HomeMy WebLinkAboutCity Clerk 2026 Budget Hearing Presentation FILEDFiled in Clerk's Office
AUG 13 2025
Bianca Tirado
City Clerk, South Bend, IN
CITY CLERK
BUDGET HEARING
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Bianca Tirado, City Clerk
August 13, 2025
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CITY CLERK'S OFFICE MISSION STATEMENT
We ensure the integrity and accuracy of City records and liaise between the Common
Council, City Administration, and South Bend residents, fostering relationships and
common ground.
We fulfill our mission through the following actions:
• Acting as responsible custodians of information and historical artifacts
• Empowering community engagement
• Advocating for open and transparent governance
• Committing to the highest standards of excellence in serving our residents
OFFICE OF THE CITY CLERK �\
UHUANILAHUNALUHAH
MAYOR
CHIEF DEPUTY CLERK/CHIEF
OF STAFF
CLERK'S OFFICE INTERNS
COMMON COUNCIL
DEPUTY CITY CLERK/DIRECTOR OF
POLICY
CITY CLERK
EXECUTIVE
ASSISTANT/DIRECTOR OF
SPECIAL PROJECTS
OFFICE OF THE CITY CLERK 0
CLERK'S OFFICE UPEHAHUNS ILAM
CITY CLERK
The Clerk is responsible for maintaining custody and
controlling the filing and storage of all legislative
documents, minutes, and other written or recorded
materials relevant to the operation of the City
government. This role also involves the timely
distribution of notices and the administration of
oaths for Police Officers, Fire Officials, and any
appointed members.
DEPUTY CLERK/DIRECTOR OF POLICY
The Deputy Clerk/Director of Policy is responsible for
the composition of all council meeting agendas and
packets, ensuring adherence to legislative
requirements. Additionally, they prepare resolutions and
special proclamations and maintains official records of
filings.
CHIEF DEPUTY CLERK/CHIEF OF STAFF
The Chief Deputy Clerk/Chief of Staff is the direct
report in the absence of the City Clerk. Serving as Fiscal
officer for Council & Clerk departments, the Chief
Deputy Clerk reviews minutes and agendas, manages
Internship programs, and assists with Youth Council
initiatives.
EXECUTIVE ASSISTANT/DIRECTOR OF
SPECIAL PROJECTS
This role involves preparing minutes for all council and
committee meetings, drafting oaths for swearing -in
processes, initiating special projects, and overseeing
the technology required for hybrid meetings.
OFFICE OF THE CITY CLERK
0
2026 GOALS & CONTINUING EFFORTS
• Continue to update Training Manuals, Policies, Open Door Training, Cross -Training, and
Education
• Continue Yearly Boards and Commissions Training for all Council, Department Heads, and Citizen
Members
• Continue to remain in compliance by meeting all open-door law requirements (deadlines), etc.
• Continue inclusive transparency efforts to increase community awareness and engagement,
providing government tours and continuing to build upon a comprehensive internship program
• Re-establish Fireside chats with City Clerk's office staff featuring community members to
connect and establish partnerships
OFFICE OF THE CITY CLERK 0
2025 CITY CLERK'S OR
ACCOMPLISHMENTS
2025 FILINGS TO DATE
Special Resolutions
Special Proclamations
Resolutions
• A total of 15 Common Council Meetings held to date
• 6o on -site and off -site Committee Meetings
Ordinances
OFFICE OF THE CITY CLERK 0
2026 PROPOSED buuuti utiuu
Clerk's Office
424,6901 437,9271 510,5381 491,0271 -3.82%
Salaries & Wages
274,552
266,352
284,128
287,737
1.3%
Fringe Benefits
79,078
81,320
124,410
115,290
-7.3%
Supplies
9,689
9,263
13,000
12,500
-3.8%
Education & Training
3,547
5,003
7,500
5,000
-33.3%
Other Services & Charges
8,293
8,730
8,000
8,000
0.0%
Printing & Advertising
39,458
25,157
31,500
31,500
0.0%
Professional Services
3,763
33,432
30,000
20,000
-33.3%
Repairs & Maintenance
1,746
6,203
5,000
5,000
0.0%
Travel
4,565
2,469
7,000
6,000
-14.3%
-3.82%
Total 424,690 437,927 510,538 491,027
OFFICE OF THE CITY CLERK 0
THANK YOU
QUESTIONS?