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HomeMy WebLinkAbout08122025 Board of Public Works Meeting MinutesAGENDA REVIEW SESSION AUGUST 7, 2025 159 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on August 7, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. PUBLIC HEARING Attorney Schmidt brought up item 2.A: Award of the South Bend City Hall Security Services Agreement with Trinity Protection Group, LLC. He stated that for transparency purposes they were holding a public hearing for public comments. Deputy Director Jitin Kain informed the Board that after receiving applications they determined Trinity was well qualified for the security contract. He noted it was a three (3) year and three (3) month contract starting this fall when City Hall opens. He noted there was still some protocol in the works so that both parties are comfortable with the agreement. Mr. Gilot asked if the water billing office was being moved to the new City Hall and asked if the security needs for that are integrated into the contract. Deputy Director Kain stated that the Customer Service and Water Billing Office is not run by Water Works but by 311 and IT which is moving into the City Hall lobby, and security will monitor all functions in the lobby with a separate contract for Brinks to manage deposits and other cash -related things. Mr. Gilot asked about the scope of work and what officers would be armed with as he felt the contract language didn't specify there would be non -lethal weapons carried by officers such as spray or tasers. Deputy Director Kain stated that officers would have their service weapon and metal detectors and wands at all entrances to the building. He stated he would clarify with Trinity and update the contract language if needed. CHANGE ORDERS Engineer Patrick Sherman was present to discuss item 8.B.: MLK Dream Center with C.H. Garmong & Son, Inc. Mr. Sherman discussed the final change order for the MLK Dream Center project, explaining that it includes various items requested by VPA, Public Works, the inspector, and the fire marshal. They also clarified that a portion of the change order is related to soil spreading and topsoil, which was initially covered by the construction contingency. He clarified that approximately one-third (1/3) of the change order is related to soil spreading and topsoil, which were initially covered by the construction contingency. This additional soil scope is now the owner's responsibility due to the depletion of the construction contingency. He emphasized that the overall change order amount is 2.95%, which is relatively low compared to other projects. Board Members and staff discussed the CMc process and its cost implications. They debated whether the CMc process resulted in cost savings for the City. Mr. Miller expressed concerns about the lack of clear savings and he questioned the effectiveness of the CMc process in reducing overall project costs. Director Horvath stated it was not simply comparing apples to apples when comparing this CMc project to other ones the City had done such as Howard Park. They agreed to conduct a comparative analysis of different projects to better understand the cost differences. Mr. Sherman ended with emphasizing that the project was successful and has delivered something worthwhile to the City and its residents. TRAFFIC CONTROL DEVICES Mr. Gilot asked about item 14.B: New Installation of Handicapped Accessible Parking Space Signs at five (5) residential locations. He asked if we were catching up and that was why there were so many being added to this agenda, or if applications were approved in batches. Engineer Caitlin Wyant stated there were some hang ups and they were playing catch up. Mr. Gilot noted his preference for handling applications as they come in and not doing them in batches. PROJECT COMPLETION AFFIDAVITS Attorney Schmidt gave the Board additional information for the Projects being closed out. REGULAR MEETING AUGUST 12, 2025 160 For 9.A: Potawatomi Pool Demolition with Green Demolition Contractors, Inc. He noted that he had not been able to verify the MWBE goals had been met prior to the meeting. For 9.13: South Bend Medical Foundation Demolition with The MRD Group, Inc. He stated that there was a utilization plan change. A couple hundred thousand dollars were removed and then bid that worked out. He believed the M goals were met but not the W goals. There was a significant goal change that impacted trucking which was one of the W vendors. For 9.C: Demolition of the former YMCA building with Green Demolition Contractors, Inc. he noted that there was emergency work so there were no goals associated with that one. AWARD QUOTATIONS AND APPROVE CONTRACTS Attorney Schmidt gave the Board information regarding item 6.A:2025 Micro surfacing with National Pavement Maintenance. He stated that the specifications were very clear that no goals were required on this project due to this not being commercially reasonable to subdivide the task. He stated that the actual quote sent in by National Pavement Maintenance did reference that they were attempting to utilize some M and W vendors, but there were no goals associated with the actual project. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 11:02 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member ,;z m Joseph R. Molnar, Vice President Breana Micou, Member Attest: Hillary R. Horvath, Clerk Date: 6/26/ 0 5 REGULAR MEETING AUGUST 12, 2025 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, August 12, 2025, by Board President Elizabeth A. Maradik in the 131h Floor Conference Room of the County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Board Clerk Hillary R. Horvath confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou (Absent), and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on July 17, 2025 and July 22, 2025, were approved. REGULAR MEETING AUGUST 12, 2025 161 PUBLIC HEARING — AWARD OF THE SOUTH BEND CITY HALL SECURITY SERVICES AGREEMENT President Maradik advised that this was the date set for the Board's Public Hearing concerning and services agreement for the South Bend City Hall. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the agreement was approved. PUBLIC HEARING - NEW MASSAGE ESTABLISHMENT LICENSE President Maradik advised that this was the date set for the Board's Public Hearing concerning and license application for A Healing Oasis. It was noted favorable recommendations were received from city staff. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the license was approved. OPENING OF BIDS — 2025 NEIGHBORHOOD SERVICES AND ENFORCEMENT DEMOLITIONS — PROJECT NO. 125-043 (PR-00041906) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RITSCHARD BROS., INC. 1204 W. Sample St South Bend, IN 46619 Rit 1204(,datacruz. com Bid was signed by Rachelle L. Dolniak Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. Two (2) of Two (2) Addendums Acknowledgements received. BID: Base Bid Total $270,559 INDIANA EARTH, INC. 10343 McKinley Hwy Osceola, IN 46561 estimatorindianaearthkyahoo.com; earth92inegsbcglobal.net Bid was signed by Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. Two (2) of Two (2) Addendums Acknowledgements received. BID: Base Bid Total $361,257 GREEN DEMOLITION CONTRACTORS, INC. 315 Brighton Street LaPorte, IN 46350 mike(d),greendemolitioninc.com; kimggreendemolitioninc.com Bid was signed by Michael Brough Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. Two (2) of Two (2) Addendums Acknowledgements received. BID: Base Bid Total $300,200 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and DCI for review and recommendation. REGULAR MEETING AUGUST 12, 2025 162 OPENING OF BIDS — CLEANUP OF SOUTH BEND RANGE, PHASE I — BUILDING DEMOLTION —PROJECT NO. 125-020A (PR-00041901) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: RITSCHARD BROS., INC. 1204 W. Sample St South Bend, IN 46619 Rit 12040),datacruz. com Bid was signed by Rachelle L. Dolniak Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Total $806,329 ADAMO DEMOLITION CO. 320 E. Seven Mile Rd. Detroit, MI 48203 estimatorindianaearthgyahoo.com; earth92inegsbcglobal.net Bid was signed by Richard Adamo Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Total $1,155,240 DORE & ASSOCIATES, INC. P.O. Box 338 Bay City, MI 48707 estsgdoreassoc.com Bid was signed by Jason Dore Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Total $549,700 INDIANA EARTH, INC. 10343 McKinley Hwy Osceola, IN 46561 estimatorindianaearthkyahoo.com; earth92inc&sbcglobal.net Bid was signed by Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Total $425,000 OMEGA III, LLC 31W566 Spaulding Rd. Elgin, IL 60120 j enniferzkamega311c. com REGULAR MEETING AUGUST 12, 2025 163 Bid was signed by Charles Gerage Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Total $949,246 GREEN DEMOLITION CONTRACTORS INC. 315 Brighton Street LaPorte, IN 46350 mike a,greendemolitioninc.com Bid was signed by Michael Brough Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Total $648,800 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and DCI for review and recommendation. OPENING OF BIDS — MAYFLOWER RD. AND STATE LINE RECONSTRUCTION — PROJECT NO. 125-037 (PR-00041400) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 dsauergrieth-riley.com; ralvaradogrieth-rile,. Bid was submitted by Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendums Acknowledgements received. BID: Base Bid Total $528,914 MILESTONE CONTRACTORS NORTH, INC. 24358 State Road 23 South Bend, IN 46614 akruegerkmilestonelp. com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Two (2) of Two (2) Addendum Acknowledgements received. BID: Base Bid Total $504,400 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. REGULAR MEETING AUGUST 12, 2025 164 OPENING OF BIDS — SPEC C — SEVEN MORE OR LESS OR NEWER 3/4 TON FOUR WHEEL DRIVE PICK UP TRUCKS — (PR-00042013, PR-00042010, PR-00042011, PR- 00042012, PR-00042014) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: SPIRIT FORD, INC. 4402 N. Ann Arbor Road Dundee, MI 48131 michaelwg spiritforddundee. com Bid was signed by Michael White Non -Collusion, Non -Discrimination Affidavit Form was completed Cashier's Check was submitted Indiana Local Business Preference Claim was not completed on Description Year/Make/Model Unit Price 3/4 Ton 4x4 Pick-up Truck 2026 Ford F250 Regular Cab Pick-up $49,011 Alternate 1 Front Mounted Western 8' Pro -plus Plow $8,100 Alternate 2 Front Mounted Western MVP Plus Plow $9,500 Alternate 3 Heavy Duty Aluminum Lift ate $5,400 Estimated number of days for delivery 90 Days from award date. ONE NATION DISTRIBUTION LLC 800 Main St., P.O. Box 69 Valant, PA 16156 admink l ndl.com Bid was signed by Ryan Saari Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was not submitted Indiana Local Business Preference Claim was not completed on Description Year/Make/Model Unit Price 3/4 Ton 4x4 Pick-up Truck 2026 Ford F250 Regular Cab Pick-up $62,989 Alternate 1 Front Mounted Western 8' Pro -plus Plow $15,000 Alternate 2 Front Mounted Western MVP Plus Plow $15,000 Alternate 3 Heavy Duty Aluminum Lift ate $13,000 Estimated number of days for delivery 30 Days from award date. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS — POTAWATOMI CONSERVATORY ROOF REPLACEMENT —PROJECT NO. 125-049 (PR-00042350) President Maradik advised that it was requested that this item be tabled. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above item was tabled. OPENING OF QUOTATIONS — WWTP ADMINISTRATION BUILDING 15 OFFICE REMODEL — PROJECT NO. 124-037 (Wastewater Fund 641-06-605-514-439001) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: LARSON-DANIELSON CONSTRUCTION CO., INC. 302 Tyler Street LaPorte, IN 46350 cmb &ldconstruction. com REGULAR MEETING AUGUST 12, 2025 165 Bid was signed by Brian T. Larson Non -Collusion, Non -Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Total $115,830 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS — WWTP HEADWORKS OFFICE IMPROVEMENTS — PROJECT NO. 125-023 (PR-00042481) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: LARSON-DANIELSON CONSTRUCTION CO., INC. 302 Tyler Street LaPorte, IN 46350 cmb(a),Idconstruction. com Bid was signed by Brian T. Larson Non -Collusion, Non -Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendum Acknowledgements received. BID: Base Bid Total $66,470 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. OPENING OF QUOTATIONS — THE POINTE AT RIVERWALK BUILDING CONCRETE — PROJECT NO. 124-069 (PR-00042529) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: KUERT CONCRETE INC. 5909 Nimtz Parkway South Bend, IN 46628mike(a),kuert. com Bid was signed by Mr. Mike Towner Non -Collusion, Non -Discrimination Affidavit Form was not submitted. Five percent (5%) Bid Bond was not submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were not submitted m PRODUCT UOM PRICE DESCRIPTION 4000 PSI GRAVEL CU YARDS $157.50 CHRYS0159-MID DOSAGE $6.50 RANGE WE CHRYS0159-HIGH DOSAGE $10.00 RANGE WR TURBOCAST NON- DOSAGE $7.50 CHLORIDE 1 % MINIMUM LOAD PER LOAD $125.00 (LESS THAN 5 YARDS ENVIRONMENTAL CU YARDS $1.50 FEE REGULAR MEETING AUGUST 12, 2025 166 WINTER CHARGES CU YARDS $10.00 (NOV. 1-MAR. 31 ESCALATOR CU YARDS $8.00 EFFECTIVE 01 /01 /2026- 12/31 /2026 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works for review and recommendation. AWARD BID AND APPROVE CONTRACT — RIVERFRONT WEST URBAN NEIGHBORHOOD DEVELOPMENT — PROJECT NO. 121-067 (PR-00040996) Charlotte Brach, Engineering, advised the Board that on July 22, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Brach recommended that the Board award the contract to the lowest responsive and responsible bidder, C&E Excavating, Inc., in the amount of $5,979,535 Base bid plus Alternate A. President Maradik informed the Board there was a request to table the item. Therefore, VP Molnar made a motion that the recommendation be tabled. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — 2025 MICROSURFACING — PROJECT NO. 125-042 (PR-00042067) Dan Jones, Engineering, advised the Board that on July 22, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Jones recommended that the Board award the contract to the lowest responsive and responsible quoter, National Pavement Maintenance, in the amount of $94,870. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — 2025 BRICK SPOT REPAIR — PROJECT NO. 125-015 (PR-00042528) Lidya Abreha, Engineering, advised the Board that on July 22, 202, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Abreha recommended that the Board award the contract to the lowest responsive and responsible quoter, Acorn Landscaping, LLC, in the amount of $178,397; Base Bid plus Alternate 1 & 2. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — WASTEWATER TREATMENT PLANT DIGITAL TWIN SENSORS INSTALLATION — PROJECT NO. 124-036 (Wastewater Fund 642-06-605-514-431002) Jacob Klosinski, Engineering, advised the Board that on July 22, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible quoter, Sweney Electric Co., Inc., in the amount of $109,150. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVAL OF REOUEST TO REJECT BIDS/OUOTATIONS — MILKWEED COMMONS ROOF REPLACEMENT — PROJECT NO. 125-021B (PR-00041683) In a memorandum to the Board, Zach Hurst, requested permission to reject all bids for the above referenced project due to being non -responsive. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REOUEST TO REJECT BIDS/OUOTATIONS — MONROE STREET ARTS BUILDING ROOF REPLACEMENT — PROJECT NO. 125-021A (PR-00041667) In a memorandum to the Board, Zach Hurst, requested permission to reject all bids for the above referenced project due to exceeding the available budget. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. REGULAR MEETING AUGUST 12, 2025 167 APPROVE CHANGE ORDER NO. 1 - 2025 GUARDRAIL IMPROVEMENTS — PROJECT NO. 124-026(1`0-00040530� President Maradik advised that Lidya Abreha, Engineering, has submitted change order number 1 on behalf of C-Tech Corporation, indicating the contract amount be increased by $31,935 for a new contract sum, including this change order, in the amount of $230,591. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE CHANGE ORDER NO.6 — MLK DREAM CENTER — PROJECT NO. 121-066 (PO- 00027136 President Maradik advised that Patrick Sherman, Engineering, has submitted change order number 6 on behalf of C.H. Garmong & Son, Inc., indicating the contract amount be increased by $358,994.35 for a new contract sum, including this change order, in the amount of $25,221,303.74. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — POTAWATOMI POOL DEMOLITION — PROJECT NO. 124-023A (PO-0037119) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Green Demolition Contractors, Inc., for the above referenced project, indicating a final cost of $195,900. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — SOUTH BEND MEDICAL FOUNDATION DEMOLITION — PROJECT NO. 123-076 (PO-0031911) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of The MRD Group, Inc., for the above referenced project, indicating a final cost of $1,638,562.50. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF THE FORMER YMCA BUILDING — PROJECT NO. 124-055 (PO-0034095) President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion affidavit on behalf of Green Demolition Contractors, Inc., for the above referenced project, indicating a final cost of $1,680,800. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION — WWTP SOLAR ENERGY SAVINGS CONTRACT —PROJECT NO. 124-015 (PO-0035380) President Maradik advised that Gemma Staton, Engineering, has submitted the certificate of substantial completion on behalf of Veregy, LLC, indicating a substantial completion date of March 1, 2025 for the above project. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the certificate of substantial completion was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — DEMOLITION OF RABBI SHULMAN APARTMENTS — PROJECT NO. 123-048 (PR-00042469) In a memorandum to the Board, Zach Hurst, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second Ratify Selge Emergency Repair Work $48,980.41 Molnar/Miller Emergency Construction to Excavate, replace pipe, PO-0038480 Sewer Repair Co., Inc. and restore the road at the Ewing Ave. and High St. Intersection REGULAR MEETING AUGUST 12, 2025 168 Real Property Near Northwest Transfer City Property at NA Molnar/Miller Transfer Neighborhood 915 Harrison St. for Inc. Development of Affordable Housing Access Veregy, LLC Agreement to Remove any NA Molnar/Miller Agreement Electrical or Solar (PO-0035380) Equipment that Encroaches within the Designed 30' Pipe Setback area for the WWTP Solar Guaranteed Energy Savings Contract, Project No. 124-015 Dedicated Green Acceptance of New Public NA Molnar/Miller Improvements Development Water Mains and Sanitary Agreement Ventures, LLC Sewers for the Willowgate Trails Section 3 Subdivision in St. Joseph County, Project No. DP24-014 Professional A&Z Prepare Design and Bid $370,370 Molnar/Miller Services Engineering, Package for Water Main PR-000431000 Agreement LLC Loop Completion, Roadway Resurfacing, and Sidewalk Installation from Bendix Dr. to Portage Ave., for the Lathrop Street Water Main Loop, Project No. 125-035 Amendment WBK Additional Design Services $12,946.15 Molnar/Miller No.5 to Engineering, related to Bid Alternates, Parks & Professional LLC Coordination with USTA Recreation Services regarding Reviews of Plans Agreement and Specs, and Preparations for the VPA Leeper Courts Reconstruction, Project No. 124-022 Agreement for R/W Molnar/Miller Professional DLZ Indiana, Acquisition Services for the $9,650 Services LLC Bendix Drive PO-0015848 Agreement Improvements (Lathrop to Voorde) Project No. 121- 047 Amendment A&Z Prepare and Record LCRS $10,920 Molnar/Miller No. 1 to Engineering, for R/W Services for PO-0034605 Professional LLC Lincoln Way E. & Miami Services Intersection Improvements, Agreement Project No. 123-078 Deed of Dedication for Wall St. NA Molnar/Miller Dedication of from Greenlawn to Right of Way Ironwood for Public Right of Way for the Wall St. & Greenlawn Ave. Improvements, Project No. 124-023B Amendment American Additional Coordination $9,800 Molnar/Miller No. 7 to Structurepoint and Analysis for the New Revised Total: Professional Main/Marion Intersection $1,083,610 Traffic Impact Study for PR-00029313 REGULAR MEETING AUGUST 12, 2025 169 Services Madison Lifestyle District, Agreement Project No. 123-074 APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: Applicant Description Date/Time Location Motion Carried Back 2 School Ratify Street August 9, Washington High Molnar/Miller Parage Boogie Closure for Special 2025; 10:00 School, East on Event a.m. to 12:00 Washington St. to p.m. Charles Black Community Center Back to School Ratify Street August 9, Colfax Ave. Molnar/Gilot Rally Closure for Special 2025; 9:00 between College St. *Mr. Miller Event a.m. to 2:00 & Birdsell St. excused himself from this vote as p.m. he filled out the application for this event Tim's Birthday Street Closure for August 16, Golden Ave. Molnar/Miller Special Event 2025; 12:00 between Riverside P.M. to 8:00 Dr. & Woodward p.m. Ave Touch -A- Street Closure for August 16, Thomas St. between Molnar/Miller Truck Special Event 2025; 6:00 Chapin St. & Laurel a.m. to 3:00 St. p.m. SBC 5K Peace Street Closure for August 23, Brief Interruptions Molnar/Miller Run Special Event 2025; 9:00 along Route a.m. to 12:00 Traveling along p.m. Michigan St., Niles Ave., Madison St., St Louis Blvd., Cedar St., Notre Dame Ave., and Sorin St. Parkovash Street Closure for August 23, Parkovash Ave. & Molnar/Miller Band and Special Event 2025; 4:00 Lafayette Blvd Friends at P.M. to 8:00 Intersection, Parkovash Park p.m. Lafayette Blvd & Ostemo St., & Hillcrest Ave. & Parkovash St. Intersections Porchapalooza Street Closure for August 27, Hill St. between Molnar/Miller Special Event 2025; 3:00 Colfax Ave. & N. P.M. to 9:00 Side of Northern p.m. Electric Parking Lot SB Farmer's Street Closure for September 6, North Side of Molnar/Miller Market Car Special Event 2025; 6:00 Market, Eddy St. Show a.m. to 3:00 between Mishawaka p.m. Ave. & Beyer Ave. Near Street Closure for September California St. Molnar/Miller Northwest Special Event 21, 2025; between Sherman Neighborhood 9:00 a.m. to Ave. & Arts Cafe 8:00 P.M. Portage/Cottage Grove Intersection South Bend Street Closure for September Fellows St. to Molnar/Miller Riley Special Event 26, 2025; Ireland Rd, Miami Homecoming 6:00 p.m. to St. to Jackson Rd. Parade 6:45 p.m. back to High School REGULAR MEETING AUGUST 12, 2025 170 Fiddler's Sidewalk Caf6 Friday- 127 N. Main St. Molnar/Miller Hearth Permit Saturday; 11:00 a.m. to 11:00 p.m., Sunday 11:00 a.m. to 5:OOp.m., Monday - Thursday 11:00 a.m. to 10:00 P.M. Purple Porch Sidewalk Caf6 Sunday 11:00 123 N. Hill St. Molnar/Miller Co-op Permits p.m. to 6:00 P.M., Monday - Saturday 8:00 a.m. to 8:00 p.m. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device requests were approved: NEW INSTALLATION: Three (3) No Parking Signs LOCATION: East Side of Turnock St. from South Bend Ave. to Corby Blvd. REMARKS: All Criteria Met NEW INSTALLATIONS: Handicap Accessible Parking Space Signs LOCATION: a) 817 S. 30tn St. b) 1034 N. Adams St. c) 1234 Haney Ave. d) 743 S. Meade St. e) 1624 S. Scott St. REMARKS: All Criteria Met REMOVALS: Handicap Accessible Parking Space Signs LOCATION: a) 737 S. 29tn b) 745 W. Kaley St. c) 1637 Brookfield St. d) 1645 Brookfield St. REMARKS: All Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Jesse Denlinger DBA J L Denlinger Concrete Contractor Approved July 21, 2025 Reliable Roofing & Construction Inc. Contractor Approved July 28, 2025 Vincent Concrete LLC Contractor Approved July 14, 2025 C-Tech Corporation Inc. Excavation Approved July 17, 2025 Square 1 Excavation, Inc. Excavation Approved July 18, 2025 C-Tech Corporation Inc. Occupancy Approved July 17, 2025 Jesse Denlinger DBA J L Denlinger Concrete Occupancy Approved July 21, 2025 Square 1 Excavation Inc. Occupancy Approved July 21, 2025 Reliable Roofing & Concrete Occupancy Approved July 28, 2025 REGULAR MEETING AUGUST 12, 2025 171 Vincent Concrete LLC ---F-Occupancy Approved July 16, 2025 Walt's Septic Inspection LLC I Occupancy Approved July 18, 2025 VP Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0112090; GBL- 0112292; GBLN-0112698 07/15/2025 $3,039,155.54 City of South Bend Claims GBLN-0112972; GBLN-0113400 07/22/2025 $7,335,375.40 City of South Bend Claims GBLN-0114076 07/29/2025 $1,496,413.06 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Board Member Gary Gilot suggested a renewable energy dashboard and self -reporting. He suggested the City compile and periodically post data on energy generated from city -owned solar installations and from entities that received grants for solar projects in order to keep the public informed. Board Member Murray Miller thanked the Special Events Committee and stated that they do a great job screening applications and approving them. ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:14 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member t1,1_111Z ff � Joseph R. Molnar, Vice President Breana Micou, Member $A� f 4-rdde., Attest: Hillary R. Horvath, Clerk Date: 9126/2025