. Tirado, City Clerk Office of the City Clerk Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City of South Bend, Indiana on the day of , 2025, at o'clock .m. Bianca L. Tirado, City Clerk Office of the City Clerk Approved and signed by me on the day of , 2025, at o'clock .m. James Mueller, Mayor City of South Bend, Indiana City of South Bend,Indiana Q3 2025 Budget Adjustments-Additional Appropriations (increase or decrease in total fund expenditures) - - I Budget Account: I Department :Division Amount Adjustment .. ._.... .._ _.- - paled BaWttMs 202 00 e0:-503 a.'._017 Motor\ehcle Il r.al Public Works 1Streets&Sewers Supplies-Operating-Traffc!SigrslOther $ 47,800 202-06602-503-936003-- --- Motor Vehicle Highway Public Works Streets&Sewers Services&Charges-Repairs&Maint-Auto Equip R&M $ 210,000 i Rationale Appropriate 2025 YFD Insurance Claims Received 641-06-602-509.936003- Sewage Works Operations Public Works Streets&Sewers Services&Charges-Repairs&Maint-Auto Equip R&M $ 200,000 641.06.602-509490000-- Sewage Works Operations Public Works Streets&Sewers Bad Debt Expense $ 110,000 Rationale: Cover projected YE deficit in Auto R&M 640-06602-510.490000- Sewer Repair Insurance Public Works Streets&Sewers Bad Debt Expense $ 12,100 Rationale: Cover projected YE deficit in Bad Debt 201.11-209.206-4339001- Parks&Recreation Venue.Parks&Arts Visitor Experience Services&Charges-Other-Other Contractual Services $ 342,462 101-04-900-011-431000- General Fund Administration&Finance Controller.Office Services&Charges-Professional-Other Professional Svcs $ 1342462) Rationale: Move Funds Budgeted from 101 to 201 VPA. 217-06-600.500.431000-PROJ00000451 Gift,Donation,Bequest p Public Works Engineering Services&Charges-Professional-Other Professional Svcs $ (75,000) 201.31-201-201.423000-ND TRAIL- Parke&Recreation Venues Parks&Arts Park Maintenance Suppliee-Repatr&Maint-Other R&M Supplies $ 75,000 Rationale Decrease PROJ431 ND Trail to DT-VPA Increase Fund 201 101.09.090490.410004- General Fund Fire Department Fire Department Personnel-Salaries&Wages-Extra&Overtime S 1,200,000.00 101-09-090-030-910001- General Fund Fire Department Fire Department Personnel-Salaries&Wages-Salaried Wages 5 500,000.00 Rationale: Higher than anticipated Overtime Costs and increased Salaries for FY2025 101.09-092.092422008- General Fund Fire Department EMS Supplies-Operating-Medical/Safety Supplies $ 150,000 10149-090-090.436003- General Fund Fire Department Fire Department Services&Charges-Repair,&Maint-Auto Equip R&M $ 400,000 101-09-090090.436001- General Fund Fire Department Fire Department Services&Charges-Repairs&Maint-Building R&M $ 300,000 Rationale: Increase supplies due to increased EMS runs and drug costs.Catch up on Fire Station maintenance and increased costs of materials Increase in maintenance costa on Fire fleet and cost of replacement equipment 622-06-604.620-431002- Water Works Capital I Public Works U Water Works Service.&Charges-Professional-Engineering&Architectural $ 905,000 Rationale: South Well Field Improvements FROJOB2-Admin Services Consult. 20940-101.120431000- Studebaker liver Revitalizing Grants Community Investment Community Investment Services&Charges-Professional-Other Professional Svm $ 115,000 Rationale: Q3 Appropriation-to cover budget deficiency 601-11.240.461.432031- Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Repairs&Maint-Building Signage $ 30,000.00 601.11-240.461-436001- Parking Ganges Venues Parks&Arts Parking Garage. Services&Charges-Repairs&Maint-Building R&M $ 15,000.00 601.11.240.461-423001- Parking Garages Venues Parks&Arts Parking Garages _Supplies-Repair&Maint-Building Materials $ 40,000.00 601.11.240.461413901- Parking Garages Venues Parks&Arts Parking Ganges Personnel-Other Personnel-SMG Benefits&Tama $ 76,0E0.00 601-11-240-461-413900- Patting Garages Venues Parks&AM Parking Garages Personnel-Other Personnel-SMG Wages S 315,000.00 Rationale: additional budget needed,support for 4th garage(Leighton Garage) 670-11-230-296-413901- Century Center Operations Venues Parks&Arts _Century Center Services&Charges-Repairs&Maint-Building Signage $ 140,780.00 670.11-230.296-422000- Century Center Operations Venues Parks&Arts _Century Center _Supplies-Operating-Other Operating Supplies S 680.0D 670.11-230.296422015- Century Center Operations Venues Parks&Arts Century Center Supplies-Operating-Cost of Goods Sold 5 200,650.00 67041-230-296-413900- Century Center Operations _Venues Parks&Arts Century Center Personnel-Other Personnel-SMG Wages $ 585,000.00 Rationale: Additional appropriation needed to finish FY25 Total Unanticipated Esperrses 5,055,010 Filed in Clerk's Otticc Bianca Tirado City Clerk, South Bend, IN City of South Bend,Indiana Q3 2025 Budget Adjustments-Additional Appropriations (increase or decrease in total fund expenditures) Budget Accounts Iund Department Division Account Adjustment Supported by Outside Revenue 6I<9 4.j_ - , ,4r.._7-s{:: - 1,7".... 101-04-402-044-410001- _General Fund Administration&Finance Human Rights Personnel-Salaries&Wages-Salaried Wages 4 30,000 Rationale: Appropriate funds from St Joe County Contribution Rec 279-07-071-071.431009-COMMU ERS TRUST-PROJ000003F IT/Innovation/311 Call Center Innovation&Technology _information Technology Services&Charges-Pnsfessional-Computer&Technology 4 67,234 Rationale Appropriate funds from grant program 600-10-060-060-439000-- Consolidated Building Community Investment Building Department Services&Charges-Other-Misc Charges&Svcs $ 2267,453 Rationale:_Appropriated funds from Building Profit Distribution for FY2025 222-04-403-450-436005- Central Services Administration&Finance Centel Serving -Services&Charges-Repairs&Maint-Other Equip R&M S 5,977 Rationale Appropriate budget from AEP reimbursement and returned parts 258-04-402-046-431001- Human Rights Federal Grants Administration&Finance Human Rights Services&Charges-Profeseionaldegal Services 5 76,900 Rationale: Appropriate Funds from HUD Grant Reimbursement 79.u-407-046.410001- -Human Rights Federal Grants Administration&Finance Human Rights Personnel-Salaries&Wapee-Salaried Wages $ 10,000 Rationale Appropriate funds from HUD Staffing Grant Reimbursement 258-04-402-045-433003- Human Rights Federal Grants Administration&Finance Human Rights Services&Charges-Printing&Ad-Promotional S 5,880 Rationale: Appropriate revenue from HRC luncheon received 217-07-071-071-439300-UNDP- Gift,Donation,Bequest innovation&Technology Information Technology ,Services&Charges-Other-Grants&Subsidies 4 50,000 Rationale Appropriate Bloomberg Mayoes Challenge Grant Reed - — Total Supported by Outside Revenue 2,513,343 Capital Projects 622-06404.62-442007-- Water Works Capital Public Works Water Works Capital Outlay-Infrastructure-Maine 5 300,000 Rationale Additional Approp for Water Mains-Greenlawn Pipe Loop 671-11-230-297-445008-- Century Center Capital Venues Parks&Arts Century Center Capital Outlay-Machinery&Equip-Other Equipment 4 100,003 671-11-230-297-443001- Century Center Capital Venues Parks&Arts Century Center Capital Outlay-Buildings-Building Improvements 5 400,000 Rationale: Appropriate Money Received from Hotel/Motel Board Total Capital Projects 800,000 __ Tots!AddltMna/Appropriations 8,368,354 Filed in Clerk's Office Bianca Tirado City Clerk, South Bend, IN