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HomeMy WebLinkAboutBid Award - Spec C 2025 or Newer Pick Up Trucks - Spirit Ford1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 9, 2025 Mr. Michael White Spirit Ford, Inc. 4402 N. Ann Arbor Road Dundee, MI 48131 michaelwPspiritforddundee.com RE: Award Bid - Spec C - Seven (7) More or Less or Newer %Ton Four Wheel Drive Pick Up Trucks Dear Mr. White: At its September 9, 2025 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $397,177 for Seven (7) Pick Up Trucks, Five (5) Plows, and Two (2) Lift Gates. Enclosed please find a signed Bid/Proposal form. A representative from Central Services will be in contract with you. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 9, 2025 Mr. Ryan Saari One Nation Distribution LLC 800 Main St., PO BOX 69 Volant, PA 16156 admin@1ndl.com RE: Bid Award - Spec C - Seven (7) More or Less or Newer %Ton Four Wheel Drive Pick Up Trucks Dear Mr. Saari: At its September 9, 2025, meeting, the Board of Public Works awarded the above referenced bid to Spirit Ford Inc. in the amount of $397,177 for Seven (7) Pick Up Trucks, Five (5) Plows, and Two (2) Lift Gates. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU BID/PROPOSAL FFACtK CITY OF SOUTH BEND a 1865 Spec C — Seven (7) Seven More or Less 2025 or Newer % Ton Four Wheel BID NAME Drive Pick Up Trucks FOR BIDS DUE August 12, 2025; 9:00 a.m. Description Year/Make/Model i m Unit Alternate# Description Cost Total 1 Front mounted western 8' pro -plus $ %,I®® $ �r►o® power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted Western MVP Plus. $ Q,5oss $ ,®o Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Heavy Duty Aluminum Liftgate. $ sa®o $ 'S,Loo 4 $ $ Estimated number of days for delivery from award date. Bidder (Firm): Address: City/State/Zip: Telephone Number: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS VtL4 Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member S�ic;fi For , \l1c. 10yokk , Nk\ �A'Z'\3\ Z'lg K03 1l8\ Fax Number 34 5b9 319y By (Signature) Joseph R. Molnar, Vice President Breana Micou, Member f A"A�� Attest: Hillary R. Horvath, Clerk Date: September 9, 2025 �1 that,\ While (Printed Name) Fkte.\ b"'. VA(%k Me n�1tr When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. (Must be completed for all quotes and bids. Please type or print) STATE OF ) SS: \Nay n t COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from timeAo-time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in Non -Collusion Non -Debarment Affidavit Non Iran Form the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by LC. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that personIs ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate .against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Non -Collusion Non -Debarment Affidavit Non Iran Form Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 546-54). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or, foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of ft., 202C:7 Subscribed and sworn to before me this My Commission Expires 119 28 TAR?. NItOIE WALLATH Nctary PubNc -State of Michigan County of Residence County of Wayne M. Commission Expires Aug �19, N40 Ac:`-g it the County of Non -Collusion Non -Debarment Affidavit Non Iran Form Spirit Ford, Inc. Signature of ContractorBidder or Its Agent Michael White -Fleet Department Manager Printed Name and Title day of�_ , 20 ZS Notary Public LN �� `' sL CITY OF SOUTH BEND, INDIANA PY'AC7. SELLER'S BID FOR SALE OR LEASE OF MATERIALS y AND NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT AND lees NON-DISCRIMINATION COMMITMENT FOR SELLERS Spec C — Seven (7) Seven More or Less 2025 or hewer % Ton Four Wheel Drive Pick Up BID NAME Trucks FOR BIDS DUE August 12, 2025; 9:00 a.m. Bidder Date: 08/04/2025 (Firm): Spirit Ford, Inc. Address: 4402 N. Ann Arbor Road City/State/Zip: Dundee, M148131 Telephone Number: ( 734 ) 529-5521 Ext. 142 Agent of Bidder (if Applicable): Michael White - Fleet Department Manager FVhen the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF SS: U n f _ COUNTY > The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 6 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22- 16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the ENerify Program as defined by I.C. 22-54.7-3. Contractor's documentation of enrollment and participation in the ENerify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the ENerify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. 7 In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 546-84). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated tills 4th day of August , 2025 Subscribed and sworn to before me this My Commission Expires Spirit Ford, Inc. Si or Its Agent Michael White -Fleet Department Manager Printed Name and Title �h day of M M %A SJ' , 20 25 Notary Public County of Residence E Spirit Ford, Inc. 4402 N. Ann Arbor Road, Dundee, 14148131 Phone: (734) 529-5521 Ext.142 Michael White - Fleet Manager Email: michaetw@sDiritforddunde_e.com Cell: 248-403-1781 Date: August 11, 2025 To: City of South Bend Board of Public Works bpwbids@southbendin.gov RE: Bid Submission -Spec C: Seven (7) More or Less 2025 or Newer 3/4 Ton Four Wheel Drive Pickup Trucks Dear Board Members, Spirit Ford is pleased to submit our bid for Spec C: Seven (7) More or Less 2025 or Newer 3/4 Ton Four Wheel Drive Pickup Trucks, as outlined in the City of South Bend's Invitation to Bid. We are offering the 2026 Ford F- 250 Regular Cab 4x4 equipped to meet or exceed all minimum specifications, including snow plow prep, trailer towing package, dual alternators, spray -in bedliner, and all required accessories. In addition to the base vehicle, we are also submitting pricingfor the following alternates, installed by Kalida Truck Equipment, a trusted municipal upfitter: ® Alternate 1: Western 8' Pro Plus Steel Snow Plow- $8,100 ® Alternate 2: Western 8'6" MVP3 V-Plow - $9,500 ® Alternate 3: Maxon C2 Aluminum Liftgate (1,500 lb capacity) - $5,400 All equipment is quoted installed and includes applicable government discounts. The full truck order summary and upfit quotes are attached for your review. We understand the importance of timely delivery and have estimated a lead time of 90 days from award. Spirit Ford is committed to providing responsive service, reliable vehicles, and full compliance with the City's bid requirements. If you have any questions or need additional documentation, please feel free to contact me directly. Sincerely, Michael White -- Fleet Department Manager --Spirit Ford, Inc. Office: (734) 529-5521 ext. 142 Cetl: (248) 403-1781 Preview Order 113801 - F26 4x4 Reg Cab SRW : Order Summary Time of Preview: 08/11/2025 10:44:20 Receipt: 8/11/2025 Dealership Name : Spirit Ford, Inc. Dealer Rep. Michael White Customer Name South Bend Type Fleet Priority Code J2 Sales Code : F48430 Vehicle Line Superduty Model Year 2026 DESCRIPTION MSRP DESCRIPTION F250 4X4 STYLESIDE PICKUP/142 $48465 50 STATE EMISSIONS 142 INCH WHEELBASE $0 SNOW PLOW PREP PACKAGE TOTAL BASE VEHICLE $48465 SPARE TIRE AND WHEEL Order Code B801 Price Level 625 OXFORD WHITE $0 TRAILER BRAKE CONTROLLER CLOTH 40/20/40 SEAT $100 JACK MEDIUM DARK SLATE $0 410 AMP DUAL ALTERNATOR PREFERRED EQUIPMENT PKG.600A $0 PAYLOAD PACKAGE UPGRADE XL TRIM $0 PRICE CONCESSION INDICATOR AIR CONDITIONING -- CFC FREE $0 REMARKS TRAILER AM/FM STEREO MP3/CLK $0 TOUGH BED SPRAY IN BEDLINER 6.8L DEVCT NA PFI V8 ENGINE $0 DUAL BATTERY 0-SPEED AUTO TORQSHIFT-G $0 RETRACTABLE REAR BED STEP LT245/75R17E BSW ALL -TERRAIN $165 CONN PKG: 1 YR INCL W/FORD APP 3.73 RATIO NON LTD SLIP AXLE $0 SPECIAL DEALER ACCOUNT ADJUSTM JOB #1 ORDER $0 SPECIAL FLEET ACCOUNT CREDIT FORD FLEET SPECIAL ADJUSTMENT $0 FUEL CHARGE FRONT LICENSE PLATE BRACKET $0 NET INVOICE FLEET OPTION (134A) PLATFORM RUNNING BOARDS $320 PRICED DORA 10300# GVWR PACKAGE $0 ADVERTISING ASSESSMENT DESTINATION &DELIVERY MSRP $0 $350 $0 $300 $2195 MSRP TOTAL BASE AND OPTIONS $53,435 DISCOUNTS _ $ 4 424 TOTAL $49,011 ORDERING FIN: QA587 END USER FIN: QA587 PO NUMBER: undefined INCENTIVES: Acc. Code ID: 10 Contract/Ref #: 06-065T Concession Amount: $-2700.00 BID DATE: 05/22/25 STATE: IN This order has not been submitted to the order bank. JCK JOP I EP& T a � z Y -1 II ---II Fsr. 1915 Kalida Truck Equipment, Inc. 30840 Tracy Rd Walbridge OH 43465 (419) 666=3700 Customer: Spirit Ford Inc 4402 Ann Arbor Road Dundee MI 48131 (734) 529-5521 Quote ID: CEG0001079 Quote Date: 8/5/2025 Quote Valid Until: 9/4/2025 Page 1 of 1 Contact: MICHAEL WHITE Phone: (734) 529-5521 Email: Salesperson: Colin Gregory Part Number Qty IDescription Unit Price Amount WE76980 1 EA WESTERN 8' PRO PLUS STEEL $81100.00 $8,100000 Sub Total: Sales Tax: Grand Total: WESTERN 8' STEEL PRO PLUS PACKAGE 12 GUAGE STEEL MOLDBOARD 31 1/2" MOLDBOARD HEIGHT (4) TRIP SPRINGS (2) SHOCK ABSORBER (8) VERTICAL RIBS 1 1/2" x 12"ANGLING RAMS 6" x 1/2" REPLACEABLE STEEL CUTTING EDGE (2) ADJUSTABLE CAST IRON SKID SHOES BLADE GUIDES PRO PLUS PLOW ULTRA MOUNT MOUNTING SYSTEM HALOGEN HEADLIGHTS ISOLATION MODULE ELECTRICAL SYSTEM CAB COMMAND HAND HELD CONTROL ULTRA FINISH POWDER COATED RED FINISH FLOSTAT HYDRAULIC SYSTEM TWO WINTER WARRANTY *"* INCLUDES GOVERNMENT DISCOUNT *"" QUOTED INSTALLED ON A 2026 FORD F-250, REG CAB Customer must fill out the information below before the order can be processed... Accepted by: Date: P.O. Number: A 3%CHARGE WILL BE APPLIED TO ALL DEBIT/CREDIT CARD TRANSACTIONS Quoted price does not include any appliable taxes Terms are Due Upon Receipt unless prior credit arrangements are made at the time of order $8,100.00 $0.00 $8,100.00 Due to the extremely volatile steel prices, our quoted price may change at any time. Call our office for an up to date price. oP �uCK EQGfo a z Y -1 FSi. 19'iS Kalida Truck Equipment, Inc. 30840 Tracy Rd Walbridge OH 43465 (419) 666=3700 Customer: Spirit Ford Inc 4402 Ann Arbor Road Dundee MI 48131 (734) 529=5521 Quote ID: CEG0001080 Quote Date: 8/5/2025 Quote Valid Until: 9/4/2025 Page 1 of 2 Contact: MICHAEL WHITE Phone: (734) 529-5521 Email: Salesperson: Colin Gregory Part Number Qty IDescription Unit Price Amount WE74485 1 EA WESTERN 8'6" MVP3 STEEL VPLOW $91500.00 $9,500600 Sub Total: Sales Tax: Grand Total: WESTERN 8'6" STEEL MVP3 V-PLOW PACKAGE BLADE WIDTH: 8'6" BLADE HEIGHT: 38"AT ENDS, 31"AT HINGE BLADE GAUGE: 14 TRIP SPRINGS: 4 VERTICAL RIBS: 8 ANGLING ARMS: 1 3/4" x 11" PLOWING WIDTH: 7'5" FULL ANGLE, T2" SCOOP, 718" FULL V WEIGHT: 940 LBS DISC SHOES: ADJUSTABLE CAST IRON SKID SHOES CUTTING EDGE: 3/8" x 6" MOUNT: ULTRA MOUNT 2 TRIP EDGE DESIGN BLADE GUIDES HALOGEN HEADLIGHT KIT CAB COMMAND HAND HELD CONTROL RUBBER SNOW DEFLECTOR TOP GAP DEFLECTOR BOTTOM GAP WIPER POWDER COATED RED FINISH ISOLATION MODULE CONTROL SYSTEM FLOSTAT HYDARULIC SYSTEM TWO YEAR WARRANTY *10" RUBBER SNOW DEFLECTOR KIT *** INCLUDES GOVERNMENT DISCOUNT *** QUOTED INSTALLED ON A 2026 FORD F-250, REG CAB Customer must fill out the information below before the order can be processed... Accepted by: Date: P.O. Number: $9,500.00 $9,500.00 r�UCK EQOfA z lr-ll EST. 1915 Kalida Truck Equipment, Inc. 30840 Tracy Rd Walbridge OH 43465 (419) 666-3700 Quote ID: CEG0001080 Quote Date: 8/5/2025 Quote Valid Until: 9/4/2025 Page 2 of 2 A 3% CHARGE WILL BE APPLIED TO ALL DEBIT/CREDIT CARD TRANSACTIONS Quoted price does not include any appliable taxes Terms are Due Upon Receipt unless prior credit arrangements are made at the time of order Due to the extremely volatile steel prices, our quoted price may change at any time. Call our office for an up to date price. Kalida Truck Equipment, Inc. 30840 Tracy Rd Walbridge OH 43465 (419) 666=3700 Customer: Spirit Ford Inc 4402 Ann Arbor Road Dundee MI 48131 (734) 529-5521 0TIf Quote ID: CEG0001081 Quote Date: 8/5/2025 Quote Valid Until: 9/4/2025 Page 1 of 1 Contact: MICHAEL WHITE Phone: (734) 529-5521 Email: Salesperson: Colin Gregory Part Number Qty juescription Unit Price Amount MAC2-60-1542 EA38 1 EA IMAXON C2 PICKUP LIFTGATE, 1500 LBS $5,400500 $51400.00 Sub Total: Sales Tax: Grand Total: MAXON LIGHT DUTY SERIES LIFTGATE MODEL: C2 FULL SIZE PICKUP LOAD AREA: 55" X 38" RAMP: 6" BED HEIGHT: 28 - 42" CAPACITY: 1500 LBS DUAL HYDRAULIC LIFTING CYLINDERS PROTECTED / RECESSED MAIN CONROL WITH TIME-OUT FEATURE GALVANIZED FRAME ALUMINUM PLATFORM FULLY ENCLOSED HYDRAULIC SYSTEM GRAVITY DOWN ONLY *''* INCLUDES GOVERNMENT DISCOUNT **'' QUOTED INSTALLED ON A 2026 FORD F250, REG CAB Customer must fill out the information below before the order can be processed... Accepted by: Date: P.O. Number: A 3% CHARGE WILL BE APPLIED TO ALL DEBIT/CREDIT CARD TRANSACTIONS Quoted price does not include any appliable taxes Terms are Due Upon Receipt unless prior credit arrangements are made at the time of order Due to the extremely volatile steel prices, our quoted price may change at any time. Call our office for an up to date price. $5,400.00 $5,400.00 NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, will receive electronic sealed bids at bpwbids@southbendin.gov, until the hour of 9:00 a.m., Local Time, on August 12, 2025, for the following: SPEC C - SEVEN (7) MORE OR LESS 2025 OR NEWER % TON FOUR WHEEL DRIVE PICK UP TRUCKS The Title of the Bid as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at south bend in.gov/bids. Specifications are available for download by visiting the City of South Bend's web page at south bendin.00v/bids: X Click on "BUSINESS" X Click on "Submit a City Contract Bid" X Click on "City Contracts — Invitations to Bid" X Click on the "Required Link" to register your company. There is no charge for the specifications. The specifications are also available for review only during regular working hours in the Department of Public Works, Ste. 1316, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana 46601. Bids received after 9:00 a.m., Local Time, on August 12, 2025, will be returned unopened. Bids must be on the City of South Bend Bid/Proposal form provided, which includes a Non -Debarment Affidavit, Non -Discrimination Commitment form, and a Non -Collusion Affidavit Form. An electronic copy of a Certified Check or Bid Bond in the amount of not less than 10% must be submitted with the bid. The awarded bidder will be required to send the original check or bid bond via USPS. A refund of the bid security will be issued upon satisfaction of Bid Award. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus an alternate(s), the Board will look at the totality of the cost when determining the lowest, most responsible bid. The Board may reject any bid that does not conform to these requirements as non -responsive. BOARD OF PUBLIC WORKS Theresa Heffner, Clerk Publish two times: July 25, 2025 August 1, 2025 o� ,0'r�t,j�'�i 1'Y 1t:E v x < (865 Spec C -Seven % I Mare or Less 2025 or Newer 3/4 Ton Four Wheel BID NAME _Drive Pick Up Trucks FOR BIDS DUE August 12, 2025; 9:00 a.m. Pursuant to notices given, the undersigned offers bids) to the C of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price. DRIVE PICK UP TRUCKS It is the intent of these specifications to describe a vehicle or piece of equipment for the City of South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached specifications. No partial or split bids will be accepted. Unit to be bid with and without trade-in if applicable. Vendor to complete bid proposal contained in this bid specification and attach to the submitted bid. These are minimum specifications. Any variation from the specifications must be spelled out on a separate deviation list in order for the bid to be valid. Any items not listed on the deviation sheet will be assumed to be part of the unit. Proprietary products or specific manufacturers may be referenced herein. Such references are only made to demonstrate minimum scope, quality, and style of the equipment desired. Equipment that is bid pursuant to these specifications shall be of equal quality and size, or greater, to those referenced, and are subject to approval by the South Bend Board of Public Works. Vendor shall provide all information requested in specifications to qualify for bid. If information on brochure submitted does not completely cover specifications requested, it shall be typed and attached to brochure. If an alternate is included within these specifications, please be advised that, alternate items placed in the specifications are to determine the best configuration of the item within a budgeted amount and may be included in the award criteria. If the Board elects to award one or more (s), the base bid price and the alternate bid price(s) will be totaled and compared for all bidders offering the final configuration. Award will be made based on the lowest responsible/responsive bid prices submitted for the base bid with selected (s), if applicable. Failure to submit a bid on an alternate may result in the entire bid being non -responsive, depending on the final configuration of the product. 2 Payment will be processed once the unit is inspected and accepted as to meeting the specifications by the Division of Central Services. This will include all manuals and warranty documentation. Bidder must state as accurately as possible an intended delivery date from the date of the bid award. Due to the age of the City's existing fleet, it is imperative that the units be delivered as quickly as possible. Stated delivery lead time may be included as an integral part of our bid selection process. FOB Central Services. The unit and all related paperwork is to be delivered to: Central Services Division 1045 West Sample Street South Bend, Indiana 46619 All Certificates of Origin/Title Work shall list the owner as: The City of South Bend 1045 West Sample Street South Bend, Indiana 46619 The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the request of any bidder. The Board reserves the right to reject any and/or all bids or portions thereof and to waive any irregularities or informalities. Chassis: Standard heavy-duty cab, GVWR 8600# minimum. 8' fleet side bed. Wheelbase: 131" minimum Engine: 8-cylinder, 5.41iter minimum, gasoline powered with HD oil cooler. Transmission: Automatic with overdrive and HD cooler Front Suspension: 4400# minimum capacity with HD shocks Rear Suspension: 6000# minimum capacity with HD shocks Brakes: 4-wheel anti -lock, front disc, rear drum type, 4-wheel disc preferred. Steering: Power assist Tires: LT265/70R17 all terrain radials, minimum. Dealer shall equip truck with a full-size fire as a spare. The spare tire will be wheel mounted. Space saver tires WILL NOT be accepted as the fifth tire and wheel. 7 Electrical: 125-amp alternator HD, 600 CCA battery HD minimum. Manuals: One (1) complete set of repair manuals, CD's, or full access to factory website. Cooling: Heavy duty radiator Heater &Air Conditioning: Heavy duty factory installed air conditioning unit, heater, and defroster, in accordance with manufacturer's specifications. Cab &Accessories: AM/FM radio with Bluetooth, power outlet, tinted windshield, and clearly visible calibrated dash mounted gauges. Exterior towing mirrors on both left and right sides of vehicle. Dealer to include HD rear step bumper capable of handling potentially heavy towing. Cloth covered bench seat. Heavy duty rubber floor covering. Air conditioning. Electric windows, locks, and mirrors. Full length assist steps. All weather premium floor liners Husky brand or equal. Plow Package Tow Package: Rust Proofing: Spray in Liner: Color: Warranty: Quantity: Alternates: Unit to come with factory plow prep package including dual batteries. Trailer Towing Package with electric brake controller and trailer towing mirrors. 5-year unlimited mileage factory warranty Sprayed in bed liner. White Minimum 3/36 bumper to bumper, 5-year 50,000 power train. Seventeen (7) more or less Alternate l : Front mounted western 8' pro -plus power angling left and right. Plow to come equipped with safety approved lights, markers, snow deflector and shoes. Alternate 2: Front mounted Western MVP 3 Plus. Plow to come equipped with safety approved lights, markers, snow deflector and shoes. Alternate 3: Heavy Duty Aluminum Liftgate. 0 y()UTlr /JNees v_ CITY OF SOUTH BEND IA" INSTRUCTIONS TO BIDDERS w 1865 . BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder's risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown. If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. 2. SEALED BIDS ONLY A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed envelope marked on the outside with the general classification of material bids, i.e. "Bid for Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies." Be When samples are required, such samples shall be delivered or shipped at the bidder's expense to the address specified in the Invitation to Bid. Samples must be shipped separately from bid documents and labeled clearly with the Bidder's name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable). All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C. In the event of an inconsistency between provisions of the contract documents, the inconsistency shall be resolved by giving precedence in the following order: 3. ORDER OF PRECEDENCE A. Bid Form attached Proposal Be Amendments to Specifications C. Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders 4. DELIVERY OF BIDS A. Bids must be delivered to the Board of Public Works at bpwbids(v�southbendin.gov, by the time specified (local time) in the Notice to Bidders. Any Bids received after the time specified will be returned unopened. Be Bids will be opened and read publicly at the time and place designated in the Notice to Bidders. Bidders, their authorized agents, and the public are invited to be present. C. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside as to the specific item for which the bid is being submitted. Bidders may submit separate bid bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all bids submitted. 12 D. The Board may reject any bid that does not conform to these requirements as non- responsive. 5. ADDENDA — NO VERBAL INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, such Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of issuing an Addendum which would thereupon become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished to all prospective Bidders who have registered with the City. All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. 6. REJECTION OF PROPOSALS CONTAINING ALTERATION,__E_RASURES _INCOMPLETE 81DS AND ETC, A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City is authorized to correct all erroneous extension and totals for the purpose of comparing bids. 7. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit price, unless otherwise specified. i3. VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. B. The Board may reject any bid that does not conform to these requirements as non- responsive. 9. TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 10. WITHDRAWAL OF BIDS A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a Did is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. 11. ESCALATOR OR CONTINGENT CLAUSES A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be accompanied by any writing purporting to limit or qualify the City's right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 13 12. PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as specified in the Invitation to Bid. No fuel surcharges accepted. 13. AWARD — WAIVER OF TECHNICALITIES A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder who's Proposal complies with all the requirements prescribed, exclusive of technicalities waived. Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. 14. SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. 15. BIDDER QUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may consider any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 16. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 17. NEW MANUFACTURE A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. 18. SOURCE OF SUPPLY A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 19. PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 20. INSPECTION OF GOODS A. The City of South Bend reserves the right to inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. C. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. D. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code. 14 21. ASSIGNMENTS A. No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the City. 22. CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 23. DEDUCTION OF DAMAGES. A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor's wrongdoing. 24. METHOD OF INVOICING FOR PAYMENT A. Contractor shall bill the City of South Bend 1. On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number. 2. If the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the invoice (completely filled out), or the date the goods are delivered and accepted, whichever may be later, and shall not be less than twenty (20) days. 3. If more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 25. OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 26. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount. The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict decreases to twenty percent (20%) of the estimated quantity. 27. TERM "OR EQUAL" A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the "OR EQUAL" offered meets the Specifications. 28. INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder. 15 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date September 2, 2025 Department Central Name Adam Cole Services BPW Date September 9, 2025 Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item I Professional Services Agreement ❑ Contract ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. n Other: Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description ❑ Amendment/Addendum ® Bid Award ❑ Quote Award ❑ C/O & PCA No. ❑ Traffic Control irit F Yes ❑ No Information Inc All Submissions U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Reject Bids/Quotes ❑ PCA ❑ Resolution Ease./Encroach If Yes, Approved by Purchasing ❑ Title Sheet ❑ WBE Completed E-Verify Form Attached ❑❑ Yes No Spec C — Seven (7) More or Less 2025 or Newer 3/4 Ton Four Wheel Drive Pick Up Trucks PR42013/Golf, PR42010/OR, PR42011/Streets, PR42012/Water, PR42014/Park Proiects Park Projects $98,022, Water $63,911, OR $63,911, Streets $171,333. Grand total $397,177 Award is for 7 trucks (2 for Park Projects, 1 for Water, 1 for OR, and 3 for Streets),5 plows and 2 lift gates. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $