HomeMy WebLinkAboutOpening of Quotes - Potawatomi Conservatory Roof Proj No 125-049 - Slatile RoofingOYSpuTli eF�O
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CITY OF SOUTH BEND, INDIANA
CONTRACTOR'S QUOTE FOR PUBLIC WORK
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PROJECT NAME: Potawatomi Conservatory Roof Replacement
PROJECT NO. 125-049
(Must be completed for all quotes. Please type or print)
Date: 08/26/25 Firm: Slatile Roofing and Sheet Metal Co., Inc.
Address: 1703 S. Ironwood Drive
City/State/Zip: South Bend, IN 46613 Telephone Number: ( 574 ) 233-7485
Email Address: ken. hoy(a)_slatile.com
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated 08/26/25 for the sum of (enter the Total Quote as shown on the Proposal)
One Hundred Fifty -One Thousand Eight Hundred Twelve Dollars ($ 151,812.00 )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
By
(Si ature)
Gerald Longerot
(Printed Name of Person Signing)
ACCEPTANCE
The above quote is accepted this day of
Subject to the following conditions:
BOARD OF PUBLIC WORKS
President
Members
20
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Potawatomi Conservatory Roof Replacement
PROJECT NO. 125-049
QUOTES DUE Auqust26m,2026,9:00AM LocalTime. Sealed Electronic
quotes are to be submitted by email to
bpwbids(aD-southbend in. gov
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
1
Roof Replacement
1
LS
151,812.00
$ 151,512.00
Total Amount of Quote
$151,812.00
Firm: Slatile Roofing and Sheet Metal Co., Inc.
Address: 1703 S. Ironwood Drive
City/State/Zip: South Bend, IN 46613 Telephone Number: (574) 233-7485
Fax Number: ( 574) 233-7531
By
(Signature)
Gerald Longerot - Vice President
(Printed Name of Person Signing)
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Indiana )
St. Joseph COUNTY ) SS:
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor's documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment,
or any matter directly or indirectly related to contracting or employment because of race, sex,
religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or
due to age or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible
contracts, Contractors are required to either meet both MBE and WBE utilization goals or
demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and
WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that
Contractor from being awarded a City contract for a period of one (1) year from the date of such
determination, and such determination may also be grounds for terminating the contact to which
the discriminatory practice or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States G.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this 26th day of Au ust 2025
Subscribed and sworn to before me this 26th
My Commission Expires 3 / 161 LO3 3
County of Residence
Slatile Roofing and Sheet Metal Co., Inc.
Contractor/Bidder (Firm)
Signature of ContractorB' der or Its Agent
Gerald Longerot - Vice President
Printed Name and Title
day of August , 20 25
Notary Public
S+. Ll
AIA Document A31 OTM - 2010
Bid Bond
CONTRACTOR:
SURETY:
(Name, legal status and address)
(Name, legal status and principal place
Statile, Roofing & Sheet Metal Co., Inc.
of btisiness)
Hudson Insurance Company
1703 S. Ironwood Drive
100 William Street, 5th Floor
This document has important legal
South Bend, IN 46613
New York, NY 10038
consequences. Consultation with
OWNER:
an attorney is encouraged with
(Name, legal statits and address)
respect to its completion or
Board of Public Works of the City of South Bend
modification.
1316 County -City Building
Any singular reference to
South Bend, IN 46601
Contractor, Surety, Owner or
BOND AMOUNT: ***FIVE PERCENT OF
AMOUNT BID***
other party shall be considered
plural where applicable.
PROJECT:
(Name, location or address, and Project number, if any)
Potawatomi Conservatory Roof Replacement, Project No. 125-049
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns,jointly and
severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor
within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and
Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such
bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted
in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract
and for the prompt payment of labor and material furnished in the prosecution thereof: or (2) pays to the Owner the
difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount
for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this
obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of
an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of
notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for
acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for
an extension beyond sixty (60) days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor. the tern Contractor in this Bond shall
be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other ]coal requirement in the location of the Project,
any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefroin and
provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so
furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.
Signed and sealed this 12th day of August 2025
Slatile Oin� he t!M�tal C �
4wX, ipiess) , (�cipal) (Seal)
cemi-Co if rr(
(Title)
Hudson Insurance Comnan
Y _
-(Seal-
(Title)Thbrras O. Chambers, Attorney -I
Init, Alp Document A310- — 2010. Copyright ®1963, 1970 and 2010 by The American Institute of Architects. All rights reserved, w
DOI
umenl is. protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this
anyV=6 of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible,
/ Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Cont
The American Institute of Architects' legal counsel, copyright@ala.org.
Surat'
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A.1
H U DSON
.: INSURANCI G1,0UP
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That HUDSON INSURANCE COMPANY, a corporation of the State of Delaware, with
offices at 100 William Street, New York, New York, 10038, has made, constituted and appointed, and by these presents, does make, constitute and
appoint
Thomas O. Chambers, Todd Schaap
of the State of Wisconsin
its true and lawful Attomey(s)-in-Fact, at New York, New York, each of them alone to have full power to act without the other or others, to make,
execute and deliver on its behalf, as Surety, bonds and undertakings given for any and all purposes, also to execute and deliver on its behalf as
aforesaid renewals, extensions, agreements, waivers, consents or stipulations relating to such bonds or undertakings provided, however, that no single
bond or undertaking shall obligate said Company for any portion of the penal sum thereof in excess of the sum of Twenty Five Million
Dollars ($25,000,000.00).
Such bonds and undertakings when duly executed by said Attomey(s)-in-Fact, shall be binding upon said Company as fully and to the same
extent as if signed by the President of said Company under its corporate seal attested by its Secretary.
In Witness Whereof, HUDSON INSURANCE COMPANY has caused these presents to be of its Senior Vice President thereunto duly
fit, horized, on this 15th day of November, 20 24 at New York, New York.
�r (c rate sea HUDSON INSURANCE COMPANY
A(test .... 7 l ..... ......... By............................................................
Dina Dusknlukis No. Ol AI[t6067553 Andrew A. Dickson
Corporate Secretary Senior Vice President
STATE OF NEW YORK
COUNTY OF NEW YORK. SS.
On the 15th day of November, 20 24 before me personally came Andrew A. Dick%un u) me known, who Ming by me duly swom did depose and
say that he is a Senior Vice President of HUDSON INSURANCE COAIPALNY, the corporation described herein and which executed the above instrument, that be
knows the seal of snid Corporation, that the seal affixed to said instrument is such corporate seal, that it was so affixed by,order of the Board of Directors of said
Corporation, and that he signed his name thereto by like order. f
' PwN .... ;5 s
(Notarial Seal) -i.........T.- ::.:.......................
;
.o ss ..............ANN M. MURPHY
' NO TA Notury Public, Stale of New York
s No. 01MU6067553
A` ,` Qualified in Nassau County
trr�•.• BCt�o+'
t pF'• �',+ Commission Expires December 10, 2025
STATE OF NEW YORK CERTIFICATION
COUNTY OF NEW YORK SS.
The undersigned Dina Daskalakls hereby certifies:
That the original resolution, of which the following is a true and correct copy, was duly adopted by unanimous written consent of the Board of Directors of
Hudson Insurance Company dated July 27'", 2007, and has not since been revoked, amended or modified:
"RESOLVED, that the President, the Executive Vice Presidents, the Senior Vice Presidents and the Vice Presidents shall have the authority and
discretion, to appoint such agent or agents, or attorney or attomeys-in-fact, for the purpose of carrying on this Company's surety business, and to
empower such agent or agents, or attorney or atlurneys-in-fact, to execute and deliver, under this Company's seal or otherwise, bonds obligations, and
recognizances, whether made by this Company as surety thereon or otherwise, indemnity contracts, contracts and certificates, and any and all other
contracts and undertakings made in the course of this Company's surety business, and renewals, extensions, agreements, waivers, consents or stipulations
regarding undertakings so made; and
FURTHER RESOVLED, that the signature of any such Officer of the Company and the Company's seal may be affixed by facsimile to any power
of attorney or certification given for the execution of any bond, undertaking, recognizance, contract of indemnity or other written obligation in the nature
thereof or related thereto, such signature and seal when so used whether heretofore or hereafter, being hereby adopted by the Company as the original
signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though
manually affixed."
THAT the above and foregoing is a full, true and correct copy of Power of Attorney issued by said Company, and of the whole of the original and that the
said Power of Attorney is still in fall force and effect and has not been revoked, and furthermore that the Resolution of the Board of Directors, set forth in the said
Power of Attorney is now in force.
Witness the hand of the undersigned and the seal of said Corporation this 12th day of August 2025 ,
(Corporate seal)
DinaDuskalukis, CorpuruleSecretary
z T 19.
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CITY OF SOUTH BEND
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MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
�"
0
FORM MBE-1.0
\ „`,
MBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is
the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications.
***Goals should be calculated based on the Base Bid only.***
Project Number: 125-049 Project Name: Potawatomi Conservatory Roof Replacement.
Bidder: Slatile Roofing and Sheet Metal Co., Inc. Total Bid Amount: 151.812.00 MBE Goal: 0.6%
Page of
Name 8 Address of MBE
Primary Contact Person
(Namelrelephone)
Scope of Work to be PerformedAmount
(Attach scope/schedule 'rfyou need additional space)
Dollar of MBE
Component
Percentage
of Total
Bid/Proposal
JMH Roofing Company, Inc.
1219 E. 9th Street
Indianapolis, IN 46202
317-605-2789
Materials Supplied
912.00
0 6%
Submitted by: Gerald Longerot 08/26/25
Print Name Signature Date
***Goals should be calculate based on the Bi2 Bid only.***
,µNmrn 1
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN �` .$t
s
FORM WBE-1.0��
WBE UTILIZATION PLAN
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It
is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications.
***Goals should be calculated based on the Base Bid only.*'`'
Project Number: 126.049 Project Name: Potawatomi Conservatory Roof Replacement.
Total Bid
Bidder: Slatile Roofing and Sheet Metal Co., Inc. Amount: 151,812.00 WBE Goal: 2.1%
Page of
Name & Address of WBE
Primary Contact Person
(Namerrelephone)
Scope of Work to be Performed
(Attach scope/schedule if you need additional space)
Dollar Amount of VJBE
Component
Percentage
of Total
Bid/Proposa
I
JMH Roofing Company, Inc.
1219 E. 9th Street
Indianapolis, IN 46202
317-605-2789
Materials Supplied
3,192.00
2.1%
Submitted by: Gerald Longerot
Print Name
Si ture
***Goals should be calculated based on the Base Bid only.***
08/26/25
Date
grH
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0��.;
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain MBE participation.
Project Number: 125-049 Date: 08/26/25
Project Name: Potawatomi Conservatory Roof Replacement.
Bidder: Slatile Roofing and Sheet Metal Co., Inc.
Contact Person: Gerald Longerot Telephone: 574-233-7485
Address: 1703 S. Ironwood Drive
City: South Bend State: Indiana Zip: 46613
Email: gerald.longerot@slatile.com
To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below`:
EVIDENCE OF GOOD FAITH EFFORTS
MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: hftt)://www.in.aov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation
in the awarded contract.
I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
Indiana Minority and Women Business Enterprises, found on their website
x
(http://www.in.gov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by MBEs, including, where appropriate, breaking out contract work items into
x
economically feasible units to facilitate MBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all MBEs in the scopes of work of the contract.
x
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
MBEs of contracting and subcontracting opportunities.
x
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed MBEs reasonable time to respond to
x
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform MBEs of subcontracting opportunities and allowed
x
sufficient time for MWBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested MBEs.
x
I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs
with adequate information about the plans, specifications and other requirements of the
x
subcontract.
I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
�pu F1 pi.
"0
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary
equipment, supplies, materials, or related assistances or services, where appropriate.
x
I affirm that I did not reject any MBEs as unqualified without sound business reasons based
on a thorough investigation of their capabilities.
x
CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the MBE was unqualified to perform the job.
Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
This completed form should be included as part of the Bids documents related to City of South Bend Public
Works Projects requiring Good Faith Efforts to obtain WBE participation.
Project Number: 125-049 Date: 08/12/25
Project Name: Potawatomi Conservatory Roof Replacement.
Bidder: Slatile Roofing and Sheet Metal Co.. Inc.
Contact Person: Gerald t_ongerot Telephone: 574-233-7485
Address: 1703 S. Ironwood Drive
City: South Bend State: Indiana Zip: 46613
Email: gerald.long erot(c�slatile.com
To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in
the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions,
REQUIRE ALL of the following Good Faith Efforts as listed in the table below*:
EVIDENCE OF GOOD FAITH EFFORTS
WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department
of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found
at: hftr)://www.in.gov/idoa/.
GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION
The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation
in the awarded contract.
affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise
Inclusion Program Plan and the Indiana Department of Administration's certified list of
x
Indiana Minority and Women Business Enterprises, found on their website
(hftp://www.in.qov/idoa).
I affirm that I have made good faith efforts to select portions of the contract work to be
performed by WBEs, including, where appropriate, breaking out contract work items into
x
economically feasible units to facilitate MWBE participation.
I affirm that I have made good faith efforts to solicit through all reasonable and available
means the interest of all WBEs in the scopes of work of the contract.
x
I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform
WBEs of contracting and subcontracting opportunities.
x
I affirm that I advertised in general circulation and/or trade association publications
concerning subcontract opportunities and allowed WBEs reasonable time to respond to
x
such advertisements.
I affirm that I performed any and all necessary steps to provide written notices in a manner
reasonably calculated to inform WBEs of subcontracting opportunities and allowed
x
sufficient time for WBEs to participate effectively.
I affirm that I followed up on initial solicitations with interested WBEs.
x
I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs
with adequate information about the plans, specifications and other requirements of the
x
subcontract.
affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding,
lines of credit, or insurance as required by the City or the bidder, where appropriate.
X
CITY OF SOUTH BEND
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM WBE-2.0
EVIDENCE OF GOOD FAITH EFFORTS
O�Spgui Of;po
� y
•y� r�.nc�: ( j
._ i 1�
I affirm that I have made good faith efforts to assist interested WBEs in obtaining
necessary equipment, supplies, materials, or related assistances or services, where
X
appropriate.
I affirm that I did not reject any WBEs as unqualified without sound business reasons
based on a thorough investigation of their capabilities.
X
CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on
the subcontracting opportunity:
1. Name, address, and telephone number;
2. A description of information provided by the bidder or subcontractor; and
3. A statement of whether an agreement was reached, and if not, why not, including any reasons for
concluding that the WBE was unqualified to perform the job.
*Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any
omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of
South Bend reserves the right to request additional information.
IMF
CITY OF SOUTH BEND
i
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
FORM MBE-2.1
MBE CONTACTED
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the MBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: 125-049 MBE Participation Goal
Project Name: Potawatomi Conservatory Roof Replacement.
Bidder: Slatijeepoofing and Sheet Met
By: ice -President 08/26/25
(Signature) (Title) (Date)
MBE Firm JMH Roofing Company, Inc.
Owner or Contact at MBE Firm Jerilyn Huntington
Telephone: 317-605-2789 Fax: Email:
imh 'mhrnnfingr:nmpany.cnm
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Supply roofing material.
RESULTS OF CONTACT WITH THE MBE FIRM:
Will be supplying roofing bid.
MBE Firm
Owner or Contact at MBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE MBE FIRM:
This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects
requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed
minority or woman business meets the WBE qualifications. Attach additional pages if necessary.
PAGE OF
Project Number: (126-049) WBE Participation Goal
Project Name: Potawatomi Conservatory Roof Replacement.
By:
natu
and Sheet Vletal Co., Inc.
e-President 08/26/25
(Title) (Date)
WBE Firm JMH Roofing Company. Inc.
Owner or Contact at WBE Firm Jerilyn Huntington
Telephone: 317-605-2789 Fax: Email: jmh@jmhroofingcompany.com
TYPE OF WORK SOLICITED FOR THIS PROJECT:
Supply roofing material.
RESULTS OF CONTACT WITH THE WBE FIRM:
Will be sUDDlvino roofino bid
WBE Firm
Owner or Contact at WBE Firm
Telephone: Fax: Email:
TYPE OF WORK SOLICITED FOR THIS PROJECT:
RESULTS OF CONTACT WITH THE WBE FIRM:
SpU rH
1316 COUNTY -CITY BUILDING �-� � ,: 'rz1-, PHONE 574/ 235-9251
227 W.JEFFERSON BOULEVARD Ui C FAX 574/235-9171
SOUTH BEND, INDIANA46601-1830'W
1 TDD 574/ 235-5567
it
1865 `,
CITY OF SOUTH BEND JAN ES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date: August I1th, 2025
To: All Planholders
From _Zak Tebell, Proiect Manager
Subject Addendum Number: 2
Project Name: Potawatomi Conservatory Roof Replacement
Project No.: 125-049
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 08/11 /25
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by faxing this sheet to
the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also
be included with your bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract Documents and
become a part of herein.
Company: Slatile Roofing and Sheet Metal Co., Inc.
Authorized Signature:
Date: 08/11 /25
Potawatomi Conservatory Roof Replacement
125-049
Addendum No. 2
1
1316 COUNTY -CITY BUILDING \ PHONE 574/ 235-9251
227 W.JEFFERSON BOULEVARD U C� FAX 574/235-9171
SOUTH BEND, INDIANA 46601-1830 ';I, W'` mace yJ
, r� 7 r. TDD 574/ 235-5567
865
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
Date:
To:
From
Subject
Project Name:
Project No.:
August 7, 2025
All Planholders
Zak Tebell, Project Manager
Addendum Number: 1
Potawatomi Conservatory Roof Replacement.
125-049
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 08/08/25
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum by faxing this sheet to
the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also
be included with your bid package upon submittal.
THIS ADDENDUM MAY AFFECT YOUR BID.
Notes:
The attached documents are hereby added to the Specifications and Contract Documents and
become a part of herein.
Company: Slatile Roofing and Sheet Metal Co., Inc.
Authorized Signature: _��ef_ 4— �4
Date: 08/08/25
Potawatomi Conservatory Roof Replacement
125-049
Addendum No. 1
STATE OF WISCONSIN )
COUNTY OF Kenosha )
ON THIS 12th day of August 2025
before me, a notary public, within and for said County and State, personally appeared _
Thomas O. Chambers
to me personally known, who being duly sworn,
upon oath did say that he is the Attorney -in -Fact of and for the
Hudson Insurance Company , a corporation
of Delaware
by virtue of the laws of the State of Delaware
created, organized and existing under and
that the corporate seal
affixed to the foregoing within instrument is the seal of the said Company; that the seal
was affixed and the said instrument was executed by authority of its Board of Directors;
and the said Thomas O. Chambers
did acknowledge that he/she
executed the said instrument as the free act and deed of said Company.
Kimberly S. Ras h
Notary Public, Kenosha County, Wisconsin
My Commission Expires 1/22/2'''' 026'
CITY OF SOUTH BEND
EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING
PROVISIONS DIVERSITY UTILIZATION
It is the policy of the City of South Bend to provide equal employment and business opportunity for
all persons, partnerships, companies, and corporations in accordance with the rules, regulations and
guidelines of the applicable federal, state and local laws. This policy of equal employment and business
opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City
of South Bend.
In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every
construction contract entered into by the City of South Bend and all subcontractors entered into pursuant
to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions.
The contractor will not discriminate against any applicant or employee because of race,
color, religion, sex, national origin, or handicap. The contractor will take affirmative action
to ensure that all applicants or employees are treated fairly and equitably. Such action
shall include but not be limited to the following: hiring, up -grading, demotion or transfer,
recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation
and selection for training including apprenticeship programs.
The contractor shall agree to post in conspicuous places available to employees and
applicants, notices to be provided setting forth the provisions of the Non -Discrimination Clause.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, or national origin.
The contractor will send to each labor union or representative of workers with which
it/ he/she has a bargaining agreement or other contract or understanding, a notice to be
provided, advising the labor union or worker's representatives of the contractor's
commitment under this section, and shall post copies of the notices in conspicuous places
available to applicants and employees.
The contractor will comply with all provisions of Executive Order 11246 (as amended by
11375) and of the rules, regulations and relevant orders of the Department of Labor.
Subpart B — Contractors' Agreements
Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government
contracting agencies shall include in every Government contract hereinafter entered into the following
provisions:
"During the performance of this contract, the contractor agrees as follows:"
"(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The contractor will take affirmative
action to ensure that applicants are employed, and that employees are treated equally
during employment, without regard to their race, color, religion, sex or national origin. Such
action will include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the contracting officer setting forth the provisions of this
nondiscrimination clause."
"(2) The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin."
"(3) The contractor will send to each labor union or representative of workers with which
i t / he/she has a collective bargaining agreement or other contract of understanding, a notice,
to be provided by the agency contracting officer, advising the labor union or workers'
representative of the contractor's commitments under Section 202 of Executive Order No.
11246 of September 24, 1965, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment."
"(4) The contractor will comply with all provisions of Executive Order No. 11246 of September
24, 1965, and of the rules and regulations, and relevant orders of the Secretary of Labor."
"(5) The contractor will furnish all information and reports required by Executive Order No.
11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by
the contracting agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders."
"(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of such rules, regulations, or orders, in this contract may be
cancelled, terminated or suspended in whole or in part and the contractor may be declared
ineligible for further Government contracts in accordance with procedures authorized in
Executive Order No. 11246 of September 24, 1965, and such other sanctions may be
imposed and remedies invoked* as provided in Executive Order No 11246 of September
24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided
by law."
"(7) The contractorwill include the portion of the sentence immediately preceding paragraph
(1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase
order unless exempted by rules, regulations, or orders of the Secretary of Labor issued
pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor. The contractor will take such
action with respect to any subcontract or purchase order as the administering agency may
direct as a means of enforcing such provisions including sanctions for noncompliance:
Provided, however, that in the event a contractor becomes involved in, or is threatened
with, litigation with a subcontractor or vendor as a result of such direction by the
administering agency the contractor may request the United States to enter into such litigation
to protect the interests of the United States."
The applicant further agrees that it will be bound by the above equal opportunity clause with
respect to its own employment practices when it participates in federally assisted
construction work: Provided, that if the applicant so participating is a State or local
government, the above equal opportunity clause is not applicable to any agency,
instrumentality or subdivision of such government which does not participate in work on or
under the contract.
The applicant agrees that it will assist and cooperate actively with the administering
agency and the Secretary of Labor in obtaining the compliance of contractors and
subcontractors with the equal opportunity clause and the rules, regulations, and relevant
orders of the Secretary of Labor, that it will furnish the administering agency and the
Secretary of Labor such information as they may require for the supervision of such
compliance, and that it will otherwise assist the administering agency in the discharge of the
agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for, Government contracts and
federally assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be
imposed upon contractors and subcontractors by the administering agency or the Secretary
of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant
agrees that if it fails or refuses to comply with these undertakings, the administering agency
may take any or all of the following actions: Cancel, terminate, or suspend in whole or in
part this grant (contract, loan, insurance, guarantee); refrain from extending any further
assistance to the applicant under the program with respect to which the failure or refund
occurred until satisfactory assurance of future compliance has been received from such
applicant; and refer the case to the Department of Justice for appropriate legal proceedings.
Corrected to read "invoked". In the original text the word "involved" was printed in error.
MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN
The City of South Bend, Indiana has shown its commitment to addressing Minority and Women's Business
Enterprise ("MWBE") participation in public contracting through the adoption of the City of South Bend Ordinance
No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City
of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or
applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or
privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age or disability that does not affect that person's ability to perform work.
Minority and Women's Business Enterprises are described in the Ordinance. A list of MBEs and WBEs (both
certified and non -certified) can be found on the Indiana Department of Administration website:
http://www.in.gov/idoa/. Documentation shall be provided with the bid that states the MBEs and WBEs that will be
contracted, the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the
percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1.0, MBE Utilization Plan,
and Form WBE-1.0, WBE Utilization Plan.
The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation by
those Contractors classified as MBEs and WBEs.
Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will
be grounds for rejecting a bid as non -responsive.
Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply
written documentation evidencing such efforts by using Forms MBE-2.0, Evidence of Good Faith Efforts and WBE-
2.0, Evidence of Good Faith Efforts and Forms MBE-2.1, MBE Contacted and WBE-2.1, WBE Contacted. Such
documentation shall include, but is not limited to, the following items:
a. A listing of all M/WBEs contacted including: (1) the name and address of the M/WBE; (2) the date of
contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type services or
goods requested; and (5) the result of the contact.
b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other
responses from M/WBEs or other documentation of efforts to encourage and secure competitive responses
from M/WBE and local businesses to be included in the benefits of building this Project.
c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances
for capacity building, including but not limited to, mentoring, extensions of assistance on payroll, insurance,
bonding, line of credit, technical skills or business skills.
d. From time to time, projects will undergo a scope change prior to completion. This scope change will
inevitably impact the Contractor's usage of MWBE's and the originally submitted Utilization Plan. It is the
request of the City that when a project scope change occurs, the applicable Contractor shall utilize its best
efforts to contract with M and W Subcontractors in a proportional manner as required by the scope change.
All bidders are actively encouraged to reach out to the M/WBEs in St. Joseph County, Indiana, other Indiana
counties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business
partnerships.
Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal,
state, and local laws.
The City reserves the right to request verification of goal implementation throughout the course of the project.
If a goal exists, the winning respondent is contractually obligated to utilize the M/WBE's firms in a manner consistent with
what was represented in its quote submission to the City. Deviations to the utilization plan must be requested in writing
and approved by the City. The City reserves the right to initiate a change order in the amount equal to the difference in
any subcontractor utilization if the utilization plan change is not approved.
CITY OF SOUTH BEND'S GUIDELINES FOR GOOD FAITH EFFORTS
BY CONTRACTORS IN MEETING MWBE CONTRACT GOALS
Under the City of South Bend's Minority and Women's Business Enterprise (MWBE) Inclusion Program Plan (COSB
Inclusion Plan), the City of South Bend (the City) is authorized to set "contract specific" goals to increase MWBE
participation in City contracts and procurements.
MWBE participation goals are set based on availability of MWBE contractors within the City's geographic market
area identified in the City's Disparity Study.
For contractors bidding on a construction, services, supplies or equipment contract where goals have been set for
all or parts of the project, below is information relevant to "good faith efforts" to meet the contract goal.
When the City sets a contract goal, that means MWBE's are in fact available to perform work on the contract.
Project bidders must try diligently to meet the goal. Failure to make a good faith effort may result in
rejection of your bid as non -responsive to the contract.
Good faith efforts means actions undertaken by a contractor to achieve a contract goal which, by their scope,
intensity, and appropriateness to the objective, can be reasonably expected to fulfill the Program's goals (City's
Inclusion Plan, Section 4.B., No. 21).
A good faith effort is fully reviewable by the City. Where a contract goal is not met, contractors must provide
as much information as possible to help the City assess the contractor's good faith efforts to achieve the
goal. Inadequate proof of good faith efforts may result in a finding that the contractor was non -responsive,
causing its bid to be rejected even if it is the lowest.
Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract MWBE
participation goal. Mere pro forma efforts are not good faith efforts. To satisfy the good faith efforts test:
A prime contractor may not reject a MWBE's bid solely because it is not the lowest bid received from
subcontractors. If the MWBE's costs are reasonable and not excessive, the MWBE's quote or bid
presumptively should be accepted on a contract requiring goals even if the MWBE's bid is not the
lowest one received. However, if an MWBE's bid or quote is unreasonable or excessive, the prime
contractor may reject the bid on that basis. The contractor has the burden of demonstrating the
excessiveness or unreasonableness of the MWBE's bid or quote. Because the City must determine
whether a MWBE quote was unreasonable or excessive, Contractors must provide the City with
copies of each MWBE and non MWBE quote submitted to the bidder when a non-MWBE was
selected over an MWBE.
• A contractor may not reject a MWBE as being unqualified without sound reasons based on a thorough
investigation of the MWBE's capabilities. If a prime contractor rejects a MWBE as unqualified, the
Contractor must provide the City with good reasons for this. The MWBE's industry standing or
membership in a specific group, organization, political or social affiliation (example: union v. non -union)
is not a basis to reject the MWBE for lack of qualification.
• The ability or desire of a prime contractor to perform the work of the contract with its own organization
team does not relieve the prime contractor of the need to make good faith efforts to use MWBE sub
contractors to meet the contract goal.
EXAMPLE: Total Project Estimate is $500,000. An MWBE goal of 10% is set for a specific part of the project, i.e.,
$50,000. Only one MWBE submits a quote to the prime contractor, and it is $50,000. A non MWBE submits a
quote of $45,000. Rejecting the MWBE bid may not meet the requirement of making a good faith effort to meet the
contract goal because: 1) the MWBE quote is within the goal percentage and dollar amount set for MWBE
participation on the project; 2) selection of the MWBE quote guarantees that the contractor meets the set goal and
that its bid will be deemed responsive; and 3) the difference between the MWBE and non MWBE quotes is not
significant in terms of the overall contract amount (i.e., 1% of total contract).
If the MWBE's quote is $53,000 and the non-MWBE bid is $50,000, it may yet not be demonstrative of a good faith
effort to reject the MWBE solely because the MWBE's quote is not the lowest. The excess is not greatly significant
to the total contract cost, and it could reasonably be expected to be made up elsewhere in the contract while
guaranteeing full goal compliance.
The above examples are illustrative only. The City will make a fair and reasonable judgment as to good faith efforts
based on all information and documentation provided by bidders and taking into account the Quality, Quantity, and
Intensity of the efforts made by a contractor to meet the contract goal.
GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WITH BID
If a contractor's bid does not meet the goal set for the contract, the contractor must submit evidence of good
faith efforts with its bid so the City can determine whether the contractor is a responsive bidder. If the contractor's
bid meets the MWBE goal, evidence of good faith effort is not required, but it would be prudent to include some
evidence in case an error was made.
The information required of a contractor who has not achieved the contract goal to show good faith efforts can be
found in the South Bend Inclusion Program Plan at Section 8.B.3.d. as follows:
(b) Where the bidder cannot achieve the contract goal, the bidder must provide proof of having made
good faith efforts to meet the goal. In making this determination of whether to issue a goal waiver, the City will
consider, at a minimum, the bidder's efforts to:
(1) Solicit through all reasonable and available means (e.g., attendance at pre -bid meetings,
advertising and written notices) the interest of all MWBEs in the scopes of work of the contract.
The contractor shall provide interested MWBEs with timely, adequate information about the plans,
specifications, and requirements of the contract to allow such firms to respond to the solicitation.
The bidder must follow up initial solicitations with interested MWBEs.
(2) Select portions of the work to be performed by MWBEs in order to increase the likelihood that
the contract goal will be achieved. This includes, where appropriate, breaking out contract work
items into economically feasible units to facilitate participation, even when the bidder would
otherwise prefer to perform these work items with its own forces. It is the bidder's responsibility to
make a portion of the work available to MWBEs and to select those portions of the work or
material needs consistent with the availability of such firms to facilitate their participation.
(3) Negotiate in good faith with interested MWBEs. Evidence of such negotiation includes the
names, addresses, and telephone numbers of firms that were contacted; a description of the
information provided regarding the plans and specifications for the work selected for
subcontracting; and why agreements could not be reached. The bidder may not reject MWBEs as
being unqualified without sound reasons based on a thorough investigation of their capabilities.
That there may be some additional costs involved in finding and using MWBEs is not in itself
sufficient reason for a bidder's failure to meet the contract goal, as long as such costs are
reasonable. The ability or desire of a bidder to perform the work of a Contract with its own
organization does not relieve it of the responsibility to make good faith efforts on all scopes of
work within which subcontracting opportunities are available.
(4) Make efforts to assist interested MWBEs in obtaining bonding, lines of credit, or insurance as
required by the City or the bidder, where appropriate.
(5) Make efforts to assist interested MWBEs in obtaining necessary equipment, supplies,
materials, or related assistance or services, where appropriate.
Materials that should be submitted to support a contractor's good faith efforts include:
• Copies of advertisements, notices, or solicitations from contractor to MWBE's-- to include date and
time of issuance;
• A list of all locations where advertisements or notices to MWBE's were placed or solicitations sent;
• Copies of communication between contractor and MWBE's in response to contractor's
advertisements, notices, or solicitations;
• Proof of contractor's break-out of contract items into units feasible for performance by WMBE's;
• Proof of communications between the contractor and MWBE regarding negotiations for
agreements, and why agreement could not be reached, as stated more specifically in above
Subsection (b) (3);
• Proof of bids or quotes from MWBE's and those from non MWBE's when non MWBE's bid or quote
is used;
• Proof of efforts made by contractor to assist MWBE to participate in contract, where appropriate;
and
Any other information tending to show that Contractor made active, aggressive efforts to meet the
MWBE participation goal but despite good faith efforts was unable to do so.
CITY OF SOUTH BEND JANIES MUELLER, MAYOR
DEPARTMENT OF PUBLIC 'WORKS
ERIC I•iORVATI1, DIRECTOR
December 16, 2024
Debra Carothers
Slatile Roofing and Sheet Metal Inc
Debra•carothers@slatile.com
RE: Pre -Qualification Verification
Dear Ms. Carothers:
This letter serves as verification of Pre -Qualification status of your company for bidding
with the City of South Bend. This Pre -Qualification status is effective for twelve (12)
months from the date of this letter. Thereafter you are required to re -submit a complete
application for continuation of pre -qualification status within twelve (12) months from the
date of this letter.
A copy of this Verification Letter must be included with every bid exceeding $250,000
submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified
Bidder Checklist and attachments.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Tara Bussell, Permit Manager
BUSINESS INFORMATION
DIEGO MORALES
INDIANA SECRETARY OF STATE
08/11/2025 08:49 AM
Business Details
Business Name: IlVCTILE ROOFING AND SHEET METAL Business ID: 194439-082
Entity Type: Domestic For -Profit Corporation Business Status: Active
Creation Date: 01/08/1965
Inactive Date:
Principal Office Address: 1703 S IRONWOOD DR, SOUTH BEND, Expiration Date: Perpetual
IN, 46613, USA
Jurisdiction of Formation: Indiana Business Entity Report Due 01/31/2027
Date:
Years Due:
Governing Person Information
Title Name Address
President LONGEROT.GERALD. E. 1703 S. Ironwood Drive, SOUTH BEND, IN, 46613, USA
Secretary LONGEROT.ANN. C. 1703 S. Ironwood Drive, SOUTH BEND, IN, 46613, USA
President Gerald Longerot 1703 S. Ironwood Drive, South Bend, IN, 46613, USA
Registered Agent Information
Type: Individual
Name: GERALD E LONGEROT
Address: 1703 S. Ironwood, SOUTH BEND, IN, 46613 - 0000, USA
iliGriiaii4lla"� hsS�JCIu^LiCi� Qt Si11;21 � Qtai, !"ir, iiaii and 1•aiispoi tailon Viforikers
2828 East 45th Street SHEET ` CTAL I I RAIL t rrra [Srgtr �I
Indianapolis. Indiana 46205 �� _ Phone: 317 59 6013
P. 0. Box 20530 _ -, ___ ��_,I Y fax: 317 549 6018
Indianapolis. Indiana 46220-0530 ��� - —' >mv.smw20.com
LOCAL
FJ NL TAT ��i1�
�< 2D �.
December 6, 2023
To Whom It May Concern,
My name is Kevin Needham and I am the Business Representative for the
International Association of Sheet Metal, Air, Rail and Transportation Workers,
(SMART), Local Union No. 20 South Bend Area. I am writing this letter on behalf of
Slatile Roofing and Sheet Metal Co. Inc. Slatile is a current contractor in good
standing with SMART Local 20 and the Sheet Metal Workers' Local 20
Apprenticeship & Trust.
If you have any questions, please contact me at your convenience.
Sincerely,
;2-t O'J'L
Kevin J. Needham
Business Representative
EVANSVILLE, IN 47110.1027 FORT WAYNE.It, 46S09.2530 PORTAGE, 0:463S8.1369 paryArea) LAFAYETTE, IN 47909.2186 SOUTH SEND. 46614-1017 TGJtItEHAl1iE, IN 416DT•3507
.301 lY. Franklin SL 30191Yaynewcod Drive 6450 Amoriplex Drive 2635 S.301h Street, Suite 14 2605 S. h'ain Street 31 1R;outh 13th Street
Phone: 812424 2283 Phone; 260-015.1614 plrono; 219 7fi�19D0 Phone: 800-523.8345 Pho a, 574-288.1115 Phan-: 812-234•07i1
Fax; 812-424.3681 Fax: 260-478.1615 Fax: 219.764.1941 Fa:: 574-265.7925 Fax: 812.234-0752
Gv Milk
O
y � r qeo
12/6/2023
ROOFERS LOCAL 23
SOUTH BEND,, w
To Whom it may concern:
Slatile Roofing is a contractor in good standing signatory to the South Bend
Roofers Joint Apprenticeship and Training Committee's (J.A.T.C.) Registered
Apprenticeship Program #IN02O78O0O8. For any Questions or Concerns please
contact:
Department of Labor
2420 Viridian Drive -Suite G
South Bend, IN 46628
Office of apprenticeship.
C.O. Alicia Razor
574-236-8295
Apprenticeship Coordinator Derek Carrington
Roofers Local 23 J,A.T.C,
22990 Ardmore Trail
South Bend, IN 46628
574-968-5500
UNITED UNION OF R0O FERS,
ROOFERS ERR LOCAL #23
1345 NORTHSIDE BLVD.
SOUTH BEND, IN 46615
Phone: (574) 288-6506
Fax: (574) 288-6511
December 5, 2023
To Whom It May Concern:
This is to inform you that Slatile Roofing is current on their contributions to the
Pension Plan and Health & Welfare Fund. They are current with their payments
and are in good standing with Roofers Local #23.
Sincerely,
Charles Waddell
Business Agent
Roofers Local #23
CW/SS
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 7/24/2025
Name: Zak Tebell Department of Public Works — Engineering Division
BPW Date: 8/26/2025 Phone Extension: 9358
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney ❑ Attorney Name
Purchasing ❑
Check the Appropriate Item Type — Required for All Submissions
❑ Professional Services Agreement ❑ Contract ❑ Proposal
❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA
❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
® Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes
❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA
❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution
n Other: n Ease./Encroach
Company or Vendor Name
New Vendor
MBE/WBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Special Contract Provisions
Purpose/Description
Information
❑ Yes ❑ If Yes, Approved by Purchasing
❑ No
❑ WBE Completed E-Verify Form Attached ❑ Nos
Potawatomi Conservatory Roof Replacement
125-049 (PR-00042350)
Parks & Recreation
201-201-436001
For Change Orders Only
Amount of ❑ Increase $
❑ Decrease ($ )
Previous Amount
Current Percent of Change
New Amount
Increase %
Decrease ( %
Increase %
Total Percent of Change: Decrease %
Time Extension Amount:
New Completion Date: