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HomeMy WebLinkAboutSpecial Event - Historic East Wayne Street Centennial Celebration-September 7 2025O4SpUTH$��;,,;,• APPLICATION FOR USE OF Z; _ o PUBLIC RIGHT-OF-WAY FOR EVENTS L The following special event has been approved by the Special Events Committee... ises .` Submitted by: Denise Miller Event name: Historic East Wayne Street Centennial Celebration Event Date: September 7 2025 Street Closure: East Wayne St (North & South) bet Eddy St & Sunnyide Dr Closure Times: 11:00 am to 6:00 Sidewalk Closure: ❑ Yes ❑■ No Comments: Neighborhood gathering to celebrate Whitcomb and Keller's Sunnymede Addition. Picnic atmosphere located on green space between Wayne St, North and South. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Hillary R. Horvath, Clerk Date: Bf2&2025 • • City of South Bend Special Event Application d, Neighborhood Event J'1 PEACE 'yl ```' �h % $25 appl ication fee if filed 30 days or greater (up to 180 days) in advance of event Public Works Service Center, 731 S. Lafayette Blvd., South Bend, IN Review the Instructions on the Special Events page before completing the application. Neighborhood Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Date of Application: 08/06/2025 Applicant (Contact) Name: Debra Gaul Historic East Wayne Street Neighborhood Organization Name: Association Applicant (Contact) Phone: 574-485-6798 Contact Email: festersmom@aol.com Address: 1204 Wayne St. North City/State/ZIP: Secondary Contact Name: Patrick Deegan Contact Phone: 574-343-9570 South Bend, IN 46615 Email: pwdeegan@gmail.com Address: 1721 Wayne St. City/State/ZIP: South Bend, IN 46615 zs •� = - � •w- •� Event Name: Historic East Wayne Street Centennial Celebrgl@cted Attendance: Requested Street Closure: East Wayne Street (North and South) From (Cross Street): Eddy Street To (Cross Street): Sunnyside Drive Provide a brief description of the event: 100 - 115 Neighborhood gathering to celebrate Whitcomb and Keller's Sunnymede Addition, within which the East Wayne Street District is located and was platted as part of the city of South Bend in 1925. The celebration will take place on the triangular green space which separates Wayne Street into North and South. It will be a picnicking atmosphere (neighborhood barbecue or food trucks) with some youth activities, as well as a welcome for neighbors who have moved into their homes in the past few years. We will also have a birthday cake! Date of Event Setup [mm/dd/yy): 09/07/2025 Begin Date of Event [mm/dd/yy): 09/07/2025 Time: 11:00 a.m. End Date of Event [mm/dd/yy): 09/07/2025 Time: Event Cleanup Completion [mm/dd/yy): 09/07/2025 Time: 2:00 p.m. 5:00 o.m. 6:00 p.m. Have all residents on the affected block have been notified and invited? ® Yes ❑ No We have notified that we are in the planning process and will send a formal invitation once approval has been obtained. • Please attach a copy of the door hanger or letter used to notify residents in addition to signature attachment. Number of households fronting the proposed street closure: 31 Number of households represented by signatures on attached sheet: Form was not accessible on SouthBendlN.gov Will this event have music (live or other)? ❑ Yes ® No Section C - Alcohol Will alcohol be served or sold? ❑ Yes ® No If Yes: T o The applicant must apply for and receive a temporary liquor license from the Alcohol &Tobacco Commission. o Application cannot be processed without a copy of this license. o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. o Application cannot be processed without deposit. o Deposit will be returned upon inspection of event area by the Board of Public Works. o The applicant must submit a map or drawing of: o Fencing around serving area o Trash receptacles o Events that will have alcohol sales must provide security. If your event will be hiring a security company, please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Security Company Information Company Contact Phone: • (b) Independent Security Information Contact Name: City/State/ZIP: Name: Contact Phone: Qualifications: Name: Contact Phone: Qualifications: Name: Contact Phone: Qualifications: n z., rCTf1�-T- Will your event have food sales (food vendors, caterers, food trucks, etc.)? ® Yes ❑ No We are working to procure food trucks already permitted by the city. • o If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit. o Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on -site and display these permits at the event. o All applications and guidelines can be found on the St. Joseph County Health Department Food Service website at sichd.orp,/food-service. NOTE: This form was not accessible on website. Please select food types: ❑ Food Vendor ❑ Caterer ® Food Truck ® Other: Carry -in picnic by neighbors If a Food Truck, please list company name(s): We are seeking food trucks who are already permitted in the city, but have not procured any to date. Please describe how food will be cooked and served: Either purchased at food trucks, or provided by neighbors and served buffet style. If food trucks don't work out, we will have volunteer neighbors to prepare meats on grills on -site and potluck sides on tables. In either case, non- alcoholic beverages will be offered in coolers. Raw meat will be stored in separate coolers and cooked meats will be kept in crock pots. n U 0 Section E - Indemnity & Hold Harmless Agreement • Date: 08/06/2025 Event Name: Historic East • City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Event Date: 09/07/2025 Street Centennial Celebration Organization: Historic East Wayne Street Neighborhood Association Applicant (Contact) Name: Debra Gaul Applicant (Contact) Phone: 574-485-6798 Email: festersmom@aol.com Phone: 574-520-1462 Address: 1204 Wayne St. North City/State/ZIP: South Bend, IN 46615 Event Location (Please describe): In triangular green space near Eddy Street which separates East Wayne North and East Wayne South, including curved road area beside 1203 Wayne St. South and 1204 Wayne St. North Length of Event (Dates/Times): Sunday September 7, 2025, from 2:00 p.m. to 5:00 p.m. Setup will begin at 11:00 a.m. same date and cleanup will conclude at 6:00 p.m. same date. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of- way for the event described above, or for any harm or damage alleged to have occurred because of the holding of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date: 08/06/2025 Authorized Organizer Signature Debra Gaul. Event Committee Co -Chair Printed Name and Title S ] 1 1. Pursuant to Local Ordinance No. 10628-18, there isa$25.00non-refundablefee for applicationsfiled30 days or greater in advance of the event date. Applications filed less than 30 days in advance of the event • date will not be accepted. 2. All residents within the affected area must be notified of this event. The APPLICANT must obtain signatures from at least 10 residents that reside along the closed right-of-way and make an attempt to notify all other affected residents. APPLICANTS must include a copy of a brochure or letter of invitation distributed to all affected neighbors describing the event purpose, date, and time. 3. The APPLICANT is responsible, prior to the event, for determining if there are any affected residents that need assistance accessing their residence. The APPLICANT is responsible for providing said resident(s) access or transportation to their property. 4. The cones will be delivered to the APPLICANT's address. The APPLICANT assumes full responsibility for clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones. 5. Block parties must end by 8:00 p.m. 6. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked Off. 7. The Special Events Committee reserves the right to deny any block party application based on traffic and speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major arterial. 8. The Special Events Committee reserves the rightto deny any block party application based on information gathered from the South Bend Police Department or other sources. 9. The APPLICANT agrees to allow residents that live on the above -referenced block access in and out of the restricted area as needed. • 10. The APPLICANT agrees to abide by all terms and conditions of the South Bend Municipal Code and Board of Public Works' policy adopted in Resolution No. 10628-18 on December,11, 2018. 11. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 12. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating stereos, speakers, musical instruments, and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 40 I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. I also understand that this application may be • denied based on any false or incomplete information. 1 • - 1: 1. 1 Applicant Signature: fD44"r _ } .� Printed Name: Debra Gaul CJ 0 SPECIAL EVENTS COMMITTEE APPROVAL Me ibey� r Member Member Y 1131; Date • Attachment to City of South Bend Special Event Application for Neighborhood Event Neighbor Acknowledgement/Signature Page RO Re: Historic East Wayne Street Centennial Celebration/Picnic We, the undersigned, as residents of East Wayne Street, have been made aware of the event planned in our neighborhood on Sunday, September 7, 2025. We have been advised that our street will be closed from Eddy Street to Sunnyside Drive to most traffic during the event (2:00 p.m. to 5:00 p.m.), but will be accessible to the residents should access be needed. Signature of Resident Printed Name of Resident Address of Resident Date 1 M-Lori 1�13 G �a�� 7r 8 - -Za S ,1ge,. A i r.5 z. dlv(� G •\jj A �t33 / re QYti c �i'l!v ZozS f04 5. ilbz In�Gt�tn C g�<o . l 1 ?7 d1 ` v, F>C, sus 7• '' /ZZc E. A'4y-J6 C-'`. RA-/`1r:;� N6 12,6--WW "Sk5- 4 (was • 9 JON C GAUL DEBRA S GAUL 1204 WAYNE ST N SOUTH BEND, IN 46615-1036 674-620-1462 Pay To Th Order Of e L BANK OF AMEBICA-'i0- ACH M OS0001ZX For- N"f�tn+ t✓ no 5 400 i 2041: 2 2600 5❑ 7 104 LIP 3 236 3236 15-12QW DC oa�um a'2,S oU a� Oat- HISTORIC EAST WAYNE STREET CENTENNIAL CELEBRATION/PICNIC Date: Sunday, September 7, 2025 Time: 2 p.m. — 5 p.m. Place: Triangular Green Space near Eddy St. (1100 Block) Our neighborhood is 100 years old! You and your family are invited to join your neighbors in celebrating this occasion. Come and picnic with other residents of East Wayne Street. Food, fun and conversation are on the menu. Bring a chair or blanket and meet your neighbors! Additional information will be forthcoming. Save the Date! Sponsored by the Historic East Wayne Street Neighborhood Association Centennial Planning Committee.