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Home My WebLink AboutAward Bid - Mayflower Rd to State Line Proj No 125-037 - Milestone Contractors1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITYOFSOUTH BEND DAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 26, 2025 Mr. Dustin P. Hilary Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com; dhilary@milestonelp.com RE: Award Bid - Mayflower Rd. to State Line Reconstruction - Project No.125-037 Dear Mr. Hilary: At its August 26, 2025 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $515,956. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by September 9, 2025 to my attention for Board of Public Works approval at hhorvath@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU 1316 COUNTY -CITY BUILDING 227 W.JEFFERSON BOULEVARD SOUTH BEND, INDIANA46601-1830 PHONE 574/235-9251 FAX 574/ 235-9171 CITYOFSOUTH BEND DAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS August 26, 2025 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 dsauer@rieth-riley.com RE: Bid Award - Mayflower Rd. to State Line Reconstruction - Project No. 125-037 Dear Mr. Alvarado: At its August 26, 2025, meeting, the Board of Public Works awarded the above referenced bid to Milestone Contractors, L.P. in the amount of $515,956. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Hillary Horvath Hillary Horvath, Clerk Enclosures HH ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARYA. GILOT MURRAY L. MILLER BREANA N. MICOU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 26th Day of August, 2025, by and between Milestone Contractors, L.P., (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 125-037 DESCRIPTION: MAYFLOWER RD. TO STATE LINE RECONSTRUCTION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $515,956 FUNDING: P R-00042717 The unit prices for this improvement were those prices as received and accepted by the Board on the 26th Day of August, 2025. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS VaLa l Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President ie, � Breana Micou, Member f Avg Attest: Hillary R. Horvath, Clerk Date: August 26, 2025 MILESTONE CONTRACTORS, L.P. Printed Name Signature BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM INTER -OFFICE MEMORANDUM ksouTh e� ,�° d DEPARTMENT OF PUBLIC WORKS W DIVISION OF ENGINEERING 18fi5 TO: Hillary Horvath, Clerk Board of Public Works FROM: Dan Jones, Senior Engineer SUBJECT: Award Project No. 125-037 Mayflower Road to State Line Reconstruction DATE: 8/26/2025 On August 12, 2025, the Board of Public Works opened and read two (2) bids for the above referenced project. There was only a base bid. The bid results are as follows: Bidder Base Bid Engineer's Estimate $620, 268.67 Milestone Contractors, L.P. $515,956.00** Rieth-Riley Construction Co., Inc. $528,914.00 "Corrected as noted in bid tabulation It is requested the Board of Public Works award this project to the lowest responsive and responsible bidder, Milestone Contractors, L.P. in the amount of $515,956.00. Sufficient funds have been appropriated from River West TIF funding source 324-442001. Thank you for your consideration of this request. Encl. Bid Tabulation BID TABULATION Mayflower Road to State Line Reconstruction Project No: 125-037 For Bids Due: August 12, 2025 BASE BID Item No. Description Quantity Unit 1 Mobilization and Demobilization 1 LS 2 Excavation, Common 2516 CYS 3 Subgrade Treatment, Type II 5032 SYS 4 QC/QA-HMA, 3, 58H, Surface, 9.5 mm 416 TON 5 QC/QA-HMA, 3, 58H, Intermediate, 19.0 mm 692 TON 6 QC/QA-HMA, 3, 58S, Base, 25.0 mm 2215 TON 7 Joint Adhesive, Surface 3648 LFT 8 Joint Adhesive, Intermediate 3648 LFT 9 Asphalt for Tack Coat 15096 SYS 10 Maintaining Traffic 1 LS 11 Line, Thermoplastic, Solid, White, 4 IN 3705 LFT 12 Grooving for Pavement Markings 7569 LFT 13 Line, Thermoplastic, Broken, Yellow, 4 IN 781 LFT 14 Line, Thermoplastic, Solid, Yellow, 4 IN 3083 LFT BASE BID TOTAL Engineer's Estimate Unit Price Item Total Milestone Contractors, L.P. Unit Price Item Total Rieth Riley Construction Co., Inc. Unit Price Item Total $ 28,978.60 $ 28,978.60 $ 22,402.05 $ 22,402.05 $ 34,579.40 $ 34,579.40 $ 39.51 $ 99,407.16 $ 32.10 $ 80,763.60 $ 35.15 $ 88,437.40 $ 25.16 $ 126,605.12 $ 16.60 $ 83,531.20 $ 10.90 $ 54,848.80 $ 115.22 $ 47,931.52 $ 98.30 $ 40,892.80 $ 112.95 $ 46,987.20 $ 100.73 $ 69,705.16 $ 88.60 $ 61,311.20 $ 99.70 $ 68,992.40 $ 94.58 $ 209,494.70 $ 81.70 $ 180,965.50 $ 84.50 $ 187,167.50 $ 0.62 $ 2,261.76 $ 0.20 $ 729.60 $ 0.55 $ 2,006.40 $ 0.67 $ 2,444.16 $ 0.25 $ 912.00 $ 0.55 $ 2,006.40 $ 0.41 $ 6,189.36 $ 0.30 $ 4,528.80 $ 0.25 $ 3,774.00 $ 15,675.49 $ 15,675.49 $ 9,448.00 $ 9,448.00 $ 9,448.00 $ 9,448.00 $ 0.76 $ 2,815.80 $ 2.00 $ 7,410.00 $ 2.00 $ 7,410.00 $ 0.62 $ 4,692.78 $ 2.00 $ 15,138.00 $ 2.00 $ 15,138.00 $ 1.26 $ 984.06 $ 2.25 $ 1,757.25 $ 2.50 $ 1,952.50 $ 1.00 $ 3,083.00 $ 2.00 $ 6,166.00 $ 2.00 $ 6,166.00 $ 620,268.67 $ 515,956.00 $ 528,914.00 Non -Collusion Affadavit Y Y Addendum #1 Y Y Addendum #2 Y Y I hereby certify that the above truly and accurately represents bids received for this project on August 12, 2025 �G�aZG� /1iQ.0i Daniel Jones, Senior,oject Engineer Corrected from original submission -Milestone's bid proposal showed Item #2 bid quantity of 2156 CYS -Original item total $69,207.60 -Original bid total $504,400.00 Page 1 of 1 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Mayflower Road to State Line Reconstruction Project No. 125-037 For Bids Due August 12, 2025 at 9:00am Local Time to bpwbids@southbendin.gov PART (Must be completed for all bids. Please type or print) Date: 8/12/2025 Bidder (Firm): Milestone Contractors, L.P. Address: 24358 SR 23 City/State/Zip: South Bend, IN 46614 Telephone Number: ( 574 ) 288-4811 Email Address: Agent of Bidder (if Applicable): Dustin P. Hilary Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Mavflower Road to State Line Reconstruction - Proiect No. 125-037 the City of South Bend, Indiana, in accordance with plans and specifications prepared by: JQOL, Inc. and dated 7/15/2025 for the sum of (enter the Total Bid as shown on the Proposal) Five hundred four thousand four hundred dollars and zero cents ($ 504,400.00 ] (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are neede , ost of units must be the same as that shown in the original contract if accepted by the City of th nd. I the bid is to be awarded on a unit basis, the itemization of the units shall be shown on ep a att meq,�� By The above bid is accepted this Subject to the following conditions: 4s(Signature) tin P. Hilary, Director of Estimating, Griffith -South Bend (Printed Name of Person Signing) ACCEPTANCE day of CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS V1 Elizabeth A. Maradik, President Gary A. Gilot, Member Version 1!3/2025 Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member f Attest: Hillary R. Horvath, Clerk Date: 812612025 io PART II (For projects of $100,000 or more — IC 36-1-12-4) These statements to be submitted under oath by each bidder with and as part of his/her/its bid. Attach additional pages for each section as needed. SECTION I EXPERIENCE QUESTIONNAIRE 1 Attach information regarding projects your organization has completed for the period of one (1) year prior to the date of the current bid. 2. Attach a listing of public works projects currently in process of construction by your organization. 3. Attach information regarding any failure to complete any work awarded to you and the location thereof. 4. Attach references from private firms for which you have performed work. SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Attach an explanation of your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work, complete the project, number of workers, etc. and any other information which you believe would enable the City of South Bend to consider your bid.) 2. Attach a listing of the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who have performed part of the work) that you have used on public works projects during the past five (5) years along with a brief description of the work done by each subcontractor. 3. If you intend to sublet any portion of the work, attach the name and address of each subcontractor, equipment to be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project, you are under a continuing obligation to immediately notify the City of South Bend in the event that you subsequently determine that you will use a subcontractor on the proposed project. 4. Attach a listing of equipment you have available to use for the proposed project. 5. Have you entered into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, attach an explanation for the rationale used which would corroborate the prices listed. SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the City of South Bend awarding the contract must be specific enough in detail so that said City of South Bend can make a proper determination of the bidder's capability for completing the project if awarded. Version 1/3/2025 Contractor's Bid for Public Works - 3 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: St. Joseph _ COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (1) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Version 1/3/2025 Contractor's Bid for Public Works - 4 Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noncompliance pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder Version 1/3/2025 Contractor's Bid for Public Works - 5 may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 12th day of August , 2025 Subscribed and sworn to before me this 12th My Commission Expires 6/5/2030 County of Residence of Contractor/Bidder or Its Agent Dustin P. Hilary, Director of Estimating, Griffith -_South Bend Printed Name and Title .day of August , 20 25 NotaryPublic Alisha eger LaPorte Version 1 /3/2025 Contractor's Bid for Public Works - 6 BID/PROPOSAL CITY OF SOUTH BEND Project Name: Mayflower Road to State Line Reconstructin Project Number: 125-037 For Bids Due: August 12, 2025 at 9:OOam Local Time to bpwbids@southbendin.gov Contractor Name: Milestone Contractors, L.P. BASE BID Item No. Description Quantity Unit Unit Price Total Amount 1 MOBILIZATION AND DEMOBILIZATION 1.0 LS $ 22,402.05 $ 22,402.05 2 EXCAVATION, COMMON 2,156.0 CYS $ 32.10 $ 69,207.60 3 SUBGRADE TREATMENT, TYPE II 5,032.0 SYS $ 16.60 $ 83,531.20 4 QC/QA-HMA, 3, 58H, SURFACE, 9.5mm 416.0 TON $ 98.30 $ 40,892.80 5 QC/QA-HMA, 3, 58H, INTERMEDIATE, 19mm 692.0 TON $ 88.60 $ 61,311.20 6 QC/QA-HMA, 3, 58S, BASE, 25.0 mm 2,215.0 TON $ 81.70 $ 180,965.50 7 JOINT ADHESIVE, SURFACE 3,648.0 LFT $ 0.20 $ 729.60 8 JOINT ADHESIVE, INTERMEDIATE 3,648.0 LFT $ 0.25 $ 912.00 9 ASPHALT FOR TACK COAT 15,096.0 SYS $ 0.30 $ 4,528.80 10 MAINTAINING TRAFFIC 1.0 LS $ 9,448.00 $ 9,448.00 11 LINE, THERMOPLASTIC, SOLID, WHITE, 4 IN. 3,705.0 LFT $ 2.00 $ 7,410.00 12 GROOVING FOR PAVEMENT MARKINGS 7,569.0 LFT $ 2.00 $ 15,138.00 13 LINE, THERMOPLASTIC, BROKEN, YELLOW, 4 781.0 LFT $ 2.25 $ 1,757.25 14 LINE, THERMOPLASTIC, SOLID, YELLOW, 4 IN. 3,083.0 LFT $ 2.00 $ 6,166.00 BASE BID TOTAL $ 504,400.00 Version 1/3/2025 Contractor's Bid for Public Works - 7 CITY OF SOUTH BEND [ MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN iy�; PEWE FORM WBE-1.0 K 1 IRIi5 � WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the WBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 125-037 Project Name: Mayflower Road to State Line Reconstruction Bidder: Milestone Contractors, L.P. Total Bid Amount: $504,400.00 WBE Goal: 5.70% Page 1 of Name & Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage o Total Bid/Pro osal CE Hughes Milling, Inc. DBA The Airemarking Co. P.O. Box 578 Jeffersonville, IN 47130 Caroline Hughes 812-725-8665 Striping $40,471.25 8.02% Submitted By: Dustin Hilary Printed Name gnature ***Goals should be calculated based on the Base Bid only.*** 11-Au_a-25 Date Version 07/19/2023 Contractor's Bid for Public Work - 8 CITY OF SOUTH BEND' MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. ***Goals should be calculated based on the Base Bid only.*** Project Number: 125-037 Project Name: Mayflower Road to State Line Reconstruction Bidder: Milestone Contractors, L.P. Total Bid Amount: $504,400.00 MBE Goal: 3.50% Page 1 of Name & Address of MBE Primary Contact Person Scope of Work to be Performed Dollar Amount of MBE ercen age o Total (Name/Telephone) (Attach scope/schedule if you need additional space) Component Bid/ProposQl C. Lee Construction Services 1011 S Lake Street Chip Lee Trucking $7,600.00 1.51% Gary, IN 46403 219-888-9554 Grandson Trucking Co., LLC 59811 Pine Crest Drive 574-607-7950 Trucking $10,100.00 2.00% Mishawaka, IN 46544 Submitted By- _ Dustin Hilary Printed Name nature ***Goals should be calculated based on the Base Bid only.*** Version 07/19/2023 Contractor's Bid for Public Work - 8 8/11/2025 Date CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN r CR FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: 125-037 Date: 8/12/2025 Project Name: Mayflower Road to State Line Reconstruction Bidder: Milestone Contractors, L.P. Contact Person: Dustin P. Hilary Telephone: 574-288-4811 Address: 24358 SR 23 City: South Bend State: Indiana zip: 46614 Email: dmalackowski@milestonelp.com To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: http://www.in.g!21L/iLdoa/. GOOD FAITH EFFORTS TO Ol5ffiWIaMl5fV Ti ffWrQ*.com The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoal. affirm that I have made good faith efforts to select portions of the contract work to be performed by MWBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE participation. affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all MBEs in the scopes of work of the contract. affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform MBEs of contracting and subcontracting opportunities. affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed sufficient time for MBEs to participate effectively. affirm that I followed up on initial solicitations with interested MBEs affirm that I negotiated with interested MBEs in good faith, including providing such MBEs with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, vlines of credit, or insurance as required by the City or the bidder, where appropriate. Version 1/3/2025 Contractor's Bid for Public Works - 10 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. / I affirm that I did not reject any MBEs as unqualified without sound business reasons based N+� on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. *Proner demonstration of Good Faith Efforts reouires vour initials next to all of the above boxes. Anv omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 1/3/2025 Contractor's Bid for Public Works - 11 CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 - -> EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain MWBE participation. Project Number: 125-037 Date: 8/12/2025 Project Name: Mayflower Road to State Line Reconstruction Bidder: Milestone Contractors L.P. Contact Person: Address: Dustin P. Hilary 24358 SR 23 City: South Bend State: Indiana Zip: 46614 Telephone: 574-288-4811 Email: dmalackowski milestone) .corn To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: htt ://www.inxiov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website Ir(http://www.in.go /idoa;. I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate WBE participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all WBEs in the scopes of work of the contract. I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed WBEs reasonable time to respond to ' such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. I affirm that I followed up on initial solicitations with interested WBEs_ I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs n with adequate information about the plans, specifications and other requirements of the r, subcontract. I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 1/3/2025 Contractor's Bid for Public Works - 12 U H F CITY OF SOUTH BEND j MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN. , FORM WBE-2.0� EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested WBEs in obtaining necessary equipment, supplies, materials, or related assistances or services, where appropriate. / I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MWBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 1/3/2025 Contractor's Bid for Public Works - 13 CITY OF SOUTH BEND o. MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN x"",. __.,• ^�E 1'' FORM MBE-2.1_ MBE CONTACTED _ This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. Attach additional pages if necessary. PAGE 1 OF 1 Project Number: 1 -037 MBE Participation Goal 3.50% Project Nam yflower Road to State Line Reconstruction Bidder: Mile a ntrktors L.P. By: Director of Estimating. Griffith -South Bend 8/12/2025 a ure) Dustin P. Hilary (Title) (Date) MB inn C. Lee Construction Services, Inc. wner or Contact at MBE Firm Frederick "Chip" Lee Telephone: 219-922-7733 Fax: 219-888-9564 Email: chip(a)cleecsi.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Hauling RESULTS OF CONTACT WITH THE MBE FIRM: If we awarded the project, we'll enter into a Hauling Agreement with C. Lee Construction Services Inc. MBE Firm Grandson Trucking Co., LLC Owner or Contact at MBE Firm Will Thomas Telephone: 574-607-7950 Fax: Email: gtcllc@comcast.net TYPE OF WORK SOLICITED FOR THIS PROJECT: Hauling RESULTS OF CONTACT WITH THE MBE FIRM: If we awarded the project, we'll enter into a Hauling Agreement with Grandson Trucking Co., LLC. Version 1/3/2025 Contractor's Bid for Public Works - 14 CITY OF SOUTH BEND%o, ` o MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN x tPeACE 1� FORM MBE-2.1 WBE CONTACTED This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. Attach additional pages if necessary. PAGE 1 OF 1 Project Number: 125-037 WBE Participation Goal 5.70% Project Name Mayflower Road to State Line Reconstruction Bidder: stone Co.ni By- ( nature) Dustin P. Hilary (Title) Griffith -South Bend v°)E-E Firm C.E. Hughes Milling, Inc. dba The Airmarking Company B/12/2025 (Date) 6wner or Contact at WBE Firm Caroline Hughes Telephone: 812-725-8665 Fax: 812-725-8672 Email: caroline@hughesmilling.com TYPE OF WORK SOLICITED FOR THIS PROJECT: Stripi ,j RESULTS OF CONTACT WITH THE WBE FIRM: If we're awarded the project, we'll enter into a Subcontract with C.E. Hughes Milling, Inc. dba The Airmarking Comoanv. WBE Firm Owner or Contact at WBE Firm Telephone: Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE WBE FIRM Version 1/3/2025 Contractor's Bid for Public Works - 15 CONTRACTOR: (Name, legal status and address) Milestone Contractors, L.P. 24358 State Road 23 South Bend, IN 46614 OWNER: (Name, legal status and address) City of South Bend 227 W. Jefferson Blvd South Bend, IN 46601 BOND AMOUNT: 5% CNASURETY Bond No. Bid Bond SURETY: Continental Casualty Company (Name, legal status and principal place of business) 151 N. Franklin Street 17th Floor Chicago, IL 60606 Five Percent of the Base Bid Plus Any Alternates PROJECT: (Name, location or address, and Project number, if any) Mayflower Road to State Line Reconstruction; Project No. 125-037 This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. %% t� ATep�'�•, Signed and sealed this 12th _ day of August — � AQV�=A�,04 (Witness) Alisha Krueger (Witne rah J. Smith -Hollers 2025� eS�i�P0Rq y°o Milestone Con tracto L.P. B ontractors..- = q: SEAL ; o United, Inc. - den 1 Part r d: 1953 c (Principal) Hilary, Director of Estimating, Griffith -South Bend Printed in cooperation with the American Institute of Architects (AIA).' The language in this document conforms to the language used in AIA Document A3 f0 - Bid Bond - 2010 Edition. POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY -IN -FACT Know An Men By These Presents, That Continental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an Illinois insurance company, and American Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company (herein called "the CNA Companies"), are duly organized and existing insurance companies having their principal offices in the City of Chicago, and State of Illinois, and that they do by virtue of the signatures and seals herein affixed hereby make, constitute and appoint Angela M. Riley , Individually of Carmel, IN their true and lawful Attomey(s)-m-Fact with full power and authority hereby conferred to sign, seal and execute for and on their behalf bonds, underFairings and other obligatory instruments of similar nature - In Unlimited Amounts - Surety Bond No: Bid Bond Principal: Milestone Contractors, L.P. Obligee: City of South Bend and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of their insurance companies and all the acts of said Attorney, pursuant to the authority hereby given is hereby ratified and confirmed, This Power of Attorney is made and executed pursuant to and by authority of the By -Laws and Resolutions, printed below, duly adopted, as indicated, by the Boards of Directors of the insurance companies. In Witness \Vhereof, the CNA Companies have caused these presents to be signed by their Vice President and their corporate seals to be hereto affixed on this 9th day of January, 2024. �C,kstm.�r n ,a a� Continental Casualty Company National Fire Insurance Company of Hartford ' cOFFOR+►e 4 ,r American Casualty Company of Read, n Pennsylvania tBSi� naR�d� Larry Kasten Vice President State of South Dakota, County of Miffiehaha, ss: On this 9th day of January, 2024, before me personally came Larry Kasten to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is a Vice President of Continental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an Illinois insurance company, and American Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company described in and which executed the above instrument; that he knows the seals of said insurance companies; that the seals affixed to the said instrument are such corporate seals; that they were so affixed pursuant to authority given by the Boards of Directors of said insurance companies and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said insurance companies. *---,,..l My commission expires f— M. BENT NGMRY ivauc/�;�% south aua= , March 2, 2026 .� M. Bent Notary Public CERTIFICATE I, D. Johnson, Assistant Secretary of Continental Casualty Company, an Illinois insurance company, National Fire Insurance Company of Hartford, an Illinois insurance company, and American Casualty Company of Reading, Pennsylvania, a Pennsylvania insurance company do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By -Laws and Resolutions of the Board of Directors of the insurance companies printed below are still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said insurance companies this 12th day of August , 2025 �GiStlr} rµ Continental Casualty Company National Fire bms trance Company of Hartford ' awoperf e+ �acaQropnre American Casualty Company of Reading, Pennsylvania f • 4 SEAL 2} IDLY 11, t897 _ D. Johnson Assistant Secretary Authorizing By -Laws and Resolutions ADOPTED BY THE BOARD OF DIRECTORS OF EACH OF CONTINENTAL CASUALTY COMPANY, NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, and AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA (as defined above, the "CNA Companies'): This Power of Attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the Board of Directors of each of the above CNA Companies at a meeting held on May 12, 1995: "RESOLVED: That any Senior or Group Vice President may authorize an officer to sign specific documents, agreements and instruments on behalf of the Company provided that the name of such authorized officer and a description of the documents, agreements or instruments that such officer may sign will be provided in writing by the Senior or Group Vice President to the Secretary of the Company prior to such execution becoming effective." This Power of Attorney is signed by Larry Kasten, Vice President, who has been authorized pursuant to the above resolution to execute power of attorneys on behalf of each of the CNA Companies. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board of Directors of each of the above Companies by unanimous written consent dated the 251 day of April, 2012: "Whereas, the bylaws of the Company or specific resolution of the Board of Directors has authorized various officers (the "Authorized Officers') to execute various policies, bonds, undertakings and other obligatory instruments of like nature; and Whereas, from time to time, the signature of the Authorized Officers, in addition to being provided in original, hard copy format, may be provided via facsimile or otherwise in an electronic format (collectively, "Electronic Signatures"); Now therefore be it resolved: that the Electronic Signature of any Authorized Officer shall be valid and binding on the Company." This Power of Attorney may be signed by digital signature and sealed by a digital or otherwise electronic -formatted corporate seal under and by the authority of the following Resolution adopted by the Board of Directors of each of the above CNA Companies by unanimous written consent dated the 27th day of April, 2022: "RESOLVED: That it is in the best interest of the Company to periodically ratify and confirm any corporate documents signed by digital signatures and to ratify and confirm the use of a digital or otherwise electronic -formatted corporate seal, each to be considered the act and deed of the Company." Go to wyny.cnatsurety.S= > Owner 1 Obligee Services > Validate Bond Coverage, if you want to verify bond authenticity. Form F6853-612023 1316 COUNTY -CITY BUILDING r •= PHONE 574/ 235-9251 227 W. JEFFERsoN BOULEVARD IAfi5 ,a "s FAX 574/ 235-9171 SOUTH BEND, INDIANA 46601-1830 TDD 574/ 235-5567 CITY OF SOUTH BEND, JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: August 7, 2025 To: All Planholders From Hillary Horvath, Clerk, Board of Public Works Subject Addendum Number: 2 Project Name: Mayflower Road to State Line Reconstruction Project Number: 125-037 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: 8/7/2025 This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Milestone Contractors, Authorized Signature: Dusti#i P Aibry, Director of Estimating, Griffith -South Bend Date: 8/12/2025 Version 4/2/2015 SOU fri PHONE 574/ 235-9251 1316 COUNTY -CITY BUILDING fit, 227 W. JEFFERSON BOULEVARD (�, 1C3;�. Fax 574/ 235-9171 SOUTH BEND, INDIANA 46601-1830 W MCK I TDD 574/ 235-5567 1865 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS Date: To: From Subj ect Project Name: Project No.: August 4, 2025 All Planholders Hillary Horvath, Clerk, Board of Public Works Addendum Number: 1 Mayflower Road to State Line Reconstruction 125-037 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM Date Received: 8/4/2025 This addendum is being forwarded to you for the above referenced project. Please sign below and acknowledge receipt of this Addendum by faxing this sheet to the Board of Public Works at (574) 235-9171 within 48 hours of receipt. A copy MUST also be included with your bid package upon submittal. THIS ADDENDUM MAY AFFECT YOUR BID. Notes: The attached documents are hereby added to the Specifications and Contract Documents and become a part of herein. Company: Milestone Contractors, L Authorized Signature: Dusti P,,Hilary, Direct orrd(Estimating, Griffith -South Bend Date: 8/12/2025 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 8/14/2025 Name Dan Jones Department DPW BPW Date 8/26/2025 Phone Extension 9245 Review and Approval Required Prior to Submittal to Board Diversity Compliance Officer Name: Michael Szymanski and Inclusion Officer BPW Attorney ❑ Attorney Name: Dept. Attorney ❑ Attorney Name: Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening N Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Information Milestone Contractors, L.P. ❑ Yes ❑ If Yes, Approved by Purchasing N No ❑❑ MBE Completed E-Verify Form Attached ❑ Yes No Mayflower Road to State Line Reconstruction 125-037; PROJ640 324-442001 PR-42717 $515,956.00 Award the project to reconstruct Mayflower Rd from approx. 1,300 feet north of Adams Rd to the State Line. For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: