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HomeMy WebLinkAboutOpening of Proposals - Traffic Signal central management Proj No 125-051 - DLZCITY OF SOUTH BEND TRAFFIC SIGNAL CENTRAL MANAGEMENT SYSTEM Maintaining an effective and efficient transportation system through the City of South Bend is important for providing a high level of safety and service to the businesses and residents. We commend the City for pursuing federal funds to address deficiencies in the traffic signal network, and we understand the City desires to use those funds to install a Central Management System and modernize existing signal equipment. We have assembled a strong team to work closely with the City and maximize the use of these federal funds. DLZ's team will be led by the duo of Anthony Glenn as Project Manager and Dan Wiktorzak as Deputy Project Manager. As a project manager, Anthony is actively working with the City of South Bend on the Kennedy Academy Safe Routes to School and Bendix Drive projects. He is proactive in his communication and his relationships with City staff help keep the project on track. Anthony also understands the INDOT/ LPA project development process and will serve as the liaison between the City and our design team. Dan Wiktorzak brings a high level expertise of traffic signal design, ITS, and traffic signal systems. He will work closely with Anthony to lead the technical analysis. As you will see in the provided project approach and project profiles, the proposed team has extensive experience in the exact scope identified in this RFP. DLZ's experience includes working on ITS system expansion projects and all things traffic signal related within the Midwest. We recently finalized plans for Illinois Department of Transportation for installation of ITS equipment along 5 miles of 1-94 (Bishop Ford Freeway). This required extensive field and record drawing analysis, recommendation for new equipment deployment, preparation of new special provisions, development of new project specific ITS details, development of communication single line diagrams, as well as fiber assignment sheets for both distribution and lateral fiber optic cable. DLZ is a minority -owned business and understands the importance of DBE requirements, as well as putting together the right team for the job. Iteris, Inc. and Shrewsberry & Associates, LLC both have a reputation for providing outstanding and accurate services and DLZ is happy to have them on our team. We appreciate the respect and professional attitudes they portray when dealing with LPA's, DOT'S and other engineering firms, and are looking forward working as a team for the City of South Bend. Iteris, owned by Almaviva Group, is the market leader in smart mobility infrastructure management since 1987. Iteris' 450+ staff have decades of expertise in traffic management, along with superior services and patented products that help detect, measure, and manage traffic and vehicular performance, minimize traffic congestion, enhance safety, and empower Iteris clients with solutions to better manage their transportation networks. The DLZ Team's extensive experience in ITS, traffic signal design, and traffic signal systems, including temporary signal and system interconnect design, combined with our well- known quality of service makes our team uniquely qualified to successfully complete the requirements of this contract. Thank you for this opportunity to submit on the Traffic Signal Central Management System project. We look forward to working with you on this project. Respectfully submitted, DLZ INDIANA, LLC Laurie Johnson, PE I Vice President )l� D . Anthony Glenn, PE I Project Manager y PROJECT MANAGER 4 ANTHONY GLENN, PE 18 Years Experience BS Civil Engineering, Registrations: IN Valparaiso University DEPUTY PROJECT MANAGER/ ITS LEAD DANIEL WIKTORZAK, PE 23 Years Experience Anthony has extensive experience with the City of South Bend, and in delivering multiple LPA projects through the INDOT project development process. With 18 years of experience, Anthony has managed a variety of transportation projects, including traffic analysis, feasibility studies, road design, and preparation of construction documents. Anthony's desire to solve problems led him to pursue a career in engineering. Over time, his passion has grown beyond the technical aspects of the work —he is driven to become a true partner to his clients, working as an extension of their team to deliver projects that serve the greater community. He takes pride in keeping all stakeholders informed and understands the importance of identifying both the benefits and risks of a project early. Anthony believes it's far better to make difficult decisions at the beginning of a project than to be surprised by them later. He has developed a reputation as a project manager who not only delivers on schedule and within budget but also takes ownership and pride in every project — earning the trust of his clients along the way. Dan's primary focus is ITS and traffic signal design, additionally his experience covers roadway design, utility design, drainage design, erosion control, site plans, and signage and striping plans. In addition to the DOT signal and ITS experience, Dan has been consistently selected to prepare Central Signal System expansion plans for Lake and DuPage Counties both of which have the most robust Centracs systems in Illinois. The Lake County PASSAGE system has grown to over 600 signals and DuPage network has grown to over 350 connected signal along with connections to the IL Tollway and a few municipalities. The success of these projects can be attributed to preparation of quality contract documents by our staff as well as having a dedicated Deputy Project Manager who is easy to communicate with, understands the challenges that agencies face and is willing to listen and offer Anthony's Recent Relevant Experience » Bendix Drive Road Reconstruction, South Bend, IN • Bendix Drive Road Diet, South Bend, IN • Kennedy Academy Safe Routes to School, South Bend, IN • Colfax Avenue Two -Way Conversion, South Bend, IN • Oakland Avenue, Projects A, B, & D, Elkhart, IN solutions. Mr. Wiktorzak has worked with network integrators such as Parsons Co. as well as traffic signal vendors in the region for over a decade and provided review and input for network design, fiber splicing diagrams and cabinet detail plans, as well as recommendations for implementation of new equipment and technologies. Dan's Recent Relevant Experience » DuDOT Central Signal System 14, DuPage County, IL » LCDOT PASSAGE Field Elements, Lake County, IL » IDOT District -Wide Traffic Signal Design, IDOT District 1 » I-96 at Grand River Ave Diverging Diamond Interchange, Brighton, MI » Kalamazoo Central Signal System Expansion, Kalamazoo, MI ' ' 1 JQO a A Team You Can Trust UDLZ Michael Geiger, PE Roadway Design 'JL 7 Years Experience Michael has experience as a civil engineer, construction inspection intern, and geotechnical laboratory and field technician intern. As a civil engineer, he has contributed to the layout, geometric design, pavement design, and drainage design of roadway and site projects, as well as lift station design for a few wastewater projects. With graduate coursework specialized in geotechnical engineering, Michael offers a valuable perspective for projects facing subsurface challenges, such as poor soils or high groundwater. Haseeb Ghumman, PE, PTOE Traffic Signal Design / Traffic Signal System Design -Ahh-- 30 Years Experience u u Haseeb is responsible for managing the Transportation Department for the Indianapolis office. Mr. Ghumman is responsible for overseeing design and daily coordination of all transportation projects which include roadway, and bridge and traffic projects. He is responsible for project scheduling, staffing, budgeting and ensuring quality control measures are followed. Mr. Ghumman has spent his entire career providing transportation engineering services to public and private agencies. He has extensive experience in project management, roadway design, traffic operations, safety, signal design, roundabout design, signage and markings. Jeffrey Swenson, PE, PTOE, IMSA III Traffic Signal Design / Traffic Signal System Design 40 Years Experience Jeff has 40 years of experience in traffic engineering, lighting and signal design, construction, and implementation of traffic signal systems, serving both as a private consultant and formerly as a Traffic Signal Engineer with the City of Indianapolis, Indiana. As a design consultant for more than 25 years he has been providing public agencies and private sector clients with quality services and customer -focused solutions related to all their traffic engineering needs. Brien Funk, PE, PTOE, IMSA (ITERIS) Traffic Signal Design/ITS Support 16 Years Experience v Brien serves as a Principal Engineer for Iteris' Mobility Consulting Solutions division and has been with the firm since 2018. He has 16 years of experience developing and implementing coordinated traffic signal timing plans, traffic signal system modeling, and ITS/traffic signal design. He also has experience in preparing traffic impact studies, traffic capacity analysis, highway location/design reports, and public coordination. Adam Danczyk, PE, PTOE (ITERIS) Traffic Signal Design/ITS Support 19 Years Experience Adam is a Principal Engineer with over 19 years of experience working in the fields of transportation planning, traffic forecasting and modeling, technology design, and performance evaluation. Mr. Danczyk's expertise encompasses systems engineering planning and design, scenario planning, and modeling of alternatives for complex traffic operations environments. City of South Bend I Traffic Signal Central Management System 13 PROJECT UNDERSTANDING & APPROACH PROJECT UNDERSTANDING The City of South Bend is seeking to modernize its traffic signal infrastructure and install a Central Management System (CMS) capable of supporting advanced Intelligent Transportation System (ITS) functionalities. This system will be evaluated for support of adaptive signal control, real-time monitoring, vehicle -to -infrastructure (V21) communications, emergency vehicle preemption, and AI -driven traffic optimization. The project is intended to maximize the benefit of a $2.5M federal investment by identifying high -impact intersections, assessing CMS readiness, and developing a robust, future -proof, phased deployment plan that integrates seamlessly with existing infrastructure and supports all travel modes. The CMS will need to be compatible with Econolite controllers, which are widely used in the City's existing infrastructure. No CMS is currently in use, though the City has previously conducted field demonstrations with Kinetics and Centracs platforms. Integration with other jurisdictions (e.g., St. Joseph County or the State of Indiana) is a potential long-term goal but not within the scope of this project. PROJECT OBJECTIVES • Develop an inventory of existing traffic signal assets • Assess CMS readiness of -20 signalized intersections • Identify communication gaps and infrastructure upgrade needs • Evaluate the City's fiber network and integration needs • Evaluate modern CMS platforms (cloud/on-premises) • Provide cost -benefit analyses for CMS platforms • Recommend a scalable, cyber-resilient CMS platform • Provide/Develop technical specifications for CMS hardware/software Develop a phased implementation and procurement plan Provide construction documents, including specifications and cost estimates Plan for post -implementation metrics, training, and support PROJECT PHASES & APPROACH PHASE 1: Project Initiation and Data Collection Kickoff Meeting: Align project goals, schedules, data needs, and communication protocols with City staff and stakeholders. Document Review: Gather and analyze all available data on the City's current signal inventory, fiber network maps, as-builts, controller types, detection systems, and cabinet configurations. Field Inventory and Validation: Perform site visits to verify existing conditions at all 20 intersections, focusing on: • Controller make/model • Cabinet space/condition • Detection infrastructure (vehicle, bicycle, pedestrian) • Communication capabilities (fiber, wireless) • Power supply and surge protection • Conduit and spare capacity • Sightline obstructions for CCTV Camera installation • Pedestrian push buttons and ramps (may require non-complex curb ramp replacements) • Obtain topographic survey for any identified ADA ramp design locations PHASE 2: CMS Needs Assessment and Platform Evaluation • Needs Analysis: Define functional requirements based on City goals including: • Adaptive signal control • Emergency vehicle preemption • Transit signal priority Real-time incident and near -miss detection • Central dashboard visualization and operational insights • Evaluate all CMS platform options (e.g., Kinetics, Centracs, others) objectively without vendor bias. The vendor will not be part of the consulting team. • Evaluate cloud -based, web -based, and on -premises platforms. The consultant will present: • Technical and infrastructure requirements • Cybersecurity and data management needs • Lifecycle cost comparison • On -premises feasibility including server needs (if on -premises is preferred, the City will explore server procurement in the project) • DLZ will analyze the City's existing fiber infrastructure to determine capacity, condition, and integration capability. UDLZCity of South Bend I Traffic Signal Central Management System 14 PHASE 3: Phased Implementation Planning Prioritization Strategy: DLZ will develop a prioritization matrix to identify which intersections yield the highest benefit within budget. Upgrade Plan: Outline required upgrades by location including: • Controllers • Cabinets • Detection systems • Communications and power • Identify survey and/or environmental service needs • Include traffic data collection and signal optimization modeling/implementation as part of readiness and performance optimization Phasing Strategy: Develop logical implementation phases aligned with available budget and operational constraints. Cost Estimation: Provide construction cost estimate. Schedule Development: Propose an implementation schedule through FY 2029. PHASE 4: Procurement Documentation and Technical Specifications PS&E: Prepare construction documents including, engineers estimate of probable cost and detailed technical specifications. LPA Compliance: Prepare all documents in alignment with LPA and federal procurement requirements, obtain any permits as necessary. Bid Package Support: Assist in compiling documentation for procurement and grant applications if needed. UDLZ PROJECT MANAGEMENT & QUALITY ASSURANCE Project Management Plan (PMP): Define roles, responsibilities, communication protocols, milestones, and risk management strategies. Stakeholder Coordination: Facilitate regular coordination with City staff, IT, emergency services, and regional partners as needed. Quality Assurance/Quality Control (QA/QC): Implement internal review processes for all deliverables to ensure accuracy, clarity, and conformance with City and federal standards. This comprehensive, data -driven approach ensures that the City's investment in a Central Management System yields maximum operational benefit, aligns with long-term transportation goals, and lays the foundation for future smart mobility enhancements. Our methodology emphasizes scalability, interoperability, and resilience while maintaining full compliance with LPA and federal requirements. Environmental—Do—cumentation has conducted preliminary reviews of GIS data available on the IndianaMap website, IDNR's Indiana Buildings, Bridges, and the project's design. No features anticipated to impede project development were identified. HistoricDLZ properties were noted in the project area. Qualified professional cultural subconsultant services woul• be required if the project were to require new right of way and/or impacts to previously undisturbed soils. Section 106 - Historic Properties The project proposes work types which may be approved under Category A, Item 5 of the Minor Projects Programmatic Agreement (MPPA). MPPA applicability will expedite completion of the NEPA documentation. Section 4(f) Resources No new right of way is required; therefore, no Section 4(f) uses are anticipated. Wetlands, Streams and Water Quality The project involves work within existing paved areas only. Water resource Impacts impacts are not anticipated. Threatened and Endangered Species Programmatic consultation for bat species of concern using the on-line USFWS IPaC system, which streamlines the consultation process is anticipated. A "No Effect" determination, or a "May Affect, Not Likely to Adversely Affect" determination is expected based on the project setting. Tree trimming/removal may require a seasonal tree clearing restriction. Hazardous Materials Sites While hazardous materials sites may be present within the project area, no impacts to the project are anticipated based on the minor nature of the proposed traffic signal upgrade construction. CE Document I A Programmatic Categorical Exclusion (PCE) is anticipated for this project. City of South Bend I Traffic Signal Central Management System 15 PROJECT EXPERIENCE OF Angela Boulevard Roadway Improvements I South Bend, IN The City of South Bend and the University of Notre Dame partnered to improve pedestrian safety along Angela Boulevard. DLZ was retained to provide design and engineering services for the project, which focused on reducing Angela Boulevard from four travel lanes to two through the Notre Dame campus limits. A two-way center turn lane was added between Notre Dame Avenue and SR 931. The project included mill and overlay of Angela Boulevard from SR 931 to Twyckenham Drive which offered the opportunity to upgrade pavement markings including the pedestrian crosswalks. To further enhance pedestrian safety, bump -outs and new curb ramps were installed to shorten pedestrian crossing distances. On street parking was added along select areas. A new traffic signal was added at Duey Street, and existing traffic signals were upgraded at Eddy Street and Leahy Drive. Additionally, a pedestrian crosswalk with a LED flashing beacon was installed at Standfield Street. LDLZ j V � I r4PJl; R T` ,z i /11: PASSAGE Field Elements Design I Lake County, IL Provided multi -year traffic signal design services for the expansion of the Lake County DOT PASSAGE network that interconnects Lake County's and IDOT traffic signals to the County's Traffic Management Center (Centracs). This allows visual monitoring of the traffic signals and adjustments of the County's signal timings during major traffic incidents in addition to providing information to motorists through the LCDOT website, social media and the County's Highway Advisory Radio system. DLZ conducted field inspections of existing traffic signal installations, verified existing signal plans, and prepared inventories of existing controller cabinet and traffic signal equipment for 95 locations. Prepared plans, specifications and estimates for the expansion of the fiber optic cable and wireless interconnect systems, addition of CCTV cameras at select intersection, and upgrades or replacement of existing traffic signal controllers. City of South Bend I Traffic Signal Central Management System 1 7 Scan to view Behind the Scenes: Lake County PASSAGE Tour Traffic Signal Optimization and Cabinet Replacement Assessment I Schaumburg, IL Iteris completed a traffic signal optimization project for the Meacham Road corridor between Higgins Road and Algonquin Road in Schaumburg, IL. As one of the village's most heavily used corridors, Iteris evaluated and implemented a comprehensive update to the operational parameters of the traffic signal system along the corridor in order to optimize its operations and improve traffic flow to and from the Greater Woodfield Area. In addition to the signal optimization study, Iteris completed a thorough assessment and inventory of the existing traffic signal cabinets, controllers, and equipment to develop a replacement plan. Iteris continues to provide on -demand traffic engineering services under a separate effort. City of Joliet, IL Iteris is responsible to conduct a centralized traffic management system (CTMS) study for 130 key signalized intersections, providing services that include master plan development for the new CTMS, including field data collection and inventory, project development, stakeholder outreach, software procurement, detailed design of Phase A, and assistance with the bid process and construction engineering. Iteris subsequently provided design services for Phase B and C of the rollout, and led a successful pursuit of CMAQ funding for Phase City of South Bend I Traffic Signal Central Management System 18 - As -Needed Traffic Engineering Services I Indianapolis, IN DLZ provides traffic engineering services to the City of Indianapolis on an as- L.. -. needed basis. The type of services provided include, but are not limited to, conducting intersection capacity analyses, developing traffic signal timings and signal system timings, conducting design plan review, and conducting field investigations and developing recommendations for improvements in intersection operations and safety. Intersection capacity analyses and development of traffic signal timings are performed by means of a critical lane volume calculation method as developed by the City of Indianapolis, and through the use of traffic signal timing software. The signal timings are delivered to the client in electronic and hardcopy format for direct implementation to field control devices via laptop computers. . - - DLZ provides peer review of traffic signal and traffic signal system design plans to . ensure the planned improvements meet all applicable standards and operational needs. • . - • - - DLZ also assists the City in identifying needs for traffic signal hardware upgrades, • • , - • , • • - , - - • provides technical and engineering assistance in developing project scope of work . • , . , •, ,,, • ., related to traffic engineering and traffic signal design and operations. Traffic Signal Central Management System 1 9 i Traffic Signal System Upgrade - Madison Avenue Corridor I Indianapolis, IN DLZ was retained by the City of Indianapolis (City) to design a traffic signal interconnect plans for Madison and Meridian corridors comprising of a total of 24 intersections. However, due to right of way issues and funding constraints, the Meridian Avenue corridor was removed from the construction documents. Due to the Federal CMAQ funding, the project's intent was to reduce emissions and delays and improved traffic progression through the Madison Avenue corridor from Sumner Avenue to Stop 12 Road. As a part of this design, DLZ developed traffic signal design plans for 14 intersections along Madison Avenue corridor and 2 along Stop 11 corridor. The signal system was upgraded utilizing Intuicom Broadband Wireless Interconnect. Significant coordination was involved include with the broadband vendor along with the site survey for checking the wireless signal strength along the corridor. Since the project involved Federal Funding, environmental document, Level 1 CE, was also prepared and approved by INDOT. Due to limited project budget and tight schedule, the project had to be designed within the existing right of way limits. i� WDLZ City of South Bend I Traffic Signal Central Management System 110 9 1f (Rev. 06/27/2018) RFP Item Description Request for Proposal Number: Des. No. 2500054 City of South Bend - Traffic Signal Central Management System Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana's DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx I certify that I have contacted the certified DBEs listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT's Economic Opportunity Division. I. DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* Shrewsberry & Associates, LLC 8.1, 10.1, 10.2 3 % % L% II. DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be I L- -1 L Paid* 0 Estimated Total Percentage Credited toward DBE Goal. 3 0 0 Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal: 0 0 Company Name: DLZ Indiana, LLC Signature: Date. 8/25/2025 *It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of the contract scope of work. My company will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms.