HomeMy WebLinkAboutSpecial Event - Touch-A-Truck-August 16 2025- Spit T!f.
APPLICATION FOR USE OF
PUBLIC RIGHT-OF-WAY FOR EVENT aa',
The following special event has been approved by the Special Events Committee. `. reps ..`
Submitted by: Denise Miller
Event name: Touch -A -Truck
Event Date: August 16 2025
Street Closure: Thomas St between Chapin St & Laurel St
Closure Times: 6:00 am to 3:00
Sidewalk Closure:
❑ Yes Q No
Comments: Family friendly museum event that invites community service
vehicles to be exhibited on the museum campus grounds.
Children will have the opportunity to explore and learn about the
vehicles in a safe and controlled environment.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
Murray L. Miller, Member
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Joseph R. Molnar, Vice President
Breana Micou..''
,Member
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Attest: Hillary R. Horvath, Clerk
Date: August 12, 2025
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City of South Bend Special Event Application
Ij x` Neighborhood Event
' $25 application fee if filed 30 days or greater (up to 180 days) in advance of event.
Please Brine Completed Application and Payment to:
Public Works Service Center, 731 S. Lafayette Blvd., South Bend, IN
Review the Instructions on the Special Events page before completing the application. Neighborhood Special
Event applications must be submitted more than 30 days in advance of the event date or the application will not
be accepted.
Section A - Applicant Information
Date of Application: June 16, 2025 Organization Name:
Applicant (Contact)
N. Moss
Studebaker National Museum
Applicant (Contact) Phone: (574) 235-9002 Contact Email: Imoss(d)studebakermuseum.oro
Address: 201 Chapin Street City/State/ZIP: South Rend IN 46601
Secondary Contact Name: Patrick Slphonick
Contact Phone: (574) 235-9108 Contact Email: pslehonick(a)studebakermuseum ora
Address: 201 Chapin Street City/State/ZIP: South Bend, IN 46601
Event Name: Touch- A - Truck
Requested Street Closure: Thomas Street
From (Cross Street): Chapin Street
To (Cross Street):
Laurel Street
Provide a brief description of the event:
Attendance: 500-1000
Touch -A -Truck is a FREE family friendly Museum event that invites community service vehicles, such as fire trucks, police cars,
garbage trucks, etc. to be "exhibited" on the Museum Campus grounds for educational purposes. Children will have the opportunity
to learn all about these vehicles and the careers behind them in a safe, hands-on, controlled environment. Larger vehicles will be
parked on Thomas Street leaving entry/exit points for emergency vehicles.
Date of Event Setup[mm/dd/yy): 08/1612025 Time: 6:OOam
Begin Date of Event [mm/dd/yyj: 08/16/2025 Time: 9:30am
End Date of Event [mm/dd/yyl: 08/16/2025 Time: 1 3ppm
Event Cleanup Completion [mm/dd/yyl: 08/16/2025 Time: 3:OOpm
Have all residents on the affected block have been notified and invited? ® Yes ❑ No
Please attach a copy of the door hanger or letter used to notify residents in addition to signature attachment.
Number of households fronting the proposed street closure: 6
Number of households represented by signatures on attached sheet: 3
Will this event have music (live or other)? [I Yes ® No
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Will alcohol be served or sold? ❑ Yes ® No
If Yes:
o The applicant must apply for and receive a temporary liquor license from the Alcohol &Tobacco
Commission.
o Application cannot be processed without a copy of this license.
o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted
with application.
o Application cannot be processed without deposit.
o Deposit will be returned upon inspection of event area by the Board of Public Works.
o The applicant must submit a map or drawing of:
o Fencing around serving area
o Trash receptacles
o Events that will have alcohol sales must provide security. If yourevent will be hiring a security company,
please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone
numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event applicant)
of three (3) security guards in the fields provided in sub -section (b).
(a) Security Company Information
Company Name: South Bend Police Department
Contact Phone:
Contact Name: Casey Hof
Email: chof@southbendin.gov
Address:701 W. Sample St. City/state/ZIP: South Bend, IN 46601
(b) Independent Security Information
Name: Casey Hof Contact Phone: 574 235 9201
Qualifications: Off -Duty Patrol OfficerMellness Coordinator
Name:
Qualifications:
Name:
Qualifications:
Contact Phone:
Contact Phone:
• Will your event have food sales (food vendors, caterers, food trucks, etc)? ® Yes ❑ No
o If yes, the event coordinator must apply for and receive a St Joseph County Health Department
Temporary Event Permit.
o Vendor(s) must also apply for and receive a St. Joseph County Health permit. Health Permits must be
filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to
serve on -site and display these permits at the event.
o All applications and guidelines can be found on the St. Joseph County Health Department Food Service
website at sichd.org/food-service.
Please select food types: ❑ Food Vendor ❑ Caterer ® Food Truck ❑ Other:
If a Food Truck, please list company name(s):
Kona Ice, Travelin' Tom's Coffee, Junebuggie's Tacos
Please describe how food will be cooked and served:
Each food truck will be responsible for the preparation and service of their goods.
• Section E - Indemnity & Hold Harmless Agreement
® City of South Bend Special Events Committee
Indemnity & Hold Harmless Agreement
Date: June 16 2025 Event Date: August 16 2025
Event Name:
Organization:
Applicant (Contact) Name:
Applicant (Contact) Phone: 16741235-9002 Alt. Phone:
Email: Imoss9iisludebakennuseum ora
Address: 201 Chapin Street City/State/ZIP: South Bend IN 46601
Event Location (Please describe):
The event will lake place on the Museum Campus of the Studebaker National Museum and The History Museum
with larger vehicles parked out front on Thomas Street to Laurel Street.
Length of Event (Dates/Times): August 16th 2025 9:30am-1 30Pm
APPLICANT agrees to indemnity, defend and hold harmless the Civil City of South Bend, Indiana, from any
• liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer
or incur as a result of any claims or actions which may be made against the City, its agents, employees, or
subdivisions by any person, including a participant in the activity, arising out of the approval of this request by
the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of-
way for the event described above, or for any harm or damage alleged to have occurred because of the holding
of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms.
Signed on his Date: June 16. 2025
Organizer Signature
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Printed Name and Title
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Section F - Permit & Aereement
• 1. Pursuant to Local Ordinance No. 10628-18,there isa$25.00non-refundable fee for applications filed 30
days or greater in advance of the event date. Applications filed less than 30 days in advance of the event
date will not be accepted.
2. All residents within the affected area must be notified of this event. The APPLICANT must obtain
signatures from at least 10 residents that reside along the closed right-of-way and make an attempt to
notify all other affected residents. APPLICANTS must include a copy of a brochure or letter of invitation
distributed to all affected neighbors describing the event purpose, date, and time.
3. The APPLICANT is responsible, prior to the event, for determining if there are any affected residents that
need assistance accessing their residence. The APPLICANT is responsible for providing said resident(s)
access or transportation to their property.
4. The cones will be delivered to the APPLICANTS address. The APPLICANT assumes full responsibility for
clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT
will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones.
5. Block parties must end by 8:00 p.m.
6. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked
Off.
7. The Special Events Committee reserves the right to deny any block party application based on traffic and
speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major
arterial.
8. The Special Events Committee reserves the right to deny any block party application based on information
gathered from the South Bend Police Department or other sources.
9. The APPLICANT agrees to allow residents that live on the above -referenced block access in and out of the
restricted area as needed.
• 10. The APPLICANT agrees to abide by all terms and conditions of the South Bend Municipal Code and Board
of Public Works' policy adopted in Resolution No.10628-18 on December,11, 2018.
11. Notification of approval/denial of this request will be issued by return of this form, upon signed
authorization by the Board of Public Works.
12. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and
7:00 a.m. certain noises are particularly prohibited. These include operating stereos, speakers, musical
instruments, and other sound reproduction devices if audible fifty (50) feet away, as well as shouting,
yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code
13-57).
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I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of
the information provided by me to the best of my knowledge. I understand and agree to the above rules
• and regulations, and any applicable state and federal laws. I also understand that this application may be
denied based on any false or incomplete information.
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Applicant Signature:
Printed Name: _ A�(rLV L� Moss
SPECIAL EVENTS COMMITTEE APPROVAL
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• NOTIFICATION OF SPECIAL EVENT IN YOUR NEIGHBORHOOD
WHAT: Touch -A -Truck
WHERE: Thomas Street to Laurel Street
DATE(s): Saturday, August 16, 2025
TIME(s): 9:30am to 1:30pm
WHO: Studebaker National Museum & The History Museum
CONTACT: The on -site contact during the event is: Lauren Moss, cell number (574) 992-1585
On Saturday, August 16th, 2025, the Studebaker National Museum and The History Museum will be hosting a special
event on the Museum Campus, called Touch -A -Truck. We are thrilled to be guests in your neighborhood and it's
important to us that we communicate clearly with you, the neighbors.
EVENT DESCRIPTION:
• We will leave your neighborhood as we found it: litter will be handled by the Studebaker National Museum and
the History Museum. Clean-up is expected to be finished by 3pm.
• During the event hours, we expect approx. 500-1,000 attendees.
• Street will be closed between 7:30am and 1:30pm on Saturday, August 16, 2025. See the attached map for
specifics.
We are working closely with the City of South Bend to minimize the impact of the event. Our goal is to create an
• enjoyable and positive experience in your neighborhood.
If you or any of the surrounding residents and businesses have questions or comments about the impact of this event,
please contact us at:
Lauren Moss
Studebaker National Museum
201 Chapin St.
South Bend, IN 46601
Imoss@studebakermuseum.org
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Email
Signature �. q Printed
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Street Address ' j' Date
Do you have any resident(s)Uo, may need ADA transportation assistance?
YES �NO /
•
NOTIFICATION OF SPECIAL EVENT IN YOUR. NEIGHBORHOOD
WHAT:
Touch -A -Truck
WHERE:
Thomas Street to Laurel Street
DATE(s):
Saturday, August 16, 2025
TIME(s):
9:30am to 1:30pm
WHO:
Studebaker National Museum & The History Museum
CONTACT:
The on -site contact during the event is: Lauren Moss, cell number (574) 992-1585
On Saturday, August 16th, 2025, the Studebaker National Museum and The History Museum will be hosting a
special event on the Museum Campus, called Touch -A -Truck. We are thrilled to be guests in your neighborhood
and it's important to us that we communicate clearly with you, the neighbors.
• We will leave your neighborhood as we found it: litter will be handled by the Studebaker National Museum
and the History Museum. Clean-up is expected to be finished by 3pm.
• During the event hours, we expect approx. 500-1,000 attendees.
• Street will be closed between 7:30am and 1:30pm on Saturday, August 16, 2025. Seethe attached map for
specifics.
We are working closely with the City of South Bend to minimize the impact of the event. Our goal is to create an
• enjoyable and positive experience in your neighborhood.
If you or any of the surrounding residents and businesses have questions or comments about the impact of this
event, please contact us at:
Lauren Moss
Studebaker National Museum
201 Chapin St.
South Bend, IN 46601
Imo ss@studebakermuseum.org
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Signatu
Street Address
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Printed
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Date
• Do you have any resident(s) who may need ADA transportation assistance? YES NO