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Home My WebLink AboutOpening & Award Quote - Monroe Street Arts Building Proj No 125-021AR - Slatile Roofing1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 26, 2025 Mr. Gerald Longerot Slatile Roofing and Sheet Metal Co., Inc. 1703 S. Ironwood Drive South Bend, IN 46613 Ken.hoyPslatile.com RE: Quotation Award - Monroe Street Arts Building Select Roof Replacement - Project No.125-021AR Dear Mr. Longerot: At its August 26, 2025 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $281,812 Base Quote plus Alternate 2. Please forward the following documents in one submittal by September 9, 2025 to my attention for Board of Public Works approval at hhorvath@southbend in. og_v : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the Cityof South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 26, 2025 Mr. Kyle Briney Dudeck Roofing and Sheet Metal 1634 S. Franklin St. South Bend, IN 46613 kylePdudeckroofing.com RE: Quotation Award - Monroe Streets Arts Building Select Roof Replacement - Project No.125-021AR Dear Mr. Briney: At its August 26, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Slatile Roofing and Sheet Metal Co., Inc. in the amount of $281,812 Base Quote plus Alternate 2. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 26, 2025 Mr. Stephen Unrue Wolf Commercial Roofing, Inc. 1319 N. Iowa St. South Bend, IN 46628 sunrue@wolfcroof.com RE: Quotation Award - Monroe Streets Arts Building Select Roof Replacement - Project No.125-021AR Dear Mr. Unrue: At its August 26, 2025 meeting, the Board of Public Works awarded the above referenced quotation to Slatile Roofing and Sheet Metal Co., Inc. in the amount of $281,812 Base Quote plus Alternate 2. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU r � e". CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK `\ PROJECT NAME: Monroe Street Arts Buildings -Select Roof Replacement PROJECT NO. 125-021AR QUOTES DUE August 26, 2025 (Must be completed for all quotes. Please type or print) Date: 08/26/25 Firm: Slatile Roofing and Sheet Metal Co., Inc. Address: 1703 S. Ironwood Drive City/State/Zip: South Bend, IN 46613 Telephone Number. (574 ) 233-7485 Email Address: ken.hoy@slatile.com Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Roof Replacement at Monroe Street Arts Building the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Arkos Design, 117 Lincolnway West, Mishawaka, Indiana and dated August 11, 2025 for the sum of (enter the Total Quote as shown on the Proposal) Two Hundred Forty -Five Thousand Eight Hundred Twelve Dollars ($ 245,812.00 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By ^ gnaiure) Gerald Longerot (Printed Name of Person Signing) The above quote is accepted this Subject to the following conditions: Version 1 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS l Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member ACCEPTANCE day of _ Joseph R. Molnar, Vice President Breana�pMicou, Member Attest: Hillary R. Horvath, Clerk Date: August 26, 2025 20 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 261" Day of August, 2025, by and between Slatile Roofing and Sheet Metal Co., Inc., (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-021AR DESCRIPTION: MONROE STREET ARTS BULDING SELECT ROOF REPLACEMENT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $281,812; Base Quote plus Alternate 2 FUNDING: P R-00041667 The unit prices for this improvement were those prices as received and accepted by the Board on the 261" Day of August, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA Slatile Roofing and Sheet Metal BOARD OF PUBLIC WORKS Co., Inc. C� Elizabeth A. Maradik, President Gary A. Gilot, Member 712" 4 7n-A�-+ Murray L. Miller, Member �� Joseph R. Molnar, Vice President I . Q Breana Micou, Member dv'�f4 Attest: Hillary R. Horvath, Clerk Date: August 26, 2025 Printed Name Signature ��4ouTH INTER -OFFICE MEMORANDUM r DEPARTMENT OF PUBLIC WORKS x k DIVISION OF ENGINEERING ]Sfi5 TO: Hillary Horvath, Clerk Board of Public Works FROM: Zach Hurst, PE, Sr. Project Engineer SUBJECT: Award Quote - Project No. 125-021AR Monroe Street Arts Building Select Roof Replacement DATE: 08/26/2025 On August 26, 2025, the Board of Public Works opened and read quotes for the above project, located at 425 S. Michigan Street. The scope of work is as follows: • BASE QUOTE: Replacement of the largest, central portion of the building. • ALTERNATE 1: Replacement of Building 1, East. • ALTERNATE 2: Replacement of Building 3, West. Page 1 of 2 Four quotes were solicited: Contractor: Base Quote Alternate 1 Alternate 2 TOTAL Slatile Roofing $245,812 $89,000 $36,000 $370,812 Dudeck Roofing $272,445 $95,580 $32,965 $400,990 Wolf Roofing $271,060 $89,000 $63,055 $464,950 Midland En ineerin No Quote The low quote from Slatile Roofing and Sheet Metal is complete and responsive. The quoter is pre -qualified as a Responsible Bidder and met both the M/WBE goals. I recommend award of the Base Quote and Alternate 2 for Monroe Street Arts Building Select Roof Replacement to Slatile Roofing and Sheet Metal, in the amount of $281,812. Funding is available through PR-00041667. Page 2of2 i QUOTE/PROPOSAL CITY OF SOUTH BEND _- ; �: -- Project Name: Monroe St. Arts Building —Select Roof Replacement Project Number: Number: 125-021AR For Bids Due: Tuesday, August 26, 2025, at 9:00 A.M. (E.D.T.) Contractor Name: Slatile Roofing and Sheet Metal Co Inc BASE QUOTE Item No. Description Quantity Unit Unit Price Total Amount Complete demolition and removal of the 1 existing roofing systems and replacement with a new roofing system 1 LSUM 220,812.00 220,812.00 per Plans andspecifications 2 Allowance for Unforeseen Conditions 1 LSUM $25,000 $25,000 BASE QUOTE TOTAL 245,812.00 ALTERNATE #1 Item No, Description Quantity Unit Unit Price Total Amount Al Building 1 East - Roof Replacement 1 LSUM 89,000.00 89,000.00 ALTERNATE #1 TOTAL 89,000,00 ALTERNATE #2 Item No, Description Quantity Unit Unit Price Total Amount A2 Building 3 West - Roof Replacement 1 LSUM 36,000.00 36 000.00 ALTERNATE #2 TOTAL 36,000.00 Bidder (Firm): Slatile Roofino and Sheet Metal Co.. Inc Address: 1703 S. Ironwood Drive City/State/Zip: South Bend, IN 46613 Telephone Number: _(574 ) 233-7485 By 6 (Sig ature) Gerald Longerot (Printed Name of Person Signing) Version 1/3/2025 Contractor's Bid for Public Works - 7 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph COUNTY ) The undersigned Contractor, being duly swom upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 1/3/2025 Page -16 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. Version 1/3/2025 Page -17 Public Works Quote I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States G.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 26th day of August 2025 Slatile Roofing and Sheet Metal Co., Inc. Contractor/Bidder (Firm) �E R VSiature ComNpp7622AO �of C tractorBidd or Its Agent SQL u� Gerald Longerot - Vice President My March 16, ExP ` March 16, 2033 ;' G Q : Printed Name and Title PUg�.�.'OF Subscribed and sworn to before me this 26th My Commission Expires 3l1(O/2a33 County of Residence day of August , 20 25 Notary Public Version 1/3/2025 Page - 18 Public Works Quote �yrlrl 1' CITY OF SOUTH BEND 3 \ F `_. MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN a FORM MBE-1.0 - MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.—* Project Number. 125-021AR Project Name: Monroe Street Arts Buildings -Select Roof Replacement Bidder. Slatile Roofing and Sheet Metal Co. Inc Total Bid Amount: 245,812.00 MBE Goal: 0.6% Page of Name 8 Address of MBE Primary Contact Person (Namo/Telephone) Scope of Work to be Performed (Attach smpe/schedule A you need addlfonal space) Dollar Amount of MBE Component Percentage of Total Bid/Proposal JMH Roofing Company, Inc. 1219 E. 91h Street Indianapolis, IN 46202 317-605-2789 Materials Supplied 1,475.00 0.6% Submitted by: Gerald Longerot 26125 Print Name Signatu08/r Date te ' ""*Goals should be calculated based on the Base Bid only.*`* Version 1/3/2025 Page - 20 Public Works quote o ut c. CITY OF SOUTH BEND ` a MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-1.0 - WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only. — Project Number. 125-021AR Project Name: Monroe Street Arts Buildings -Select Roof Replacement Total Bid Bidder. Slatile Roofing and Sheet Metal Co.. Inc. Amount: 245,812.00 WBE Goal: 2.1% Pageof Name 8 Address of W8E Primary Prima Contact Person (Name/Tolephone) Scope of Work to be Performed (Attach scopelschedule if you need additional space) Dollar Amount of VJBE Component Percentage of Total BidProposa I JMH Roofing Company, Inc. 1219 E. 9lh Street Indianapolis, IN 46202 Jerilyn Huntington Materials Supplied 5,162.00 2.1 Submitted by: _Gerald Lonaerot 08/26/25 Print Name Sign�ure� Date ***Goals should be calculated based on the Base Bid only.... Version 1/3/2025 Page -21 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: 125-021AR Date: 08/26/25 Project Name: —Monroe Street Arts Buildings -Select Roof Replacement Bidder: Slatile Roofing and Sheet Metal Co., Inc. Contact Person: Gerald Longerot Telephone: 574-233-7485 Address: 203 S. Ironwood Drive City: South Bend State: Indiana zip: 46613 Email: Qerald.longerotta'�,slatile.com To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below': EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: hfto://www.in.aov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise x Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (hftp://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by MBEs, including, where appropriate, breaking out contract work items into x economically feasible units to facilitate MBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available x means the interest of all MBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform x MBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MBEs reasonable time to respond to x such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed x sufficient time for MWBEs to participate effectively. I affirm that I followed up on initial solicitations with interested MBEs. x I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs with adequate information about the plans, specifications and other requirements of the x subcontract I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. X I Version 1/3/2025 Page - 22 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS X I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. affirm that I did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. X CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. "Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 1/3/2025 Page - 23 Public Works Quote y�UTN � f CITY OF SOUTH BEND U��? MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN ) FORM WBE-2.0 ;�,:5�. EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain WBE participation. Project Number: 125-021AR Date: 08/26/25 Project Name: Monroe Street Arts Build in s-Select Roof Replacement Bidder: Slatile Roofing and Sheet Metal Co., Inc. Contact Person: Gerald Longerot Telephone: 574-233-7485 Address: 1703 S. Ironwood Drive City: South Bend state: Indiana Zip: 46613 Email: gerald.longerot@slatile.com To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below": EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: hftp://www.in.qov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of X Indiana Minority and Women Business Enterprises, found on their website (hftp://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into X economically feasible units to facilitate MWBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. X I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform X WBEs of contracting and subcontracting opportunities. affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed WBEs reasonable time to respond to X such advertisements. affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed X sufficient time for WBEs to participate effectively. affirm that I followed up on initial solicitations with interested WBEs. X I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs with adequate information about the plans, specifications and other requirements of the X subcontract. I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, X lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 1/3/2025 Page - 24 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested WBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where X appropriate. I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. X CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the WBE was unqualified to perform the job. "Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 1/3/2025 Page - 25 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN 'sI FORM MBE-2.1 \µ MBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. Attach additional pages if necessary. PAGE OF Project Number: 125-021AR MBE Participation Goal 0.6% Project Name: Monroe Street Arts Buildings -Select Roof Replacement Bid r: Slatile oofin and Sheet Metal Co.. Inc. B rv. = Gerald Lon erot 08/26/25 (Signature)/ (Title) IJ t c e- c (Date) MBE Firm JMH Roofing Company, Inc. Owner or Contact at MBE Firm Jerilyn Huntington Telephone: 317-605-2789 Fax: Email: jmh@jmhroofingcompany.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Supply roofing material. RESULTS OF CONTACT WITH THE MBE FIRM: Will be SUDDIvina roofina MBE Firm Owner or Contact at MBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: Version 1/3/2025 Page - 26 Public Works Quote CITY OF SOUTH BEND \ MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.1 WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. Attach additional pages if necessary. PAGE OF Project Number: 125-021AR WBE Participation Goal 2.1% Project Name: Monroe Street Arts Buildings -Select Roof Replacement Bidder: glatile RoofingI By:< Gerald Lon erot 08/26/25 Signatuy) (Title) (Date) WBE Firm JMH Roofing Company, Inc. Owner or Contact at WBE Firm Jerilyn Huntington Telephone: 317-605-2789 Fax: Email: jmh@jmhroofingcompany.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Supply roofing material. RESULTS OF CONTACT WITH THE WBE FIRM: Will be supplying roofing bid. WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM: Version 1/3/2025 Page - 27 Public Works Quote 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 Sphffl �_ r r PEACE � � k 1865 PHONE 574/235-9251 FAx 574/ 235-9171 TDD 574/ 235-5567 CITY OF SOUTH BEND, JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: August 19, 2025 To: All Quoters From Hillary Horvath, Clerk, Board of Public Works Subject Addendum Number: 1 Project Name: 125-021AR Project Number: Monroe St. Arts Building Select Roof Replacement ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: 08/20/25 This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by including with your electronic bid submission. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Slatile Roofing and Sheet Metal Co., Inc. Authorized Signature: Date: 08/20/25 Version 8/11/2020 11-t-AIA Document 31 o TM — 2010 �► CONTRACTOR: SURETY: (Afame, legal stattfs and address) (Name, legal status and principal place Slatile Roofing & Sheet Metal Co., Inc. of business) Hudson Insurance Company 1703 S. Ironwood Drive 100 William Street, 5th Floor This document has important legal South Bend, IN 46613 New York, NY 10038 consequences. Consultation with OWNER: an attorney is encouraged with (Name, legal status and address) respect to its completion or Board of Public Works of the City of South Bend modification. 1316 County -City Building Any singular reference to South Bend, IN 46613 Contractor, Surety, Owner or BOND AMOUNT: ***FIVE PERCENT OF AMOUNT BID*** other party shall be considered plural where applicable. PROJECT: (Name, location or address, and Project number, if airy) Monroe Street Arts Buildings - Select Roof Replacement, Project No. 125-021AR The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, hvith a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby tvaives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond slialI be construed as a statutory bond and not as a common law bond. Signed and sealed this 26th day of August 2025 Slatile Roofing & Sheet Metal Co., Inc. (Witness) V V V (Witness) (Principal) (Seal) _ C on4-m I I t-1 (Title) Hudson Insurance Com n (Surety) (Seal) (Title) Todd Schaap,Attorney-in-Fact AIA Document A310- —2010. Copyright 0 1963,1970 and 2010 by The American Institute of Architects. All rights reseried. WARNIin: 'rhl} At" �a Init. Document is protected b U.S. Co -� _ p y Copyright Law and International Treaties. Unauthorized repro uctlorvor distributian of this AIA' la-ccment, or any portion or it, may result In severe civil and criminal penalties, and will be prosecuted to :ne max!mum extent possible under 1i a law; / Purchasers are permitted to reproduce ten (10) copies of this document when completed. To repce, copyrigtu viotathns cifAIA Contract DAimen1% email, r t The American Institute of Architects' legal counsel, copyright@aia.org.„� 1918 , ,e. f,ar,a. HUDSON �{ INs1P2%Nl.l tiFiu!p POWER OF ATTORNEY KNOW ALL MEN BY TiIESE PRESENTS: That i-IUDSON INSURANCE COMPANY, a corporation of die State of Delaware, with offices at 100 William Street, New York, New York, 10038, has made, constituted and appointed, and by these presents, does make, constitute and appoint Thomas O. Chambers, Todd Scbsap of the State of Wisconsin its true and lawful Attomey(s)-in-Fact, at New York, New York, each of diem alone to have full power to act without the other or others, to make, execute and deliver on its behalf, as Surety, bonds and undertakings given for any and all purposes, also to execute and deliver on in behalf as aforesaid renewals, extensions, agreements, waivers, consents or stipulations relating to such bonds or undertakings provided, however, that no single bond or undertaking shall obligate said Company for any portion of the penal sum thereof in excess of We sum of Twenty Five ?4Wion Dollars ($25,000,000.00). Such bonds and undertakings when duly executed by said Attorney(s)-in-Fact, shall be binding upon said Company as fully and to the same extent as if signed by the President of said Company under its corporate seal attested by its Secretary. In Witness Whercof, HUDSON INSURANCE COMPANY has caused these presents to be of its Senior Vice President thereanto duly ` unharized, on this 15th day of November, 20 24 at New York, New York. W4porttcsea HUDSON INSURANCE COMPAM' nnest....>:--..:.....L_r, �':.........; ......., By................................................................... Dina Daskaltilds No. 01,N1U6067553 Andrew A. Dickson Corporate Secretary Senior Vice President STATE OF NEW YORK COUNTY OF NEW YORK, SS. On the 15th day of November, 20 24 before me personally came Andrew A. Dickson to me kmnvn, who being by me duly swom did depose and say that he is a Senior Vice President of II Msor i NSURANCE CONIPANY, the corporation described herein and which executed the above instrument, that be (mows the seal of said Corporation, that the seal affixed to said instrument is such corporate seol. that it was so affixed by order of the Board of Directors of said Corporation, and that he sighed his name thereto by like order. i t (Notarial Seal) ;a' .paN M� GNS{ NANN ut ry v. M. tide) RPHF State of New York m , aG NoOIMU6067553 -yam .• QLIG; Qualified in Nassau County '= FOR ••....••. �� Commission Expires December 10, 2025 �'-•� NEW •(D,a. CERTIFICATION STATE OF NEW YORK COUNTY OF NEW YORK SS. The undersigned Dina Daskalakis hereby certifies: That the original resolution, of which the following is a We and correct copy, was duly adopted by unanimous written consent of the Board of Directors of Hudson Insurance Company dated July 27", 2007, and has not since been revoked, amended or modified: "RESOLVED, that the President, the Executive Vice Presidents, the Senior Vice Presidents and the Vice Presidents shall have the authority and discretion, to appoint such agent or agents, or attorney or attorneys -in -fact, for the purpose of carrying on this Company's surety business, and to empower such agent or agents, or attorney or attomeys-in-fact, to execute and deliver, under this Company's seal or otherwise, bonds obligations, and recognizances, whether made by this Company its surety thereon or otherwise, indemnity contracts, contracts and certificates, and any and all other contracts and undertakings made in the coarse of this Company's surety business, and renewals, extensions, agreements. waivers, consents or stipulations regarding undertakings so made; and FURTHER RESOVLED, that the signature of any such Officer of the Company and the Company's seal may be affixed by facsimile to any power of attorney or certificalion given for the execution of any bond, undertaking, recognizance, contract of indemnity or other written obligation in the nature thereof or related thereto, such signature and seal when so used whether heretofore or hereafter, being hereby adopted by the Company as the original signature of such officer and the original seal of the Company, to be valid and binding upon the Company with the same force and effect as though manually affixed." THAT die above and foregoing is a full, true and correct copy of Power of Attorney issued by said Company, and of the whole of the original and that the said Power of Attorney is still in full force and effect and has not been revoked, and furthermore that the Resolution of the Board of Directors, set fords in the said Power of Attorney is now in force. Wftrress the hand of the undersigned and the seal of said Corporation this 26th dray raf August 2025 , (Corporate seal) (- . ey....... . .. . �................... . ................... ... Dina Daskulakis, Corporate Secretary /fit l'y. • ,J ;_ �� 191E L e ' =�Rl=7 V'i•1 �' STATE OF WISCONSIN ) COUNTY OF Racine ) ON THIS 26th day of August 2025 before me, a notaiy public, within and for said County and State, personally appeared _ Todd Schaap to me personally known, who being duly sworn, upon oath did say that he is the Attorney -in -Fact of and for the Hudson Insurance Company , a corporation of Delaware by virtue of the laws of the State of Delaware created, organized and existing under and that the corporate sea[ affixed to the foregoing within instrument is the seal of the said Company; that the seal was affixed and the said instrument was executed by authority of its Board of Directors; and the said Todd Schaap did acknowledge that he/she executed the said instrument as the free act and deed of said Company. ZI-1�� Mario Criplean Notary Public, Racine County, Wisconsin My Commission Expires 6/13/2028 CITY OF SOUTH BEND EQUAL EMPLOYMENT OPPORTUNITY CONTRACTING PROVISIONS DIVERSITY UTILIZATION It is the policy of the City of South Bend to provide equal employment and business opportunity for all persons, partnerships, companies, and corporations in accordance with the rules, regulations and guidelines of the applicable federal, state and local laws. This policy of equal employment and business opportunity shall apply to every contractor or subcontractor bidding or holding a public contract with the City of South Bend. In furtherance of this policy, the following Equal Opportunity Clauses are hereby made a part of every construction contract entered into by the City of South Bend and all subcontractors entered into pursuant to any such contract and the bidder hereby certifies that it/he/she will abide by these provisions. The contractor will not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or handicap. The contractor will take affirmative action to ensure that all applicants or employees are treated fairly and equitably. Such action shall include but not be limited to the following: hiring, up -grading, demotion or transfer, recruitment, advertising, lay-offs or termination, rates of pay or other forms of compensation and selection for training including apprenticeship programs. The contractor shall agree to post in conspicuous places available to employees and applicants, notices to be provided setting forth the provisions of the Non -Discrimination Clause. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The contractor will send to each labor union or representative of workers with which it/he/she has a bargaining agreement or other contract or understanding, a notice to be provided, advising the labor union or worker's representatives of the contractor's commitment under this section, and shall post copies of the notices in conspicuous places available to applicants and employees. The contractor will comply with all provisions of Executive Order 11246 (as amended by 11375) and of the rules, regulations and relevant orders of the Department of Labor. Subpart B -- Contractors' Agreements Sec. 202. Except in contracts exempted in accordance with Section 204 of this Order, all Government contracting agencies shall include in every Government contract hereinafter entered into the following provisions: "During the performance of this contract, the contractor agrees as follows:" "(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated equally during employment, without regard to their race, color, religion, sex or national origin. Such action will include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause." "(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin." Version 1/3/2025 Page - 8 Public Works Quote "(3) The contractor will send to each labor union or representative of workers with which i t / he/she has a collective bargaining agreement or other contract of understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment." "(4) The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules and regulations, and relevant orders of the Secretary of Labor." "(5) The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders." "(6) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, in this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked* as provided in Executive Order No 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law." "(7) The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States." The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency Version 1/3/2025 Page - 9 Public Works Quote may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. Corrected to read "invoked". In the original text the word "involved" was printed in error. Version 1/3/2025 Page -10 Public Works Quote MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN The City of South Bend, Indiana has shown its commitment to addressing Minority and Women's Business Enterprise ("MWBE") participation in public contracting through the adoption of the City of South Bend Ordinance No. 10761-21. Persons, partnerships, corporations, associations, or joint ventures awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age or disability that does not affect that person's ability to perform work. Minority and Women's Business Enterprises are described in the Ordinance. A list of MBEs and WBEs (both certified and non -certified) can be found on the Indiana Department of Administration website: http://www.in.gov/idoa/. Documentation shall be provided with the bid that states the MBEs and WBEs that will be contracted, the dollar amount of the work that will be performed by the MBEs and WBEs on the project and the percentage of the dollar amount as it relates to the total bid amount by using Form MBE-1.0, MBE Utilization Plan, and Form WBE-1.0, WBE Utilization Plan. The City, its agencies, boards, or commissions requires the Contractor's good faith efforts to obtain participation by those Contractors classified as MBEs and WBEs. Failure to either meet the MBE and WBE goals or to provide evidence of good faith efforts for the bid will be grounds for rejecting a bid as non -responsive. Bidders shall demonstrate good faith efforts to have active participation from MWBEs on this Project and supply written documentation evidencing such efforts by using Forms MBE-2.0, Evidence of Good Faith Efforts and WBE- 2.0, Evidence of Good Faith Efforts and Forms MBE-2.1, MBE Contacted and WBE-2.1, WBE Contacted. Such documentation shall include, but is not limited to, the following items: a. A listing of all M/WBEs contacted including: (1) the name and address of the M/WBE; (2) the date of contact; (3) the type of contact (i.e., phone call, written solicitation, etc.); (4) the nature or type services or goods requested; and (5) the result of the contact. b. Written evidence of outreach and copies of email exchanges inviting and receiving bids, quotes or other responses from MM/BEs or other documentation of efforts to encourage and secure competitive responses from M/WBE and local businesses to be included in the benefits of building this Project. c. Written documentation of letters of introduction, invitations to forging majority/minority strategic alliances for capacity building, including but not limited to, mentoring, extensions of assistance on payroll, insurance, bonding, line of credit, technical skills or business skills. d. From time to time, projects will undergo a scope change prior to completion. This scope change will inevitably impact the Contractor's usage of MWBE's and the originally submitted Utilization Plan. It is the request of the City that when a project scope change occurs, the applicable Contractor shall utilize its best efforts to contract with M and W Subcontractors in a proportional manner as required by the scope change. All bidders are actively encouraged to reach out to the M/WBEs in St. Joseph County, Indiana, other Indiana counties, and Berrien County, Michigan to utilize a good faith effort to forge constructive and lasting business partnerships. Notwithstanding the foregoing, the award and performance of all City contracts shall comply with applicable federal, state, and local laws. The City reserves the right to request verification of goal implementation throughout the course of the project. If a goal exists, the winning respondent is contractually obligated to utilize the M/WBE's firms in a manner consistent with what was represented in its quote submission to the City. Deviations to the utilization plan must be requested in writing and approved by the City. The City reserves the right to initiate a change order in the amount equal to the difference in any subcontractor utilization if the utilization plan change is not approved. Version 1/3/2025 Page - 11 Public Works Quote CITY OF SOUTH BEND'S GUIDELINES FOR GOOD FAITH EFFORTS BY CONTRACTORS IN MEETING MWBE CONTRACT GOALS Under the City of South Bend's Minority and Women's Business Enterprise (MWBE) Inclusion Program Plan (COSB Inclusion Plan), the City of South Bend (the City) is authorized to set "contract specific" goals to increase MWBE participation in City contracts and procurements. MWBE participation goals are set based on availability of MWBE contractors within the City's geographic market area identified in the City's Disparity Study. For contractors bidding on a construction, services, supplies or equipment contract where goals have been set for all or parts of the project, below is information relevant to "good faith efforts" to meet the contract goal. When the City sets a contract goal, that means MWBE's are in fact available to perform work on the contract. Project bidders must try diligently to meet the goal. Failure to make a good faith effort may result in rejection of your bid as non -responsive to the contract. Good faith efforts means actions undertaken by a contractor to achieve a contract goal which, by their scope, intensity, and appropriateness to the objective, can be reasonably expected to fulfill the Program's goals (City's Inclusion Plan, Section 4.B., No. 21). A good faith effort is fully reviewable by the City. Where a contract goal is not met, contractors must provide as much information as possible to help the City assess the contractor's good faith efforts to achieve the goal. Inadequate proof of good faith efforts may result in a finding that the contractor was non -responsive, causing its bid to be rejected even if it is the lowest. Good faith efforts require active, aggressive efforts by the prime contractor to obtain the contract MWBE participation goal. Mere pro forma efforts are not good faith efforts. To satisfy the good faith efforts test: A prime contractor may not reject a MWBE's bid solely because it is not the lowest bid received from subcontractors. If the MWBE's costs are reasonable and not excessive, the MWBE's quote or bid presumptively should be accepted on a contract requiring goals even if the MWBE's bid is not the lowest one received. However, if an MWBE's bid or quote is unreasonable or excessive, the prime contractor may reject the bid on that basis. The contractor has the burden of demonstrating the excessiveness or unreasonableness of the MWBE's bid or quote. Because the City must determine whether a MWBE quote was unreasonable or excessive, Contractors must provide the City with copies of each MWBE and non MWBE quote submitted to the bidder when a non-MWBE was selected over an MWBE. • A contractor may not reject a MWBE as being unqualified without sound reasons based on a thorough investigation of the MWBE's capabilities. If a prime contractor rejects a MWBE as unqualified, the Contractor must provide the City with good reasons for this. The MWBE's industry standing or membership in a specific group, organization, political or social affiliation (example: union v. non -union) is not a basis to reject the MWBE for lack of qualification. Version 1/3/2025 Page - 12 Public Works Quote • The ability or desire of a prime contractor to perform the work of the contract with its own organization team does not relieve the prime contractor of the need to make good faith efforts to use MWBE sub contractors to meet the contract goal. EXAMPLE: Total Project Estimate is $500,000. An MWBE goal of 10% is set for a specific part of the project, i.e., $50,000. Only one MWBE submits a quote to the prime contractor, and it is $50,000. A non MWBE submits a quote of $45,000. Rejecting the MWBE bid may not meet the requirement of making a good faith effort to meet the contract goal because: 1) the MWBE quote is within the goal percentage and dollar amount set for MWBE participation on the project; 2) selection of the MWBE quote guarantees that the contractor meets the set goal and that its bid will be deemed responsive; and 3) the difference between the MWBE and non MWBE quotes is not significant in terms of the overall contract amount (i.e., 1 % of total contract). If the MWBE's quote is $53,000 and the non-MWBE bid is $50,000, it may yet not be demonstrative of a good faith effort to reject the MWBE solely because the MWBE's quote is not the lowest. The excess is not greatly significant to the total contract cost, and it could reasonably be expected to be made up elsewhere in the contract while guaranteeing full goal compliance. The above examples are illustrative only. The City will make a fair and reasonable judgment as to good faith efforts based on all information and documentation provided by bidders and taking into account the Quality, Quantity, and Intensity of the efforts made by a contractor to meet the contract goal. Version 1/3/2025 Page - 13 Public Works Quote GOOD FAITH EFFORTS MATERIALS TO BE INCLUDED WITH BID If a contractor's bid does not meet the goal set for the contract, the contractor must submit evidence of good faith efforts with its bid so the City can determine whether the contractor is a responsive bidder. If the contractor's bid meets the MWBE goal, evidence of good faith effort is not required, but it would be prudent to include some evidence in case an error was made. The information required of a contractor who has not achieved the contract goal to show good faith efforts can be found in the South Bend Inclusion Program Plan at Section 8.B.3.d. as follows: (b) Where the bidder cannot achieve the contract goal, the bidder must provide proof of having made good faith efforts to meet the goal. In making this determination of whether to issue a goal waiver, the City will consider, at a minimum, the bidder's efforts to: (1) Solicit through all reasonable and available means (e.g., attendance at pre -bid meetings, advertising and written notices) the interest of all MWBEs in the scopes of work of the contract. The contractor shall provide interested MWBEs with timely, adequate information about the plans, specifications, and requirements of the contract to allow such firms to respond to the solicitation. The bidder must follow up initial solicitations with interested MWBEs. (2) Select portions of the work to be performed by MWBEs in order to increase the likelihood that the contract goal will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units to facilitate participation, even when the bidder would otherwise prefer to perform these work items with its own forces. It is the bidder's responsibility to make a portion of the work available to MWBEs and to select those portions of the work or material needs consistent with the availability of such firms to facilitate their participation. (3) Negotiate in good faith with interested MWBEs. Evidence of such negotiation includes the names, addresses, and telephone numbers of firms that were contacted; a description of the information provided regarding the plans and specifications for the work selected for subcontracting; and why agreements could not be reached. The bidder may not reject MWBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities. That there may be some additional costs involved in finding and using MWBEs is not in itself sufficient reason for a bidder's failure to meet the contract goal, as long as such costs are reasonable. The ability or desire of a bidder to perform the work of a Contract with its own organization does not relieve it of the responsibility to make good faith efforts on all scopes of work within which subcontracting opportunities are available. (4) Make efforts to assist interested MWBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. (5) Make efforts to assist interested MWBEs in obtaining necessary equipment, supplies, materials, or related assistance or services, where appropriate. Materials that should be submitted to support a contractor's good faith efforts include: • Copies of advertisements, notices, or solicitations from contractor to MWBE's-- to include date and time of issuance; • A list of all locations where advertisements or notices to MWBE's were placed or solicitations sent; • Copies of communication between contractor and MWBE's in response to contractor's advertisements, notices, or solicitations; • Proof of contractor's break-out of contract items into units feasible for performance by WMBE's; • Proof of communications between the contractor and MWBE regarding negotiations for agreements, and why agreement could not be reached, as stated more specifically in above Subsection (b) (3); • Proof of bids or quotes from MWBE's and those from non MWBE's when non MWBE's bid or quote is used; • Proof of efforts made by contractor to assist MWBE to participate in contract, where appropriate; and Version 1/3/2025 Page - 14 Public Works Quote Any other information tending to show that Contractor made active, aggressive efforts to meet the MWBE participation goal but despite good faith efforts was unable to do so. Version 1/3/2025 Page -15 Public Works Quote CITY OF SOUTH BEND 1A,%'lES MUELLER, MAYOR DEPARTMENT OF PUBLIC WORKS ERIC HORVATH, DIRECTOR December 16, 2024 Debra Carothers Slatile Roofing and Sheet Metal Inc Debra. carothers@slatile.com RE: Pre -Qualification Verification Dear Ms. Carothers: This letter serves as verification of Pre -Qualification status of your company for bidding with the City of South Bend. This Pre -Qualification status is effective for twelve (12) months from the date of this letter. Thereafter you are required to re -submit a complete application for continuation of pre -qualification status within twelve (12) months from the date of this letter. A copy of this Verification Letter must be included with every bid exceeding $250,000 submitted to the City of South Bend Board of Public Works, along with your Pre -Qualified Bidder Checklist and attachments. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Tara Bussell, Permit Manager International Association of Sheet Metal, heir, Rail and Transportation Workers 2828 East 45th Street SO IEET NIETAL- I Air I �Ai; i , Ct a r,7 H r c> Indianapolis, Indiana 46205 ' __ i i:—_i- Phone:317-549.6013 P. o. Box 20530 Fax: 317-549-601S Indianapolis, Indiana 46220-0530 ` = `` " ?� "+ — 4'�Ww.smw2O.com `� 4 LOCAL NION NO, 20 " December 6, 2023 To Whom It May Concern, My name is Kevin Needham and I am the Business Representative for the International Association of Sheet Metal, Air, Rail and Transportation Workers, (SMART), Local Union No. 20 South Bend Area. I am writing this letter on behalf of Slatile Roofing and Sheet Metal Co. Inc. Slatile is a current contractor in good standing with SMART Local 20 and the Sheet Metal Workers' Local 20 Apprenticeship & Trust. If you have any questions, please contact me at your convenience. Sincerely, Kevin J. Needham Business Representative EVANSVILLE, IN 47710.1027 FORT WAYNE. IN 46809 2530 PORTAGE, IN 46358-1369 (Gary Area) LAFAYETTE. IN,7904-2786 SOUTH SEND, IN 46614-1017 TERRE HAUTE, IN 47807-3907 1301 W. Franklin SL 30191Wayneroocr Drive 5450 Ameriplex D m, 2535 5.30th Street Suite 14 2605 S. Wain Street 31112 South 13th Street Phone.812-424-2283 Phone:260-478.1614 Phone:219.764.7900 Phare:800.523-8345 Phona:574-2B-7175 Phone:812.234-0751 Fax: 812-424-3681 Fax: 260.478-1615 Far:: 219-764-1941 Fax: 574-28&7924 Fax: 812.23"752 BUSINESS INFORMATION DIEGO MORALES i INDIANA SECRETARY OF STATE 06/18/2025 10:27 AM i Business Details Business Name: SNLTCTILE ROOFING AND SHEET METAL Business ID: 194439-082 Entity Type: Domestic For -Profit Corporation Business Status: Active Creation Date: 01/08/1965 Inactive Date: Principal Office Address: 1703 S IRONWOOD DR, SOUTH BEND, p IN, 46613, USA Expiration Date: Perpetual Jurisdiction of Formation: Indiana Business Entity Report Due 01/31/2027 Date: Years Due: Governing Person -Information Title Name Address President LONGEROT.GERALD. E. 1703 S. Ironwood Drive, SOUTH BEND, IN, 46613, USA Secretary LONGEROT.ANN. C. 1703 S. Ironwood Drive, SOUTH BEND, IN, 46613, USA President Gerald Longerot 1703 S. Ironwood Drive, South Bend, IN, 46613, USA Registered Agent Information Type: Individual Name: GERALD E LONGEROT Address: 1703 S. Ironwood, SOUTH BEND, IN, 46613 - 0000, USA GR0o1 ERS ? , CA, L 23 SOUTH BEND,,,, hN 6615 12/6/2023 To Whom it may concern: Slatiie (Roofing is a contractor in good standing signatory to the South Bend Roofers Joint Apprenticeship and Training Committee's (J.A.T.C.) Registered Apprenticeship Program + IN02O780008. For any Questions or Concerns please contact: Department of Labor 2420 Viridian Drive -Suite G South Bend, IN 46628 Office of apprenticeship. C.O. Alicia Razor 574-236-8295 Apprenticeship Coordinator Roofers Local 23 J.A.T.C. 22990 Ardmore Trail South Bend, IN 46628 574-968-5500 Derek Carrington ROOFERS LOCAL #23 1345 NORTHSI DE BLVD. SOUTH BEND, IN 46615 Phone: (574) 288-6506 Fax: (574) 288-6511 December 5, 2023 To Whom It May Concern: This is to inform you that Slatile Roofing is current on their contributions to the Pension Plan and Health & Welfare Fund. They are current with their payments and are in good standing with Roofers Local #23. Sincerely, Charles Waddell Business Agent Roofers Local #23 CW/SS BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/18/2025 Name Zach Hurst Department DPW BPW Date 08/26/2025 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ Officer Name and Inclusion Officer BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item I Professional Services Agreement ❑ Contract ❑ Open Market Contract ❑ Bid Opening ® Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. I-1 Other: ❑ Amendment/Addendum ❑ Bid Award ® Quote Award ❑ C/O & PCA No. ❑ Traffic Control Information All Submissions U Proposal ❑ Special Purchase, QPA ❑ Req. to Advertise ❑ Title Sheet ❑ Reject Bids/Quotes ❑ PCA ❑ Resolution Ease./Encroach Company or Vendor Name New Vendor ❑ Yes[:] If Yes, Approved by Purchasing ❑ No MBE/WBE Contractor ❑ MBE Completed E-Verify Form Attached ❑ Yes No Project Name Monroe Street Arts Building Select Roof Replacement Project Number 125-021AR Funding Source River West DA TIF Account No. PR-00041667 Amount Terms of Contract Lump Sum Purpose/Description Request to open and award quote to reroof portions of the Monroe Street Arts Building located at the northwest corner of Michigan and Monroe Streets. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Increase % Decrease ( % Increase % Total Percent of Change: Decrease % Time Extension Amount: New Completion Date: