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Home My WebLink About09042025 BPW Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 4, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 AGENDA REVIEW SESSION ACTION ITEM 1.OPENING OF PROPOSALS A.Traffic Signal Central Management – Project No. 125-051 2.REVIEW OF MINUTES A.Approve Agenda Review, and Regular Meeting Minutes of August 21, and August 26, 2025 3.OPENING OF BIDS A.Demolition of Rabbi Shulman Apartments - Project No. 125-014 1.Funding: PR- 00042469 4.OPENING OF QUOTATIONS A.The Pointe at Riverwalk Building Utility Materials – Project No. 124-069M 1.Funding: PR-00043008 B.The Pointe at Riverwalk Building Concrete – Project No. 124-069CR 1.Funding: PR-00042529 5.OPENING OF QUALIFICATIONS/PROPOSALS A.Western Avenue Transformation District - Project No. 125-047 1.Funding: Section 108 Loan 6.AWARD BIDS AND APPROVE CONTRACTS A.Grand Trunk Western Railroad Water Main Replacement at S. 30th St. & Greenlawn Ave.– Project No. 122-041 1.Company: HRP Construction Inc. 2.Amount: $656,292; Division 1 3.Funding: PR-00033297 B.Spec C – Seven (7) 2025 or Newer ¾ Ton Four Wheel Drive Pick Up Trucks 1.Company: Spirit Ford, Inc. 2.Amount: $397,177 3.Funding: PR-00042013; PR-00042010; PR-00042011; PR-00042012; PR-00042014 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 4, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 C. TABLED - Riverfront West Urban Neighborhood Development – Project No. 125-067 1. Company: C&E Excavating, Inc. 2. Amount: $5,979,535 3. Funding: PR-00040996 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Marshall Park Tennis and Sidewalk Court Resurfacing – Project No. 125- 026A 1. Company: Arnt Asphalt Sealing Inc. 2. Amount: $49,995 3. Funding: PR-00042762 B. Potawatomi Conservatory Roof Replacement – Project No. 125-049 1. Company: Slatile Roofing and Sheet Metal Co. 2. Amount: $151,812 3. Funding: PR-00042350 8. CHANGE ORDERS A. 2025 Tree Removal – Project No. 125-018 1. Company: Gallegos Tree Service 2. Change Order No.: 1 (Final) 3. Increase Amount: $3,500 4. Percent of Increase: 17.28% 5. Revised Contract Amount: $20,252 6. Funding: PO-0037148 B. Ivey Alley Windows – Project No. 125-029R 1. Company: D-8 Glass, LLC 2. Change Order No.: 1 3. Increase Amount: $5,346.80; Additional Thirty-One (31) Days 4. Percent of Increase: 8.3% 5. Revised Contract Amount/Completion Date: $70,000; September 15, 2025 6. Funding: PO-0038166 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 4, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 C. South Bend City Hall Renovation – Project No. 125-001 1. Company: Larson-Danielson Construction Co. 2. Change Order No.: 2 3. Increase Amount: $201,123.20 4. Percent of Increase: 2.74% 5. Total Percent of Change: 7.89% 6. Revised Contract Amount: $7,905,338.77 7. Funding: Economic Development LIT, TIF, Water & Sewer Capital 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Wastewater SCADA Update – Project No. 124-003A 1. Funding: Sewage Works Capital 10. RESOLUTIONS A. Resolution No. 20-2025 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of School Resource Officer Antonio Pacheco’s Firearm 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Scope of Sidewalk Design along E. Walter St. for the O’Brien Park Splashpad and Restroom, Project No. 125-026 2. Amount: $9,000 3. Funding: PO-0039235 B. Authorization, Access and Indemnification Agreement – Housing Authority of South Bend 1. Description: Access Agreement with HASB to Demolish the Former Rabbi Shulman Apartments at 628 W. Western Avenue, Project No. 125-014 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 4, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: NeighborFest a) Date/Times: September 12, 2025; 10:00 a.m. to 8:00 p.m. b) Location: Blaine Ave. between Lincoln Way West and LaPorte Ave. c) Favorable Recommendations 2. Event: St. Joesph County Crop Walk a) Date/Times: September 21, 2025; 1:00 p.m. to 5:00 p.m. b) Location: Brief Crossings at Intersections Starting at East Bank Trail; Sample St. Bridge; Lincoln Way; High St.; Wenger; Fellows; Broadway; Bronson; Edgewater; Plaza Park Sidewalk c) Favorable Recommendations 3. Event: Colfax Neighbors Block Party a) Date/Times: September 27, 2025; 2:00 p.m. to 9:00 p.m. b) Location: Colfax Ave between Twyckenham Dr. and Esther St. c) Favorable Recommendations B. Licenses 1. Type: Public Parking Facility Renewal a) Applicant: Smart Parking Inc. b) Location(s): 220 W. Colfax Ave. & 133 N. Main St. c) Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. Denied Installation- Handicapped Accessible Parking Space Sign 1. Location: a) 452 S. Illinois St. b) Criteria Not Met B. New Installation – No Parking Signs During Stadium Events 1. Location(s): a) Harter Heights Neighborhood b) All Criteria Met C. New Installation – No Parking on this Side of the Street 1. Location: a) South Side of Oak St. between Cushing St. and Cottage Grove Ave. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 4, 2025 – 10:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 14. RATIFY BONDS A. Contractor Bonds 1. LL Props, LLC., Approved effective August 25, 2025 2. Cutting Edge Concrete LLC., Approved effective June 16, 2025 B. Excavation Bonds 1. EnviroCore, Inc., Approved effective August 25, 2025 2. Acorn Landscaping, Inc., Approved effective August 28, 2025 C. Occupancy Bonds 1. EnviroCore, Inc., Approved effective August 25, 2025 2. Hayes Design Company, LLC., Released effective November 4, 2025 3. Majority Builders, Inc., Released effective September 16, 2025 4. Majority Builders, Inc., Approved effective July 18, 2025 5. LL Props, LLC., Approved effective August 25, 2025 6. Cutting Edge Concrete LLC., Approved effective June 16, 2025 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0116142; GBLN-0116203; GBLN-0116424 a) Date: 08/20/2025 b) Amount: $10,946,365.63 2. Claim No.: GBLN-0116701 a) Date: 08/26/2025 b) Amount: $5,573,050.56 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.