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Home My WebLink About08262025 BPW Regular Meeting CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 26, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of August 7, and August 12, 2025 2. OPENING OF QUOTATIONS A. Monroe Street Arts Building Select Roof Replacement – Project No. 125- 021AR 1. Award 2. Funding: PR-00041667 B. The Hope Building Roof Replacement – Project No. 125-021BR 1. Award 2. Funding: PR-00041683 C. Potawatomi Conservatory Roof Replacement – Project No. 125-049 1. Funding: PR-00042350 D. Walker Field House Restoration Phase II – Project No. 125-044 1. Funding: PR-00042780 E. Marshall Park Tennis and Sidewalk – Project No. 125-026A 1. Funding: PR-00042762 3. OPENING OF PROPOSALS A. Kennedy Park Rehabilitation CMc – Project No. 123-008 1. Funding: PR-00041931 4. AWARD BIDS AND APPROVE CONTRACTS A. Mayflower Rd. to State Line Reconstruction – Project No. 125-037 1. Company: Milestone Contractors, L.P. 2. Amount: $515,956 3. Funding: PR-00042717 B. 2025 Neighborhood Services & Enforcement Demolitions – Project No. 125-043 1. Company: Ritschard Bros., Inc. 2. Amount: $270,559 3. Funding: PR-00041906 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 26, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 2 C. TABLED - Riverfront West Urban Neighborhood Development – Project No. 121-067 1. Company: C&E Excavating, Inc. 2. Amount: $5,979,535; Base Bid and Alternate A 3. Funding: PR-00040996 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Studebaker Museum Glass/Window Repair 1. Company: Precision Wall Systems 2. Amount: $51,400 3. Funding: PR-00042645 B. Wastewater Treatment Plant Administration Building 15 Office Remodel – Project No. 124-037 1. Company: Larson-Danielson Construction Co., Inc. 2. Amount: $115,830 3. Funding: Sewage Works Acct. No 641-06-605-514-439001 C. WWTP Headworks Office Improvements – Project No. 125-023 1. Company: Larson-Danielson Construction Co., Inc. 2. Amount: $66,470 3. Funding: PR-00042481 6. REJECTION OF BIDS/QUOTATIONS A. The Pointe at Riverwalk Building Concrete – Project No. 124-069 1. Description: Quote was Unresponsive 2. Funding: PR-00042529 B. Cleanup of South Bend Range, Phase I – Building Demolition – Project No. 125-020A 1. Description: Bids Rejected due to Indiana Code 36-1-12-4(b)(8)(B) 2. Request to Re-Advertise 3. Funding: PR-00041901 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 26, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 3 7. CHANGE ORDERS A. Studebaker Golf Roof Repair 1. Company: A&M Home Services, Inc. 2. Change Order No.: 1 3. Increase Amount: $5,800 4. Percent of Increase: 19.9% 5. Revised Contract Amount: $29,139.13 6. Funding: PO-0039125 B. Walker Field Connectivity – Project No. 123-058 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $29,715.71 4. Percent of Increase: 2.19% 5. Revised Contract Amount: $1,387,103.71 6. Funding: PO-0033557 C. Demolition of 4022 Old Cleveland Rd. – Project No. 125-038 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 3. Increase Amount: $29,251 4. Percent of Increase: 5.1% 5. Revised Contract Amount: $30,751 6. Funding: PO-0038810 D. Beacon Health Parking Lot – Project No. 123-076A 1. Company: Indiana Earth 2. Change Order No.: 3 3. Increase Amount: $15,865.47 4. Percent of Increase: 0.6% 5. Revised Contract Amount: $2,650,621.97 6. Funding: PO-0036234 8. PROJECT COMPLETION AFFIDAVITS A. Studebaker Museum HVAC Replacement – Project No. 124-020 1. Company: Herrman & Goetz. Inc. 2. Final Contract Amount: $84,400 3. Funding: PO-0035504 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 26, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 4 B. Seitz Park Renovation – Project No. 117-093 1. Company: Ziolkowski Construction 2. Final Contract Amount: $10,235,924.48 3. Funding: PO-006342 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Six Thousand (6000) More or Less, Universal Nestable Refuse and Yard Waste Containers 1. Funding: PR-00021076 10. RESOLUTIONS A. Resolution No. 19-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Transfer of Real Property to the South Bend Redevelopment Commission 1. Description: Transfer of City Property at 1408 Elwood Ave. to the Redevelopment Commission for the Proposed Redevelopment of the Site 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 10 to Professional Services Agreement – SmithGroup Inc. 1. Description: Additional Geotechnical Engineering due to the Complex Work Along the Riverwalk for Seitz Park South Riverwalk Phase 2, Project No. 125-041 2. Amount: $15,000 3. Funding: PO-0039160 B. Amendment No. 1 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Design of a Trail Connector on Madison Street to add Right of Way Cleanup for the Madison Street Trail Connector, Project No.125- 031 2. Amount: $5,700; New Adjusted Total: $63,300 3. Funding: PO-0038515 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 26, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 5 C. Amendment No. 5 to Professional Services Agreement – Donohue & Associates. Inc. 1. Description: Additional Engineering Services, Construction Administration and Application Engineering Services for the South Well Field Water Treatment Plant and Distribution System Improvements, Project No. 117-059A 2. Amount: NTE $405,000 (Hourly) 3. Funding: PO-0000038 D. Memorandum of Understanding – City of Mishawaka 1. Description: Establishing the Water and Sewer Utility Boundaries for the City of South Bend and the City of Mishawaka 12. LICENSES AND PERMITS A. Ratify Street Closures for Special Events 1. Event: Parkovash Band North Shore Triangle Roots Concert a) Date/Times: August 23, 2025; 11:00 a.m. to 4:00 p.m. b) Location: Parkovash Ave. & Lafayette Blvd Intersection, Lafayette Blvd & Ostemo St., & Hillcrest Ave. & Parkovash St. Intersections c) Favorable Recommendations, the Neighborhood Event was approved at the August 12, 2025, Meeting B. Street Closures for Special Events 1. Event: Coquillard Dr. Block Party a) Date/Times: September 1, 2025; 2:00 p.m. to 8:00 p.m. b) Location: N. Coquillard Dr. between Rockne Dr. & Cherry Tree Ln. c) Favorable Recommendations 2. Event: Historic East Wayne Street Centennial Celebration a) Date/Times: September 7, 025; 11:00 a.m. to 6:00 p.m. b) Location: East Wayne St. between Eddy St. & Sunnyside Dr. c) Favorable Recommendations 3. Event: Huron St. Birthday Party a) Date/Times: September 13, 2025; 10:00 a.m. to 10:00 p.m. b) Location: Huron St. between Bendix Dr. & Liberty St. c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 26, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 6 C.Licenses 1.Type: Transient Merchant a)Applicant: Country Fresh Farms b)Date/Time: September 10-12, 2025; 8:00 a.m. to 7:00 p.m. c)Location: Menard’s Parking Lot – 4640 S. St. Joseph St. d)Favorable Recommendations, Tent to be Inspected once Erected for Compliance 13.TRAFFIC CONTROL DEVICES A.Relocation - Handicapped Accessible Parking Space Sign 1.Location: a)1627 Linden Ave. b)All Criteria Met B.New Installation – Two (2) 15 Minute Loading Zone Signs 1.Location: a)Top East Corner of Sycamore Rd. between E. Colfax Ave. & E. LaSalle Ave. b)All Criteria Met 14.MODIFICATIONS TO INDUSTRIAL WASTEWATER DISCHARGE PERMITS A.Company: Cleveland-Cliffs New Carlisle 1.Location: 30755 Edison Road B.Company: Edcoat LLC 1.Location: 30350 Edison Road C.Company: Honeywell International Inc. 1.Location: 3520 Westmoor Street D.Company: Toefxo Engineering LLC DBA Imagineering Enterprises LLC 1.Locations a.1302 West Sample Street b.3722 Foundation Court E.Company: McCormic & Company, Inc. 1.Location: 3425 Lathrop St. F.Company: Messer, LLC 1.Location: 3809 West Calvert Street G.Company: Monarch Linen 1.Locations: CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 26, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 7 a. 1601 Lincoln Way West H. Company: 301 Linen Services LLC DBA Monarch Textile Rental Services 1. Location: 721 College Street I. Company: Pioneer Metal Finishing, LLC 1. Location: 2424 Foundation Drive J. Company: South Bend Ethanol, LLC 1. Location: 3201 West Calvert Street K. Company: St. Joseph Energy Center 1. Location: 54745 Walnut Rd. L. Company: Steel Warehouse Company LLC 1. Location: 2722 West Tucker Drive M. Company: Suzuki Garphyttan Corporation 1. Location: 4404 Nimtz Parkway N. Company: Town of New Carlisle/SJEC Water Treatment Facility 1. Location: 54955 Walnut Rd. O. Company: Unifrax 1 LLC DBA ALKEGEN 1. Location: 54401 Smilax Road P. Company: Vestis Services, LLC 1. Location: 3701 Progress Drive 15. RATIFY BONDS A. Contractor Bonds 1. B&M Builders, LLC, Approved effective April 15, 2025 2. LAD Services LLC, Approved effective August 5, 2025 3. Bill Briones, Approved effective May 5, 2025 4. Matthew Geraghty, Approved effective August 18, 2025 B. Excavation Bonds 1. Home Comfort Experts of Mishawka, Approved effective June 10, 2025 C. Occupancy Bonds 1. B&M Builders, LLC, Approved effective April 15, 2025 2. LAD Services LLC, Approved effective August 5, 2025 3. Mint City Traffic Control, LLC, Approved effective August 12, 2025 4. Bill Briones, Approved effective May 5, 2025 5. Home Comfort Experts of Mishawaka, Inc., Approved effective June 10, 2025 6. Green Demolition Contractors, Inc., Approved August 14, 2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA August 26, 2025 – 9:30 a.m. Virtual Meeting Link http://tinyurl.com/2025BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT MURRAY L. MILLER BREANA N. MICOU Appointed 4/14/2015 Appointed 1/8/2020 Appointed 4/1/2000 Appointed 3/26/2021 Appointed 11/21/2023 Each Board of Public Works Member is appointed by the Mayor for an indefinite term Page 8 7. Matthew Geraghty, Approved effective August 18, 2025 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-0114141; GBLN-0114373; GBLN-0114374 a) Date: 07/31/2025 b) Amount: $389,770.57 2. Claim No.: GBLN-0114446 a) Date: 08/05/2025 b) Amount: $6,033,140.65 3. Claim No.: GBLN-0115174; GBLN-0115241 c) Date: 08/12/2025 d) Amount: $1,557,004.69 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.