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Home My WebLink About09092025 BPW Regular MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA SEPTEMBER 9, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of August 21, and August 26, 2025 2. OPENING OF BIDS A. Demolition of Rabbi Shulman Apartments - Project No. 125-014 1. Funding: PR- 00042469 3. OPENING OF QUOTATIONS A. The Pointe at Riverwalk Building Utility Materials – Project No. 124-069M 1. Funding: PR-00043008 B. The Pointe at Riverwalk Building Concrete – Project No. 124-069CR 1. Funding: PR-00042529 4. OPENING OF QUALIFICATIONS/PROPOSALS A. Western Avenue Transformation District - Project No. 125-047 1. Funding: Section 108 Loan 5. AWARD BIDS AND APPROVE CONTRACTS A. Grand Trunk Western Railroad Water Main Replacement at S. 30th St. & Greenlawn Ave.– Project No. 122-041 1. Company: HRP Construction Inc. 2. Amount: $656,292; Division 1 3. Funding: PR-00033297 B. Spec C – Seven (7) 2025 or Newer ¾ Ton Four Wheel Drive Pick Up Trucks 1. Company: Spirit Ford, Inc. 2. Amount: $397,177 3. Funding: PR-00042013; PR-00042010; PR-00042011; PR-00042012; PR-00042014 C. TABLED - Riverfront West Urban Neighborhood Development – Project No. 125-067 1. Company: C&E Excavating, Inc. 2. Amount: $5,979,535 3. Funding: PR-00040996 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA SEPTEMBER 9, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Marshall Park Tennis and Sidewalk Court Resurfacing – Project No. 125- 026A 1. Company: Arnt Asphalt Sealing Inc. 2. Amount: $49,995 3. Funding: PR-00042762 B. Potawatomi Conservatory Roof Replacement – Project No. 125-049 1. Company: Slatile Roofing and Sheet Metal Co. 2. Amount: $151,812 3. Funding: PR-00042350 7. CHANGE ORDERS A. 2025 Tree Removal – Project No. 125-018 1. Company: Gallegos Tree Service 2. Change Order No.: 1 (Final) 3. Increase Amount: $3,500 4. Percent of Increase: 17.28% 5. Revised Contract Amount: $20,252 6. Funding: PO-0037148 B. Ivy Alley Windows – Project No. 125-029R 1. Company: D-8 Glass, LLC 2. Change Order No.: 1 3. Increase Amount: $5,346.80; Additional Thirty-One (31) Days 4. Percent of Increase: 8.3% 5. Revised Contract Amount/Completion Date: $70,000; September 15, 2025 6. Funding: PO-0038166 C. South Bend City Hall Renovation – Project No. 125-001 1. Company: Larson-Danielson Construction Co. 2. Change Order No.: 2 3. Increase Amount: $201,123.20 4. Percent of Increase: 2.74% 5. Total Percent of Change: 7.89% 6. Revised Contract Amount: $7,905,338.77 7. Funding: Economic Development LIT, TIF, Water & Sewer Capital CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA SEPTEMBER 9, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Wastewater SCADA Update – Project No. 124-003A 1. Funding: Sewage Works Capital 9. RESOLUTIONS A. Resolution No. 20-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of School Resource Officer Antonio Pacheco’s Firearm B. Resolution No. 21-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing a Policy for Metal Detectors at City Hall 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Scope of Sidewalk Design along E. Walter St. for the O’Brien Park Splashpad and Restroom, Project No. 125-025 2. Amount: $9,000 3. Funding: PO-0039235 B. Authorization, Access and Indemnification Agreement – Housing Authority of South Bend 1. Description: Access Agreement with HASB to Demolish the Former Rabbi Shulman Apartments at 628 W. Western Avenue, Project No. 125-014 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: NeighborFest a) Date/Times: September 12, 2025; 10:00 a.m. to 8:00 p.m. b) Location: Blaine Ave. between Lincoln Way West and LaPorte Ave. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA SEPTEMBER 9, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 2. Event: St. Joesph County Crop Walk a) Date/Times: September 21, 2025; 1:00 p.m. to 5:00 p.m. b) Location: Brief Crossings at Intersections Starting at East Bank Trail; Sample St. Bridge; Lincoln Way; High St.; Wenger; Fellows; Broadway; Bronson; Edgewater; Plaza Park Sidewalk c) Favorable Recommendations 3. Event: Colfax Neighbors Block Party a) Date/Times: September 27, 2025; 2:00 p.m. to 9:00 p.m. b) Location: Colfax Ave between Twyckenham Dr. and Esther St. c) Favorable Recommendations B. Licenses 1. Type: Public Parking Facility Renewal a) Applicant: Smart Parking Inc. b) Location(s): 220 W. Colfax Ave. & 133 N. Main St. c) Favorable Recommendations 12. TRAFFIC CONTROL DEVICES A. Denied Installation- Handicapped Accessible Parking Space Sign 1. Location: a) 452 S. Illinois St. b) Criteria Not Met B. New Installation – No Parking Signs During Stadium Events 1. Location(s): a) Harter Heights Neighborhood b) All Criteria Met C. New Installation – No Parking on this Side of the Street 1. Location: a) South Side of Oak St. between Cushing St. and Cottage Grove Ave. b) All Criteria Met 13. TABLED - MODIFICATIONS TO INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Cleveland-Cliffs New Carlisle 1. Location: 30755 Edison Road B. Company: Edcoat LLC 1. Location: 30350 Edison Road CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA SEPTEMBER 9, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 C. Company: Honeywell International Inc. 1. Location: 3520 Westmoor Street D. Company: Toefxo Engineering LLC DBA Imagineering Enterprises LLC 1. Locations a. 1302 West Sample Street b. 3722 Foundation Court E. Company: McCormic & Company, Inc. 1. Location: 3425 Lathrop St. F. Company: Messer, LLC 1. Location: 3809 West Calvert Street G. Company: Monarch Linen 1. Location: 1601 Lincoln Way West H. Company: 301 Linen Services LLC DBA Monarch Textile Rental Services 1. Location: 721 College Street I. Company: Pioneer Metal Finishing, LLC 1. Location: 2424 Foundation Drive J. Company: South Bend Ethanol, LLC 1. Location: 3201 West Calvert Street K. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Rd. L. Company: Steel Warehouse Company LLC 1. Location: 2722 West Tucker Drive M. Company: Suzuki Garphyttan Corporation 1. Location: 4404 Nimtz Parkway N. Company: Town of New Carlisle/SJEC Water Treatment Facility 1. Location: 54955 Walnut Rd. O. Company: Unifrax 1 LLC DBA ALKEGEN 1. Location: 54401 Smilax Road P. Company: Vestis Services, LLC 1. Location: 3701 Progress Drive 14. RATIFY BONDS A. Contractor Bonds 1. LL Props, LLC., Approved effective August 25, 2025 2. Cutting Edge Concrete LLC., Approved effective June 16, 2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA SEPTEMBER 9, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 B. Excavation Bonds 1. EnviroCore, Inc., Approved effective August 25, 2025 2. Acorn Landscaping, Inc., Approved effective August 28, 2025 C. Occupancy Bonds 1. EnviroCore, Inc., Approved effective August 25, 2025 2. Hayes Design Company, LLC., Released effective November 4, 2025 3. Majority Builders, Inc., Released effective September 16, 2025 4. Majority Builders, Inc., Approved effective July 18, 2025 5. LL Props, LLC., Approved effective August 25, 2025 6. Cutting Edge Concrete LLC., Approved effective June 16, 2025 7. Lykowski Construction, Inc. Approved effective August 28, 2025 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0116142; GBLN-0116203; GBLN-0116424 a) Date: 08/20/2025 b) Amount: $10,946,365.63 2. Claim No.: GBLN-0116701 a) Date: 08/26/2025 b) Amount: $5,573,050.56 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.