HomeMy WebLinkAboutAward Quote - Potawatomi Conservatory Roof Replaceement Proj No 125-049 - Slatile Roofing1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA46601-1830
PHONE 574/235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
September 9, 2025
Mr. Gerald Longerot
Slatile Roofing and Sheet Metal Co., Inc.
1703 S, Ironwood Drive
South Bend, IN 46613
Ken.hoyPslatile.com
RE: Quotation Award - Potawatomi Conservatory Roof Replacement - Project No.
125-049
Dear Mr. Longerot:
At its September 9, 2025 meeting, the Board of Public Works awarded the above
referenced quotation to you in the amount of $151,812.
Please forward the following documents in one submittal by September 23, 2025
to my attention for Board of Public Works approval at hhorvath@southbend in. og_v :
3) One (1) signed original of the Contract (enclosed); and
4) Certificate of Insurance naming the Cityof South Bend as an additional insured.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Hillary Horvath
Hillary Horvath, Clerk
Enclosures
HH
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC
WORKS DIVISION OF
ENGINEERING
TO: Hillary Horvath, Clerk
Board of Public Works
FROM: Zak Tebell
Project Engineer, Division of Engineering
SUBJECT: Award: 125-049 Potawatomi Conservatory Roof Replacement
DATE: August 2911, 2025
On August 2611, 2025, the Board of Public Works opened and read quotes
for the above project. Solicitation of quotes were sent to 5 contractors known
to do relevant work. One quote was received from Slatile Roofing and Sheet
Metal Co. Award of this quote is contingent of The Redevelopment
Commission's approval of appropriating additional funds to this project which
is expected.
Contractor
Base Quote
Dudeck Roofing
No Quote Provided
South Bend Roofing and Siding Co.
No Quote Provided
Midland Engineering Co.
No Quote Provided
Larson -Danielson Construction
No Quote Provided
Slatile Roofing and Sheet metal Co.
$151,812.00
Engineering recommends award of base quote to the lowest and
responsive quoter, Slatile Roofing and Sheet Metal Co, in the
amount of $151,812.00 subject to additional funding allocation.
Please respond with any
questions (EXT 9358). Enc.
Quote Tabulation
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
This Agreement is made and entered into this 91" Day of September 2025, by and between
Slatile Roofing and Sheet Metal Co., (the "Contractor"), and the Board of Public Works (the
"Board").
The Contractor covenants and agrees to make the following improvement, as fully set out
in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid
Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 125-049
DESCRIPTION: POTAWATOMI CONSERVATORY ROOF REPLACEMENT
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $151,812
FUNDING: PR-00042350
The unit prices for this improvement were those prices as received and accepted by the
Board on the 9TH Day of September, 2025.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed
by the Contractor. Upon final acceptance of the improvement by the Engineer, the
Contractor's final estimate will be presented to the Board for final Payment with one (1)
copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that
he/she/it has the authority to bind the named person or entity to this Agreement.
CITY OF SOUTH BEND, INDIANA SLATI LE ROOFI NG AN D SH EET
BOARD OF PUBLIC WORKS
METAL CO.
tat�a
Elizabeth A. Maradik, President
Gary A. Gilot, Member
j�YGwy L: �'G�a
Murray L. Miller, Member
Joseph R. Molnar, Vice President
Printed Name
Breana Micou, Member Signature
XA�fx&�
Attest: Hillary R. Horvath, Clerk
Date: September 9, 2025
C1Y SpUTH V
CITY OF SOUTH BEND, INDIANA ;LACE�z
CONTRACTORS QUOTE FOR PUBLIC WORK
IBG5
PROJECT NAME: Potawatomi Conservatory Roof Replacement
PROJECT NO. 125-049
(Must be completed for all quotes. Please type or print)
Date: 08/26/25 Firm: Slatile Roofing and Sheet Metal Co., Inc.
Address: 1703 S. Ironwood Drive
City/State/Zip: South Bend, IN 46613 Telephone Number: ( 574 ) 233-7485
Email Address: ken. hov(a)slatile.com
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated 08/26/25 for the sum of (enter the Total Quote as shown on the Proposal)
One Hundred Fifty -One Thousand Eight Hundred Twelve Dollars ($ 151,812.00 )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By
(Si ature)
Gerald Longerot
(Printed Name of Person Signing)
The above quote is accepted this
ACCEPTANCE
day of
Subject to the following conditions:
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
UtL6J�
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Joseph R. Molnar, Vice President
Breana Micou, Member
20
Murray L. Miller, Member
Attest: Hillary R. Horvath, Clerk
Date: September 9, 2025
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Potawatomi Conservatory Roof Replacement
PROJECT NO. 125-049
QUOTES DUE Auqust26m,2026,9:00AM LocalTime. Sealed Electronic
quotes are to be submitted by email to
bpwbids(aD-southbend in. gov
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Roof Replacement
1
LS
151,812.00
$ 151,512.00
Total Amount of Quote
$151,812.00
Firm: Slatile Roofing and Sheet Metal Co., Inc.
Address: 1703 S. Ironwood Drive
City/State/Zip: South Bend, IN 46613 Telephone Number: (574) 233-7485
Fax Number: ( 574) 233-7531
By
(Signature)
Gerald Longerot - Vice President
(Printed Name of Person Signing)
QUOTE TABULATION
Potawatomi Conservatory Roof Replacement
Project No: 125-049
For Quotes Due: August 26th, 2025
BASE BID
Slatile Roofing and Sheet Metal Co
Item No. Description Quantity tiq
Unit Price Item Total
1 Roof Replacement 1 $ 151,812.00 $ 151,812.00
QUOTE BID TOTAL $ 151,812.00
Non -Collusion Affadavit Y
I hereby certify that the above truly and accurately represents quotes received for this project on August 26th, 2025
Zak Tebell, Project Engineer
Page 1 of 1
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
St. Joseph COUNTY ) SS:
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment,
or any matter directly or indirectly related to contracting or employment because of race, sex,
religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or
due to age or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible
contracts, Contractors are required to either meet both MBE and WBE utilization goals or
demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and
WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that
Contractor from being awarded a City contract for a period of one (1) year from the date of such
determination, and such determination may also be grounds for terminating the contact to which
the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States G.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this 26th day of Au ust 2025
Subscribed and sworn to before me this 26th
My Commission Expires 3 / 161 LO3 3
County of Residence
Slatile Roofing and Sheet Metal Co., Inc.
Contractor/Bidder (Firm)
Signature of ContractorB' der or Its Agent
Gerald Longerot - Vice President
Printed Name and Title
day of August , 20 25
Notary Public
S+. Ll
AIA Document A31 OTM - 2010
Bid Bond
CONTRACTOR:
SURETY:
(Name, legal status and address)
(Name, legal status and principal place
Statile, Roofing & Sheet Metal Co., Inc.
of btisiness)
Hudson Insurance Company
1703 S. Ironwood Drive
100 William Street, 5th Floor
This document has important legal
South Bend, IN 46613
New York, NY 10038
consequences. Consultation with
OWNER:
an attorney is encouraged with
(Name, legal statits and address)
respect to its completion or
Board of Public Works of the City of South Bend
modification.
1316 County -City Building
Any singular reference to
South Bend, IN 46601
Contractor, Surety, Owner or
BOND AMOUNT: ***FIVE PERCENT OF
AMOUNT BID***
other party shall be considered
plural where applicable.
PROJECT:
(Name, location or address, and Project number, if any)
Potawatomi Conservatory Roof Replacement, Project No. 125-049
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns,jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such
bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted
in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract
and for the prompt payment of labor and material furnished in the prosecution thereof: or (2) pays to the Owner the
difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount
for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of
an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of
notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for
acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for
an extension beyond sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor. the tern Contractor in this Bond shall
be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other ]coal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefroin and
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.
Signed and sealed this 12th day of August 2025
Slatile Oin� he t!M�tal C �
4wX, ipiess) , (�cipal) (Seal)
cemi-Co if rr(
(Title)
Hudson Insurance Comnan
Y _
-(Seal-
(Title)Thbrras O. Chambers, Attorney -I
Init, Alp Document A310- — 2010. Copyright ®1963, 1970 and 2010 by The American Institute of Architects. All rights reserved, w
DOI
umenl is. protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this
anyV=6 of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible,
/ Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Cont
The American Institute of Architects' legal counsel, copyright@ala.org.
Surat'
,-
,r Obi r:c
IA` N [/At' �.�
N. � L', Lrtt
nls, email
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A.1
H U DSON
.: INSURANCI G1,0UP
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That HUDSON INSURANCE COMPANY, a corporation of the State of Delaware, with
offices at 100 William Street, New York, New York, 10038, has made, constituted and appointed, and by these presents, does make, constitute and
appoint
Thomas O. Chambers, Todd Schaap
of the State of Wisconsin
its true and lawful Attomey(s)-in-Fact, at New York, New York, each of them alone to have full power to act without the other or others, to make,
execute and deliver on its behalf, as Surety, bonds and undertakings given for any and all purposes, also to execute and deliver on its behalf as
aforesaid renewals, extensions, agreements, waivers, consents or stipulations relating to such bonds or undertakings provided, however, that no single
bond or undertaking shall obligate said Company for any portion of the penal sum thereof in excess of the sum of Twenty Five Million
Dollars ($25,000,000.00).
Such bonds and undertakings when duly executed by said Attomey(s)-in-Fact, shall be binding upon said Company as fully and to the same
extent as if signed by the President of said Company under its corporate seal attested by its Secretary.
In Witness Whereof, HUDSON INSURANCE COMPANY has caused these presents to be of its Senior Vice President thereunto duly
fit, horized, on this 15th day of November, 20 24 at New York, New York.
�r (c rate sea HUDSON INSURANCE COMPANY
A(test .... 7 l ..... ......... By............................................................
Dina Dusknlukis No. Ol AI[t6067553 Andrew A. Dickson
Corporate Secretary Senior Vice President
STATE OF NEW YORK
COUNTY OF NEW YORK. SS.
On the 15th day of November, 20 24 before me personally came Andrew A. Dick%un u) me known, who Ming by me duly swom did depose and
say that he is a Senior Vice President of HUDSON INSURANCE COAIPALNY, the corporation described herein and which executed the above instrument, that be
knows the seal of snid Corporation, that the seal affixed to said instrument is such corporate seal, that it was so affixed by,order of the Board of Directors of said
Corporation, and that he signed his name thereto by like order. f
' PwN .... ;5 s
(Notarial Seal) -i.........T.- ::.:.......................
;
.o ss ..............ANN M. MURPHY
' NO TA Notury Public, Stale of New York
s No. 01MU6067553
A` ,` Qualified in Nassau County
trr�•.• BCt�o+'
t pF'• �',+ Commission Expires December 10, 2025
STATE OF NEW YORK CERTIFICATION
COUNTY OF NEW YORK SS.
The undersigned Dina Daskalakls hereby certifies:
That the original resolution, of which the following is a true and correct copy, was duly adopted by unanimous written consent of the Board of Directors of
Hudson Insurance Company dated July 27'", 2007, and has not since been revoked, amended or modified:
"RESOLVED, that the President, the Executive Vice Presidents, the Senior Vice Presidents and the Vice Presidents shall have the authority and
discretion, to appoint such agent or agents, or attorney or attomeys-in-fact, for the purpose of carrying on this Company's surety business, and to
empower such agent or agents, or attorney or atlurneys-in-fact, to execute and deliver, under this Company's seal or otherwise, bonds obligations, and
recognizances, whether made by this Company as surety thereon or otherwise, indemnity contracts, contracts and certificates, and any and all other
contracts and undertakings made in the course of this Company's surety business, and renewals, extensions, agreements, waivers, consents or stipulations
regarding undertakings so made; and
FURTHER RESOVLED, that the signature of any such Officer of the Company and the Company's seal may be affixed by facsimile to any power
of attorney or certification given for the execution of any bond, undertaking, recognizance, contract of indemnity or other written obligation in the nature
thereof or related thereto, such signature and seal when so used whether heretofore or hereafter, being hereby adopted by the Company as the original
signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though
manually affixed."
THAT the above and foregoing is a full, true and correct copy of Power of Attorney issued by said Company, and of the whole of the original and that the
said Power of Attorney is still in fall force and effect and has not been revoked, and furthermore that the Resolution of the Board of Directors, set forth in the said
Power of Attorney is now in force.
Witness the hand of the undersigned and the seal of said Corporation this 12th day of August 2025 ,
(Corporate seal)
DinaDuskalukis, CorpuruleSecretary
z T 19.
�µ ,n _
CITY OF SOUTH BEND
�� `r
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
�"
0
FORM MBE-1.0
\ „`,
MBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is
the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications.
***Goals should be calculated based on the Base Bid only.***
Project Number: 125-049 Project Name: Potawatomi Conservatory Roof Replacement.
Bidder: Slatile Roofing and Sheet Metal Co., Inc. Total Bid Amount: 151.812.00 MBE Goal: 0.6%
Page of
Name 8 Address of MBE
Primary Contact Person
(Namelrelephone)
Scope of Work to be PerformedAmount
(Attach scope/schedule 'rfyou need additional space)
Dollar of MBE
Component
Percentage
of Total
Bid/Proposal
JMH Roofing Company, Inc.
1219 E. 9th Street
Indianapolis, IN 46202
317-605-2789
Materials Supplied
912.00
0 6%
Submitted by: Gerald Longerot 08/26/25
Print Name Signature Date
***Goals should be calculate based on the Bi2 Bid only.***
,µNmrn 1
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN �` .$t
s
FORM WBE-1.0��
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It
is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications.
***Goals should be calculated based on the Base Bid only.*'`'
Project Number: 126.049 Project Name: Potawatomi Conservatory Roof Replacement.
Total Bid
Bidder: Slatile Roofing and Sheet Metal Co., Inc. Amount: 151,812.00 WBE Goal: 2.1%
Page of
Name & Address of WBE
Primary Contact Person
(Namerrelephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of VJBE
Component
Percentage
of Total
Bid/Proposa
I
JMH Roofing Company, Inc.
1219 E. 9th Street
Indianapolis, IN 46202
317-605-2789
Materials Supplied
3,192.00
2.1%
Submitted by: Gerald Longerot
Print Name
Si ture
***Goals should be calculated based on the Base Bid only.***
08/26/25
Date
grH
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0��.;
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE participation.
Project Number: 125-049 Date: 08/26/25
Project Name: Potawatomi Conservatory Roof Replacement.
Bidder: Slatile Roofing and Sheet Metal Co., Inc.
Contact Person: Gerald Longerot Telephone: 574-233-7485
Address: 1703 S. Ironwood Drive
City: South Bend State: Indiana Zip: 46613
Email: gerald.longerot@slatile.com
To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below`:
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: hftt)://www.in.aov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their website
x
(http://www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by MBEs, including, where appropriate, breaking out contract work items into
x
economically feasible units to facilitate MBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
x
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
MBEs of contracting and subcontracting opportunities.
x
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
x
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform MBEs of subcontracting opportunities and allowed
x
sufficient time for MWBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MBEs.
x
I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs
with adequate information about the plans, specifications and other requirements of the
x
subcontract.
I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
�pu F1 pi.
"0
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary
equipment, supplies, materials, or related assistances or services, where appropriate.
x
I affirm that I did not reject any MBEs as unqualified without sound business reasons based
on a thorough investigation of their capabilities.
x
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain WBE participation.
Project Number: 125-049 Date: 08/12/25
Project Name: Potawatomi Conservatory Roof Replacement.
Bidder: Slatile Roofing and Sheet Metal Co.. Inc.
Contact Person: Gerald t_ongerot Telephone: 574-233-7485
Address: 1703 S. Ironwood Drive
City: South Bend State: Indiana Zip: 46613
Email: gerald.long erot(c�slatile.com
To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: hftr)://www.in.gov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation
in the awarded contract.
affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
x
Indiana Minority and Women Business Enterprises, found on their website
(hftp://www.in.qov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
x
economically feasible units to facilitate MWBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all WBEs in the scopes of work of the contract.
x
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
WBEs of contracting and subcontracting opportunities.
x
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed WBEs reasonable time to respond to
x
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform WBEs of subcontracting opportunities and allowed
x
sufficient time for WBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested WBEs.
x
I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs
with adequate information about the plans, specifications and other requirements of the
x
subcontract.
affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
X
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
O�Spgui Of;po
� y
•y� r�.nc�: ( j
._ i 1�
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
X
appropriate.
I affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
X
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the WBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
IMF
CITY OF SOUTH BEND
i
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.1
MBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the MBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: 125-049 MBE Participation Goal
Project Name: Potawatomi Conservatory Roof Replacement.
Bidder: Slatijeepoofing and Sheet Met
By: ice -President 08/26/25
(Signature) (Title) (Date)
MBE Firm JMH Roofing Company, Inc.
Owner or Contact at MBE Firm Jerilyn Huntington
Telephone: 317-605-2789 Fax: Email:
imh 'mhrnnfingr:nmpany.cnm
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Supply roofing material.
RESULTS OF CONTACT WITH THE MBE FIRM:
Will be supplying roofing bid.
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the WBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: (126-049) WBE Participation Goal
Project Name: Potawatomi Conservatory Roof Replacement.
By:
natu
and Sheet Vletal Co., Inc.
e-President 08/26/25
(Title) (Date)
WBE Firm JMH Roofing Company. Inc.
Owner or Contact at WBE Firm Jerilyn Huntington
Telephone: 317-605-2789 Fax: Email: jmh@jmhroofingcompany.com
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Supply roofing material.
RESULTS OF CONTACT WITH THE WBE FIRM:
Will be sUDDlvino roofino bid
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
SpU rH
1316 COUNTY -CITY BUILDING �-� � ,: 'rz1-, PHONE 574/ 235-9251
227 W.JEFFERSON BOULEVARD Ui C FAX 574/235-9171
SOUTH BEND, INDIANA46601-1830'W
1 TDD 574/ 235-5567
it
1865 `,
CITY OF SOUTH BEND JAN ES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date: August I1th, 2025
To: All Planholders
From _Zak Tebell, Proiect Manager
Subject Addendum Number: 2
Project Name: Potawatomi Conservatory Roof Replacement
Project No.: 125-049
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 08/11 /25
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by faxing this sheet to
the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also
be included with your bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract Documents and
become a part of herein.
Company: Slatile Roofing and Sheet Metal Co., Inc.
Authorized Signature:
Date: 08/11 /25
Potawatomi Conservatory Roof Replacement
125-049
Addendum No. 2
1
1316 COUNTY -CITY BUILDING \ PHONE 574/ 235-9251
227 W.JEFFERSON BOULEVARD U C� FAX 574/235-9171
SOUTH BEND, INDIANA 46601-1830 ';I, W'` mace yJ
, r� 7 r. TDD 574/ 235-5567
865
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date:
To:
From
Subject
Project Name:
Project No.:
August 7, 2025
All Planholders
Zak Tebell, Project Manager
Addendum Number: 1
Potawatomi Conservatory Roof Replacement.
125-049
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 08/08/25
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by faxing this sheet to
the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also
be included with your bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract Documents and
become a part of herein.
Company: Slatile Roofing and Sheet Metal Co., Inc.
Authorized Signature: _��ef_ 4— �4
Date: 08/08/25
Potawatomi Conservatory Roof Replacement
125-049
Addendum No. 1
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 8/28/2025
Name: Zak Tebell Department of Public Works — Engineering Division
BPW Date: 9/9/2025 Phone Extension: 9358
Required Prior to Submittal to Board
BPW Attorney X Attorney Name
Dept. Attorney ❑ Attorney Name
Purchasing ❑
Check the Appropriate Item Type — Required for All Submissions
❑ Professional Services Agreement ❑ Contract ❑ Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
❑ Quote Opening ® Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA
❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution
❑ Other: ❑ Ease./Encroach
Information
Company or Vendor Name Slatile Roofing and Sheet Metal Co
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description
❑ Yes ❑ If Yes, Approved by Purchasing
® No
❑ WBE Completed E-Verify Form Attached ❑ Nos
Potawatomi Conservatory Roof Replacement
125-049 (Proj00000647)
Parks and Rec 201-201-436001
PR/PO # PR-00042350
$151,812.00
Simple Quote
N/A
Award of Quote for Potawatomi Conservatory Roof Replacement
For Change Orders Only
Amount of ❑ Increase $
❑ Decrease ($ )
Previous Amount
Current Percent of Change
New Amount
Total Percent of Change:
Time Extension Amount:
New Completion Date:
Increase
Decrease
Increase
Decrease