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Home My WebLink About07222025 Board of Public Works Meeting MinutesAGENDA REVIEW SESSION July 17, 2025 147 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on July 17, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (absent), and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Hillary R. Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. OPENING OF OUOTATIONS Mr. Gilot asked about item 3.B: South Bend WWTP Digital Twin Sensors Installation. He asked if we had monitoring and modeling that we are trying to calibrate? Engineer Gemma Stanton stated it wasn't her project but offered up that they have to install the sensors to get the data to create the digital twin. REJECTION OF BIDS/QUOTATIONS Mr. Gilot asked about item 6.A: Police Upfit Equipment and if the rejected quote would be rebid or go to open market. Attorney Schmidt stated that when there is a supply procurement with no sensible bids received, the state allows municipalities to go to open market so long as the quote is officially rejected as a non -compliant bid. He clarified certain public works projects over a specific dollar threshold must go out and be rebid. RESOLUTIONS Mr. Gilot spoke on item 10.A: Resolution No. 18-2025 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Donation of Police Equipment. He emphasized that it was good policy to not use old or outdated equipment, but he had concerns about donating old and outdated equipment to other entities. He asked if the City was legally covered for old devices being donated. Attorney Schmidt noted that the City would not be responsible once the items were donated. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Gilot spoke on item I LC: Professional Services Agreement with Black & Veatch Corporation for the Design of the North Water Treatment Plant Renovations for PFAS Minimization. He stated the selected method for PFAS treatment surprised him. He noted he liked the broader coverage of a Granulated Activated Carbon (GAC) treatment system because it would cover more than just PFAS such as Volatile Organic Compounds (VOCs), Trichloroethylene (TCE), or tetrachloroethylene (PCE). Attorney Schmidt noted that it was a strategic decision of the department to go forward with the recommendation for Black & Veatch to perform the work and said the Director of Public Works may be able to discuss the strategy in more detail at the regular meeting. Mr. Gilot spoke on item I LG: Professional Services Agreement with Commonwealth Engineers Inc. for Design Services for Well Replacements at Cleveland and Pinkhook Water Treatment Plants. He asked if we should be replacing wells when the City of South Bend water supply is so much greater than our demand. He stated he questioned Cleaveland where there is no treatment other than a little chlorine. He felt it was a good time to decommission the wells emphasizing that adding that capacity back when we have so much more supply than demand even at peak conditions for the next twenty (20) years didn't seem to make sense. He stated he understood replacing the wells at other treatment facilities where we have invested in but not at Cleveland. Engineer Becca Plantz stated she understood it as those are the wells that were repurposed from the airport and they were all nearing the end or stressed past their timeline. She noted they would consider his advice during the preliminary investigations that this may not be worth the investment if the demand is not there, but with the end of useful life, they want to make sure they sustain the wellfield if needed. INDUSTRIAL WASTEWATER DISCHARGE PERMITS Mr. Gilot spoke on item 15.A: Industrial Wastewater Discharge Permit with Amazon Data Services, Inc. at 3110 State Road 2 Hwy, New Carlisle. He asked about them getting a data logger for hourly PH and Chlorine Residual considering how much they would be discharging. He stated that logger would save them from excess waste if they were to have a malfunction and it would also protect our waters. He stated not adding something like a data logger would be a missed opportunity considering how big an investment they are already making on this data center. REGULAR MEETING JULY 22, 2025 148 Mr. Gilot noted a scriveners note on paragraph four (4) of the permit. Attorney Schmidt stated the item was likely to be tabled as there were some other things going on that needed straightened out. PROJECT COMPLETION AFFIDAVITS Attorney Schmidt wanted to touch on item 8.A: Demolition of 215 Johnson Street with Green Demolition Contractors, Inc. He stated there was a utilization plan change as there was a shift in the work that impacted the ability of the W contractor to meet the WBE goals. He added that engineer Zach Hurst shifted the work to the M subcontractor who exceeded the MBE goals in excess of about two -hundred percent (200%). LICENSES AND PERMITS Mr Gilot asked about item 12.13: Encroachments/Revocable Permits with JDunham & Arnold LLC for the installation of a New 18' Canvas Storefront Awning. He stated the wording was curious quoting, "an awning can not project more than three (3) feet over any public right-of-way" and asked if it was a new zoning code as he has seen many that do not meet that criteria and extend farther over the right-of-way. He noted that those may be grandfathered into old zoning laws. President Maradik quoted the comment in the packet reads, "awnings can not project more than three (3) feet over any public right-of-way and must be at least two (2) feet away from a traveled roadway." She clarified that the downtown sidewalks tend to be wider, and the two (2) feet from the traveled roadway may be the higher priority. Mr. Gilot suggested there may be a separate zoning restriction in the central business district compared to elsewhere. Attorney Schmidt stated he could look into it. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, President Maradik adjourned the meeting at 10:47 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Hillary R. Horvath, Clerk Date: August 12, 2025 REGULAR MEETING July 22, 2025 The Regular Meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, July 22, 2025, by Board President Elizabeth A. Maradik in the 13th Floor Conference Room of the County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting was also streamed live to the public via Microsoft Teams. Acting Board Clerk Madeline Hostetler confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Murray Miller, Breana Micou, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones REGULAR MEETING JULY 22, 2025 149 and turn off their cameras when not speaking, and to save their questions and comments for the Privilege of the Floor. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Regular Meetings of the Board held on July 8, 2025, were approved. OPENING OF BIDS — RIVERFRONT WEST URBAN NEIGHBORHOOD DEVELOPMENT — PROJECT NO. 121-067 (PR-00040996) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH INC 10343 Mckinley Hwy Osceola, IN 46561 estimatorindianaearthgyahoo. com Bid was signed by Mr. Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Six (6) of Six (6) Addendums Acknowledgements received. p Base Bid Total $8,787,840 Alternate A $65,250 C & E EXCAVATING, INC. 53767 County Road 9 Elkhart, IN 46514 Bslott&candeexcavating com Bid was signed by Mr. Bryan Slott Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Six (6) of Six (6) Addendums Acknowledgements received. :n Base Bid Total 1 $5,951,145 Alternate A 1$28,480 HRP CONSTRUCTION CO. 5777 Cleveland Road., P.O. Box 266 South Bend, IN 46624 nanc kkhrpconstruction.com; mattcAhrpconstruction.com Bid was signed by Mr. Matthew Cain Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Six (6) of Six (6) Addendums Acknowledgements received. :n Base Bid Total $7,706,726.54 Alternate A $12,432 SELGE CONSTRUCTION CO., INC. 2833 South I ITH St. Niles, MI 49120 aswinehartkselgeconstruction.com; bkuhnskselgeconstruction.com Bid was signed by Mr. Robert P. Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. REGULAR MEETING JULY 22, 2025 150 Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Six (6) of Six (6) Addendums Acknowledgements received. :n Base Bid Total $7,994,878.30 Alternate A $12,432 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS AND AWARD — APPROVE CONTRACT — CENTER CITY PLACE REHABILITATION — PROJECT NO. 123-044 (PR-00041656) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which were found to be sufficient. The following bids were opened and publicly read: SLATILE ROOFING AND SHEET METAL CO., INC. - AWARDEE 1703 S. Ironwood Drive South Bend, IN 46613 Ken.hoy�ic ,slatile.com Bid was signed by Mr. Dan Howard Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were submitted. Two (2) of Two (2) Addendum Acknowledgements received. on Base Bid, Division A Total $593,232 Ease Bid, Division B Total $95,600 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. After a review by Engineering, Engineer Zach Hurst asked the Board to award the bid to the lowest responsive bidder. Therefore, a motion was made by VP Molnar, seconded by Mr. Miller and carried by roll call, and the bid was awarded to Slatile Roofing and Sheet Metal Co., Inc. in the amount of $688,832. OPENING OF BIDS — MONROE STREET ARTS BUILDING ROOF REPLACEMENT — PROJECT NO. 125-021A (PR-00041667) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: DUDEC ROOFING AND SHEET METAL CO.. INC 1634 S. Franklin Street South Bend, IN 46613 Kylekdudecroofing com Bid was signed by Mr. Kyle Briney Non -Collusion, Non -Discrimination Affidavit Form was submitted. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0 were submitted. Zero (0) of One (1) Addendum Acknowledgements received. :o Base Bid Total $558,510 Alternate Total $58,675 Item No. 1 $2,500 Item No. 2 $110 Item No. 3 $120 SLATILE ROOFING AND SHEET METAL CO., INC. REGULAR MEETING JULY 22, 2025 151 1703 S. Ironwood Drive South Bend, IN 46613 Ken.hoy&slatile.com Bid was signed by Mr. Dan Howard Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendums Acknowledgements received. :n Base Bid Total $541,812 Alternate Total $84,000 Item No. 1 $2,600 Item No. 2 $325 Item No. 3 $375 WOLF COMMERCIAL ROOFING, INC 1319 N. Iowa South Bend, IN 46628 Sunrue&wolfcroof. com Bid was signed by Mr. Stephen Unrue Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. One (1) Forms MWBE-1.0, 2.0, 2.1 were complete. Zero (0) of One (1) Addendum(s) Acknowledgement received. no Base Bid Total $507,710 Alternate Total $84,920 Item No. 1 $2,080 Item No. 2 $215 Item No. 3 $245 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — MILKWEED COMMONS ROOF REPLACEMENT — PROJECT NO. 125-021B (PR-00041683) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: RELIABLE ROOFING AND CONSTRUCTION 2048 E. Ireland Road - Suite A South Bend, IN 46614 abraham(,reliableroofingonline. com Bid was signed by Mr. Abraham Gordillo Non -Collusion, Non -Discrimination Affidavit Form was incomplete Five percent (5%) Bid Bond was submitted. Two (2) Forms MWBE-1.0, 2.0, 2.1 were submitted. One (1) of Two (2) Addendum Acknowledgements received. Base Bid, Division A $77,610 Base Bid, Division B $302,415 Alternate #1, Division A $47,900 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. REGULAR MEETING JULY 22, 2025 152 OPENING OF BIDS — GRAND TRUNK WESTERN RAILROAD WATER MAIN REPLACEMENT AT GREENLAWN AVE. & S. 30TH ST. — PROJECT NO. 122-041 (PR- 00033297) This was the date set for receiving and opening sealed bids for the above referenced project. The Clerk tendered proof of publication of the Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read: HRP CONSTRUCTION CO. 5777 Cleveland Road., P.O. Box 266 South Bend, IN 46624 nancykkhrpconstruction.com; mattc&brpconstruction.com Bid was signed by Mr. Matthew Cain Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendums Acknowledgements received. :a Division 1 Total *bid item #24 — pipe, Steel Casing, Jack and Bore, 24 inch used in place of 12 inch $656,292 Division 2 Total *Bid Item #28 — Pipe, Steel Casing, Jack and Bored, 24 inch used in place of 12 inch $836,759.50 Alternate # 1 No Bid Alternate # 2 No Bid SELGE CONSTRUCTION CO., INC. 2833 South I ITH St. Niles, MI 49120 aswinehartgselgeconstruction.com; bkuhnskselgeconstruction.com Bid was signed by Mr. Robert P. Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendums Acknowledgements received. :e Division 1 Total $686,902 Division 2 Total $871,603 Alternate # 1 $131,500 Alternate # 2 $124,000 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — 2025 MICROSURFACING — PROJECT NO. 125-042 (PR- 00042067 President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ASPHALT RESTORATION SERVICES LLC PO Box 2484 South Bend, IN 46680 andrea.brown2geomcast.net; ARSllckcomcast.net Quotation was submitted by Mr. Sean Evans Non -Collusion, Non -Discrimination Affidavit Form was completed. Zero (0) Forms MWBE-1.0, 2.0, 2.1 were completed. DOTE: Quote Total $96,660 NATIONAL PAVEMENT MAINTENANCE 1928 N. Campbell Ave. REGULAR MEETING JULY 22, 2025 153 Indianapolis, IN 46218 gnewmanl2345kgmail.com; garrykppm.us.com Quotation was submitted by Mr. Garry Newman Non -Collusion, Non -Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. OTE: Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — SOUTH BEND WWTP DIGITAL TWIN SENSORS INSTALLATION — PROJECT NO. 124-036 (WASTEWATER FUND) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: SWENEY ELECTRIC CO., INC. 9111 Louisiana Street Merrillville, IN 46410 ccuratolonsweneyelectric. com Bid was submitted by Mr. Chris Curatolo Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Two (2) Forms MWBE-1.0, 2.0, 2.1 were completed. BID: Base Bid Total $109,150 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — 2025 BRICK PAVEMENT SPOT REPAIRS — PROJECT NO. 125-015 PR-000421 I D President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ACORN LANDSCAPING LLC 3680 West Sample Street South Bend, IN 46619 jeffritschardkyahoo.com; info(d),,acornlandscapers.com Quotation was submitted by Mr. Jeff Ritschard Non -Collusion, Non -Discrimination Affidavit Form was completed. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One (1) of One (1) Addendums Acknowledgements received. :o Base Quote Total $123,028 Alternate 1 $25,975 Alternate 2 $29,394 Base Plus Alternates $178,397 Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Engineering for review and recommendation. AWARD BID AND APPROVE CONTRACT — 2025 CONTRACTOR PAVING ROUND 2 — PROJECT NO. 125-034 (PR-00040888) Dan Jones, Engineering, advised the Board that on July 8, 2025, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Jones recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., in the amount of $2,196,392.10. Therefore, VP Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. REGULAR MEETING JULY 22, 2025 154 AWARD QUOTATION AND APPROVE CONTRACT — STUDEBAKER GOLF ROOF REPAIR — (PR-00042050) Rebecca Maenhout, VPA, advised the Board that in June, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Maenhout recommended that the Board award the contract to the lowest responsive and responsible quoter, A&M Home Services, in the amount of $23,339.13. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — WAYFINDING SIGN RELOCATION MLK BLVD. — PROJECT NO. 125-048 (PR-00042173) Caitlin Wyant, Engineering, advised the Board that on July 14, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Wyant recommended that the Board award the contract to the lowest responsive and responsible quoter, TX Concrete LLC, in the amount of $6,700. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — URBAN HALF MOON TREE NURSERY — PROJECT NO. 125-017R (PR-00040816) Gemma Staton, Engineering, advised the Board that on July 8, 2025, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Staton recommended that the Board award the contract to the lowest responsive and responsible quoter, Acorn Landscaping LLC, in the amount of $157,497.20, Base Quote and Allowance with Alternates 1 & 2. Attorney Schmidt clarified for those in attendance that state law has changed the quotation threshold amount and has upped it to $300,000. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — MPAC LOBBY HEAT PUMP — (PR- 00042156 Patrick Sherman, Engineering, advised the Board that quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible quoter, D.A. Dodd, in the amount of $29,500. Therefore, VP Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call. APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS — POLICE DEPARTMENT UPFIT EQUIPMENT — (PR-00041071) In a memorandum to the Board, Kevin Smith, requested permission to reject all bids for the above referenced project due to incomplete bid with no bid amount. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. President Maradik clarified that this can now go to the open market, and this item would not come back to the Board. APPROVE CHANGE ORDER NO. 3 (FINAL) — 2024 CURB AND SIDEWALK PROGRAM — PROJECT NO. 124-009 (PO-0032682) President Maradik advised that Gemma Staton, Engineering, has submitted change order number 3 (Final) on behalf of Selge Construction, indicating the contract amount be increased by $9,773.60 for a new contract sum, including this change order, in the amount of $936,958.37. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF 215 JOHNSON STREET — PROJECT NO. 124-064 (PO-0037360) President Maradik advised that Zach Hurst, Engineering, has submitted the project completion affidavit on behalf of Green Demolition Contractors, Inc., for the above referenced project, indicating a final cost of $54,800. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved. REGULAR MEETING JULY 22, 2025 155 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — SPEC C — SEVEN (7) MORE OR LESS 2025 OR NEWER 3/4 TON FOUR WHEEL DRIVE PICK UP TRUCKS- (PR-00042013, PR-00042010, PR-00042011, PR-00042012, PR-00042014) In a memorandum to the Board, Adam Cole, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MAYFLOWER RD. TO STATE LINE RECONSTRUCTION — PROJECT NO. 125- 037 (PR-0004140) In a memorandum to the Board, Dan Jones, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request to advertise was approved, and the title sheet was approved and signed. ADOPT RESOLUTION NO. 18-2025 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following resolution was adopted by the Board of Public Works: RESOLUTION NO. 18-2025 A RESOLUTION OF THE SOUTH BEND INDIANA BOARD OF PUBLIC WORKS APPROVING THE DONATION OF POLICE EQUIPMENT WHEREAS, the City of South Bend Board of Public Works (the "Works Board") exists and operates pursuant to Ind. Code 36-8-3 and South Bend Municipal Code § 2-50; and WHEREAS, the Works Board has exclusive control over all matters and property relating to the South Bend Police Department (the "SBPD") pursuant to Ind. Code § 36-8-3-2(b)(2); and WHEREAS, the SBPD possesses certain property, namely: used Seven (7) Alco-Sensor III Portable Breath Tests (PBTs) which have been retired from service and deemed surplus property pursuant to Ind. Code § 5-22-22-12; and WHEREAS, Sgt. Aaron M. Knepper, a City of South Bend employee, has made known to the SBPD the significant need for police and emergency services equipment for use by a smaller person for the provision of emergency services; and WHEREAS, the SBPD wishes to gift, under the supervision of and with the assistance of the Memorial Hospital Police Department, (the "Donees") all of which service areas located in the City of South Bend; and WHEREAS, pursuant to Ind. Code § 5-22-22-12(e), a governmental body may transfer title of surplus property to a police department by sale, gift, or another arrangement acceptable to the governmental body and the police department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Safety Board hereby approves the donation and transfer of the seven (7) Alco- Sensor III PBTs from the SBPD to (the "Donees"), and authorizes staff of the SBPD to work with Memorial Hospital Police Department carry out any and all actions necessary to facilitate the transfer. 2. This Resolution will be in full force and effect upon its adoption by the Board of Public Works. ADOPTED at a regular meeting of the City of South Bend Board of Public Works held on July 22nd, 2025. REGULAR MEETING JULY 22, 2025 156 ATTEST: s/ Madeline Hostetler, Acting Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Murray L. Miller s/ Breana N. Micou APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following agreements/contracts/proposals/addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Professional Abonmarche Develop Two (2) 30% $42,000 Molnar/ Miller Services Consultants, Design Plans for the (PR-00041839) Agreement Inc. O'Brien Park Splashpad and Restroom Installation Project No. 125-025 Lease and Studebaker Notice to Extend August NA Molnar/ Miller Management National 12, 2005 Lease and Agreement Museum Management Agreement Professional Black & Veatch Design of the North Water $1,368,887 Molnar/ Miller Services Corporation Treatment Plant (PR - Agreement Renovations for PFAS 000421177) Minimization Project No. 124-056 Amendment DLZ Indiana Additional Sampling and $88,640 Molnar/ Miller No. 1 to Analysis Plans for the New Adjusted Professional Entire Site and Phase II Total $399,640 Services Assessment of the South (PO-0037978) Agreement Area of the Drewry's Brewery Cleanup, Project No. 119-031 E Professional American Develop Plans for Roof $8,000 Molnar/ Miller Services Structurepoint, Replacement at the (PR-000 Agreement Inc. Potawatomi Conservatory Project No. 125-049 Amendment SmithGroup, Updating Design and $82,290 Molnar/ Miller No. 9 to Inc. Bidding for Seitz Phase II, (PR-00042147) Professional the Riverwalk from Seitz Services to Howard Park, Project Agreement No. 125-041 Professional Commonwealth Design Services for Well $207,301 Molnar/ Miller Services Engineers Replacements at (PR-00042116) Agreement Cleveland and Pinkhook Water Treatment Plants, Project No. 125-033 Guaranteed Ameresco, Inc. Contract to Install Solar $1,661,620 Molnar/ Miller Energy Energy Generation at (PR-00042138) Savings Olive Water Treatment Contract Plant, Project No. 124-050 Deed of Mandeep Singh Dedication of Additional NA Molnar/ Miller Dedication Right-of-way at 2413 Prairie Ave. DP22-007 APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval: REGULAR MEETING JULY 22, 2025 157 Applicant Description Date/Time Location Motion Carried Linden Avenue Street Closures for July 12, Linden Ave. Molnar/ Farmer's Special Events August 9, between College St. Miller Market September & Birdsell St. 13, 2025/ 6:00 a.m. to 3:30 p.m. Fun in the Park Street Closure for August 10, Helman Dr. between Molnar/ Special Events 2025/10:00 Rexford Dr. & Miller a.m. to 4:00 Manchester Dr. p.m. LAZ Parking Public Parking 126 N. Main St., 109 Molnar/ Midwest, LLC Facility Renewal W. Jefferson Blvd., Miller 121 E. Wayne St. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — FLOCK SAFETY/SB POLICE DEPARTMENT President Maradik stated an application for an encroachment and revocable permit has been received from Flock Group DBA Flock Safety and SBPD for the purpose of allowing Four (4) Solar Powered License Plate Reader Cameras to be placed in the right-of-way at Western Ave. & Sheridan St., Lincoln Way E. 7 Miami, Michigan St. & Marquette Blvd. & Lafayette Blvd. & Colfax Ave. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — JDUNHAM & ARNOLD LLC President Maradik stated an application for an encroachment and revocable permit has been received from JDunham & Arnold LLC for the purpose of allowing a 18'canvas storefront awning to be placed in the right-of-way at 1201 Dunham St. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the encroachment and revocable permit was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST STUB STREET EXTENDING EASTERLY FROM EMERSON FOREST PARKWAY AND 95' SOUTH OF IRVINGTON DRIVE IN WOODHAVEN SECTION ONE SUBDIVISION President Maradik indicated that WO, has submitted a request to vacate the above referenced right- of-way. Ms. Maradik advised the Board is in receipt of favorable recommendations concerning this vacation petition from the Public Works Department, Fire Department, Police Department, and Community Investment who all state the request does meet the criteria of I.C. 36-7-3-13. Therefore, VP Molnar made a motion to send a favorable recommendation to the Common Council. Mr. Miller seconded the motion which carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION(S): 1639 E. Bowman St. 315 S. Chestnut St. 2713 Hartzer St. 1918 Magyar Ct. REMARKS: All Criteria Met REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 514 23rd St. REGULAR MEETING JULY 22, 2025 158 REMARKS: All Criteria Met APPROVE RENEWAL OF INDUSTRIAL WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Ms. Serena Lozano -Shane, Division of Wastewater, submitted the following wastewater discharge permit(s) for renewal and recommended approval: Amazon Data Services, Inc., 3110 State Road 2 Hwy., New Carlisle There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the wastewater discharge permit(s) was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Effective Date Released CNT Property Maintenance LLC Contractor Approved July 15, 2025 VP Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GBLN-0110890; 07/01/2025 $9,730,737.04 GBLN-0111228 City of South Bend Claims GBLN-0111331; 07/08/2025 $3,364,003.21 GBLN-0111473; GBLN-0111956 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further meeting at 10:19 a.m. business to come before the Board, President Maradik adjourned the BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Breana Micou, Member Attest: Madeline Hostetler, Acting Clerk Date: August 12, 2025